HomeMy WebLinkAboutContract 40094liffis N M�
February U. 2008
Mr. Mike Curtis, P.E., Public Works Director
City of North Richland Hills
7301 N E Loop 820
North Richland Hills, Texas 76182
Mr. Michael Barnes, P.E., Public Works Director
City of Richland Hills
3200 Diana Drive
Richland Hills, Texas 76110
Re: AGREEMENT BY AND BETWEEN THE CITIES OF NORTH
RICHLAND HILLS, RICHLAND HILLS, HALTOM CITY AND FORT
WORTH FOR THE REPAIR AND MAINTENANCE OF TCWSC LINE
AND THE HALTOM CITY OUTFALL AND THE CONSTRUCTION OF
THE BIG FOSSIL CREEK RELIEF SEWER
Dear Messrs. Barnes and Curtis:
The cities of North Richland Hills, Richland Hills.and Haltom City plan to enter into a
Master Agreement with the City of Fort Worth ("Fort Worth") for: 1) the repair and
maintenance of the Tarrant County Water Supply Corporation ("TCWSC") sanitary
sewer main approximately located at 3100 Hickory Post Road, Haltom City, Texas as
shown as Exhibit A to the agreement, 2) future repair and maintenance of the TCWSC
sanitary sewer main, and 3) the engineering and construction of the Big Fossil Creek
Relief Sewer.and abandonment of the TCWSC sanitary sewer main. The pending Master
Agreement allocates the cost of such repair and maintenance of the TCWSC line to be
shared equally among the parties to the agreement, which includes North Richland Hills,
Richland Hills, Haltom City and Fort Worth.
This agreement, hereinafter referred to as the "Interim Maintenance Agreement" allows
for Fort Worth to retroactively recover its cast of repair and maintenance of the TCWSC
line that occurred on or about June 3, 2007, in the amount shown in Attachment "A-1" to
this letter. The Master Agreement will allow Fort Worth to recover future repair cost
when executed.
The agreement further states that Fort Worth would bear the responsibility of invoicing
the parties during the course of the repair and maintenance and that payment would be
made by the respective parties within ten (10) days of such invoice, unless otherwise
agreed to in writing. See Section 2.A.2 of the Master Agreement. On January 23, 2008,
the City received your request for additional time to pay its allocated share of the
invoiced cost of repair and maintenance of the TCWSC line that occurred on or about
....June 3�-2007. _ _ i _-,---
OFFiCtAL RECORD
CITY SECRETARY
FT. WORTH, TX
Attested byo
Upon mutual consent to the terms of this Interim Maintenance Agreement, as evidenced
by your signature below, Fort Worth agrees to allow the City of Richland Hills and the
City of North Richland Hills to pay the cost of repair and maintenance of the TCWSC
line which occurred on or about June 3, 2007as shown in Attachment "A-1 ", within six
(6) months from the date of full execution of this letter agreement. Payments shall be
made in six (6) monthly installments, to be included on the monthly wastewater billing
from the City of Fort Worth as shown below.
The City o£Richland Hills and the City of North Richland Hills shall each pay to
Fort Worth
$19.909.34 (each month Months 1 through 5)
$19,909.36 (Month 6)
Such payment shall be due on the same schedule as the monthly payment for
wastewater service. Payment not made within thirty (30) days of the billing date
shall be subject to a finance charge of ten percent (10%) per annum to be
calculated from the date which the payment was required to be made.
Nothing contained herein shall be deemed to amend or modify any other agreement,
except as expressly set forth herein.
As evidenced by signature below, the parties do hereby agree to the terms of this letter
agreement.
By:
CITY OF RICHLAIVD HILLS
By:
DATE: .�i�S�G DATE:
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CITY OF NORTH RICHLAND HILLS
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Oscar Trevino, Mayor
pity secretary
Contract Aut hozizat�.�'a
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Date
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044 Res -No.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ATTACHMENT "AmP
The total cost to respond to the June 2007 pipe failure, maintain flow until repairs were
made and repair the collapsed TCWSC sewer main is $358,359.18. The breakdown is as
follows:
Fort Worth, Richland Hills and North Richland Hills share costs equally.
Sort Worth
$119,453.06
North Richland Hills $119,453.06
Richland Hills $119245106
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LOCATION MAP FOR
BIG FOSSIL PARALLEL SEWER PROJECT
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HALTOM CITY LIMITS
FORT WORTH CITY LIMITS
MAP PREPARED BY NRH
PUBLIC WORKS DEPARTMENT
BAKER BLVD (STATE HWY 183)
33" TCWSC SEWER MAIN
90" FORT WORTH
SEWER MAINS
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Page I of 3
COUNCIL ACTION: Approved on 4/6/2010
DATE: Tuesday, April 06, 2010 REFERENCE NO.: **C-24155
LOG NAME: 60BIG FOSSIL URS
SUBJECT:
Authorize an Engineering Services Agreement in the Amount of $963,641.91 with URS Corporation for the
Design of Big Fossil Creek Parallel Relief Sewer Main 402 from Broadway Avenue to the Trinity River,
Authorize the Big Fossil Creek Agreement with the Cities of North Richland Hills, Richland Hills and Haltom
City to Address Cost Sharing Provisions of the Project and Ratify and Execute the Interim Maintenance
Agreement with the City of North Richland Hills for Extended Payments of Emergency Repairs (COUNCIL
DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an Engineering Services Agreement in the amount of
$963,641.91 with URS Corporation for the Design of Big Fossil Creek Parallel Relief Sewer Main 402 (City
Project No. 01303);
2. Authorize the City Manager to execute the Big Fossil Agreement with the City of North Richland Hills,
City of Richlad Hills and the City of Haltom City for cost sharing provisions of the subject project; and
3. Authorize the City Manager to ratify and execute the Interim Maintenance Agreement with the City of
North Richland Hills for extended payments of emergency repairs.
