HomeMy WebLinkAboutContract 39341-A1 (2)CITY SECRETARY
CONIRACTNO, 39341-wt
AMENDMENT TO CITY SECRETARY
CONTRACT NO. 39341
WHEREAS, on October 20, 2009, the City of Fort Worth ("City") and Catholic Charities
Diocese of Fort Worth ("Contractor") made and entered into City Secretary Contract No. 39341
(the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") under the
AIDS Housing Opportunity Act, as amended, (42 USC 12901 et seq.) for utilization in
connection with the Housing Opportunities for Persons with AIDS ("HOPWA") program, Grant
No. TXH-09-F002 for Year 2009-2010;
WHEREAS, the objective of the HOPWA program is to address the needs of eligible
persons and their families associated with the challenge of living with HIV/AIDS;
WHEREAS, the Contract expires by its terms on May 31, 2010;
WHEREAS, it the mutual desire of City and Contractor to extend City Secretary Contract
No. 39341 to August 31, 2010 to meet Contract objectives; and
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Tom Higgins, its duly authorized Assistant City Manager, and
Catholic Charities Diocese of Fort Worth, whose address is 249 West Thornhill Drive, Fort
Worth, TX 76115 ("Contractor"), acting by and through Heather Reynolds, its duly authorized
CEO, do hereby agree as follows:
I.
l . Scope of Sen�ices The first sentence of subsection (a) %J this section is amended to be
and read as follows:
"a. Contractor will administer HOPWA services to citizens of the City of Fort Worth for
the purpose of preventing homelessness of low-income persons with HIV/AIDS and their
families under the program name Outreach ("Program"), for the term from June 1, 2009 to
August 31, 2010."
II.
2. Compensation and Method of Payment The first sentence of subsection (a) of this
section is amended to be and read as follows:
"a. City will disburse HOPWA Year 2009-2010 funds ("HOPWA Funds") in an amount
up to SEVENTY FIVE THOUSAND, FIVE HUNDRED FORTY THREE AND 79/100
DOLLARS ($75,543.79) to Contractor on a reimbursement of expenses basis."
Ill' CITY SECRETARY
CONTRACT AMENDMENT CSC NO, 39341 FT. WORTH, TX
Page 1
Catholic Charities Diocese of Fort Worth (HOPWA) 2009-2010 E_
06-24-10
A101'» Itl
12. Indemnification, Insurance and Bonding
section is amended as follows:
The first sentence of subsection (b) of this
U. Contractor will maintain blanket fidelity bond coverage in the form of a bond in the
amount of $75,543.79, to insure against loss from the fraud, theft or dishonesty of any of
Contractors officers, agents, trustees, directors or employees."
IV.
Exhibits A, B and C attached to the Contract are hereby replaced with Exhibits A, B and C
attacheA hereto.
All other terms and conditions of City Secretary Contract No. 39341 not amended herein
remain unaffected and in full force and effect, are binding upon the Parties, and are hereby
ratified by the Parties.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLAND
CONTRACT AMENDMENT CSC NO. 39341 Page 2
Catholic Charities Diocese of Fort Worth (HOPWA) 2009-2010
IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this
Contract Amendment in Fort Worth, Texas, this l day of , 2010.
ATTEST:
City S e
Assistant City Attorney
CITY OF FORT WORTH
M. Higgins, Asdfstnt City Manager
E
O 1NI�4cC RFQI1IIgTD
CATHOLIC CHARITIES DIOCESE
OF Fo*r WORTK
CEO
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on � , 2010
by T.M. Higgins, the Assistant City Manager of the City of Fort torth, n behalf of the City of
Fort Worth.
MARIA S. SANCHEZ
MY COMMISSION EXPIRES
December 14, 2013
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on
by Heather Reynolds, CEO of Catholic Charities Dioca
corporation, on behalf of said corporation.
