HomeMy WebLinkAboutContract 39489-A1Amendment No. 1
STATE OF TEXAS
COUNTY OF TARRANT
CITY SECRETARY NO. 44tj
W9-
WHEREAS, the City of Fort Worth (City) and Jacobs Engineering Group, Inc.
("Consultant") made and entered into City Secreta7 Contract No. 39489 (the Contract)
which was authorized by M&C C-23816 on the 29` day of September 2009
WHEREAS, the Contract involves professional services for the following project:
Citywide Storm Water System GIS Project
WHEREAS, it has become necessary to execute Amendment No.1 to said
Contract to include an increased scope of work and revised maximum fee.
NOW THEREFORE, City and Consultant, acting herein by and through their
duly authorized representatives, enter into the following agreement which amends the
Contract:
Article I of the Contract is amended to include the revised scope of services
specified in Attachment A, a copy of which is attached hereto and incorporated herein.
The cost to City for the additional services to be performed by Consultant total $480,000,
2.
Article II of the Contract is amended to provide for an increase in the maximum
fee to be paid to Consultant for all work and services performed under the Contract, as
amended, so that the total fee paid by the City for all work and services shall not exceed
the sum of $4,070,056.
3.
All other provisions of the Contract, which are not expressly amended herein,
shall remain in full force and effect.
IN WITNESS THEREOF, the parties hereto have made and executed this
Agreement in multiple originals the day and year first above written, in Fort Worth
Tarrant County, Texas. ,
Amendment to
Professional Services Agreement
Page 1 of 2
• New easements
• Annexations
• Maintenance of related City databases (Brinsap, Low Water Crossings, Critical
Features)
A maintenance process and database will be created to track the status of plans, as-
builts, improvement projects and work orders. At the City's direction, the rectified GIS
database for approved mapsheds will be updated to reflect these changes by
georeferencing available plans, drawing in the new schematic elements, performing field
reconnaissance as necessary, conducting field survey to obtain the location, attributes
and photos for each asset and validation and rectification of the survey data, in
accordance with the procedures defined in the QMP.
This task will continue through Year Three on an increasing number of mapsheds, since
the development of rectified GIS databases for the top priority 120 mapsheds are
planned to be completed by the end of Year Three, After Year Three, the City will
decide whether to perform maintenance activities with City staff or to continue to
outsource the maintenance. As such, performing maintenance activities is not currently
anticipated for Year Four of this contract.
Task 1900 —Reporting
Monthly reporting will be performed to allow the City to judge actual budget
requirements necessary to maintain the City's mapsheds. This budget tracking and
reporting will also allow the City to modify the maintenance protocol if it appears that
the initial protocol cannot be performed within the constraints of the City's budget. The
monthly maintenance status reports will be reviewed and discussed during existing
project status meetings with the City.
Task 2000 — Proiect Management/Oversight Services
Additional project management services for GIS database maintenance will include
tracking of effort and expenses, review of project progress, scheduling of staff and
subconsultants' staff, quality review and oversight, budget review, communication with
City staff, invoicing, goal review and realignment, and semi-annual updates to the
contract scope and/or fee, if necessary.
Administrative fees on subconsultants' contracts are included within this task.
