Loading...
HomeMy WebLinkAboutContract 40002-A2AMENDMENT No . 2 TO CITY SECRETARY CONTRACT No. ;�, , ,�: �111 WHEREAS, the City of Fort Worth (CITY) and CH2M HILL Engineers, Inc., (ENGINEER) made and entered into City Secretary Contract No. 40002, (the CONTRACT) which was authorized by M&C C-24133 on the 09thday of March, 2010 in the amount of $ 2,309,748.00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $2,128,674.98 which was authorized by M&C #C-25663 on June 12, 2012,; WHEREAS, the CONTRACT involves engineering services for the following project: Stormwater and Streetscape Project Management Services; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated November 19, 2013, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $99,473.00. (See Attached Funding Breakdown Sheet, Page -3-) 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to. Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $4,537,895.98. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. City of Fort Worth Professional Services AgreementAmendment Template PMO Official Release 8/1/2012 Page 1 of 3 RECEIVEn DEC �, 8 �013 OFFICIAL RECORD CITY SECRETARY �T. W®RTH, TX EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Fernando Costa Assistant City Manager DATE: AL ENGINEER CH2M HILL Engineers, Inc. Ken C. Hall, P.E. Vi ce Presi den t DATE : �anale narwoo� v + Director, Planning and Development Department APPROVED AS TO FORM AND LEGALITY: M&C: Cy2 0 5�9 Assistant City Attorney ATTEST: Mary J City S City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 3 OFFICIAL RECORD CITY SECRETARY WORTH, TX j FUNDING BREAKDOWN SHEET City Secretary No. Department City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 Amendment No. Fund -Account -Center Total: Amount CH2MHILL s City of Fort Worth Storm Water Capital Project Management Services Amendment No. 2 November 19, 2013 The tasks below outline additional services requested by the City of Fort Worth for the Storm Water Capital Project Management Services contract (City Secretary Contract 40002, C-24133)a Task 1- P&D Department Project Management Services The Storm Water Capital Project Management Services contract provides capital project management services to the Planning and Development (P&D) Department as an extension to City staff. The original contract duration was 24 months (ending October 31, 2012), followed by an extension through Amendment No. 1 of 12 months (ending October 31, 2013). Of the six Planning and Development projects included in the original contract, four are constructed and working toward project close-out. One of the original six projects began construction in August 2013 and another has yet to bid. The City has requested a second amendment to continue the Planning and Development project management services of on -going active projects through project construction and closeout. Scope items under Task 1 are to be completed by the consultant as requested by the assigned Planning and Development Department project manager. Scope of Work Six active projects will be managed by a single project manager. The projects include: 1. West Berry Streetscape Improvements (constructed, in project close-out phase) 2. Magnolia Village Streetscape Improvements (under construction) 3. Hemphill Berry Urban Village Phase 2 Streetscape Improvements (awaiting slot in TxDOT letting schedule) 4. Berry Riverside Urban Village Phase 2 Streetscape Improvements (constructed, in project close-out phase) 5. Near East Side Urban Village Phase 2 Streetscape Improvements (constructed, in project close-out phase) 6. Hyde Park/Ninth Street Pedestrian and Streetscape Enhancements (constructed, in project close-out phase) The duration of the amendment is through October 31, 2014 in order to conduct closeout of the projects listed above. CH2MHILL Activities The following activities will be completed on an ongoing basis as required. • Act as the City's primary point of contact. • Follow all City and TxDOT (for TxDOT-funded projects) rules and procedures in all phases. Attend TxDOT training when relevant to projects. • Assist in scheduling meetings as needed with City staff from all departments. • Obtain and review monthly consultant status reports and schedules. Report project status to the program manager by providing detailed monthly reports. • Assist in tracking project's progress in the City's PM/Program Manager dashboard. • Assist in updating the City's overall project schedule monthly. Review invoices for reasonableness, accuracy, and appropriate charges. • Proactively manage change on the project. • Review and provide comments on design submittals, and coordinate with other City departments for their review and comments of design submittals, as necessary. Make periodic site visits during construction to observe the contractor's progress. Identify and respond to deficiencies in design and/or construction and take appropriate steps to ensure that corrective action is promptly taken. Coordinate the resolution of design and construction issues. • Coordinate CPMS project and financial tracking • Provide exposure to specific project management skills during the normal course of work to address capacity building for P&D staff. • Document project activities, decisions and milestones maintained in hard copy form and electronic form on the City's Buzzsaw site. • Support P&D staff to coordinate with the City's Real Property group staff and acquisition consultants, if used. Be the primary point of contact with Real Property for the consultant and acquisition consultants. • Review easement/ROW and property acquisition documents against the requirements of the design for appropriateness and accuracy. • Coordinate with Real Property so appraisals are completed in a timely manner. Review appraisals for completeness. • Coordinate with the City's Utility Coordinator for utility relocations. • Review the Notice to Bidders and Comprehensive