DISCUSSION:
On June 15, 1999, (M&C G-12583) the City Council authorized participation in the Big Fossil Creek
Sanitary Sewer System Study with the City of North Richland Hills, the City of Richland Hills and the City
of Haltom City utilizing a Texas Water Development Board (TWDB) 50/50 matching grant to determine the
feasibility of extending and/or renovating the existing sanitary sewer system of Big Fossil Creek Drainage
Area. The study recommended a single parallel sanitary sewer pipeline with sufficient capacity to provide
joint service for the entire Big Fossil drainage area, including the three identified wholesale customer
cities. The study also determined sanitary sewer capacity needs for each of the four participating cities.
The proposed Engineering Services Agreement includes services to prepare construction plans and
specifications for approximately 17,000 linear feet of sanitary sewer pipeline, a lift station with force main,
two siphons, multiple junction structures and three new wholesale customer meter stations. Also included
are services for coordination meetings with the wholesale customers during the design phase of the
project and preparation of documents for three separate construction contracts.
The costs for design and construction of the new pipeline will be shared bason on the sanitary sewer
capacity needs of each participating city, determined by the 1999 TWDB grant funded study as
follows: Fort Worth 79.7 percent, Haltom City 10.4 percent, North Richland Hills 6.3 percent and Richland
Hills 3.6 percent. The costs of repairs to the TCWSC line and the Haltom City Outfall shall be borne
equally by all four cities until the new line is in service.
http://apps.cfwnet.org/ecouncil/printmc.asp?id=12695&print=true&DocType=Print 4/7/2010
Page 2 of 3
The proposed Big Fossil Agreement includes provisions for cost sharing among the four cities (Fort Worth,
North Richland Hills, Richland Hills and Haltom City) for the design and construction of the Big Fossil
Parallel Relief Sewer and for repairs of the Tarrant County Water Supply Corporation (TCWSC) line and
the Haltom City Outfall until the new line is in service. Responsibility for maintenance of this sewer line
was not clearly defined after the original owner, the Tarrant County Water Supply Corporation (TCWSC),
dissolved.
These two pipelines have been in service for 40 and 20 years, respectively and portions of both pipelines
are severely deteriorated. The construction of the new sanitary sewer pipeline will allow for the
abandonment of most of the TCWSC line and all of the existing Haltom City Outfall.
The Big Fossil Agreement was approved by the wholesale customer city councils as indicated below:
City of Richland Hills
December 8, 2009
'itof Haltom City
Janua 11, 2010
City of North Richland Hills
IFFebruary 8, 2010
In addition, by letter, the Water Department allowed for an arrangement whereby the City could
retroactively recover its costs for emergency repair and maintenance made to the TCWSC line in June
2007 and which exceeded $300,000.00. Due to the magnitude of the cost and the unplanned nature of the
expense, North Richland Hills paid their share through extended payments. Because the wholesale
customer agreement and the Big Fossil Agreement do not provide for extended payments it is necessary
to ratify and execute the Interim Maintenance Agreement already signed by North Richland Hills.
In addition to the contract amount, $59,000.00 is needed for easement acquisitions, and $118,000.00 is
needed for project management, material testing and survey costs.
URS Corporation is in compliance with the City's M/V1/BE Ordinance by committing to 29 percent. M/WBE
participation on this contract. The City's goal on this project is 28 percent.
This project is located in COUNCIL DISTRICT 4 and in Haltom City. MAPSCO 51X, 65B, C, G and L.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Clean Water State Revolving Loan Fund 2007.
FUND CENTERS:
TO Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office b�
Originating Department Head.
Additional Information Contact:
ATTACHMENTS
FROM Fund/Account/Centers
1)P254 531200 700140130331
1)P254 531200 700140130332
1)P254 531200 700140130333
Fernando Costa (6122)
S. Frank Crumb (8207)
Madelene Rafalko (8215)
1. 60 URS Biq Fossil MWBE Compliance.pdf (CFW Internal)
2. 6013ig Fossil -URS Corrected FARs.pdf (CFW Internal)
$289,093.00
$5781186.00
$96,365.00
http://apps.cfwnet.org/ecouncil/printmc.asp?id=12695&print=true&DocType=Print 4/7/2010
Page 3 of 3
3. 60BIGFOSSIL-URS map.pdf (Public)
4. Fund Availabiliity•pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=12695&print=true&DocType=Print 4/7/2010