HomeMy WebLinkAboutContract 39481-A1 (2)., ciTr SECRETARY�q
CONTRACT NO..
AMENDMENT TO CITY SECRETARY
CONTRACT NO, 39481
WHEREAS, on November 12, 2009, the City of Fort Worth ("City") and Presbyterian
Night Shelter ("Contractor") made and entered into City Secretary Contract No. 39481 (the
"Contract"),
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") under
Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act, as amended, (42 USC
11371 et seq.) in connection with the Emergency Shelter Grants ("ESG") program and its related
regulations at 24 CFR Part 576 ("ESG Regulations"), Grant No. S-09-MC-48-0006, for Year
2009-2010;
WHEREAS, the ESG program provides homeless persons or persons at risk of becoming
homeless with basic shelter and essential supportive services and operations, as applicable; and
WHEREAS, City desires to reallocate $5,589.93 of ESG funds to Contractor increasing
the total grant award in the Contract to $187,150.93 of ESG funds to address the needs of
homeless persons or persons at risk of becoming homeless;
WHEREAS, the Contract expires by its terms on May 31, 2010;
WHEREAS, it the mutual desire of City and Contractor to extend City Secretary Contract
No. 39481 to July 31, 2010 to meet Contract objectives; and
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Tom Higgins, its duly authorized Assistant City Manager, and
Presbyterian Night Shelter, whose address is 2400 Cypress Street, Fort Worth, TX 76102
("Contractor"), acting by and through Toby Owen, its duly authorized Executive Director, do
hereby agree as follows:
2. Compensation and Method of Payment
section is amended to be and read as follows:
The first sentence of subsection (a) of this
"a. City will disburse ESG Year 2009-2010 funds ("ESG Funds") in an amount up to
ONE HUNRED EIGHTY SEVEN THOUSAND, ONE HUNDRED FIFTY AND 93/100
DOLLARS ($187,150.93) to Contractor on a reimbursement of expenses basis."
06-17-1 O A 1 1� 4 1 I N
CONTRACT AMENDMENT CSC NO. 39481
Presbyterian Night Shelter (ESG) 2009-2010
OFFICIAL RECORD
CITY SECRETARY
FT: WORTH, TX
Page 1
12. Indemnification, Insurance and Bonding
section is amended as follows:
The first sentence of subsection (b) of this
"b. Contractor will maintain blanket fidelity on coverage in the form of a bond in the
amount of $187,150,93, to insure against loss from the fraud, theft or dishonesty of any of
Contractors officers, agents, trustees, directors or employees."
IV.
Exhibits A, B and C attached to the Contract are hereby replaced with Exhibits A, B and C
attached hereto.
All other terms and conditions of City Secretary Contract No. 39481 not amended herein
remain unaffected and in full force and effect, are binding upon the Parties, and are hereby
ratified by the Parties.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLAND
CONTRACT AMENDMENT CSC NO. 39481 Page 2
Presbyterian Night Shelter (ESG) 2009-2010
IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this
Contract Amendment in Fort Worth, Texas, this I t ' day of , 2010.
ATTEST:%��1 _
PO lU
City Secretary
No M & C Required
AS TO FORM
City Attorney
�1
CITY OF FORT WORTH
T.M. Higgins,
t (:rty Manager
ij
All MU U '. '
RNA um W
By:
To
Oven
Executive Director
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on /ytt 1 : , 2010
by T.M. Higgins, the Assistant City Manager of the City of Fort rth, on behalf of the City of
Fort Worth. „ 9 /1 zel
MAFIA S. SAPICHEZ
My Dec mber�14, 2013 ES
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on
by Toby Owen, Executive Director of Presbyterian
corporation, on behalf of said corporation.
MARTHA J HILL
Notary Public, State of Texas
My Commission Expires
August 31, 2011
CONTRACT AMENDMENT CSC NO. 39481
Presbyterian Night Shelter (ESG) 2009-2010
Night Shelter, a Texas non-profit
ARY PUBLIC, STATE OF TEXAS
OFFICIAL RECORD
CITY SECRETARY
FT WORTH, TX
Page 3
Presbyterian bight Shelter
MAIN SHELTER
39481
CONTRACT NO,
SCOPE OF SERVICES
PROGRAM SUMMARY
EMERGENCY SHELTER GRANT (ES")
June 1, 2009 - July 31, 2010
PERIOD
REVISED - EXHIBIT A
SCOPE OF SERVICES
$ 187,150.93
AMOUNT
This Scope of Services is based on the proposal prepared and submitted by the Subrecipient through the City of Fort
Worth's annual Request for Proposal (RFP) process. The Subrecipient agrees to operate this Emergency Shelter Grant
(ESG) program in a manner consistent with the program delivery stated in the approved proposal. However, in the event
of any conflict between the proposal and any provision contained, herein, this Agreement shall control.
