HomeMy WebLinkAboutContract 39246-A1 (2)cm SECRETAR
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AMENDMENT TO CITY SECRETARY
CONTRACT NO.39246
WHEREAS, the City of Fort Worth ("City") and Community Enrichment Center
("Contractor") made and entered into City Secretary Contract No. 39246 (the "Contract") for the
term September 1, 2009 to August 31, 20119
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") under
Title XII of the American Recovery and Reinvestment Act of 2009, ("Recovery Act") for
utilization in connection with its Homeless Prevention and Rapid Re -Housing Program
("HPRP");
WHEREAS, the Contract was unclear as to whether Contractor could perform
Homelessness Prevention Services, Rapid Rehousing Services, or both; and
WHEREAS, City and Contractor would like to clarify the scope of permitted services
under the Contract, as well as correct the Operating Budget as defined in the Contract.
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Fernando Costa, its duly authorized Assistant City Manager, and
Contractor, whose address is 3250 NE Loop 820, North Richland Hills, TX, acting by and
through Randy Clinton, its duly authorized Executive Director, do hereby agree as follows:
I.
Section l.a. is amended to be and read as follows:
"Contractor will administer both Homelessness Prevention and Rapid Rehousing
services to citizens of the City of Fort Worth ("Program"), for the term September 1,
2009 to August 31, 201 l."
Section l.c. is amended to be and read as follows:
"The activities performed by Contractor under this Contract shall be any eligible
activity under the HPRP program (referred to herein as "Eligible Activities" or "Eligible
Activity"), including financial assistance, rental assistance, housing relocation,
stabilization services, data collection and evaluation, and administrative expenses."
II.
The second paragraph of Exhibit A —Scope of Services is deleted and replaced with the
following:
"Program will include the following tasks and activities: Rapid Rehousing and
Homelessness Prevention."
CONTRACT AMENDMENT CSC NO. 39246
Communiky�EnCi.�m�n#zCenter (HPRP)
U1=1;ICIAIL RECORD
CITY SECRETARY
Page 1
r=r. WORTH, Tx
Exhibit B — Program Requirements is hereby deleted in its entirety and replaced by the
Exhibit B attached hereto.
Exhibit D —Program Operating Budget is deleted in its entirety and replaced with the
Exhibit D attached hereto.
This amendment is effective September 15 2009.
IV.
All other terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
CONTRACT AMENDMENT CSC NO. 39246 Page 2
Community Enrichment Center (HPRP)
IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of
this Contract Amendment in Fort Worth, Texas, this _ day of W, 2012.
CITY OF FORT WORTH
By: 4/W
Fernando Costa, Assistant City Manager
COMMUNITY ENRICHMENT CENTER
By:
Director
b
,gCY�F°O0C
CA
APP OVED AS TO F AND LEGALITY
/j &e,k A , 6
Assistant City Attorney
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on6p&crf.D , 2012 by Fernando Costa,
Assistant it .A�ia�a��:= y of Fort Worth,, on, behalf of he City of Fort Worth.
S
t•,ir•;31.A 5: SAPJCHEZ
rJ;Y 1an1 EXPIRES
�irri!'i= 2D19
COUNTY OF TARRANT
This instrument was
§
§
acknowledged before me
Executive Director of Community Enrichment Center,
of said corporation.
OFFICIAI, RECQR®
CITY SECRETARY
FT4 WORTH, TX
C, STATE, OF TEXAS
the
on May �, 2012 by Randy Clinton,
a Texas nonprofit corporation, on behalf
LIC, STATE OF TEXAS
Canun+sswn Expires
JUNE 21
2012
CONTRACT AMENDMENT CSC NO. 39246 Page 3
Community Enrichment Center (HPRP)
Exhibit B — Program Requirements
PROGRAM REQUIREMENTS:
Requirements for All Program Participants
1. Any individual or family provided with financial assistance through HPRP must have at
least an initial consultation with a case manager or other authorized representative who
can determine the appropriate type of assistance to meet their needs;
2. The household must be at or below fifty (50%) AMI;
3. The household must be either homeless or at risk of losing its housing and meet both of
the following circumstances; (1) no appropriate subsequent housing option have been
identified; AND (2) the household lacks the financial resources and support networks
needed to obtain immediate housing or remain in its existing housing.
Prevention
1. To provide homelessness prevention assistance to households who would otherwise
become homeless -many due to the economic crisis.
2. Eligible households are defined as individuals and families who are currently in housing
but are at risk of becoming homeless and need temporary rent or utility assistance to
prevent them from becoming homeless or assistance to move to another unit.
