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Home My WebLink AboutContract 39631-A1cmrSECRETARY CONTRACT NO. 31 aLAL \►1, c117 � f�i► IF71 ►[1� IrCI �: ]PROFESSIONAI-, SEl[�VICIES AGREEMENT WHEREAS, the City of Fort Worth ("CityCiber, Inc. ("Consultant"), collectively referred to as the "parties," made and entered into City of Fort Worth City Secretary Contract ("CSC") No. 39631, ("Agreement") which was authorized by the City Council by M&C C. 23956 on the 8th day of December 2009; and WHEREAS, pursuant to the Agreement, the Consultant provided professional consulting services for the purpose of a Business Impact Analysis (BIA) of the Information Technology Department; and WHEREAS, the City and Ciber, Inc. now wish to amend the Agreement by further expanding the scope of the agreement to prepare information in BIA for dissemination to City departments and to hand off the BIA information to the Emergency Management Office in order to establish a formal Business Continuity Program; and NOW THEREFORE, City and Consultant, acting herein by and through their duly authorized representatives, enter into the following agreement: 1. Exhibit A, Scope of Work, is hereby amended by preparing information for dissemination throughout the City Departments that participated in the data gathering for the BIA. The additional scope shall also assist the IT Solutions Department to handoff the BIA information pertinent to Continuity of Operations and to assist the Emergency Management Office with establishing a formal Business Continuity Program. 2. All other provisions of the Agreement that are not expressly amended herein shall remain in full force and effect. P i 1 n } Executed on this a�5 day of ��. 120106 CITV OF FORT �JORTI�[: Karen L. Montgomery Assistant City Manager Date: ATTEST: By: Marty Hen'�i� City Secretary APPROVED LEGALITY: Assistant City Attorney Contract Authorization: M&C: C-23956 Date Approved: 12/08/2009 CIBERI INC. ATTEST: OFFI��%� RECORD 2 Client: Date Requested: of Fort Worth March 9.2010 Project: Change Control # Fort Worth ITS BIA #0002 Requested by: Monty Hall & Juan Ortiz Requested Priority: High Description of Change• This change request adds additional scope to the initial Statement of Work for the Ft Worth ITS BIA. This additional work will occur after acceptance of the primary deliverable and will be assisting the City ITS Department to prepare information in BIA for dissemination throughout the City Departments that participated in the data gathering for the BIA. The additional scope will also assist the ITS Department to hand off the BIA information pertinent Continuity of Operations and to assist the Emergency Management Office move forward with establishing a formal Business Continuity Program. This change in scope assumes that the ITS and EMO Departments will be accessible to CIBER as needed and that schedules outside the ITS and EMO Departments will be coordinated and scheduled by EMO representatives as required to meet the dissemination needs of the BIA information and continuity -based messages. Reason for The City CIO identified the need in an update with the project team that it would be important for them to give feedback to the departments that supplied information for the BIA. Subsequently, representatives from the ITS and EMO department agreed it was important to capitalize on this analysis to move the City into a higher level of preparedness. Additionally, Business Continuity and Disaster Recovery Planning has been a lingering CAFR audit fording for several years and this effort continues to forward remediation. Conducted by: Bill Hanks Schedule Impact (days): 25 days Budget Impact ($$): $28,000 Impact on Project (Scope, Quality, Critical Path): Original scope is not impacted. This is additional scope and the timeline is Time to complete analysis 3 Hours Recommendation: Accept scope change adding additional scope per attached Statement of Work. Date Completed: 3/11/2010 Version #: 2.0 (Jan 2005) Page 1 CIBER Confidential Last Updated: 3/I1/10 iv, Change Kequest Form Resolution & Anarovals6 CLIENT. ❑ Approved GIBER: ❑ Rejected ❑ On Hold Signature:9?5 �n Signature: Name/Title: Name/Title: Date: Karen L.Montgomery Date: Reason for Rejection, if Applicable:(/ d Many �lf�ndx�x, ty Secretary r Approved ❑ Rejected OFFICI�iL REC®RD CITY SECRETARY FOE WIRTH, TX Version #: 2.0 (Jan 2005) Page 2 GIBER Confidential Last Updated: 3/11/10 Submitted in Confidence by: CIBER, Inc. Dallas Office Mary Anne Clement Senior Solutions Consultant 4515 Seton Center Parkway, Suite 100 Austin, Texas 78759 (512) 381-3369 or (512) 983-0884 maclement(5)ciber.com FORT WORT �� statement Revision 2 March 15, 2010 SOW Prepared for: Information Technology Solutions Monty Hall City of Ft Worth 1000 Throckmorton Fort Worth, TX Monty Hall Giber@ �� statement Revision 2 March 15, 2010 SOW Prepared for: Information Technology Solutions Monty Hall City of Ft Worth 1000 Throckmorton Fort Worth, TX Monty Hall Giber@ Fort Worth Business Impact Analysis Additional Scope for BIA Information Distribution Scope Statement "UVI U� u" °ILUR Date Version Description of Revision 311212010 1 Create Change Request Statement of Work Last Update: June 2, 2009 CIBER, Inc. Page 2 of 6 Proprietary/Confidential R 2 Fort Worth Business Impact Analysis Additional Scope for BIA Information Distribution Scope Statement 1. Introduction This Project Scope Change has been designed to help the City ITS Department distribute information from the BIA to those City Departments that provided input to the development of the ITS Business Impact Analysis, Specifically, CIBER will facilitate the parsing and distribution of the pertinent sections of the BIA to each City Department. This will include a hand-off of the Business Continuity portions of the report to the Emergency Management Office for use in beginning a formal Business Continuity Program for the City. 2. Scope This Scope Statement supports a change request to add additional scope to the initial Statement of Work for the Fort Worth ITS Business Impact Analysis (BIA) dated September 23, 2010. This additional work will occur after acceptance of the BIA deliverable, and will assist the City ITS Department to prepare BIA information for distribution to the City Departments which participated in the data gathering for the BIA. The additional scope will also assist the ITS Department in identifying BIA information pertinent to Continuity of Operations planning and help the Emergency Management Office move forward with establishing a formal Business Continuity Program. 