The URL can be used to link to this page

Home My WebLink AboutContract 39491-A3 (2)CITY SECRETAR'� CONTRACT NO. 3ci`45 t �A3 AMENDMENT NO. 3 TO CITY SECRETARY CONTRACT NO. 39491 PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF FORT WORTH AND DIGITAL INTELLIGENCE SYSTEMS CORPORATION This Amendment No. 3 ("Amendment") to City Secretary Contract No. 39491 Professional Services Agreement ("Agreement"), is made and entered into by and between the City of Fort Worth (the "City"), a home rule municipal corporation situated in portions of Tarrant, Denton, and Wise Counties, Texas acting by and through Karen L. Montgomery, its duly authorized Assistant City Manager, and Digital Intelligence Systems Corporation, ("Consultant"), a Virginia Corporation and acting by and through Mahfuz Ahmed its duly authorized president and CSO collectively referred to as the "parties." RECITALS The following provisions are true and correct and form the basis of this Amendment: WHEREAS, on or about November 12, 2009, the parties entered into a Professional Services Agreement ("Agreement") for professional consulting services for staff augmentation under the terms and conditions set forth in the Agreement. The Agreement is a public document on file in the City's Secretary Office and referenced as City Secretary Contract No. 39491; and WHEREAS, on or about September 13, 2010, the parties subsequently amended the Agreement via City Secretary Contract No. 39491-A1, to increase the compensation and clarify other matters under the Agreement; and amended the Agreement further via City Secretary Contract No. 39491-A2 on February 7, 2011, to exercise the City's first option to renew the Agreement. City Secretary Contract Nos. 39491, 39491-A1, and 39491-A2 are hereby collectively referred to as the ("Agreement"); and WHEREAS, the parties now wish to further amend the Agreement to increase the annual compensation for the deliverables and modify other terms and conditions as set forth in this Amendment. NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Consultant agree as follows: 1. Section 3 COMPENSATION is hereby amended to read as follows: The City shall pay Consultant per terms of individual executed work orders in accordance with Exhibit "B," "Professional Hourly Rates and Permanent Placement Cost," which is attached hereto and incorporated for all purposes incident to this Agreement. Each individual OFFICIAL RECORD CITY SECRETARY IFT. WORTH, TX work order shall be listed as Appendix B-1, Appendix B-2, Appendix B-3 and so forth, and each work order shall be attached and incorporated into the Agreement. Each work order shall set forth the name of the personnel to provide the services, the specific project to which the personnel will be assigned; the specific services to be provided by the personnel; the start and end date of the work to be performed; the hourly rate or salary of the personnel; and any other regulations as agreed to by the parties that may apply to the specific personnel. The total aggregate amount of compensation to be paid under this Agreement, inclusive of all work orders, shall not exceed $187,601.00 on an annual basis. Consultant shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services. The City shall not be liable for any additional expenses of Consultant not specified by this Agreement unless the City first approves such expenses in writing. 2. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. Executed on this the day of CFW / DISYS Amendment No.3 to CSC No. 39491 Page 2 of 3 2011. CITY OF FORT WORTH: DIGITAL INTELLIGENCE SYSTEMS CORPORATION: Karen L. Montgomery Assistant City Manager Date: n City Secretary APPROVED AS TO FORM AND LEGALITY: By:�-i�� Maleshia B. Farmer Assistant City Attorney Contract Authorization: M&C: G-17239 Date Approved: 3/22/2011 CFW / DISYS Amendment No.3 to CSC No. 39491 Page 3 of 3 By: Mahfu A President Date: March 30I 2011 OFFICIAL �dECCf�D CITY SF��TA�Y MIRTH, , TX M&C Review _ Official site of the City of Fort Worth, Texas • � � - � � � � COUNCIL ACTION: Approved on 3/22/2011 DATE: 3/22/2011 REFERENCE NO.: G-17239 LOG NAME: 04PROFESSIONAL STAFFING SERVICES CODE: G TYPE: CONSENT HEAR NG: NO SUBJECT: Authorize Increase of Funds by $1,482,000.00 for the Existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the City Manager to increase the dollar cap for the existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., by $1,482,000.00 for the Information Technology Solutions Department. DISCUSSION• On November 16, 2010, (M&C C-24607) the City Council authorized an increase of funds by $743,028.00 for the existing Professional Services Agreements for Technology Staffing and Placement Services with Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc. To maintain current levels of service for seven months through the end of September 2011, staff is now requesting an additional increase of $1,482,000.00 in expenditures with the three named vendors. In order to await the outcome of the IT sourcing project, staff has only been requesting the continuation of contractual support to fill staff vacancies on a quarterly basis. Now that the sourcing study is complete, in order to maintain the current service levels without interruption, staff is requesting additional funding for support contracts until the end of this fiscal year (September). Staff will begin to hire employees to fill vacancies created during the sourcing study as time permits. The purpose of these service agreements is to allow the City to have agreements in place for staff augmentation to assist in the development and implementation of technology projects and services in the City such as email archival, laptop encryption, disaster recovery, radio towers, radio re -banding, and Buyspeed Online projects. Hiring contract labor has provided staff augmentation to address significant attrition with costs offset by salary, benefit and other savings and other reimbursements. The estimate of salary and benefit savings resulting from current vacancies is $1,164,975.00. M/WBE -Digital Intelligence Systems Corporation, Matrix Resources, Inc., and Sentari Technologies, Inc., a certified M/WBE firm, have all previously and continue to commit to comply with their 10 percent M/WBE participation on all expenditures through the end of the contract period. ADMINISTRATIVE AMENDMENT — An administrative amendment or increase may be made for each agreement by the City Manager for an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. http://apps.cfwnet.org/council_Packet/mc_review.asp?ID=14823&councildate=3/22/2011 (1 of 2) [3/25/2011 3:56:54 PM] M&C Review FISCAL INFORMATIONICERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budgets, as appropriated, of the General Fund and Information Systems Fund. TO Fund/Account/Centers FROM Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS PI68 539120 0043020 $100,000.00 PI68 539120 0048001 $125,000.00 PI68 539120 0044000 $35,000.00 PI68 539120 0045010 $100,000.00 PI68 539120 0045030 $165,000.00 PI68 539120 0045050 $50,000.00 PI68 539120 0048000 $50,000.00 PI68 539120 0043010 $200,000.00 PI68 539120 0045000 $362,000.00 PI68 539120 0046020 $100,000.00 PI68 539120 0041100 $129,000.00 GG01 511010 0135010 $66,000.00 Karen Montgomery (6222) Peter Anderson (8781) Mai Tran (8858) http://apps.cfwnet.org/council_packet/mc review.asp?ID=14823&counaldate=3/22/2011 (2 of 2) [3/25/2011 3:56:54 PM]