HomeMy WebLinkAboutContract 39472 (2)TY
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PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into by
and between the CITY OF FORT WORTH (the "City"), a home rule municipal corporation situated in
portions of Tarrant, Denton and Wise Counties, Texas, acting by and through Karen L. Montgomery, its
duly authorized Assistant City Manager, and HUDSON GLOBAL RESOURCES MANAGEMENT, INC.
("Consultant"), a Delaware Corporation and acting by and through its duly authorized General Manager.
In consideration of the mutual covenants and considerations set forth herein, the parties hereby agree as
follows:
The Contract documents shall include:
1) This Agreement plus all attachments listed below, which are attached hereto and incorporated
herein for all purposes incident to this Agreement:
a) Exhibit A — Statement of Work
b) Exhibit B — Pricing and Payment Schedule
c) Exhibit C — Non Disclosure Agreement
d) Exhibit D — Network Access Agreement
2) City of Fort Worth Request for Proposal ("RFP") No. 08-0335, which is incorporated herein by
reference for all purposes incident to this Agreement;
3) Hudson Highland Group, Inc. (Consultant) response to that request ("Response") dated May 14,
2009, which is incorporated herein by reference for all purposes incident to this Agreement.
In the event of a conflict between the contracts documents, the order of precedence is as follows: (i) this
Agreement, (ii) Statement of Work, () Work Order, (iv) Pricing and Payment Schedule, (v) Non
Disclosure Agreement, (vi) Network Access Agreement, (vii) RFP No. 08-0335, and (viii) the Response.
1. SCOPE OF SERVICES.
Consultant hereby agrees to provide the City with professional consulting services for staff
augmentation, specific contractor project duties as defined by the city, permanent placements, and other
duties as set forth in Exhibit "A" Statement of Work and Vendor Response which is attached hereto and
incorporated for all purpose incidents to this Agreement.
The initial term ("Term") of this Agreement shall commence upon the last date that both the City
and Consultant have executed this Agreement ("Effective Date") and be effective for a period of one (1)
year ("Initial Term"), unless terminated earlier in accordance with the provisions set forth herein. The
term may be extended upon the mutual written agreement of the parties for up to three (3) consecutive
one-year periods.
3. COMPENSATION.
The City shall pay Consultant per terms of individual executed work orders in accordance with
Exhibit "B," "Professional Hourly Rates and Permanent Placemeilf'Cost", which is attached hereto and
incorporated for all purposes incident to this Agreement. Consultant shall not perform any additional
services for the City not specified by this Agreement unless the City requests and approves in writing the
additional costs for such services. The City shall not be liable for any additional expenses of Consultant
not specified by this Agreement unless the City first approves such expenses in writinj.
OFFICIAL RECORD
WORTHTX
Professional Services Agreement CITY SECRETARY
PadeonoGlooal Resources Management, Inc. �®pT
9 ! 4 �A
The total aggregate amount of compensation to be paid under this Agreement, inclusive of all
work orders, shall not exceed $400,000.00 on an annual basis.
4. TERMINATION.
4.1. Written Notice.
The City or Consultant may terminate this Agreement at any time and for any reason by
providing the other parry with 30 days written notice of termination.
4.2 Non -appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any fiscal period
for any payments due hereunder, City will notify Consultant of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of the payments herein agreed upon for which funds shall have been appropriated.
4.3 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date, the City shall
pay Consultant for services actually rendered up to the effective date of termination and
Consultant shall continue to provide the City with services requested by the City and in
accordance with this Agreement up to the effective date of termination.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Consultant hereby warrants to the City that Consultant has made full disclosure in writing of any
existing or potential conflicts of interest related to Consultant's services under this Agreement. In the
event that any conflicts of interest arise after the Effective Date of this Agreement, Consultant hereby
agrees immediately to make full disclosure to the City in writing. Consultant, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to it by the City as
confidential and shall not disclose any such information to a third party without the prior written approval
of the City. Consultant shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way.
Consultant shall notify the City immediately if the security or integrity of any City information has been
compromised or is believed to have been compromised. Other than as set forth herein, Consultant
makes no representations or warranties of any kind, either express or implied.
6. RIGHT TO AUDIT.
Consultant agrees that the City shall, until the expiration of three (3) years after final payment
under this contract, have access to and the right to examine at reasonable times any directly pertinent
books, documents, papers and records of the consultant involving transactions relating to this Contract,
provided that the audit is performed at City's sole expense. Consultant agrees that the City shall have
access during normal working hours to all necessary Consultant facilities and shall be provided
adequate and appropriate work space in order to conduct audits in compliance with the provisions of this
section. The City shall give Consultant reasonable advance notice of intended audits.
Consultant further agrees to include in all its subcontractor agreements hereunder a provision to
the effect that the subcontractor agrees that the City shall, until expiration of three (3) years after final
payment of the subcontract, have access to and the right to examine at reasonable times any directly
pertinent books, documents, papers and records of such subcontractor involving transactions related to
the subcontract, and further that City shall have access during normal working hours to all subcontractor
facilities and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this paragraph. City shall give subcontractor reasonable notice of
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 2 of 20
intended audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Consultant shall operate as an independent
contractor as to all rights and privileges granted herein, and not as agent, representative or employee of
the City. Subject to and in accordance with the conditions and provisions of this Agreement, Consultant
shall have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Consultant acknowledges that the doctrine of respondeat superior shall not apply as
between the City, its officers, agents, servants and employees, and Consultant, its officers, agents,
employees, servants, contractors and subcontractors. Consultant further agrees that nothing herein
shall be construed as the creation of a partnership or joint enterprise between City and Consultant.
