HomeMy WebLinkAboutContract 39313-A3 (2)Y SECRETARYm
NTRACT We ' 4�
AMENDMENT No . 3
TO CITY SECRETARY CONTRACT No. 39313
WHEREAS, the City of Fort Worth (CITY) and Jacobs Engineering Group,
(ENGINEER) made and entered into City Secretary Contract No. 39313, (the
CONTRACT) which was authorized by M&C C-23768 on the 8th day of
September, 2009 in the amount of $ 229,317.19; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $10,568.68 which was administratively authorized on
December 27, 2010. Amendment Number 2 in the amount of $10,500.00 which
was authorized administratively on January 1, 2012; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Design and Fi11 near Lincoln Road (CPN 1399) ; and
WHEREAS, it has become necessary to execute Amendment No. 3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated 12 February, 2013, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $31,719.65. (See Attached Funding Breakdown Sheet, Attachment A)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $282,105.52.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 1 of 2
RECEIVED FEB 29 `���
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth
Fernando Costa
Assistant City Manager
DATE :
APPROVAL RECOMMENDED:
Bill Welstead
Director, Aviation Department
AS TO FORM AND LEGALITY:
Douglas W. Black
Assistant City Attorney
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 2 of 2
ENGINEER:
lcob;s4Engineer'ng Group Inc.
Scott Bussell, P.E.
Regional Operations Manager
Date:
OFFICIAL REC®RC
CIiISECRETARY
�To WORTH, TX
77"i Pflain Str
ort ` dorth TXN 76 IEi2 US ,
February 12, 2013
Ms. Ruseena Johnson
AVIATION DEPARTMENT
Fort Worth Meacham International Airport
City of Fort Worth
4201 North Main Street, Suite 200
Fort Worth, Texas 76106-2749
Re: Proposal for 24" Water Mains
Grading and Storm Drainage Improvements
City Contract No.: 1399-2
Airfield Improvements, Meacham International Airport
Dear Ruseena:
Per your request, enclosed is the Attachment "A" for the with scope and fees to remove all
construction activities from this contract and use remaining funds toward the attached scope;
SCOPE: The scope set forth herein defines the work to be performed by the ENGINEER in
updating this project back to the 90% design completion as they were prior to the project delay,
then completing this project with additional direction. The complete design will include
completion of the grading and drainage project, the lowering of the existing 24" water main and
complete the tree removal required for this project. Under this scope, "ENGINEER" is expanded
to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER.
The ENGINEER has been directed to remove all bid and construction phase services from this
project. As a result of this, the remaining funds allocated for these activities will be redirected to
the design process.
Task 1. Confirming Project Scope
Task Z. Review Existing Design
Task 3. Develop 24" Water Line Conceptual Design (30%)
Task 4. Prepare 90% Submittal and Final Construction Documents
COMPENSATION:
Total compensation for the tasks as defined in the following sections will be an additional lump
sum additional fee of $31,719.65
Task 1, 2 and 3 $ 35,629.18
Task 4 (including easement) $ 37,339.85
Total Additional $ 72,969.04
.19cOOS Enguieer;ry vlottf� 1n�.
Ms. Ruseena Johnson
Page 2
TRANSFER OF EXISTING FEE'S
Bid Phase fee
Construction Phase Services
Remaining 24" Fee
Total Existing services
TOTAL ADDITIONAL FEE
SCHEDULE
(311498.45)
5 284.34
The schedule for deliverables shall be as follows:
• Task 1, 2 and 3:
® Task 4 90%design:
• 100%design
$ 31,719.65
3 weeks from Notice to Proceed
3 weeks from receipt of client review comments
2 weeks from receipt of client review comments
Thank you for your consideration.
Sincerely,
Jeffery L. Peterman, P.E.
Project Manager
Jacobs Engineering Group Inc.
i�coGs Enginerriny Gr<�u/? Dx.