LEIOM E L1�Nt�
My Co�nmiaMn Expin�
Jung 19, ZOi 1
CONTRACT AMENDMENT CSC NO. 39341
Catholic Charities Diocese of Fort Worth (HOPWA) 2009-2010
JLI�'1� �5 , 2010
.se of Fort Worth, a Texas non-profit
11
ATE OF TEXAS
OFFICIAL RECI�R�
CITY SECRF&I(A k y
FT. WnR �j, 1
Page 3
Catholic Charities Diocese of Fort Worth
Lady Hogan Project
39341
CONTRACT NO.
SCOPE OF SERVICES
PROGRAM SUMMARY
June I, 2009 - August 31, 20IV
PERIOD
EXHIBIT A - REVISED
SCOPE OF SERVICES
$75,543.79
AMOUNT
The Scope of Services is based on the proposal prepared and submitted by the Subrecipient through the City of Fort
Worth's annual Request for Proposal (RFP) process. The Subrecipient agrees to operate this Housing Opportunities for
Persons with AIDS (HOPWA) program in a manner consistent with the program delivery stated in the approved
proposal. However, in the event of any conflict between the proposal and any provision contained, herein, this
Agreement shall control.
Catholic Charities Diocese of Fort Worth will provide HOPWA services to low/moderate income (LMI) person living
HIV/AIDS (PLWHA). The Lady Hogan Project program will include the following tasks and activities; Short -Term
Rent Mortgage, Utility (STRMU) assistance, Supportive Services: case manageinetlt and administration. All services
will be provided at 249 W. Thornhill Drive, Fort Worth, Texas 76115 from 8:00 a.m. to 5:00 p.m., Monday -Friday.
The purpose of the program will be to provide comprehensive family -centered case management, short-term housing t
related assistance for rent, mortgage and/or utilities. The specific objectives, goals and level of services to be provided
are listed below along with the geographical location of clients served. All services will be provided throughout the
year.
The HOPWA funds will be used to pay for administrative services, supportive services and total operating costs which
are consistent with Exhibit C — Detailed Budget.
REGULATORY CLASSIFICATION
If any of the actives listed below aI e not applicable, pint "N/A "
Regulatory Citation &Activity Allocated Funds % of Total Allocation
24 CFR 574.300(b)(5) TBRA N/A N/A
24 CFR 574.300(b)(6) STRMU $659071 77%
24 CFR 574.300(b)(7) Supportive Services $139225 16%
24 CFR 574.300(b)(10) Admin $59795 7%
Based on the nature of the service provided, Subrecipient, Catholic Charities Diocese of Fort Worth will
maintain documentation that verifies that 100% of clients served by the Lady Hogan Project program are
diagnosed with HIV/AIDS and are income eligible with current household incomes at or below 80% of Area
Median Income (AMI) as established by the Department of Housing and Urban Development (HUD). Agency
should also document the number of clients placed on jobs as a result of HOPWA supportive services provided.
GEOGRAPHICAL LOCATION: Southeast Fort Worth
Site Address: 249 W. Thornhill Drive, Fort Worth, TX 76145
Client Beneficiary Location: Citywide
PROGRAM GOALS:
The goal of the Lady Hogan Project is to equip individuals with HIV/AIDS to live healthy, independent lives.
PROGRAM OBJECTIVES -
Objective 1: During FY 09, provide short-term financial assistance (STRMU) for 35 unduplicated low-income
individuals with HIV/AIDS who lack stable housing.
Objective 2: During FY 09, provide supportive case management (including information, referral and
assistance in gaining access to government benefits and/or community services) for at least 35 unduplicated
clients who lack stable housing.
Objective 3: During FY 09, provide financial education to 13 unduplicated HIV positive individuals to promote
self-sufficiency and independent living through the Catholic Charities Stability and Empowerment program.
Objective 4: During June 2010, July 2010 and August 2010, provide short-term financial assistance (STRMU)
to 5 unduplicated low-income individuals with HIV/AIDS who lack stable housing totaling at least 20 separate
payments.