S. LIABILITY AND INDEMNIFICATION.
CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
LOSS, PROPERTY DAMAGE ANDIOR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT
CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL
MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
CONSULTANT COVENANTS AND AGREES TO, AND DOES HEREBY, INDEMNIFY, HOLD
HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES,
FROM AND AGAINST ANY AND ALL THIRD PARTY CLAIMS OR LAWSUITS FOR EITHER
PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S
BUSINESS AND ANY RESULTING LOST PROFITS) ANDIOR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT
CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS
OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, PROVIDED THAT CONSULTANT WILL HAVE
PROMPT WRITTEN NOTICE OF THE CLAM, REASONABLE ASSISTANCE IN DEFENDING THE
CLAIM, AND SOLE CONTROL OF THE DEFENSE AND ANY NEGOTIATIONS FOR SETTLEMENT.
NEITHER PARTY SHALL BE LIABLE FOR ANY INDIRECT, SPECIAL, PUNITIVE, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES.
9. ASSIGNMENT AND SUBCONTRACTING.
Consultant shall not assign or subcontract any of its duties, obligations or rights under this
Agreement without the prior written consent of the City. If the City grants consent to an assignment, the
assignee shall execute a written agreement with the City and the Consultant under which the assignee
agrees to be bound by the duties and obligations of Consultant under this Agreement. The Consultant
and Assignee shall be jointly liable for all obligations under this Agreement prior to the assignment. If the
City grants consent to a subcontract, the subcontractor shall execute a written agreement with the
Consultant referencing this Agreement under which the subcontractor shall agree to be bound by the
duties and obligations of the Consultant under this Agreement as such duties and obligations may apply.
The Consultant shall provide the City with a fully executed copy of any such subcontract.
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 3 of 20
10. INSURANCE.
Consultant shall provide the City with certificates) of insurance documenting policies of the
following minimum coverage limits that are to be in effect prior to commencement of any work pursuant
to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability
$1,000,000 Each Occurrence
$1,000,000 Aggregate
(b) Automobile Liability
$1,000,000 Each accident on a combined single limit basis or
$250,000 Property damage
$500,000 Bodily injury per person per occurrence
Coverage shall be on any vehicle used by the Consultant, its employees, agents,
representatives in the course of the providing services under this Agreement.
"Any vehicle" shall be any vehicle owned, hired and non -owned
(c) Worker's Compensation
Statutory limits
Employer's liability
$100,000 Each accident/occurrence
$100,000 Disease - per each employee
$500,000 Disease - policy limit
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with
statutory benefits outlined in the Texas workers' Compensation Act (Art.1.01 et
seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of $100,000
each accident/occurrence, $500,000 bodily injury disease policy limit and $100,000 per
disease per employee
(d) Technology Liability (Errors &Omissions)
$1,000,000 Each Claim Limit
$1,000,000 Aggregate Limit
Technology coverage may be provided through an endorsement to the
Commercial General Liability (CGL) policy, or a separate policy specific to
Technology E&O. Either is acceptable if coverage meets all other requirements.
Coverage shall be claims -made, and maintained for the duration of the
contractual agreement and for two (2) years following completion of services
provided. An annual certificate of insurance shall be submitted to the City to
evidence coverage.
10.2 Certificates.
Certificates of Insurance evidencing that the Consultant has obtained all required
insurance shall be delivered to the City prior to Consultant proceeding with any work
pursuant to this Agreement. The commercial general liability and automobile liability
policies shall name the City as an additional insured thereon, as its interests may appear.
The term City shall include its employees, officers, officials, agent, and volunteers in
Professional Services Agreement
Hudson Global Resources Management, Inc.
Paye 4 of 20
respect to the contracted services. Any failure on the part of the City to request required
insurance documentation shall not constitute a waiver of the insurance requirement, A
minimum of thirty (30) days notice of cancellation or reduction in limits of coverage shall
be provided to the City. Ten (10) days notice shall be acceptable in the event of non-
payment of premium. Such terms shall be included on all certificates of insurance. Notice
shall be sent to the Risk Manager, City of Fort Worth, 1000 Throckmorton, Fort Worth,
Texas 76102, with copies to the City Attorney at the same address.
11. COMPLIANCE WITH LAWS, ORDINANCES RULES AND REGULATIONS
Consultant agrees to comply with all applicable federal, state and local laws, ordinances, rules
and regulations. If the City notifies Consultant of any violation of such laws, ordinances, rules or
.
regulations, Consultant shall immediately desist from and correct the violation
12. NON-DISCRIMINATION COVENANT.
Consultant, for itself, its personal representatives, assigns, subcontractors and successors in
interest, as part of the consideration herein, agrees that in the performance of Consultant's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of
individuals on any basis prohibited by law. If any claim arises from an alleged violation of this non-
discrimination covenant by Consultant, its personal representatives, assigns, subcontractors or
successors in interest, Consultant agrees to assume such liability and to indemnify and defend the City
and hold the City harmless from such claim.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined
to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To The CITY:
City of Fort Worth/IT Solutions
1000 Throckmorton
Fort Worth TX 76102-6311
Facsimile: (817) 392-8654
14. SOLICITATION OF EMPLOYEES.
To CONSULTANT:
Hudson Global Resources Management, Inc.
14001 Dallas Parkway, Suite 1210
Dallas TX 75240
Facsimile: (214) 530-2301
W ITH A COPY TO:
Hudson (Attn.: General Counsel)
10 South Wacker Drive, Suite 2600
Chicago, IL 60606
Facsimile: (312) 795-4288
Neither the City's nor Consultant's personnel who were actively engaged in the performance of
this Agreement, shall, during the term of this agreement and additionally for a period of one year after its
termination, solicit for employment or employ, whether as employee or independent contractor, any
person who is or has been employed by the other during the term of this agreement, without the prior
written consent of the person's employer. The foregoing will not apply to general solicitation of applicants
by either party.
