HomeMy WebLinkAboutContract 40002-CA1k* CH2MHILLa
December 23, 2011
Linda S. Young, P.E.
Storm Water Management Division
City of Fort Worth
1000 Throckmorton
Fort Worth, Texas 76102
TY SECRETARY�O� I
CONTRACT NO.
CH2M HILL
309 West 7'h Street
Suite 1020
Fort Worth, Texas 76102
Tel 817.870=1129
Fax 972=385=5185
SUBJECT: Request for Consent to Assign Contract Number 40002 for Storm Water Capital
Project Management Services, dated March 30, 2010, (the "Contract") from
CH2M HILL, Inc. to CH2M HILL Engineers, Inc.
Dear Ms. Young:
CH2M HILL has decided to restructure our approach to delivering U.S. Federal and Non -Federal
work. Today, CH2M HILL conducts business in both U.S. Federal and Non -Federal (commercial)
markets, and until now, a significant portion of our Non -Federal (commercial) business has been
housed in the same entities that were set up to satisfy the heavily regulated U.S. Federal market. This
change will create a stronger client focus and more efficient delivery approach in both Federal and
Non -Federal markets.
CH2M HILL's leadership has decided to move our Non -Federal (commercial) work out of U.S.
Federal entities and into Non -Federal (commercial) entities. This will help us: (1) increase our
customer focus in both Non -Federal and U.S. Federal markets, (2) release our Non -Federal business
from regulatory requirements that apply to our Federal business only, and (3) enhance our
compliance position with the U.S. Federal Government.
Effective immediately, and in accordance with Article 7 of the Contract, CH2M HILL requests the
assignment of the Contract from CH2M HILL, Inc. (INC) to CH2M HILL Engineers, Inc. (CHE). CHE
will assume all of the rights and benefits under the Contract, but the liabilities and obligations under
the Contract would remain with INC, thereby resulting in no change to your degree of protection in
accordance with the terms of the Contract.
CHE will ensure the following upon the effective date of the assignment:
• There will be no change in personnel assigned to your project.
• There will be no interruption in continuity of service.
• All contractual obligations will continue to be delivered and satisfied.
CHE is allon-Federal legal entity within CH2M HILL that has all necessary resources to successfully
complete your project and has the full backing of the CH2M HILL enterprise. CHE has all necessary
licenses to perform the work under the Contract. There will be no change in insurance for your
project; applicable documents will be reissued to reflect the change in legal entity.
OFFICIAL RECORD
CITY SECRETARY
T. WORTH, TX
Linda S. Young, P.E.
Page 2
December 23, 2011
Pursuant to and in accordance with the Contract, this letter constitutes CH2M HILL's request that the
City of Fort Worth consent to and approve of assignment of the Contract from INC to CHE, effective
immediately. Please provide your consent to and approval of Contract assignment to CHE by
executing the consent block below and returning this letter to CH2M HILL. If necessary, please
include any new supplier information form that you may require from CHE.
If you have any questions regarding this request, please do not hesitate to contact Chad Simmons at
817-90M346 or by e-mail at chad.simmons@ch2m.com, or Ken Hall using the contact information
below.
Sincerely,
CH2M NTT T Tnr
By:
Name: Ken C. Hall, P.E.
Title: Vice President
Phone: 817-3134576
email: ken.hall@ch2m.com
City of Fort Worth hereby consents to and approves of assignment of the Contract from CH2M HILL,
Inc. to CH2M HILL Engineers, Inc., effective immediately.
City of
By:
Name:
Title:
Phone:
Fax:
email:
CITY CONSENT TO ASSIGNMENT
The undersigned duly authorized representative of the City %J Fort Worth, Party to the
Professional Services Agreement, City Secretary Contract No. 40002 for Storm Water
Capital Project Management Services, (M&C C-24133), as amended and/or renewed,
hereby consents to the foregoing Assignment (M&C C-25663).
