HomeMy WebLinkAboutContract 39791-A2AMENDMENT NO. 2 TO
CITY SECRETARY CONTRACT NO. 39791
INTERLOCAL AGREEMENT BETWEEN CITY OF FORT WORTH
AND THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
FOR REGIONAL INTEROPERABLE COMMUNICATIONS
This Amendment No. 2 ("Amendment") is entered into by and between the CITY OF FORT
WORTH ("City), acting by and through its duly authorized Assistant City Manager and the
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS ("NCTCOG") acting by and
through its duly authorized Executive Director, each referred to separately as a "party" and
collectively as the "parties."
WHEREAS, the City and the NCTCOG have previously entered into City Secretary Contract
("CSC") No. 39791 (the "Agreement") for the installation of equipment for a Regional
Interoperable Communications System (the "Equipment"), whereby NCTCOG procured T1 lines
for City to connect to the Dallas Fort Worth International Airport ("DFWIA") switch site; and
WHEREAS, the parties amended the Agreement via CSC No. 39791-A1 to extend the term
through June 20, 2011; and
WHEREAS, NCTCOG's Public Safety Interoperable Communications (PSIC) grant funds were
used to pay for the T1 lines connecting Fort Worth and DFWIA; and
WHEREAS, NCTCOG's PSIC funding ceased on May 31, 2011; and
WHEREAS, non-federal funds are needed to pay T1 connection costs following termination of
PSIC funding to maintain the equipment.
NOW THEREFORE it is hereby agreed that the Agreement is hereby amended as follows:
1. NCTCOG hereby agrees to transfer the Equipment to the City as evidenced by the
Property Transfer Record Agreement, which is attached hereto as Exhibit "A" and
incorporated into this Agreement for all purposes.
2. Subject to Section 3 herein in this Amendment, the City agrees to pay T1 connection
costs of $295.70 monthly ($3,548.40 annually), as set forth in the Texas Department
of Information Resources Contract TEXAS 2000-SWB-LS Local Contract (DIR), with
payments beginning June 1, 2011 and ending May 31, 2014.
3. In the event no funds or insufficient funds are appropriated by the City in any fiscal
period for any payments due hereunder, the City will notify NCTCOG with 30 days'
notice, or as much advanced notice as reasonably possible of such occurrence and
this Agreement shall terminate on the last day of the fiscal period for which
appropriations were received without penalty or expense to the City of any kind
whatsoever, except as to the portions of the payments herein agreed upon for which
funds have been appropriated.
4. The term of the Agreement shall be extended to May 31, 2014 ("Expiration Date").
Amendment No. 2 to CSC No. 39791
CFW_NCTCOG Interlocal Agreement
Page 1 of 3
05-1 7-1 2 P03:40 I N
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
5. The City agrees to maintain the Equipment at the Burnet Plaza site located at 801
Cherry Street, Fort Worth, Texas, as listed and set forth in the equipment list, which
is attached hereto as Exhibit "B" and incorporated into this Agreement for all
purposes.
6. The City shall maintain the Equipment in accordance with prevailing industry
standards through the Expiration Date.
7. Prior to the expiration of this Agreement, the City shall have the right, subject to the
written approval of NCTCOG , to assign this Agreement to any government entity, in
whole or in part, including the right to assign and transfer the Equipment. However, if
the assignment is for the sole purpose of expansion of the Regional Overlay System,
NCTCOG shall have the right to consent to the assignment, which such consent
shall not be unreasonably withheld. Any assignee must agree to the same terms and
conditions to which the City is obligated.
8. In any instance of assignment, the Assignee shall be wholly liable for maintenance of
the Equipment.
9. Upon Expiration of the Agreement, all right, title, and interest in and to the Equipment
shall vest in the City. The City shall have full ownership rights of the Equipment. In
the event either party terminates this Agreement prior to its expiration, subject to
section 3 herein of this Amendment, the terminating party shall be liable for any and
all outstanding payments and or maintenance of the system.
10. This Amendment shall be effective upon the last day executed by all parties.
11. All other terms and conditions of the Agreement not modified or amended herein
shall remain in full force and effect.
[Signatures Follow]
IN WITNESS WHEREOF this Amendment shall be executed in multiple originals on this the
day of , 2012.
Accepted and Agreed
FOR NORTH CENTRAL TEXAS COUNCIL OF FOR CITY OF FORT WORTH:
GOVERNMENTS:
Executive Director
Amendment No. 2 to CSC No. 39791
CFW_NCTCOG Interlocal Agreement
Page 2 of 3
Su
Assistant City Manager
Date
Jerry Gilmore
Amendment No. 2 to CSC No. 39791
CFW_NCTCOG Interlocal Agreement
Page 3 of 3
Date1 ! �1
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Cny secretary
APPROVED TO FORM AND
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Maleshia B. Farmer
Assistant City Attorney
CONTRACT AUTHORIZATION:
Date Approved:
QFFICIAL RECQRD
CITY SECRETARY
T.