Professional Services Agreement
H�_idson Global Resources Management, Inc.
Page 5 of 20
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the City does not waive or
surrender any of its governmental powers.
16. NO WAIVER.
The failure of the City or Consultant to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or
Consultant's respective right to insist upon appropriate performance or to assert any such right on any
future occasion.
17. GOVERNING LAW /VENUE.
This Agreement shall be construed in accordance with the internal laws of the State of Texas. If
any action, whether real or asserted, at law or in equity, is brought on the basis of this Agreement, venue
for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court
for the Northern District of Texas, Fort Worth Division.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
19. FORCE MAJEURE.
The City and Consultant shall exercise commercially reasonable efforts, consistent with the
degree of care that a prudent and competent entity engaged in the same line of business or endeavor
would exercise under similar circumstances, to meet their respective duties and obligations as set forth in
this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure
or other causes beyond their reasonable control (force majeure), including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes,
lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
21. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved
against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
22. AMENDMENTS /MODIFICATIONS / EXTENSTIONS.
No extension, modification or amendment of this Agreement shall be binding upon a party hereto
unless such extension, modification, or amendment is set forth in a written instrument, which is executed
by an authorized representative and delivered on behalf of such party.
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 6 of 20
23. ENTIRETY OF AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and any documents
incorporated herein by reference, contains the entire understanding and agreement between the City
and Consultant, their assigns and successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with
any provision of this Agreement.
24. SIGNATURE AUTHORITY.
The person signing this agreement hereby warrants that he/she has the legal authority to execute
this agreement on behalf of the respective party, and that such binding authority has been granted by
proper order, resolution, ordinance or other authorization of the entity. The other party is fully entitled to
rely on this warranty and representation into this Agreement.
IN W NESS WHEREOF, the parties hereto have executed this Agreement in multiples this day of
M
200 ' .
CITY OF FORT WORTH:
Karen L. Montgomery (�
Assistant City Manayger
Date: / / � Loc
0
City Secretary
APPROVED AS TO FORM AND LEGALITY:
1
B h
Malesh a B. Farmer
Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C:
Date Approved: I
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 7 of 20
HUDSON GLOBAL RESOU
MAMrvflftfff�INC. C
sy:
General Manager
Date: l o 1 z 8 • oa(
ATTEST:
By:
Hudson Lehi Department
OFFiCIAI. RECORD
CITY SECRETARY
FORT WORTHS TX
EXHIBIT A
STAFFING SERVICES
On an as needed basis, the City of Fort Worth will provide a Statement of Work for vendor response. The
specifications will include, but not limited to, the following:
A. Description of the services to be performed;
B. Skills and qualifications of the individual workers, hereinafter referred to as "Contractors", who will
perform the services;
co Duration of services;
D. Additional Customer project requirements;
E. Vendor response requirements.
Hudson Global Resources Management, Inc. (Hudson) shall submit a response to IT Solutions in
accordance with the specifications. IT Solutions and customer department staff may interview proposed
Contractor(s). The IT Solutions Department will schedule interviews. After the Contractor(s) has been
selected, IT Solutions will prepare a Work Order to be attached to the executed Staffing Services
Agreement between City of Fort Worth and the Hudson. The Work Order will contain contractor skills,
number of hours to be worked, total dollar amount, contract duration specific work product to be
completed if applicable, and other relevant information. The Work Order document will be signed by both
the City and Hudson. An Assistant City Manager who is empowered to sign contracts for the City and an
officer or agent empowered to contractually sign for the vendor will execute the document. A contractor
cannot commence work for the City until the contract work order has been fully signed and executed.
Prior to commencement of any services, background and/or criminal history investigation of the contractor
who will be providing services to the City under the contract may be performed. Should any contractor who
will be providing services to the Customer under the Contract not be acceptable to the City as a result of
the background and/or criminal history check, then City may immediately terminate its Work Order or
request replacement of the contractor in question.
The Contractor will coordinate with a Project Manager, Senior staff or Supervisor staff to provide
information technology services in the Work Order of Services.
2.0 STAFFING PLACEMENT
On occasion the City of Fort Worth may have need for the placement of permanent technology trained
staff. It is anticipated that the City of Fort Worth will use a competitive process to post positions. Vendors
who have an established annual agreement with the City of Fort Worth may be asked to submit one or
more candidate names for the open position. The referred candidates will go through the same interview
process as the non -referred candidates. Staffing Placement is subject to
Hudson Responsibilities in the referral process include but are not limited to:
A. Referred candidate(s) has the minimum qualifications for the posted job. At a minimum, the
vendor should ensure last ten years of work history is provided.
B. Ensure that the referred candidate(s) has the legal right to work in the United States.
C. Hudson shall have completed a background check regarding the status of a proposed candidate.
If requested and the candidate signs a release form, the information can be provided to the City.
Professional Services Agreement
Hudson Global Resources Managernent, Inc.
Page 2 of 20
Sou SUBSTITION OF CONTRACTORS
A. If City determines the Contractor does not meet the qualifications needed, has not followed
applicable safety standards or for any other reason is unable to complete the assignment to the
satisfaction of the City, City will direct Hudson to resolve the complaint or remove its Contractor
immediately. If Hudson is unable to resolve the complaint immediately or provide a satisfactory
substitute Contractor within seven (7) business days, the Work Order may be terminated without
penalty to the City, and City may select another Vendor to finish the remaining work as outlined in
the Work Order Solicitation.