Notice to Bidders for accuracy and advertise the project. • Lead pre -bid meeting, if one is required. • Attend bid opening. • Review consultants bid tab summary for completeness and accuracy. • Review contractor's bid package for conformance with the contract requirements. • Recommend successful bidder for contract award. • Assist in the preparation of the M&C for authorization to award contract. f CH2MHILL • Issue the Notice to Proceed. • Act as the City's Construction Manager and be the point of contact between the contractor, inspector, and consultant. • Respond to Requests for Information and submittal reviews. Coordinate with the design consultant's response if they are involved. Maintain hard copies of these documents and ensure consultant is tracking them. • Coordinate site visits and meetings with the inspector, consultant and contractor as appropriate. • Ensure contractor and inspector are maintaining as -built mark-ups. • Review contractor and consultant invoices for reasonableness, accuracy, and appropriate charges. • Once the construction is deemed complete, initiate the project close out process and coordinate with the inspector and consultant. • Coordinate and attend a final walk through with the consultant, inspector, and contractor. • Verify final punch list is completed by the consultant. • If part of the consultant's scope, coordinate completion of Record Drawings and deliver to the City's record storage (the "vault") in electronic form and in hard copy mylar drawings. • Review consultant and contractor final invoices for reasonableness, accuracy and appropriate charges. • Assist in reconciling the budget if any negatives exist. • Recommend final project closure and complete the City's "green" sheet. • Purge the files of any unnecessary documents and archive the project. Documentation of the above and other project activities, decisions and milestones maintained in hard copy form and electronic form on the City's Buzz Saw site. Compensation Summary Tasks will be performed on a time and materials basis with a Not to Exceed amount of $99,473 but otherwise in accordance with the compensation provisions in the City of Fort Worth Storm Water Capital Project Management Services Agreement. Below is a summary of fees for each task included in Amendment No. 2. Task 1 P&D Department Project Management Services $90,430 10% Markup $9,043 Total $99,473 CH2M HILL Engineers, Inc. is in compliance with the City's M/WBE Ordinance by commiting to an overall 35% M/WBE participation inclusive of Amendment No. 1 and Amendment No. 2 3 CH2MHILL A summary of the Contract is as follows: Original Agreement (PM and Admin Services) $2,009,748.00 Original Agreement (Planning and Development) $ 300/000.00 Amendment No. 1 ($159,094.83 Planning and Development) $2,128,674.98 Amendment No. 2 (Planning and Development) $ 99/473800 Total $4,537,895.98 Thank you for the opportunity to submit this amendment for support services. We appreciate the opportunity to serve you. Sincerely, CH2M HILL Ken C. Hall, P.E. Vice President Vi)huti Pandey((((JJJJP.E. Project Manager %ty Of Fort WOf th, TeXaS • • • COUNCIL ACTION: Approved on 12/10/2013 DATE: Tuesday, December 10, 2013 REFERENCE NO.: **C-26584 LOG NAME: 06SWM—P&D_AMEND2_CH2MHIL,L ST TR.TF,CT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 40002, an Engineering Services Agreement with CH2M Hill Engineers, Inc., in the Amount of $99,473.00 to Manage Certain Streetscape Improvement Projects for a Revised Total Contract in the Amount of $4,537,895.98 (COUNCIL DISTRICTS 8 and 9) RECOMMENDATION: It is recommended that the City Council authorize an increase to City Secretary Contract No. 40002, an Engineering Services Agreement with CH2M Hill Engineers, Inc., in the amount of $99,473.00 to manage certain streetscape improvement projects for a revised total contract in the amount of $4,537,895.98. DISCUSSION: In October 2009, the City issued a Request for Proposals (RFP) for capital project management services and subsequently determined that CH2M Hill, Inc., was the most qualified consultant. Contract services began in November 2010 for an initial time period of 24 months ending October 31, 2012 with two 12 month time extension options. Under the original contract and the first amendment, CH2M Hill Engineers, Inc., Staff has been responsible for accelerating the delivery of capital stormwater and streetscape projects. This Amendment No. 2 is needed to complete six Planning and Development Department streetscape improvement projects, West Berry, Magnolia Village, Hemphill/Berry Urban Village, Berry/Riverside Urban Village, Near East Side Urban Village, and Hyde Park/Ninth Street. On March 9, 2010, (M&C C-24133) the City Council authorized an Agreement in the amount of $253099748.00 with CH2M Hill, Inc., for SWMD and Planning and Development Department capital project management services. At the time of the first contract amendment, CH2M Hill, Inc., requested this contract be assigned to CH2M Hill Engineers, Inc., because of internal restructuring. Consent to this assignment was granted as part of the City Council action approving the first contract Amendment increase in the amount of $2,128,674.98 on June 12, 2012, Mayor and Council Communication (M&C C-25663). CH2M Hill Engineers, Inc., proposes to perform these additional project management services on an hourly basis with the total amount not to exceed $99,473.00, a ceiling amount with charges accruing based on actual services rendered at agreed —upon hourly rates. Staff finds this fee to be fair and reasonable for the scope of services proposed to be provided. M/WBE Office — CH2M Hill Engineers, Inc., is in compliance with the City's M/WBE Ordinance by committing to an overa1135 percent M/WBE participation inclusive of Amendment No. 1 and Amendment No. 2. This contract amendment serves COUNCIL DISTRICTS 8 and 9, Mapsco 76X, 77A, 77135 77J, 77N, 77W, 77Y and 77Z.