The Presbyterian Night Shelter will provide ESG services to homeless persons or persons at risk of homelessness at
Main Shelter and Lowdon Schutts building for women and children. These emergency shelter programs will include the
following tasks and activities; emergency shelter bed nights of service, meals and case management. All services will be
provided at 2400 Cypress (Main Shelter) and 2401 Cypress (Women and Children), Fort Worth, Texas 76102 twenty-
four hours per day, three hundred and sixty-five days per year (service hours, including days of operation).
The purpose of the program will be to provide safe shelter and meals to homeless residents of Tarrant County. In
addition, case management services will be offered to those desiring to end the cycle of homelessness. The specific
objectives, goals and level of services to be provided are listed below along with the geographical location of clients
served. All services will be provided from June 1, 2009 to May 31, 2010 (dates).
The ESG funds will be used to pay for operational costs in emergency shelters (Main Shelter and Women and Children's
facilities) which include utilities such as electric, gas, water and waste; essential repairs and maintenance, liability
insurance and contractual security services. Additionally, facility repairs such as major equipment expenses of air
conditioners and a kitchen kettle which is consistent with Exhibit C- Detailed Budget.
REGULATORY CLASSIFICATION:
Regulatory Citation &Activity Allocated Funds % of Total Allocation
24 CFR 576.3; 576.21(a)(2) Essential Services
24 CFR 576.3; 576.21(a)(3) Operational Costs
24 CFR 576.3; 576.21(a)(4) Homeless Prevention
Based on the nature of the service provided, Subrecipient Presbyterian Night Shelter will maintain documentation that
verifies that 100% clients served are homeless; or for prevention activities, documentation that verifies clients served by
the homeless prevention program are at risk of homelessness through eviction notices or notices of termination of utility
services. Eviction/disconnection notices must be supported by documentation verifying: (1) the inability of the family to
make the required payments is due to a sudden reduction in income; (2) the assistance is necessary to avoid the eviction
or termination of services; (3) there is a reasonable prospect that the family will be able to resume payments within a
reasonable period of time; and (4) the assistance will not supplant funding for preexisting homelessness prevention
activities from other sources.
GEOGRAPHICAL L' OCATION*
Site Address: 2400 Cypress (Main Shelter) and 2401 Cypress (Women and Children), Fort Worth, Texas
76102
Client Beneficiary Location (Neighborhood, District, Citywide...): Participants may come from all areas in
Fort Worth
PROGRAM GOALS:
Our goal is to continue providing safe shelter, clothing and meals to the homeless of Tarrant County, while offering case
management solutions in efforts to help the City in its mission to end cases of chronic homelessness.
PROGRAM OBJECTIVES:
■ Provide emergency shelter and meals to homeless indivuuals.
■ Provide casemanagement services to homeless individuals.