Objective 5: During June, July 2010 and August 2010, provide supportive case management (including
information, referral and assistance in gaining access to government benefits and/or community services) for at
least 5 unduplicated clients who lack stable housing, totaling at least 15 case management appointments.
PROGRAM SERVICES and ACTIVITIES Total Units of Services for Year
Number of Rental, Mortgage &Utility Payments made with
STRMU
100
Case Management Appointments
85
Financial Education Appointments
162.5
Number of Unduplicated Clients Served
40
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City of Fort Worth
HOPWA Budget 2009-2010
PROGRAM BUDGET
Organization: Catholic Chares Diocese of Fort Worth, Inc.
Exhibit C -REVISED
June 1, 2009 through August 31, 2010
Expense Category
Total
Budget
(A)
Grant
Budget
(B)
Tarrant Cnty
Pass -through
(C)
Private
Funding
D)
Agency
Support
(E)
(F)
ADMINISTRATIVE
SERVICES
Salaries
735754400
3,023.00
20,062
503669
FICA
5,642.00
231,00
L535
3,876
Life/Disability Insurance
L475.08
60,00
401
L014
Health Insurance
9,329.76
506,00
2,257
6,567
Workman's Comp Insurance
995,68
41,00
271
684
Unemployment -State
145,64
9,00
35
102
Occupancy
L917.00
103,00
430
L384
Office Supplies
200,00
28,00
50
122
Postage
80.00
45,00
15
Telephone
839.00
45,00
583
Insurance
210,00
9,00
146
Indirect Cost Rate
10,141.18
416.00
2,6,967
EI
TOTAL
ADMIN
EXPENSES
1045729.33
4,516.00
28,72,128
% Administrative Cost
22,37%
5,98%
0,00%
84,61.54%
SUPPORTIVE
SERVICES
Salaries
1889998,00
15,292.00
157,132
16,574
FICA
14,458.35
1,170,00
12,018
11270
Life/Disability Insurance
3,465.96
306,00
2,829
331
Health Insurance
30,096.00
25529,00
24,819
21748
Unemployment -State
469,80
39,00
387
44
Worker's Compensation
2,551.47
206.00
2,123
222
Retirement
314,00
0.00
314
Supplies
2,852.00
238,00
11200
L414
Postage
271,00
0,00
271
Telephone
2,842.00
236,00
21606
Occupancy
45717,00
392,00
4,325
Financial Education Classes
975.00
975.00
Drug Abuse Services (in -kind)
0,00
0,00
Custodial Services
11788,00
148,00
L640
Office Equipment Rental*
2,023.00
169,00
L854
Printing
900.00
75,00
825
Liability Insurance
749,00
75,00
674
Private Auto Allowance
5,385.00
449.00
2,672
21264
Conference & Seminars
31938,00
331,00
11484
2,123
Interpreters
L655.00
0,00
11655
Indirect Cost Rate
25,987.23
2,103.00
19,642
41242
TOTAL
OPERATING
COST
2949435481
249733.00
2245620
45,083
Short-term Rent/Mortgage/Utilities
46,294,79
46,294.79
-
Long4erm tenant -based rental
0,00
0,00
-
Trasportation
12,600400
0,00
7,600
51000
EFA - including medication
& food
10,163400
0,00
10,163
TOTAL SUPPORT SERVICES
363,493,60
71,027,79
242,383
5,000 1
45,083
TOTALS 4682222.93 75$43.79 242,383 33,086 117,211
Note: Column A should be the total of Columns B through F
*Specify on Budget Detail (following pages)
**Use One column for each non -grant funding source; note below which column equates to each source (from Leverage of Funds):
(C) (E)
*** Fidelity bond and liability insurance are required of all subcontractors and maybe paid from grant funds or other funds.
Organization: Catholic Charities Diocese of Fort Worth, Inc.