WORTH, TX
Public Safety Interoperable Communications
Property Transfer Agreement between the North
Central Texas Council of Governments and the City
of Fort Worth
Transferred From: North Central Texas Council of Governments
Name of Organization (Grantor/ Sub -Recipient)
Transferred To:
616 Six Flags Dr., Arlington, Tx., 76001
Street/Mailing Address, City, County, Zip
Mike Eastland, Executive Director
City of Fort Worth, Tx.
Name of Organization (Grantee)
1000 Throckmorton, Fort Worth, Texas 76016
Street/Mailing Address, City, County, Zip
Susan Alanis, Assistant City Manager
Printed Name and Title
re
Date
This is to certify that the property described below was acquired by the expenditure of 2007
Public Safety Interoperable Communications Grant funds awarded to the above named
Homeland Security Grant Sub -Recipient (Grantor). The jurisdiction/organization receiving the
property (Grantee) certifies that the equipment will be maintained / sustained for three years from
the date the equipment was declared operational by the equipment vendor. The Grantor and
Grantee further certify that they are duly authorized and empowered by their governing body to
enter into this agreement. The Grantor further certifies that the Grantee has complied with all
State and Federal eligibility requirements.
Property being transferred
Item description
See attached documentation
Item Control Number: See attached documentation
Serial
Number/VIN:
See
attached
documentation
Model
Number: See
attached
documentation
Acquisition Date:
October 2010
Unit Cost: $142.573.75
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hi&C Review
CityCt�ur�cil Agenda�� Fa��r��oR�rii
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COUNCIL ACTIONt Approved on 5/8/201Z'- Ordinance Na 20199=05-2012
DATE: 5/8/2012 REFERENCE NO.: **C-25595 LOG NAME: 04NORTH CENTRAL TEXA5
COUNCIL OF GOVERNMENTS
CODE: C TYPE: CONSENTPUBLIC HEARING: NO
SUBJECT: Authorize Execution of an Amendment to City Secretary Contract No. 39791, an Existing Interlocal Agreement with
the North Central Texas Council of Governments, to Extend the Length of the Agreement, Assume Ownership of
-- - the -Tarrant County Portiorrof the Regionat P25 Trunked 0vertay Radio System Vatued in the Amount of
$142,573.75, Provide Maintenance and Other Services at the Annual Cost to the City in an Amount Not to Exceed
$20,000.00 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an amendment to City Secretary Contract No. 39791, an existing interlocal Agreement with the North
Central Texas Council of Governments, to extend the length of the Agreement, assume ownership of the Tarrant County portion of
the Regional P25 Trunked Overlay Radio System, provide maintenance and other services at an annual cost to fhe City of Fort
Worth in the amount not to exceed $20,000.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grant Capital Projects Fund
in the amount of $142,573.75.
DISCUSSION:
In 2010, (M&C C-24028) the City Council authorized the City of Fort Worth (City) to participate in a Regional P25 Trunked Overlay
Radio System (P25 Overlay System) and to receive four base station repeaters funded by a Public Safety Interoperable
Communications grant through the North Central Texas Council of Governments (NCTCOG). The interlocal Agreement associated
with the Mayor and Council Communication has expired and must be amended to extend the Agreement and complete the transfer
of ownership.
The P25 Overlay System has been implemented and coordinated through the NTCOG to establish a four county interoperable
radio communications system for the region's first responders. Radio sites are located in Tarrant, Dallas, Denton and Collin
counties and operate as a seamless communications system for local, state and federal public safety personnel. The Tarrant
County site is located at the City's leased radio site at Burnett Piaza in downtown Fort Worth.
Under the amended interlocal Agreement, the City will execute a Property Transfer Form with the NCTCOG assigning title of
ownership to the City of four base station repeaters and associated equipment valued in the amount of $142,573.75. In exchange,
the City will be responsible for the costs of a network connection to tie the Tarrant County site to the remainder of the regional
system. Those costs are estimated in an amount of $3,548.40 annually. Also, the City will be responsible for maintenance of the
four base station repeaters. Those costs are estimated approximately in the amount of $16,000 annually.
For auditing and accounting purposes, funds are being appropriated to account for the value of the equipment. The Agreement will
expire May 31, 2014.
http:(/apps.cfwnet.org/coundl_packetJmc_review.aep�ID=15775&counclidate=S/S/20t2 (t of 2) f5/9/2012 10:t9:23 Ah1)
M&C Review "
The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current capital budget and operating budget, as appropriated, of the
Grant Capital Projects Fund and of the Information Systems Fund.
TO Fund/Account/Centers
2) GR74 488385 004203450020 142 573.75
2) GR74 541180 004203450020 142 573.75
Submitted for City Manager's Office b
____Orgiraatng_Deftartmen _Nead� _
Additional Information Contact:
FROM Fund/Account/Centers
1) P168 539120 0046020
Susan Alanis (8180)
Peter Anderson-(878.1)
Steve Streiffert (2221)
Alan Girton (8484)
ATTACHMENTS
04NORTH CENTERAL TEAXAS COUNCIL OF GOVERNMENTS A012.doc
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http;(/apps.cF.met.org/councll_pa�ket(mc_revlew.asp?(D=16775F.coundldate=5/E3/7.Ot2 (2 of 2} [5(9/20t2 1Q:19:23 AM)