PROGRAM SERVICES and ACTIVITIES Total Units of Services for Year
Total Unduplicated Clients Served
Emergency Shelter — Beds Nights of Service
18403
Meals Served
215,585
Case Management Activity
35000
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CITY OF FORT WORTH
ESG YEAR 2009-20010
REVISED - EXHIBIT C
Page 1 of 3
CONTRACT PERIOD From: 6/1/2009 To: 7/31/2010
Name of Sub Grantee Presbyterian Night Shelter Name of Program Emergency Homeless Shelter
Program
ESG
Cost Category
Budget
Funds
[a]
[b]
[c]
[d]
PERSONAL
SERVICES
Salaries
1,571,126.00
11132,529455
149,420.45
289,176.00
FICA
120,191.00
107,813645
12,377,55
Life Insurance
-
-
Health Insurance
142,204.00
117,436,00
249768,00
Employment Tax - State
51813,00
51813,00
Employment Tax - Federal
-
-
Worker's Comp
71856,00
71856,00
Retirement
SUPPLIES,
Office Supplies
24,225,00
8/957400
15,268.00
Postage
4,065.00
41065600
Teaching Aids
-
-
Food Supplies
176,230,00
-
21,760.00
154,470,00
Other Operating Expenses
CONTRACTUAL SERVICES
Telephone
21,617400
10,696.00
4,000.00
61921,00
Electric
115,227.00
30,175,96
48,064,04
91707,00
17,280,00
10,000,00
Gas
30,157,00
51760,00
17,771,00
2,000.00
4,626.00
Water/Waste Disposal
78,434400
20,500.08
51,933.92
6/000600
Rent [Building]
-
-
Custodial Services
-
-
Office Equipment Rental*
51500,00
3,500.00
2,000.00
Printing
4,368.00
41368,00
Repairs
67,149,05
44,364,89
21664,16
15,000.00
5/120400
Fidelity Bond***
51291,00
5,291.00
Liability Insurance***
45,833.34
24,700.00
61373634
91000,00
51760,00
Legal & Accounting
39,500.00
39,500,00
Private Auto Allowance - Local
-
-
Advertising
-
Conference & Seminars
5,000.00
51000600
Contractual Services
45,000.00
26,650,00
18,350.00
Misc. - client assistance, leasing
365,132,00
74,343.00
159727,00
275,062.00
CAPITAL OUTLAY
Office Furniture
Computer Equipment
-
Other: Air Conditioning Units (3)
329000,00
32,000,00
Other: Communication Equipment
31000,00
31000,00
TOTAL 2,914,918.39 187,150.93 1,672,324.46 250,000.00 636,347.00 169,096.00
Specify on Budget Detail (following pages)
Use one column for each non -grant funding soure; note below which column equates to each source (from Leverage of Funds)
*'" Fidelity bond & liability insurnace are required of all subcontractors &may be paid from grant funds or other funds.
MATCHING FUND SOURCES
[a] General revenue
[b] VA
[c] HUD
[d] FEMA
BUDGET DETAIL
PERSONAL SERVICES
Page 2 of 3
Hourly Annual % of
Position / Title Rate Hours Time Amount
1 Robert Westbrook -Security 30.00 357 56% $5,997.60
2 David W. Hobbs - Security 30.00 68 56% $1,142,40
3 Chris Beckrich - Security 30.00 685 56% $119508,00
4 Kevin Bock - Security 30.00 208 56% $3,494A0
5 Dionicio Hernandez - Security 30.00 268 56% $4,502640
TOTAL STAFF SALARIES 26,645
CATEGORY
FICA
Life Insurance
Health Insurance
Employment Tax
Worker's Comp
Retirement
TOTAL FRINGE BENEFITS
TOTAL PERSONAL SERVICES
FRINGE BENEFITS
of %Paid %Paid
Payroll Amount by Agency by ESG
None charged to ESG
Amount
CATEGORY
Telephone
Electric
Gas
Waste/Water Disposal
Other
Total Utilities
BUDGET DETAIL
UTILITIES
NUMBER OF MONTHS
AVERAGE COST PER MONTH
None charged to ESG
21451, 66
480.00
19708034
None charged to ESG
Page 3 of 3
AMOUNT
$30,175.96�
5,7 30.00
20,500.08
$ 56,436.04
BUILDING LEASE
BUILDING COST PER SQUARE
LOCATION NO, SQUARE FOOT FOOT AMOUNT
1 n/a
2
3
TOTAL BUILDING LEASE
OTHER EXPENSES
CATEGORY TOTAL CHARGE
Fidelity Bond 5,291
Liability Insurance 45,833.34
Legal & Accounting -
Office Supplies 14,630.00
Postage 29600.00
Printing 59250.00
Mileage 199500.00
Advertising -
TOTAL OTHER EXPENSES
EVENT
0
ED TEG AMOUNT
CHARGO S
53.90%
$ 24,704.17
0%
$ -
0%
$ -
0%
$ -
0%
$ -
0%
$ -
0%
$ -
$ 24,704.17
CONFERENCES AND SEMINARS
TOTAL CHARGE
1 6,600
2
3
TOTAL CONFERENCES AND SEMINARS
ITEM
CHARGED TO ESG
OFFICE EQUIPMENT RENTAL
TOTAL CHARGE
1 Copier Lease 5,240
2
TOTAL OFFICE EQUIPMENT RENTAL
AMOUNT
%CHARGED TO ESG AMOUNT
0