B. If a Contractor no longer provides services for Hudson, Hudson shall have up to seven (7)
business days to replace the Worker with a substitute satisfactory to the City. Hudson shall use
commercially reasonable, consistent with the degree of care that a prudent and competent entity
engaged in the same line of business or endeavor would exercise under similar circumstances, to
provide a substitute Contractor at the same, or lower rate than that charged for the replaced
Contractor's services. If the rate for the substitute Contractor is higher than the rate charged for
the replaced Contractor's services and the higher rate is unacceptable to City, or if the Hudson is
unable to provide a satisfactory substitute Contractor within seven (7) business days, the
appropriate Work Order may be terminated and the City may select another Vendor to finish the
remaining work.
C. In the event the Contractor cancels his/her obligation without cause. prior to the original
termination date, City may require Hudson to provide a replacement to complete the obligation
that the departing individual did not fulfill. The replacement must be approved by the City and will
be provided at no charge for a time equal to seven (7) business days, not to exceed fourteen (14)
business days. This gratis period is to cover the cost to the City of retraining the replacement
individual on the internal City systems.
D. Except when a Contractor leaves employment voluntarily, Hudson may not remove a Worker from
a project without prior written consent of the City.
E. Hudson is responsible for retrieving all access cards, files, and all other property and security
devices that may have been issued to Contractor by the City and to deliver the items to the City
from all Contractors as they transition from work on a Work Order, whether voluntarily or
involuntarily.
4.0 CITY OWNERSHIP OF WORK PRODUCT
Hudson acknowledges and agrees that any and all analyses, evaluations, reports, memoranda,
letters, ideas, processes, methods, programs, and manuals that were developed, prepared,
conceived, made or suggested by the Vendor for the City pursuant to a Work Order, including all
such developments as are originated or conceived during 'the term of the Contract are completed
or reduced to writing thereafter (the "Work Product") will be and remain the exclusive property of
the City. All rights, title and ownership interests, including copyright, which Hudson and all
Contractors may have in any Work Product or any tangible media embodying such Work Product
are hereby assigned to the City. Hudson for itself and on behalf of its Contractors waives any
property interest in such work product.
5.0 PAYMENT/PRICING
For contract work the City will pay the Hudson for actual hours worked by the Contractors) in
accordance with terms and conditions of the Work Order. The City of Fort Worth will not pay the
Vendor for the following:
A. Hours worked that exceed the number of hours specified in the Work Order;
B. Hours worked prior to the Work Order start date;
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 3 of 20
C. Hours worked after the Work Order end date.
Travel, per diem, and/or living expenses will be provided by Hudson. Travel required on behalf of
IT Solutions will be reimbursed only if pre -approved by IT Solutions and the customer department
in writing. If approved, travel expenses reimbursement will include personal vehicle mileage,
commercial transportation, hotel accommodations, parking and meals. Reimbursement will
comply with the current Texas Mileage Guide and Texas State Travel Guide.
Not -to exceed prices are the maximum hourly rate prices a vendor may charge under the IT
Staffing Services program. As individual assignments are requested the City of Fort Worth will
negotiate rates with Hudson based on worker qualifications, job scope, and other pertinent
information in order to obtain the best value.
Note: Pricing shown is the not -to -exceed rate (NTE--$ per hour) for the various technology types
listed.
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 4 of 20
EXHIBIT B
PROFESSIONAL HOURLY RATES
AND
PERMANENT PLACEMENT COST
Applications
cy
Core
Emerging
Title
Level
FTechnology
E Hr
Technology
Max NTE Hr
Technology
Max NTE Hr
Developer Analyst
Developer Analyst 1
52
11
Rate
59
Rate
66
—
11 Developer Analyst 2
59
66
74
Developer Analyst 3
66
74
82
Developer _
Developer 1
52
59 71
66
�—
Developer 2
59
66
74
Developer 3
65
74
I 82
GIS Analyst
GIS Analyst 1
27
31
IF�34
GIS Analyst 2 —�
40
�45
52
GIS Analyst 3
56
65
71
Software Test Analyst
Software Test Analyst 1
52
59
65
-��Software
Test Analyst 2
59
66
74
_
LoftwaireiTest Analyst 3
66
72IE
78_�
Technical Writer
—1
Technical Writer 1
44
47
52
Technical Writer 2
49
52
56
Technical Writer 3
53
55
61
Business Analyst_
Business Analyst 1
49
54
60
Business Analyst 2
59
66
74
�—
Business Analyst 3
66
74
78
Systems Analyst
Systems Analyst 1
52
59
66
Systems Analyst 2
59
66
74
Systems Analyst 3
_
6611
74
78
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 5 of 20
Data Management
Title
Level
Legacy
Technology
Core
Technology
Rate
Emerging
Technology
Rate per Hour
per
Hour
Rate per Hour
Database Architect
Database Architect 1
62
66
72
Database Architect 2
�74
78
�84�
Database Architect 3
84
90
95
Data Warehouse
Data Warehouse Architect 1
63
74
82
Architect
Data Warehouse Architect 2
— -
63
82 82
87
87
Data Warehouse Architect 3
85
89
95
Database Administrator
Database Administrator 1
52
55
�59
Database Administrator 2
59
63
72
Database Administrator 3
72
77
82
Project Management
Title
Level
Legacy
Technology
Core
Technology
Emerging
Technology
Rate per
Hour
Rate per
Hour
Rate per Hour
Project Manager
Project Manager 1
f 66
74
82
Project Manager 2
74
83
94
Project Lead
Project Lead 1
63
69
77
Project Lead 2
70
77�
85
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 6 of 20
Communication / Networking
Title
Level
Legacy
Technology
Core
Technology
Emerging
Technology
Rate per
Hour
Rate per
Hour
Rate per Hour
Network Engineer
Network Engineer
56
62
[ 68
Network Administrator
Network Administrator 1
50
55
59
Network Administrator 2
55
62
_
66
Network Administrator 3
61
66
72
47
52
Communications
Communications Consultant
37
Consultant
Communications
Communications Technician 1
29
35
37
Technician
Communications Technician 2
37 ILL47
52
Communications Technician 3
47
52
56
Help Desk /Technical Support
Legacy
Core
Emerging
Title
Level
Technology
Rate per
Technology
Rate per
Technology
Rate per Hour
Hour
Hour
Help Desk
Help Desk Technician
23
27
31
Help Desk Technician 2
31
34
39
�—
Help Desk Technician 3
37
40
43
Technical Support ��
Technical Support 1 —,�
23
27
31_�
Technical Support 2
31
35
40
Technical Support 3
37 IF
40
43
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 7 of 20
Administrative Support
Title ��— Level Not To Exceed Rate per Hour
Administrative
Support
Administrative Technician
29
Administrative Assistant
36
Financial Analyst
Financial Analyst —�
59
Sr. Financial Analyst
74
Temporary to Full Time Placement Cost
Hudson agrees to the City's Temporary to Full Time placement policy. The city may hire Hudson
temporary personnel that have worked at the City for at least 480. The City of Fort Worth may hire
temporary personnel that have worked at the City for less than 480 hours by paying Hudson's profit
margin on the specific contractor to equal the delta between 480 hours and the date of hire.