GRANT BUDGET DETAIL
FUNDED ITEMS ONL'
STAFF SALARIES -ADMINISTRATIVE
Program Title: The Lady Hogan Project
Position/Title
kA)
Salary
Hourly Rate
iB)"
Annual
Hours X
kC)
% of Time
=
iD)
Total
Amount
Pro ram Assistant
$ 14,54
2,080
10,00%
$ 3,024
TOTAL STAFF SALARIES $ 3,024
" Note: 2,080 hours annually comprise afull-time position
FRINGE BENEFITS -ADMINISTRATIVE SERVICES
of %Paid by %Paid by Total
Category Payroll Amount Employer Grant Amount
FICA
7.65%
$ 231
1 0,00%j
100,00%
$ 231
Life/Disability Insurance
1.98%
$ 601
0,00%1
100,00%
$ 60
Health Insurance
16.73%
$ 5061
0,00%1
100,00%
$ 506
Workman's Comp Insurance
1.35%
$ 411
0,00%1
100,00%
$ 41
Unem to ment Insurance
0.30%
$ 91
0.00%
100.00%
$ 9
TOTAL FRINGE BENEFITS
$ 847
TOTAL PERSONAL SERVICES Total Staff Salaries +Total Frin a Benefits $ 3,781
Organization: Catholic Charities Diocese of Fort Worth, Inc.
GRANT BUDGET DETAIL
GRANT FUNDED ITEMS ONLY)
Program Title: The Lady Hogan Project
Position/Title
Salary
Hourly Rate
Annual
Hours X
% of Time
=
Total
Amount
Case Manager
$14,70
2,080
50,00%
$ 15,288
TOTAL STAFF SALARIES $ 15,288
"Note: 2,080 hours annually comprise afull-time position
FRINGE BENEFITS -SUPPORTIVE SERVICES
of %Paid by %Paid by Total
Category Payroll Amount Employer Grant Amount
FICA
7.65%
$ 1,170
0.00%
100.00%
$ 1,170
Life/Disability Insurance
2,00%
$ 306
0.00%
100,00%
$ 306
Health Insurance
$ 21529
0,00%
MOM%
$ 2,529
Workman's CompInsurance
rl6.54%
1.35%
$ 206
0,00%
100,00%
$ 206
Unem to ent Insurance
0.26%
$ 39
0,00%
100,00%
$ 39
TOTAL FRINGE BENEFITS $ 41250
TOTAL PERSONAL SERVICES Total Staff Salaries +Total Fringe Benefits $ 19,538
Organization: Catholic Charities Diocese of Fort Worth, Inc. Program Title: HOPWA
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
(CONTINUED)
UTILITIES
Average Cost Number of Total
Category Per Month Months Amount
Telephone
Occupancy (electric, water, waste, gas, security, extermination)
Custodial
$ 19.67
$ 32.67
$ 12.33
12
12
12
$ 236
$ 392
$ 148
TOTAL
UTILITIES
$776
BUILDING RENTAL
Number of Cost Per Number of Total
Building Location Square Feet Square Foot Months Amount
1. 2641 Avenue L, Fort Worth, TX 76107
2.
3.
51000
$0.00
12
$0
TOTAL
BUILDING
RENT
$0
OTHER EXPENSES (See Note Below)
Total %Charged Total
Category Charge to Grant Amount
Supplies
Financial Education Classes
Printing
Liability Insurance
Indirect Cost Rate
21852
975
900
749
25,987
8.35%
100,00%
8.33%
10.01 %
8.09%
238
975
75
75
21103
TOTAL
OTHER
EXPENSES
$3,466
CONFERENCES &SEMINARS
Total %Charged Total
Event Charge to Grant Amount
1. Local trainings/conferences
2,
3.
$ 31970
8.34%
$ 331
TOTAL
CONFERENCES
& SEMINARS
$331
OFFICE EQUIPMENT RENTAL
Total %Charged Total
Item Charge to Grant Amount
1. Copier Rental
2.
3,
$2,500
6.76%
$169
TOTAL OFFICE
EQUIPMENT RENTAL $169
Note: %charge to CDBG cannot exceed 20% of CDBG budget allocation or 7% of HOPWA budget allocation