2. � Methodology The scope of this project is to take the full ITS Business Impact Analysis which is inclusive of information from all City Departments and parse the report for distribution back to the individual contributing Departments. To initiate this process, CIBER will work with Information Technology Solutions and Emergency Management Office to finalize the distribution groups within the City. Due to varying degrees of information provided by the various City departments, the differentiation is required when segmenting the BIA information. Preliminary discussions include three categories of distribution groups: 1. City Management • City Manager's Office Mayor and Council 2. City Departments with full data centers • Police Department • Fire Department • Water Department Transportation and Public Works Department • Library Department 3. City Departments without data centers • Aviation Department Last Update: June 2, 2009 CIBER, Inc. Page 3 of 6 Proprietary/Confidential Fort Worth Business Impact Analysis Additional Scope for BIA Information Distribution Scope Statement • City Secretary Department • CMO — PMO Division • Code Compliance Department • Community Relations Department • Environmental Management Department • Equipment Services Department • Financial Management Services Department • Housing and Economic Development Department • Human Resources Department • Internal Audit Department • Law Department • Municipal Courts Department • Parks and Community Services Department • Planning and Development Department • Public Events Department L 2.2 Support Required from the City City ITS and EMO Department staff will be accessible to CIBER as needed. The EMO Department will coordinate and schedule departmental meetings as required to distribute the BIA information and continuity -based messages. CIBER will meet with Emergency Management Office staff and facilitate a knowledge transfer of the pI ocesses used to construct and deliver the BIA since they were not involved with the initial statement of work. CIBER will work with EMO staff to develop a department. focused business continuity message for each department to accompany the BIA excerpts. Although the messages will address the same core content, each will be tailored to the specific nature of the department. CIBER will work jointly with EMO staff to produce the documents for each department and accompany EMO staff in departmental meetings to the extent that the EMO staff can get the meetings scheduled within the dates in the Gantt chart above. CIBER will advise EMO staff concerning Business Continuity Program best practices, provide reference materials, and discuss representative examples. Last Update: June 2, 2009 CIBER, Inc. Page 4 of 6 Proprietary/Confidential FoRT WORTH �`�1�.`` Fort Worth Business Impact Analysis Additional Scope for BIA Information Distribution Scope Statement L CIDER will develop and deliver a high level roadmap/plan of action for moving forward with creating a Business Continuity Program in the EMO. 2.4 Out -of -Scope As a part of this extended BIA scope, CIBER will not design a Business Continuity Program for the City beyond assisting EMO staff with a roadmap/plan of action toward a Business Continuity Program. As a part of this extended BIA scope, CIDER will not perform Business Continuity Planning consulting within the City Departments outside of EMO. 3. Deliverables 3. � Preliminary Business Continuity Planning Activities a. CIDER will assist the EMO staff with the development and production of 23 PowerPoint presentations with a MS Word document containing supporting information from the BIA for each department/group identified in Section 2.1. b. CIBER will develop and deliver a high level roadmap/plan of action for moving forward with creating a Business Continuity Program in the EMO. All deliverables produced for this engagement will be delivered and accepted through the EMO staff with oversight from the ITS Internal Project Manager for the overall BIA engagement. All deliverables will be delivered electronically in MS Word or MS PowerPoint. 3,2 Project Duration and Delivery Approach The primary CIBER consultant assigned to this work is Bill Hanks. This delivery approach can be achieved since he has been principle in the BIA development and is well qualified in the area of public sector business continuity planning. The project is estimated to be 25 days with approximately 15 days on site in the City of Fort Worth. The projected start date for this scope of work is April 4 —May 7, 2010. 3.3 High-level Work Breakdown Structure Last Update: June 2, 2009 CIDER, Inc. Page 5 of 6 Proprietary/Confidential FORTWORTH Fort Worth Business Impact Analysis Additional Scope for BIA Information c1bers Distribution Scope Statement ID Task Name - - - I Sled-__l Fnlsh _ IPredi 1 BIA Phase ll-- Mon 4151101 Mon 5A Oil 2 Define City audience segments Mon&5/10i Mon 415110 3 .. ITS Management and EMO Management Mon 4/5/10i Mon 4/5/10 4 - Business Continuity Han dof Mon 4?5110Mon 4/5/10 3 i 5 Parse BIA for each segment Tue 416110i Fri 4116110 6 Select BIA segments to share Tue 4/6/10, Tue 416110 4 7 Develop department specific messaging Wed 477l10' Tue 4/13110 6 I 8 - Identify next uses for information Wed 4/14/101 Wed 4/14/107 -9 Recommend best practices gang forward Thu 4115/1 OF Thu 4/15/10 8 I 10 Prepare delivererables Fri 4116110, Fri 4/16110 9 I 11 Series of Presentations to City segments Mon 4119110' Mon 513110 2 City Leadership Mon 4/19/10. Mon 4/19/10 10 13 -Departments wAT deniers Tue 4/20110, Mon 426/10 12 I 14 At other Departments Tue 4/27110i Man 513110 13 -__ 15 PrellrtYnery Continuity Program Planning Tue 5l4/10 Mon 5/10/1014 I� Last Update: June 2, 2009 CIBER, Inc. Page 6 of 6 Proprietary/Confidential