The average profit margin on all position and categories for Temporary to Full Time placement is 22%.
Permanent Placement
Permanent Placement fee for contingent recruitment services to the City of Fort Worth will be 20% of the
first year salary with 90 days guarantee as follows: if, within 90 days after a candidate's first day of
employment with the City, the candidate voluntarily resigns or the City terminates the candidate's
employment for reasons of performance, and the City has paid all invoices according to the terms of this
Agreement, then Hudson will locate and refer a reasonably acceptable replacement candidate at no
additional fee. The foregoing guarantee does not apply to: (i) any material change in job location,
specifications, remuneration, or reporting relationships from the date that the candidate accepted
employment; (ii) material restructuring of the City or reduction in workforce; (iii) the City's
misrepresentation or misconduct; (iv) candidate's serious illness or death; or (v) any replaced candidate.
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 8 of 20
Exhibit C
NONDISCLOSURE AGREEMENT
THIS AGREEMENT is entered into and effective as of the day of , 20_ ("Effective
Date") between CITY OF FORT WORTH ("CITY") a home rule municipal corporation organized under the
laws of the state of Texas, and Hudson Global Resources Management, Inc.. ("Company"), a Delaware
Corporation, collectively referred to as the "parties" and individually as a it For purposes of this
Agreement, the terms City and Company include parent and subsidiary companies of the parry.
1. City and Company intend to disclose to each other information, which may include confidential
information, for the purpose of providing staffing augmentation services. The term "Confidential
Information" will mean any information or data which is disclosed by a party to the other party under
or in contemplation of the stated purpose and which (a) if in tangible form or other media that can be
converted to readable form, is clearly marked as proprietary, confidential or private when disclosed,
or (b) if oral or visual, is identified as proprietary, confidential or private at the time of disclosure.
Confidential Information may be either the property of the disclosing party or information provided by
a corporate affiliate of the disclosing party or a third parry. Disclosures under this Agreement may be
made from the Effective Date of this Agreement until unless
extended in a writing signed by both parties.
2. For all Confidential Information, the recipient will:
(a) use the Confidential Information only for the stated purpose;
(b) restrict disclosure of the Confidential Information solely to those employees, consultants or
agents of such parry with a "need to know" and not disclose it to third parties without the
prior written consent of the disclosing party;
(c) advise those employees, consultants or agents who gain access to Confidential Information
of their obligations regarding the Confidential Information;
(d) make only the number of copies of the Confidential Information necessary to disseminate
the information to those employees who are entitled to have access to it, and ensure that all
confidentiality notices set forth on the Confidential Information are reproduced in full on such
copies; and
(e) safeguard the Confidential Information with the same degree of care to avoid unauthorized
disclosure as recipient uses to protect its own confidential and private information;
(f) notify disclosing parry immediately upon discovery of any unauthorized use or disclosure of
Confidential Information or any other breach of this Agreement by recipient, its employees,
consultants or agents and will cooperate with disclosing parry in every reasonable way to
help disclosing party regain possession of the Confidential Information and prevent its
further unauthorized disclosure or use.
For purposes of this Agreement, a "need to know" means that the employee, consultants or agents requires
the Confidential Information in order to perform his or her responsibilities in connection with the stated
purpose.
3. The obligations of Paragraph 2 will not apply to any Confidential Information which:
(a) is or becomes available to the public through no breach of this Agreement;
(b) was previously known by the recipient without any obligation to hold it in confidence;
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 9 of 20
(c) is received from a third party free to disclose such information without restriction;
(d) is independently developed by the recipient without the use of Confidential Information of the
disclosing party;
approved for release by written authorization of the disclosing party, but only to the extent
of and subject to such conditions as may be imposed in such written authorization; or
(f) is required to be disclosed pursuant to applicable law, rule, regulation or court order as set
forth in section 12 below.