CITY OF FORT WORTH:
By: 6�
Fernando Costa
Assistant City Manager
Date:
RECOMMENDED BY:
Di
Public Works
APPROVED AS TO FORM AND LEGALITY:
Douglas W. Black
Assistant City Attorney
OFFICIAL RECORD'
CITY SECRETARY
T. WORTH, TX
SUBJECT:
Authorize Increase to City Secretary Contract No. 40002, an Engineering Services Agreement with CH2M
Hill, Inc., in the Amount of $2,128,674.98 for Stormwater and Streetscape Project Management Services
and Consent to Assignment of the Agreement from CH2M Hill, Inc., to CH2M Hill Engineers, Inc., for a
Revised Total Contract Amount of $4,438,422.98 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council.
1. Authorize an Increase to City Secretary Contract No. 40002, an Engineering Services Agreement with
CH2M Hill, Inc., in the amount of $2,128,674.98 ;and
2. Consent to the assignment of the contract from CH2M Hill, Inc., to CH2M Hill Engineers, Inc.
DISCUSSION:
This contract with CH2M Hill, Inc., provides Staff augmentation for accelerated delivery of Stormwater and
Streetscape capital projects. Contract services began in November 2010 for an initial Phase 1 time period
of 24 months ending October 31, 2012 with two 12 month time extension options. During Phase 1, CH2M
Hill, Inc., Staff has been responsible for accelerating the delivery of capital stormwater projects and
currently is managing 50 projects. To expedite project delivery during Phase 1, additional projects were
assigned to CH2M Hill, Inc., resulting in faster expenditure of allocated contract funds. This increase to the
contract will continue accelerated delivery schedules through the remaining duration of Phase 1 —October
31, 2012 and execute a continuation of delivery services for an additional 12 month period —Phase 2. By
the end of Phase 2 —October 31, 2013, peak work activities will have passed and project management
services will be fully transitioned to Staff and no further extension of this contract is anticipated.
A breakdown of the $2,128,674.98 increase in the contract amount recommended by this action is as
follows:
• $623,909.20 for additional Phase 1 capital project management services;
• $1,345,670.95 for implementation of Phase 2 of the Agreement for continuing project management
services for approximately 50 Stormwater capital projects; and
• $159,094.83 for project management for six Planning and Development Department streetscape
projects (West Berry, Magnolia Village, Hemphill Berry Urban Village, Berry Riverside Urban Village,
Near East Side Urban Village, and Hyde Park/Ninth Street).
All figures cited above are ceiling amounts with charges accruing based on actual services rendered at
agreed upon hourly rates. Staff finds the above figures are fair and reasonable for the scope of services
proposed to be provided.
Logname: 20SWM AMENDI_CH2MHILL V2 Page I of 2
CH2M Hill Inc., proposes to perform these additional project management services on an hourly basis #
f�e�s the total amount not to exceed the amount of $2,128,674.98.
A Request for Proposal (RFP) for capital project management services was issued by the City in October
of 2009 and CH2M Hill, Inc., was determined to be the most qualified consultant. On March 9, 2010, (M&C
C-24133) the City Council authorized an Agreement in the amount of $2,309,748.00 with CH2M Hill, Inc.,
for SWMD and Planning and Development Department capital project management services.
CH2M Hill, Inc., has requested this contract be assigned to CH2M Hill Engineers, Inc., because of internal
restructuring. Consent to this assignment must be granted before it can take place. Approval of this Mayor
and Council Communication will authorize CH2M Hill, Inc., to assign its rights and duties under the original
Agreement and its amendments and renewals to CH2M Hill Engineers, Inc. Staff recommends approval of
the assignment.
CH2M Hill Engineers, Inc., is in compliance with the City's M/WBE Ordinance by committing to an
additional, 28 percent on this Amendment No. 1.
This project serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Storm Water Capital Projects Bond Fund and the 2004 New Development
Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM FundlAccount/Centers
P227 539120 20 -VARIOUS $1,969,580.15
C202 531200 20 -VARIOUS $159,094.83
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: -Linda S. Young (2485)
ATTACHMENTS
1. Amend Not Ch2M Hill Engineers lnc Compliance Memo.pdf (CFW Internal)
Logname: 20SWM AMENDI_CH2MHILL V2 Page 2 of 2