ATTACHMENT"A"
Scooe for Enaineenric Design Related Services for Meacham
Residential Excavation and Fill Restart
SCOPE: The scope set forth herein defines the worts to be performed by the ENGINEER in
updating this project back to the 90% design completion as they were prior to the project delay,
then completing this project with additional direction. The complete design will include
completion of the grading and drainage project, the lowering of the existing 24" water main and
complete the tree removal required for this project. Under this scope, "ENGINEER" is expanded
to include any sub -consultant, including surveyor, employed or contracted by the ENGINEER.
The ENGINEER has been directed to remove aii bid and construction phase services from this
project. As a result of this, the remaining funds allocated for these activities will be redirected to
the design process.
Task 1. Confirming Project Scope
Task 2. Review Existing Design
Task 3. Develop 24" Water Line Conceptual Design (30%)
Task 4. Prepare 90% Submittal and Final Construction Documents
COMPENSATION:
Total compensaiion for the tasks as defined in the following sections will be an additional lump
sum additional fee of $31,719.65
Task 1, 2 and 3
Task 4 (including easement)
Total Additional
TRANSFER OF EXISTING FEE'S
Bid Phase fee
Construction Phase Services
Remaining 24" Fee
Total Existing services
TOTAL ADDITIONAL FEE
(310498.45)
( 59284034)
$ 35,629.18
$ 37.339.85
$ 729969*04
($41.249.39)
$ 31,719.65
SCHEDULE
The schedule for deliverables shall be as follows:
• Task 11 2 and 3: 3 weeks from Notice to Proceed
• Task 4 90% design: 3 weeks from receipt of client review comments
• 100% design: 2 weeks from receipt of client review comments
Descriptions and limitation are described in the following detailed tasks:
TASK 1. CONFIRMING SCOPE AND LOCATION
The confirming meeting for the project will be held with Meacham Airport personnel.
1.1 The Confirming Meeting agenda includes the following:
• Consistent area for grading
• Consistent street closings
• Consistent utilities removals
• Verify the area for trees to be removed.
• Determine use of TOOT and City specifications
• Confirm plans are to be one package.
• Documentation of key design decisions.
ASSUMPTIONS
This scope is based on the original directions of;
• Grading will be for sporting areas
No underground storm drainage
• Utilities and road removal remain as originally directed.
TASK 2. REVIEW EXISTING (2010) CONSTRUCTION DOCUMENTS AND UPDATE
2.1 Review plans and construction documents:
• Review plans for conformity with revised code or standards
• Review specifications for needed revisions to present day TxDot Specifications.
Front end specifications will be TxDot format. It is assumed that the water line
specifications will be in CITY of Fort Worth format.
2.2 Redesign and update plans and specifications
• Complete plan sheets
• Update specuications
TASK 3. CONCEPTUAL DESIGN 24" WATER LINE ONLY % PERCENT)
The Conceptual Design for water shall be submitted to CITY per the approved Project
Schedule. ENGINEER will develop the conceptual design of the infrastructure as follows.
3.1 The Conceptual Design Package shall include the following:
• Determine best alignment option for the water relocation based on plan research,
survey data, soil conditions, new easement width, shutdown time for connecting
proposed 24-inch water line relocation to existing water line, and required separation
distance from existing 24Anch water main during construction to prevent failure of
existing pipe:
• Design options include the following:
• Open Cut
• Trenchless (HDD or bore and jack)
• Existing easementlROW is assumed to be abandoned and neweasement will be
developed as needed
Partial 30% plans that will be provided:
• General notes and sheet index for 24" water line
• Overall Project Water Layout Sheet— The water sheet shall identify the proposed
water improvements and existing water mains in the vicinity and water
appurtenances along with pressure plane boundaries, valve and manhole locations,
and fire hydrants as needed for the purposes of constructing the relocation of the 24"
water line.
• Plan and Profile Sheets —Conceptual plan and profile sheets will be prepared for the
24-inch water relocation showing only the proposed alignment and profile including
proposed surface and utility conflicts. Plans will be drawn to 1 "=40' scale. It is
assumed that the total linear footage of water replacement will not exceed 1,000 feet.