4. If the disclosing parry inadvertently fails to mark as proprietary, private information for
which it desires confidential treatment, it will so inform the receiving parry. The receiving party
thereupon will return the unmarked information to the disclosing party and the disclosing party will
substitute properly marked information. In addition, if the disclosing party, at the time of disclosure,
inadvertently fails to identify as proprietary, confidential or private oral or visual information for which
it desires confidential treatment, it will so inform the receiving party. The receiving parry's obligations
under Paragraph 2 in connection with information encompassed by this paragraph will commence
upon notice from the disclosing parry of the failure to properly mark or identify the Confidential
Information,
5. Each parry acknowledges its obligation to control access to and/or exportation of technical data
under the applicable export laws and regulations of the United States, and each party agrees to
adhere to and comply with the laws and regulations governing any technical data received under this
Agreement.
6. Confidential Information, including permitted copies, will be deemed the property of the disclosing
parry. The receiving party, will, within ten (10) calendar days of a written request by the disclosing
party, return all Confidential Information, including all copies, to the disclosing party or, if so directed
by the disclosing parry, destroy all such Confidential Information. The receiving parry will also, within
ten (10) calendar days of a written request by the disclosing party, certify in writing that it has
satisfied its obligations under this Paragraph 6. The receiving party's obligations under Section 2 will
expire two (2) years after return or destruction of the disclosing parry's Confidential Information.
7. Both parties agree that an impending or existing violation of any provision of this Agreement would
cause the disclosing party irreparable injury for which it would have no adequate remedy at law, and
that the disclosing parry will be entitled to seek immediate injunctive relief prohibiting such violation,
in addition to any other rights and remedies available to it.
8. Nothing contained in this Agreement or in any discussions undertaken or disclosures regarding the
stated purpose will be deemed a commitment to engage in any business relationshipcontract or
dealing with the other party. The parties acknowledge that in the event that they develop, , market and
sell similar products and services nothing contained herein is intended to limit a party's activities or
dealings except as expressly provided herein with respect to the disclosing parry's Confidential
Information.
9. No patent, copyright, trademark or other proprietary right is licensed, granted or otherwise
transferred by this Agreement or any disclosure hereunder, except for the right to use such
information in accordance with this Agreement, No warranties of any kind are given for the
Confidential Information disclosed under this Agreement.
10. The term of this Agreement shall commence on the Effective Date and shall continue until
expiration of the confidentiality period stated in Section 6.
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 10 of 20
11. This Agreement may not be assigned by either party without the prior written consent of the other
parry. Any assignment in violation of this Paragraph will be void. This Agreement will be binding
upon the parties and their respective successors and assigns.
12. The provisions of this Agreement shall not prohibit a disclosure required by law or any court of
competent jurisdiction or any investigation of a governmental or regulatory body which is lawfully
entitled to require any such disclosure; provided that prior to such disclosure the receiving party
shall promptly notify the disclosing party of such requirement so that the disclosing party may
contest such disclosure and otherwise protect its interests in the timing and content of such
disclosure. The receiving party will exercise reasonable efforts to help disclosing party obtain a
protective order or other reliable assurance that confidential treatment will be accorded to the
Confidential Information. If a protective order or other remedy is not obtained, the receiving party
will furnish only that portion of the Confidential Information that the receiving party is legally
required to disclose.
13. If any provision of this Agreement will be held invalid or unenforceable, such provision will be
deemed deleted from this Agreement and replaced by a valid and enforceable provision which so far
as possible achieves the parties' intent in agreeing to the original provision. The remaining
provisions of this Agreement will continue in full force and effect.
14. If either party employs attorneys to enforce any rights arising out of this Agreement, each party will
be responsible for the payment of its own attorneys fees.
15. Each party warrants that it has the authority to enter into this Agreement and to lawfully make the
disclosures contemplated hereunder.
16. This Agreement represents the entire understanding between the parties with respect to the subject
matter hereof and supersedes all prior communications, agreements and understandings. The
provisions of this Agreement may not be modified, amended or waived, except by a written
instrument duly executed by both parties.
17. This Agreement may be executed in one or more counterparts, each of which will be deemed to
be an original and all of which, when taken together, will be deemed to constitute one and the
same agreement. Delivery of an executed counterpart of this Agreement by facsimile or any other
reliable means shall be effective for all purposes as delivery of a manually executed original
counterpart. Either party may maintain a copy of this Agreement in electronic form. The parties
further agree that a copy produced from the delivered counterpart or electronic form by any
reliable means (for example, photocopy, facsimile or printed image) shall in all respects be
considered an original.
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 11 of 20
EXHIBIT D
NETWORK ACCESS AGREEMENT
This NETWORK ACCESS AGREEMENT ("Agreement") is made and entered into by and
between the CITY OF FORT WORTH ("City"), a home rule municipal corporation with its principal
location at 1000 Throckmorton Street, Fort Worth, Texas 76102, organized under the laws of the State of
Texas and situated in portions of Tarrant, Denton and Wise Counties, Texas, and HUDSON GLOBAL
RESOURCES MANAGEMENT, INC., ("Contractor").
1. The Network. The City owns and operates a computing environment and network (collectively the
"Network"). Contractor wishes to access the City's network in order to provide staff augmentation
services. In order to provide the necessary support, Contractor needs access to city's network and
Internet, Intranet, and email.
2. Grant of Limited Access. Contractor is hereby granted a limited right of access to the City's
Network for the sole purpose of providing staff augmentation services. Such access is granted subject to
the terms and conditions forth in this Agreement and applicable provisions of the City's Administrative
Regulation D-7 (Electronic Communications Resource Use Policy), of which such applicable provisions
are hereby incorporated by reference and made a part of this Agreement for all purposes herein and are
available upon request.