Attachment B-1
City of Fort Worth Storm Water Management System
Data Collection, Inventory and Mapping - Year Two
Basis of Compensation
Task
0100 -Update QMP
0200 - Geodatabase Requirements (COMPLETED)
0300 - Geodatabase Design Scema (COMPLETED)
0400 - Data Compilation
0500 -Data Conversion (NOT USED)
0600 - Data Scanning (NOT USED)
0700 - Georeferencing
0800 - Schematic Development
0900 - Maintenance
0903 - GIS Database Maintenance
1000 - Easement Data Compilation
1100 -Easement Data Scanning (NOT USED)
1200 - Georeferencing for Easement Development
1300 - Easement Development
1400 - Field Reconnaissance
1500 - Evaluation of Easement Layer (NOT USED)
1600 - Field Survey
1700 - Validate and Rectify Schematic
1800 -Condition Assessment
1900 -Reporting
2000 - Project Management
2100 - Inlet Marker Program Support
Subtotal Fee -Amendment 441
Year Two Summary
Non-M/WBE Subconsultants
M/WBE Subconsultants
Amendment #1 M/WBE Percentage
Subtotal contract
Non-M/WBE Subconsultants
M/WBE Subconsultants
M/WBE Percentage
Amendment 1
$0.00
$0.00
$0.00
$0.00
$0.00
$4323000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$8,000400
$40,000,00
$0.00
$480, 000.00
$100,000.00
$1561000.00
32.50%
$4,070,056
$1,021,570
$1,305,528
32.08%
RT NORTH, TX
ffirzoure 111 •
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DATE: Tuesday, August 241 2010
LOG NAME: 208WGISMAINT
• . U:
REFERENCE NO.: **C-24410
SUBJECT:
Authorize Amendment No. 1 in the Amount of $480,000.00 to City Secretary Contract No. 39489 with
Jacobs Engineering Group, Inc., for Citywide Storm Water System GIS Project, Data Maintenance for the
Transportation and Public Works Department, Storm Water Management Division and Adopt Supplemental
Appropriation Ordinance Decreasing the Unaudited, Unreserved, Undesignated Stormwater Utility
Fund Balance by the Same Amount
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 1 in the Amount of $480,000.00 to City
Secretary Contract No. 39489 with Jacobs Engineering Group, Inc., to adequately maintain the map of the
City's storm water system for the Transportation and Public Works Department, Storm Water Management
Division, thereby increasing the total amount to $4,070,056.00.
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Stormwater
Utility Fund in the amount of $480,000.00 and decreasing the unaudited, unreserved, undesignated
Stormwater Utility Fund balance by the same amount, and
DISCUSSION:
In August 2007, the City issued a request for qualifications to create a detailed GIS inventory and map of
the City's Storm Water System. Carter and Burgess, Inc. was selected as the most qualified for the
project. This project focused on locating the storm water assets on plans and in the field and creating an
inventory of the system. At present, the storm water management group does not have sufficient staff to
maintain the GIS data being provided under the original contract. This amendment will provide services to
map new storm water assets acquired through development, capital projects and on -going maintenance
by City field operations. These assets will be incorporated into the GIS data for project areas that have
already been delivered to the City. In addition, they will deliver a set of GIS tools that will provide a data
maintenance function that can be conducted by the City or another third party after project completion.
Carter and Burgess, Inc., was acquired by Jacobs Engineering Group, Inc. Therefore, Amendment No. 1
for GIS data maintenance will be with Jacobs Engineering Group, Inc.
Jacobs Engineering Group, Inc., proposes to perform this work on a time and materials basis for anot-to-
exceed fee of $480,000.00. City staff considers this fee to be fair and reasonable for the scope of services
proposed. The bid documents also include a provision for the City to exercise an option to renew this
contract once under the same terms, conditions and unit prices.
Jacobs Engineering Group, Inc., is in compliance with the City's M/V1/BE Ordinance by committing to 33
percent M/V1/BE participation. The City's goal on this project is 28 percent.
FICf_AI INFr1RMATIr)N / r1=PT1PWATI(1N•
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Page 2 of 2
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached supplemental appropriation ordinance, funds will be available in the current
operating budget, as appropriated, of the Stormwater Utility Fund.
FUND CENTERS:
TO F u nd/Accou nt/C enters FROM Fund/Account/Centers
1) PE69 531200 0209204 $480,000,00 2) PE69 531200 0209204 $480.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by Fernando Costa (6122)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Elizabeth Young (6785)
ATTACHMENTS
1. 20SWGISMAINT .doc (Public)
2. DBMaint MWBE Compliance.pdf (CFW Internal)
3. fundingverifcation.Pdf (CFW Internal)
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