• Proposed phasing of water documented in both the project schedule and narrative
form.
• Documentation of key design decisions.
• Estimates of probable construction cost.
ASSUMPTIONS
• As -Built drawings are available with the following information provided:
• Type of material for existing pipe
• Whether or not the existing pipe has cathodic protection
• Project will be included as part of an overall package.
• New or revised SWPPP and erosion control plan will not be provided. An existing
one is on file.
• Cathodic protection design will not be provided.
• Additional field survey is not required, except for easement of relocated line.
• Three copies of the conceptual design package will be delivered. Drawings will be
half size (11" x 17").
• A formal 30% review meeting will be held at the CITY.
DELIVERABLES
A. 30% Plan Sheets for 24" water line.
B. Brief memorandum documenting basis of design related to issues identified in the
preceding scope of work.
TASK 4. FINAL DESIGN (90 PERCENT AND FINAL] CONSTRUCTION DOCUMENTS.
4.1 Upon approval of conceptual design, ENGINEER will prepare TOTAL construction plans as
follows:
Development of Advanced Final Design Drawings shall include the following:
• Cover Sheet
• General notes and sheet index
• Site plan and control plan sheet
• Prepare separate drawings for water mains including an overall water layout sheet
and plan and profile drawings.
• Overall project water line layout sheets. The water line layout sheet shall identify the
proposed water main improvement/ existing water mains in the vicinity and all water
appurtenances along with pressure plane boundaries, water tanks, pump stations,
valves, and fire hydrants.
• Plan and profile sheets which show the following: proposed water plan/profile and
recommended pipe size, fire hydrants, water service lines and meter boxes, gate
valves, isolation valves, existing meter numbers and sizes that are to be replaced,
existing sample locations, existing fire line locations, existing utilities and utility
easements, and all pertinent information needed to construct the project. Legal
description (Lot Nos., Block Nos., and Addition Names) along with property
ownership shall be provided on the plan view. Plans will be drawn to 1"=40' scale
and it is assumed that the total linear footage of water replacement will not exceed
1,000 feet.
• The ENGINEER shall make provisions for reconnecting all identifiable water service
lines which connect directly to any main being replaced, including replacement of
existing service lines within CITY right-of-way or utility easement. When the existing
alignment of a water main is changed, provisions will be made in the final plans and/or
specifications by the ENGINEER to relocate all service lines which are connected to
the existing main and connect said service lines to the relocated main.
• Details Sheet — The ENGINEER will prepare standard and special detall sheets for
water line replacement that are not already included in the D-section of the CITY's
specifications. These may included connection details between various parts of the
project, tunneling details, boring and jacking details, waterline relocations, details
unique to the construction of the project, trenchless details, and special service lateral
reconnections
• Final draft construction plans and specifications shall be submitted to CITY per the
approved Project Schedule. It is assumed that the specifications are in the new CITY
format.
• The ENGINEER shall submit a final design estimate of probable construction cost
with the final design plans submitted.
• Following a formal 90% construction plan review meeting with the CITY, the
ENGINEER shall respond to all comments prior to going to final design.
ASSUMPTIONS
• Three (3) half size drawings and one (1) full size will be delivered for Final Design
• PDF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Final Design activities without written approval by
the CITY of the Conceptual Design plans.
• The only utility relocations included in this scope is the relocation of approximately
1,000 linear feet of 24-inch water line.
DELIVERABLES
A. 90% construction plans and specifications
B. Detailed estimates of construction cost for the authorized construction project, including
summaries of bid items.
FINAL CONTRACT DOCUMENTS
• The Engineer will make final revisions per City comments or to as agreed to
revisions.
• Final Contraction Documents (1 DO%) will be submitted to the CITY per the approved
Project Schedule. Each plan sheet shall be stamped, dated, and signed by the
ENGINEER registered in State of Texas.