3. Eligible Activities:
a. Financial Assistance:
i. Short-term rental assistance for a period of up to 3 months. Tenant -based
rental assistance can be used to allow individuals and families to remain in
their existing rental units or to help them obtain and remain in rental units
they select.
ii. Medium -term rental assistance for a period of 4-18 months. Up to 6
months of rental arrears may be paid for program participants if the
payment enables the program participant to remain in the housing unit for
which the arrears are being paid or move to another unit.
iii. Security deposits.
iv. Utility deposits.
v. Utility payments.
vi. Moving cost assistance.
vii. Motel and hotel vouchers
b. Stabilization Services:
i. Case management: arrangement, coordination, monitoring, and delivery
of services related to meeting the housing needs of program participants
and helping them obtain housing stability. Activities may include:
counseling; developing, securing, and coordinating services; monitoring
and evaluating program participant progress; assuring that program
participants' rights are protected; and developing an individualized
housing and service plan, including a path to permanent housing stability
subsequent to HPRP financial assistance.
CONTRACT AMENDMENT CSC NO. 39246 Page 4
Community Enrichment Center (HPRP)
iit Outreach and engagement: designed to publicize the availability of
programs to make persons who are homeless or almost homeless aware of
these and other available services and programs.
iii. Housing search and placement. services or activities designed to assist
individuals or families in locating, obtaining, and retaining suitable
housing. Activities may include: tenant counseling; assisting individuals
and families to understand leases; securing utilities; making moving
arrangements; representative payee services concerning rent and utilities;
and mediation and outreach to property owners related to locating or
retaining housing.
iv. Legal services: services to help people stay in their homes, such as
services or activities provided by a lawyer or other person under the
supervision of a lawyer to assist program participants with legal advice
and representation in administrative or court proceedings related to
tenant/landlord matters or housing issues.
v. Credit repair: services that are targeted to assist program participants
with critical skills related to household budgeting, money management,
accessing a free personal credit report, and resolving personal credit
issues.
c. Data Reporting.
i. Purchase of HMIS software and/or licenses;
ii. Leasing or purchasing needed computer equipment for providers and the
central server;
ill. Costs associated with data collection;
iv. Entry and analysis; and
v. Staffing associated with the operation of the HMIS, including training.
d. Administrative Costs:
i. Accounting for the use of grant funds;
ii. Preparing reports for submission to HUD;
iii. Obtaining program audits;
iv. Similar costs related to administering the grant after the award; and
v. Staff salaries associated with administrative costs.
Rapid Re -Housing
l . To provide rapid re -housing assistance to persons who are homeless as defined by section
103 of the McKinney-Vento Homeless Assistance act (42 U.S.C. 11302)
2. Eligible persons are individuals and families who are at or below 50% AMI and
experiencing homelessness (residing in emergency or transitional shelters or on the
street) and need temporary assistance in order to obtain housing and retain it.
3. Eligible Activities:
a. Financial Assistance:
i. Short-term rental assistance for a period of 1-3 months. Tenant -based
rental assistance can be used to allow individuals and families to remain in
their existing rental units or to help them obtain and remain in rental units
they select.
CONTRACT AMENDMENT CSC NO. 39246 Page 5
Community Enrichment Center (HPRP)
iit Medium -term rental assistance for a period of 4-18 months. Up to 6
months of rental arrears may be paid for program participants if the
payment enables the program participant to remain in the housing unit for
which the arrears are being paid or move to another unit.
iii. Security deposits.
iv. Utility deposits.
v. Utility payments.
vi. Moving cost assistance.
vii. Motel and hotel vouchers
b. Stabilization Services:
i. Case management: arrangement, coordination, monitoring, and delivery
of services related to meeting the housing needs of program participants
and helping them obtain housing stability. Activities may include:
counseling; developing, securing, and coordinating services; monitoring
and evaluating program participant progress; assuring that program
participants' rights are protected; and developing an individualized
housing and service plan, including a path to permanent housing stability
subsequent to HPRP financial assistance.
ii. Outreach and engagement: designed to publicize the availability of
programs to make persons who are homeless or almost homeless aware of
these and other available services and programs.
iii. Housing search and placement: services or activities designed to assist
individuals or families in locating, obtaining, and retaining suitable
housing. Activities may include: tenant counseling; assisting individuals
and families to understand leases; securing utilities; making moving
arrangements; representative payee services concerning rent and utilities;
and mediation and outreach to property owners related to locating or
retaining housing.
iv. Legal services: services to help people stay in their homes, such as
services or activities provided by a lawyer or other person under the
supervision of a lawyer to assist program participants with legal advice
and representation in administrative or court proceedings related to
tenant/landlord matters or housing issues.