3. Network Credentials. The City will provide Contractor with Network Credentials consisting of
user IDs and passwords unique to each individual requiring Network access on behalf of the Contractor.
Access rights will automatically expire one (1) year from the date of this Agreement. If this access is
being granted for purposes of completing services for the City pursuant to a separate contract, then, this
Agreement will expire at the completion of the contracted services, or upon termination of the contracted
services, whichever occurs first.
4. Renewal. At the end of the first year and each year thereafter, this Agreement may be renewed
annually if the following conditions are met:
4.1 Contracted services have not been completed.
4.2 Contracted services have not been terminated.
4.3 Within the thirty (30) days prior to the scheduled annual expiration of this Agreement, the
Contractor has provided the City with a current list of its officers, agents, servants, employees or
representatives requiring Network credentials.
Notwithstanding the scheduled contract expiration or the status of completion of services, Contractor
shall provide the City with a current list of officers, agents, servants, employees or representatives that
require Network credentials on an annual basis. Failure to adhere to this requirement may result in denial
of access to the Network and/or termination of this Agreement.
5. Network Restrictions. Contractor officers, agents, servants, employees or representatives may
not share the City -assigned user IDs and passwords. Contractor acknowledges, agrees and hereby gives
its authorization to the City to monitor Contractor's use of the City's Network in order to ensure
Contractor's compliance with this Agreement. A breach by Contractor, its officers, agents, servants,
employees or representatives, of this Agreement and any other written instructions or guidelines that the
City provides to Contractor pursuant to this Agreement shall be grounds for the City immediately to deny
Contractor access to the Network and Contractor's Data, terminate the Agreement, and pursue any other
remedies that the City may have under this Agreement or at law or in equity.
6. Termination. In addition to the other rights of termination set forth herein, the City may terminate
this Agreement at any time and for any reason with or without notice, and without penalty to the City. Upon
termination of this Agreement, Contractor agrees to remove entirely any client or communications
software provided by the City from all computing equipment used and owned by the Contractor, its
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page in of 20
officers, agents, servants, employees and/or representatives to access the City's Network.
7. Information Security. Contractor agrees to make every reasonable effort in accordance with
accepted security practices to protect the Network credentials and access methods provided by the City
from unauthorized disclosure and use. Contractor agrees to notify the City immediately upon discovery of
a breach or threat of breach which could compromise the integrity of the City's Network, including but not
limited to, theft of Contractor -owned equipment that contains City -provided access software, termination
or resignation of officers, agents, servants, employees or representatives with access to City -provided
Network credentials, and unauthorized use or sharing of Network credentials.
8. LIABILITY AND INDEMNIFICATION. CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE
FOR ALL DAMAGES THAT THE CITY MAY INCUR DIRECTLY ON ACCOUNT OF ANY BREACH OF
THIS AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, SHALL NOT BE LIABLE FOR
ANY DAMAGES THAT CONTRACTOR MAY INCUR AS A RESULT OF THE CITY'S RESTRICTIONS
TO OR DENIAL OF ACCESS TO CONTRACTOR'S DATA ON ACCOUNT OF ANY BREACH OF THIS
AGREEMENT BY CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES, OR FOR
ANY REASONABLE SECURITY MEASURES TAKEN BY THE CITY, IN ADDITION, CONTRACTOR
SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY
DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, AND ALL CLAIMS, DEMANDS AND
JUDGMENTS THEREFOR, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR
OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS AND/OR EMPLOYEES, CONTRACTOR, AT CONTRACTOR'S OWN COST OR
EXPENSE, HEREBY AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE CITY, ITS
OFFICERS, AGENTS, SERVANTS AND/OR EMPLOYEES FROM AND AGAINST ANY THIRD PARTY
CLAIM, LAWSUIT, DEMAND OR OTHER ACTION TO THE EXTENT THAT THE SAME ARISES FROM
THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF CONTRACTOR,
ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES,
9. Confidential Information. Contractor, for itself and its officers, agents, employees, and
representatives, agrees that it shall treat all information provided to it by the City as confidential and shall
not disclose any such information to a third party without the prior written approval of the City. Contractor
further agrees that it shall store and maintain City Information in a secure manner and shall not allow
unauthorized users to access, modify, delete or otherwise corrupt City Information in any way. Contractor
shall notify the City immediately if the security or integrity of any City information has been compromised
or is believed to have been compromised.
10. Right to Audit. Contractor agrees that the City shall, during the initial term, any renewal terms,
and until the expiration of three (3) years after termination or expiration of this contract, have access to
and the right to examine at reasonable times any directly pertinent books, data, documents, papers and
records, both hard copy and electronic, of the Contractor involving transactions relating to this
Agreement, provided that the audit is performed at City's sole expense. Contractor agrees that the City
shall have access during normal working hours to all necessary Contractor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The City shall give Contractor reasonable advance notice of intended audits.
Contractor further agrees to include in all its subcontractor agreements hereunder a provision to the
effect that the subcontractor agrees that the City shall, during the initial term, any renewal terms, and
until expiration of three (3) years after termination or expiration of the subcontract, have access to and
the right to examine at reasonable times any directly pertinent books, data, documents, papers and
records, both hard copy and electronic, of such subcontractor involving transactions related to the
subcontract, and further that City shall have access during normal working hours to all subcontractor
facilities and shall be provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this paragraph. City shall give subcontractor reasonable notice of
intended audits.
Professional Services Ayreement
Nudson Global Resources Management, Inc.
Page 13 of 20
11. Agreement Cumulative. This Agreement is cumulative of and in addition to any written contracts,
agreements, understandings or acknowledgments with the City signed by Contractor. This Agreement and
any other documents incorporated herein by reference constitute the entire understanding and Agreement
between the City and Contractor as to the matters contained herein regarding Contractor's access to and
use of the City's Network.