5.1 Easement Provide a legal description and exhibit for a waterline across a portion of
Meacham Airport property. The exact position of the waterline is yet to be determined. The
maximum length of the easement is assumed to be 1500 feet. All property is assumed to be
owned by the City of Fort Worth and therefore, a single legal and exhibit. A boundary survey
sufficient to tie the Airport property to the easement will be performed prior to grading. An
updated property map shall be provided by the Owner.
A. LEGAL DESCRIPTION AND EXHIBIT
Perform a metes and bounds legal description and graphic exhibit for the purpose of
describing the location of the above described property as specified by the Client. The
legal description will be prepared based on a field survey of the subject tract of land
affected. This survey will only contain information for the portion of the 24" main that is
being relocated by Jacobs. The description will meet the current Texas Board of
Professional Land Surveying Standards and Procedures of Practice. The description and
exhibit will be provided to the Client or Client's agent to be included as part of
documents (prepared by others).
ASSUMPTIONS
• Three (3) half size drawings and one (1) full size will be delivered for Final Design
with one copy of the specifications and estimate.
• PDF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw
DELIVERABLES
• 100% plans, specifications and estimate of probable cost.
• Easement of relocated portion of 24" line.
FEE PROPOSAL
Project SUMMARY OF PROJECT
Summary Fee
Airport: Meacham international Airport - Excavation and Fill Project
Manager: Jeffery Peterman
Consultant: JACOBS ENGINEERING INC
HOURLY RATES Project Senior Design
Manaaer Enaineer Enaineer EIT
SUMMARY SHEET
1/22/2013
CADD Clerical
$77.18 $77.18 $56.90 $46.80 .$23.96
$3207
Consultant's G&A 1.2301 Consultant's Profit 0.15 Consultant's Multiplier 2.5646
LABOR HOURS BY PHASE Project Senior Design
Manager Engineer Engineer EIT CADD Clerical
Task 1,2,3 12 34
Task 4,5 10 17
Total Hours 22 51
$19697.96 $31936.18
TOTAL tABOR COSTS $25,969.04
EXISTING FEE DESIGN 0
TOTAL MISC. EXPENSES $300.00
24" water Line 541,700.00
EXISTNG FEE $0.00
Easement (Metes & Bounds) 51000000
( Water line)
RPR
Geotechnical $0.00
Subcontract Coord.
Total Subcontract Services
TOTAL BASIC SERVICES
CONTRACT COSTS $72,969.04
ADDITIONAL SERVICES
Move existion bidding tees
Move Constr. Services ($31,498.45)
Less remaining 24" Fee ($5,284.34)
Total Existing Services {$41,249.39}
TOTAL ENGINEERING COST $31,719.65
8 0 32
18 0 44
26 0 76
$1,479.40 $0.00 $29437.32
24
0
24
$575.04
2/7/2013
FEE PROPOSAL
Project SUMMARY OF PROJECT
Summary Fee
Airport: Meacham International Airport - Excavation and Fill Project
Manager. Jeffery Peterman
Consultant: JACOBS ENGINEERING INC
HOURLY RATES Project Senior Design
Manager Enaineer Enaineer EIT
SUMMARY SHEET
MI
CARD Clerical
2477.18 $77.18 5fi.90 046.80 $32.07 $23.96
Consultant's G&A 1.2301 Consultant's Profit 0.15 Consultant's Multipiier� 2.5646
LABOR HOURS BY PHASE Project Senior Design
Manager Engineer Engineer EIT CADD Clerical
Task 1,2,3 12 34
Task 4,5 10 17
Total Hours 22 51
$1,697.96 $3,936.18
TOTAL LABOR COSTS 525,969.04
EXISTING FEE DESIGN 0
TOTAL MISC. EXPENSES $300.00
24" water Line $41,700.00
EXISTNG FEE $0.00
Easement (Metes & Bounds) 5,000.00
( Water line)
RPR
Geotechnical $0.00
Subcontract Coord.