v. Credit repair: services that are targeted to assist program participants
with critical skills related to household budgeting, money management,
accessing a free personal credit report, and resolving personal credit
issues.
c. Data Collection
i. Purchase of HMIS software and/or licenses;
ii. Leasing or purchasing needed computer equipment for providers and the
central server;
ill. Costs associated with data collection;
iv. Entry and analysis; and
v. Staffing associated with the operation of the HMIS, including training.
d. Administrative Costs:
i. Accounting for the use of grant funds;
CONTRACT AMENDMENT CSC NO. 39246 Page 6
Community Enrichment Center (HPRP)
ii. Preparing reports for submission to HUD;
iii. Obtaining program audits;
iv. Similar costs related to administering the grant after the award; and
v. Staff salaries associated with administrative costs.
Additional Responsibilities of Agency
1. No program participant may receive more than 18 months of assistance under HPRP.
2. To determine Area Median Income, agency will use HUD's Section 8 income eligibility
standards for HPRP.
3. Agency must certify eligibility at least once every 3 months for all program participants
receiving medium -term rental assistance.
4. All program participants must be encouraged to participate in case management provided
by the agency.
5. Agency must not make payments directly to program participants, but only to third
parties, such as landlords or utility companies.
6. An assisted property may not be owned by the agency or the parent, subsidiary or
affiliated organization of the agency.
7. Agency determines the amount of short-term and medium -term rental assistance
provided, such as "shallow subsidies" (payment of a portion of the rent), payment of
100% of the rent charged, or graduated/declining subsidies. This determination process
should be documented and consistently applied.
8. Agency may set a maximum amount of assistance that is more stringent than HPRP
federal guidelines (ex. Maximum of 6 months of assistance instead of 18 months.)
9. Agency may require program participants to share in the costs of rent, utilities, security
and utility deposits, moving, hotel or motel, and other expenses as a condition of
receiving HPRP financial assistance. Written procedures must document determination
process.
10. If HPRP funds are used to pay rental arrears, arrears must be included in determining the
total period of the program participant's rental assistance, which may not exceed 18
months.
11. Rental assistance paid cannot exceed the actual rental costs, which must be in compliance
with HUD's standard of "rent reasonableness," which means that the total charged for a
unit must be in relation to the rents being charged during the same time period for
comparable units in the private unassisted market and must not be in excess of rents
being charged by the owner during the same period of time for comparable non -luxury
unassisted units. Current Fair Market Rent and Utility Allowances must be used.
12. Rental assistance payments cannot be made on behalf of eligible individuals or families
for the same period of time and for the same costs types that are being provided through
another federal, state or local housing subsidy.
13. Security and utility deposits covering the same period of time in which assistance is being
provided through another housing subsidy program are eligible, as long they cover
separate cost types.
14. HPRP funds may be used for up to 18 months of utility payments, including up to 6
months of utility payments in arrears, for each program participant, provided that the
program participant or a member of his/her household has an account in his/her name
CONTRACT AMENDMENT CSC NO. 39246 Page 7
Community Enrichment Center (HPRP)
with a utility company or proof of responsibility to make utility payments, such as
cancelled checks or receipts in his/her name from a utility company.
15. HPRP funds may be used for reasonable moving costs, such as truck rental, hiring a
moving company, or short-term storage fees for a maximum of 3 months or until the
program participant is in housing, whichever is shorter.
16. HPRP funds may be used for reasonable and appropriate motel and hotel vouchers for up
to 30 days if no appropriate shelter beds are available and subsequent rental housing has
been identified but is not immediately available for move4n by the program participants.
17. Legal services related to mortgages are not eligible.
18. Administrative costs do not include the costs of issuing financial assistance, providing
housing relocation and stabilization services, or carrying out eligible data collection and
evaluation activities.
19. Agency shall submit monthly HMIS reports to the City of Fort Worth no later than the 5th
day after the reporting month.
CONTRACT AMENDMENT CSC NO. 39246
Community Enrichment Center (HPRP)
Exhibit D — Operating Budget
Salaries and Fringe Benefits /Administaff Fees $ 449019.67
Rental Assistance $ 56,730.02
Security Deposits $109105.80
Utility Deposits $ 39159800
Utility Payments $ 3,433.85
Salaries and Fringe Benefits /Administaff Fees � $ 29,346.44
Rental Assistance $ 82,182.79
Security Deposits $ 8,279.00
Utility Deposits $ 29910.00
Utility Payments $ 4,147.84
CONTRACT AMENDMENT CSC NO. 39246 Page 9
Community Enrichment Center (HPRP)