12. Amendments. The terms of this Agreement shall not be waived, altered, modified,
supplemented, or amended in any manner except by written instrument signed by an authorized
representative of both the City and Contractor.
13. Assignment. Contractor may not assign or in any way transfer any of its interest in this
Agreement. Any attempted assignment or transfer of all or any part hereof shall be null and void.
14. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
15. Force Maieure. Each party shall exercise commercially reasonable efforts, consistent with the
degree of care that a prudent and competent entity engaged in the same line of business or endeavor
would exercise under similar circumstances, to meet its respective duties and obligations as set forth in
this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure
or other causes beyond their reasonable control (force majeure), including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of the public enemy, fires, strikes,
lockouts, natural disasters, wars, riots, material or labor restrictions by any governmental authority,
transportation problems and/or any other similar causes.
16. Governing Law I Venue. This Agreement shall be construed in accordance with the laws of the
State of Texas. If any action, whether real or asserted, at law or in equity, is brought on the basis of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas, Fort Worth Division.
17. Signature Authority. The signature below of an authorized representative acknowledges that the
Contractor has read this Agreement and agrees to be bound by terms and conditions set forth herein.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
Karen L. Montgomery
Assistant City Mana er �
Date:
ATTEST:
By:
Marty Hendrix
City Secretary
APPROVED T FORM AND LEGALITY:
By��
Assistant City Att rney
M & C: none required
Professional Services Agreement
Hudson Global Resources Management, Inc.
Page 20 of 20
Title:
Date: l o • Z 53 - o �
ATTEST:
By:
Name:
Title:
MANAGEMENT,
Hudsan legal department
64-2 ' � r! -
®F�ICIAi� REC®R®
CITY �E�RETARY
��RT WORTH, TX
M&C Review
COUNCIL ACTION: Approved on 1012712009
DATE: 10/27/2009 REFERENCE NO.: C-23876 LOG NAME: SERVICES
SERVICES
CODE: C TYPE: NON -CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize a Professional Services Agreement for Technology Staffing and Placement Services with Digital
Intelligence Systems Corporation, Hudson Highland Group, Inc., Matrix Resources, Inc., and Sentari Technologies,
Inc., for the Information Technology Solutions Department at an Annual Expenditure of Up to $968,725.00
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Professional Services Agreements for technology
staffing and placement services with Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., Matrix Resources,
Inc., and Sentari Technologies, Inc., for the Information Technology Solutions Department at an annual expenditure of up to
$9681725.00.
DISCUSSION:
The purpose of these service agreements is to allow the Information Technology Solutions Department {ITS) to have agreements in
place for staff augmentation to assist in the development and implementation of technology projects and services in the City. These
projects would include but not be limited to: 1) assistance in the installation and implementation of software packages; 2)
assistance for short-term resolution of problems, such as staffing shortages for technology related projects; and 3) staffing
placement in City departments such as ITS, Financial Management Systems, Municipal Court and Code Compliance.
On May 14, 2009, proposals were received in response to the ITS staffing services Request for Proposal (RFP) No. 08-0335. ITS
staff evaluated the proposals and reoommends that the requested staff augmentation be awarded to Digital Intelligence Systems
Corporation, Hudson Highland Group, Inc., Matrix Resources, Inc., and Sentari Technologies, Inc.
Digital Intelligence Systems Corporation, Hudson Highland Group, Inc., are the two new companies selected from the recent
RFP. Matrix Resources, Inc., and Sentari Technologies, Inc., have already been providing contractors to the City the past three
years. There are currently 13 contractors from Matrix and Sentari, (for projects in ITS and Financial Management Systems and
vacancy backfills) with the City. The areas in which the contractors are working include Applications, Desktop, Help Desk,
Business Analysis and Planning, Project Management, ITS Operations and Business Coordination. The Fiscal Year 2009
expenditures for these two vendors total $948,721.00. If the current on board contractors stay with the City for all of Fiscal Year
2010 then the projected expenditures would be $1,660,672.00. To help manage expenditures, this request is for $968,725.00 which
is expected to take us through May 2010 at which time we will come back to City Council for additional authorization.
BID ADVERTISEMENT —The RFP was advertised in the Fort Worth Star Telegram on April 8, 2009 and April 15, 2009. The City
received 37 proposals.
For each staff augmentation or project request, the four recommended vendors will be provided a City Requirements Statement
and given the opportunity to reply to the specific request by providing a Statement of Work or candidate referrals. The vendor which
provides the most effective and feasible Statement of Work will be selected. ITS will work with both the customer department and
the Budget Department to ensure that adequate funds are budgeted for all projects utilizing these services.
Vendors were also asked to submit responses for the cost of plating employees for ITS Department's vacant positions. Use of this
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M&C Review
;portion of the agreements will be limited to placements where normal recruiting efforts may yield few qualified applicants and filling
the vacancy is mission critical.
The vendors were informed that no guarantee is made for the amount of service that may be purchased under this agreement.
M/WBE - The vendors are in compliance with the City's MWBE Ordinance by committing 10 percent M/WBE participation. The
City's goal on this project is 10 percent.
RENEWAL OPTIONS - These agreements may be renewed up to three successive one year terms at the City's option. This action
does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's
obligation during the renewal term.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made for each agreement by the City
Manager for an amount up to $25,000.00 and does not require specific City Council approval as long as sufficient funds have been
appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of
the participating departments.
TO Fund/Account/Centers
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
Karen Montgomery (6222)
Peter Anderson (8781)
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