Total Subcontract Services
TOTAL BASIC SERVICES
CONTRACT COSTS $72,9ti9.04
ADDITIONAL SERVICES
Move existion bidding fees
Move Constr. Services ($31,498.45)
Less remaining 24" Fee ($5,284.34)
Total Existing Services ($41,249.39)
TOTAL ENGINEERING COST $310719.1i5
8
0
32
24
18
0
44
0
26 0 76 24
$1,479A0 $0.00 52,437.32 $575.04
2!7/2013
FEE PROPOSAL Task 1. Confirming Project
Task 2. Review Existing Design
Project SUMMARY OF PROJECT Task 3 - 24" conceptual plans
AIP Project No:
Airport: Meacham International Airport - Excavation and Fill Project
Consultant: JACOBS ENGINEERING INC
Estimated Parson Hours
LABOR
Project Senior Design
Anticipated Task Manager Engineer Engineer EIT CADD Clerical
Task 1. Confirming Project
Meeting with City
Task 2. Review Existing Design
Review conformity
Review Speifications /Revise
Updat plans
O/C plans
Print / Buzzsaw
30% Water line meeting/ Revisions
Print / Buzzsaw
6
4
6
8
4
2
8
16
10
24
4
4
2
4
4
4
Estimated Hours 110 12
Subtotal Labor $2,375.24
TOTAL LABOR COSTS $14,379.18
Reproduction $100.00
Travel $50.00
Mail
Totai Miscellaneous Costs $150.00
Task 3: Water Line
24" water $21,100.00
SUBCONTRACT SERVICES
Total Subcontract Services $0.00
TOTAL COSTS THIS PHASE $35,629.18
$6,729.86 $1,167.41 $0.00 $2,631.91
24
$1,474.76
FEE PROPOSAL Task 4 90% & Final
Project SUMMARY OF PROJECT
Airport: Meacham International Airport - Excavation and Fill Project
Consultant: JACOBS ENGINEERING INC
Estimated Person Hours
LABOR
Project Senior Design
Anticipated Task Manager Engineer Engineer EIT CADD Clerical
Task 4 - 90% Design
Plan revisions 50 sheets
Task 4 -Final Design
Plan revisions 50 sheets
Final meeting/ Revisions
Print 1 Buzzsaw
2
8
8
16
21
81
81
16
6
21
8
1
4
Estimated Hours 89 10 17 18 0 44 0
Subtotal Labor $1,979.37 $3,364.93 $2,626.68 $0.00 $3,618.88 $0.00
TOTAL LABOR COSTS $11,589.85
Reproduction $100.00
Travel $50.00
Mail
Total Miscellaneous Costs $150.00
Task 4 -Final Design Water Line
24" water line 820,600.00
SUBCONTRACT SERVICES
SWPPP
Total Subcontract Services $0.00
TOTAL COSTS THIS PHASE $32,339.85
2R/2013
PROJECT NAME: Meacham 24-inch WL Relocation
'ROJECT NUMBER:
DATE: 9/19/12
1:
WBS ID DESCRIPTION
NHOUR ESTIMAT
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12
60
20
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vv�nn��rrn�crtwivu� sni 1 4 9 $1,J00
WATER -PLAN &PROFILE SHTS (2)I 1 1 4 1 12 1 16 1 S2 Ono
2: FINAL DESIGN
SITE PLAN AND CONTROL PLAN SHT 4 4 $500
OVERALL WATER/SS LAYOUT SHTI 1 5 6 $800
WATER - PLAN & PROFILE SHTS (2) 2 14 16 S2.100
COST ESTIMATE 4 4 $500
PREPARE SPECIFICATIONS 16 40 56 $6,000
REVIEW MEETING WITH THE CITY 0 1 1 10 $2 400
PREPARE 100% BID PLANS AND SPECIFICATIONS 4 4 8 $10000
REPRODUCTION (REIMBURSEABLES) 310000
TASK 2 TOTAL 16 16 56 56 144 $2000
rE TASK 3: BIDDING AND CONSTRUCTION PHASE
[J
TOTAL HOURS 18 46 140 112 302 $46,000
H:Wob1WFXJ24001ProjectMgmtlProposallMeach�tmf�-inch WL Fee Rev4.xlsx 9/20/2012