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*,UBJECT: OPEN RECORDS/PUBLIC INFORMATION RESPONSE
UPDATE
The purpose of this report is to provide an annual update to City Council on the management of open
records and public information requests.
The Records and Information Management Office performs the receipt, distribution, and tracking of public
information requests received by the City, with systematic review for release performed by the City
Attorney's Office. Records Management works with the City Attorney's Office to train City staff in the
procedures and requirements of responding to requests for information. The mission of the City's open
records/public information program is to ensure the security and integrity of information being released
from the City and to make the City more responsive to the public.
The volume of requests for public information received by the City continues to grow: up over 15.5 %
from last fiscal year. In the past six fiscal years, total requests have increased over 700%. FY2004-05
included three record-breaking months. There are three primary reasons for this increase.
The public and press continue to grow in their awareness of, and interest in, the provisions of
the Public Information Act. This is a clearly quantifiable, statewide trend.
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2. Requests not previously recognized as naturally falling under the provisions and obligations of the
Act are now being handled with proper attention and care.
3. Requests for information previously handled routinely by departments are now being centrally
logged and tracked with increased efficiency, including the use of facsimile and electronic scanning.
Attached is a breakdown of departmental public infonnation requests received by the City for FY2004-05,
with rounded percentages. Also included are monthly, average, and comparative totals. This report is
sulomitted for informational purposes. Should you hay e any questions, please contact Doug Jones, Records
Mantiger. at (817', 392-2437.
J� 01 ,
Charles R. Boswell
Ciq-, Manager
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
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City of Fort Worth
Public Information Request Statistics
FY2004 -05
Request Volume
Daily Avg.
IT Solutions (PD)
1381
35%
Police
802
20%
Development
484
12%
Fire
355
9%
Human Resources
285
7%
Environmental Mgmt.
274
7%
Code Compliance
213
5%
Health
162
4%
TPW
93
2%
Water
67
2%
IT Solutions
53
1 %
City Secretary's Office
53
1%
Municipal Court
52
1 %
Finance
51
1 %
Community Relations
40
1%
egal
21
1%
Engineering
20
1%
PACS
15
<1%
Planning
12
<1%
CMO
12
<1%
Retirement Office
12
<1%
Aviation
10
<1%
Public Events
7
<1%
Budget
5
<1%
Economic Development
5
<1%
Equipment Services
4
<1%
Library
3
<1%
Housing
2
<1%
IAGM
2
<1%
Internal Audit
2
<1%
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Totals by Month
Daily Avg.
2004 October
282
13.4 day
November
262
13.1 day
December
201
9.6 day
2005 January
253
12.7 day
February
308
15.4 day
March
375
16.3 day
April
377
18.0 day
May
329
15.7 day
June
375
17.0 day
July
371
18.6 day
August
417
18.1 day
September
415
19.8 day
Mid -Year
Daily
Total
Avg.
FY 2005
3965
15.7
FY 2004
3430
13.5
Percentage Increase
15.5%
PUBLIC INFORMATION REQUESTS
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