HomeMy WebLinkAboutContract 39765CITY OF FORT WORTH, TEXA`�®NT�� cRETgR�'
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STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth,
corporation situated in Tarrant, Denton, Parker and Wise Counties,
Criado &Associates, Inc., (the "ENGINEER"), for a PROJECT
Thompson Road from North Riverside Drive to Flowertree Drive.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
a home -rule municipal
Texas (the "CITY"), and
generally described as:
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
Ciry of Fort Worih, Texas
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OF�i�:li�L RECORD
CITY SECRETARY '
F7 WORTH, TX
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
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D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise
approved by CITY, which shall become the property of the CITY. CITY may
use such drawings in any manner it desires; provided, however, that the
ENGINEER shall not be liable for the use of such drawings for any project
other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If the ENGINEER makes on -site observation(s) of a deviation from the
Contract Documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
City of Fort Worth, Texas
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current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
infoI mation compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/V11BE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
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enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years. M/MBE goals are shown in Attachment 13-
3.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3) hereof. CITY shall give subconsultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
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(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location.
i. The CITY shall be included as an insured under the CGL, using ISO
additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella, if any. This
insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. The
Commercial General Liability insurance policy shall have no
exclusions by endorsements that would alter or nullify:
premises/operations, products/completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto —the ENGINEER shall maintain business auto liability and,
if necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising
out of "any auto", including owned, hired, and non -owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non -owned is acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation —ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
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each employee for bodily injury by disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — the ENGINEER shall maintain professional liability,
a claims -made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the contract or the first date of services to be performed, whichever is
earlier. Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
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g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY
in writing, if coverage is not provided on a first -dollar basis. The CITY, at it
sole discretion, may consent to alternative coverage maintained through
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion; the ENGINEER may be required to
provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or prior
to the date of the contractual agreement. The certificate of insurance shall
state both the retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall
be maintained without interruption nor restrictive modification or changes
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments.
I. The CITY shall not be responsible for the direct payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be required
by the ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
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M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities -Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City -Furnished Data
City of Fort Worth, Texas
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ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
City of Fort Worth, Texas
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a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article ME. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
City of Fort Worth, Texas
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The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes wn the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the IT
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on 30
days' written notice. This AGREEMENT may be terminated by either the CITY
City of Fort Worth, Texas
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or the ENGINEER for cause if either party fails substantially to perform through
no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the IT In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's
agent, consultant under contract, or another entity over which the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
City of Fort Worth, Texas
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Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I.
shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
City of Fort Worth, Texas
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Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A -Scope of Services
Attachment B — Compensation (Including Attachments 13-1 thru 13-3)
Attachment C -none
Attachment D - Project Schedule
Attachment E - Location Map Contract Authoa; izatiou
4k! �a I .
Executed this the day of , 2010.
Date I
ATTEST: CITY OF FORT WORTH
Marty Hendrix
City Secretary
APPROVED
Fernando
Costa
Assistant City Manager
�¢ APPROVAL RECOMMENDED
�� William A.
TO
FORM AND. -LEGALITY
Amy Rams�y� U� '�
Assistant City Attorney
ATTEST:
City of Fort Worth, Texas
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Director, Transportation &Public Works
Criado &Associates, Inc.
Cristina Criado, P.E.
President
By:
OFFiD1AL RECORD
CITY SECRETARY
T.
WORTH, TIC
ATTACHMENT A
DESIGN SERVICES: PAVING, DRAINAGE, AND WATER & WASTEWATER ADJUSTMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT
'A". Work under this attachment includes engineering services for paving, storm drainage, &
water improvements for the following:
Thompson Road from North Riverside Drive to Flowertree Drive
City Project No. 01368
Upon receipt of notice to proceed, the ENGINEER will perform the following tasks:
PART A —PRE-ENGINEERING
1. Initial Data Collection
a. Pre -Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and
coordinate various aspects of the project and to ensure that the project stays on
schedule. For purposes of establishing a level of comfort, two (2) meetings are
anticipated. These include the following:
One (1) pre -design kick-off meeting, (including ALL departments that are
impacted by the project).
One (1) review meeting at completion of the City's review of the conceptual
engineering plans.
b. Data Collection
In addition to data obtained from the City, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including; utilities, City Master plans, CITY drainage
complaint files, existing applicable drainage studies and property ownership as
EA2-1
Rev 02/05/09
available from the Tax Assessor's office.
c. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities,
including utilities owned by the City, TxDOT and railroads. These entities shall also
be contacted if applicable, to determine plans for any proposed facilities or
adjustment to existing facilities within the project limits. The information obtained
shall be shown on the concept plans. The ENGINEER shall show the location of
the proposed utility lines, existing utility lines and any adjustments and/or relocation
of the existing lines within the project limits. ENGINEER shall complete all forms
necessary for City to obtain permit letters from TxDOT and railroads and submit
such forms to the City. City shall be responsible for forwarding the forms to the
affected agencies for execution.
2. Schedule Submittal and Monthly Progress Report
The ENGINEER shall submit a project schedule after the design contract is fully
executed. The schedule shall be updated and submitted to the CITY along with
monthly progress reports as required under Attachment B of the contract.
PART B -CONSTRUCTION PLANS AND SPECIFICATIONS
1. Conceptual Engineering
i. Surveys for Design
a. ENGINEER will perform field surveys to collect horizontal and vertical
elevations and other information needed by ENGINEER in design and
preparation of plans for the project. Information gathered during the survey
shall include topographic data, elevations of all sanitary and adjacent storm
sewers, rim/invert elevations, location of buried utilities, structures, and
other features relevant to the final plan sheets. Existing drainage at
intersections will be verified by field surveys. Spot elevations will be shown
on intersection layouts with cross slope to fit intersecting grade lines.
EA2-2
Rev 02/05/09
The minimum survey information to be provided on the plans shall include
the following:
1. A Project Control Sheet, showing ALL Control Points, used or set
while gathering data. Generally on a scale of not less than 1:400:
2. The following information about each Control Point;
a. Identified (Existing. City Monument #8901, PK Nail,
5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate
system, and a referred bearing base. Z coordinate on
City Datum only.
c. Descriptive Location (Ex. Set in the centerline of the
inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North
Side Drive and North Main Street).
3. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in
the same coordinate system, as the Control.
4. No less than two horizontal bench marks, per line or location.
5. Bearings given on atl proposed centerlines, or baselines.
6. Station equations relating utilities to paving, when appropriate.
ii. Public Notification and PersonnelNehicle Identification
a. Residential notification is required for field surveys on this project, mail -
outs will be prepared for approval by CITY T/PW staff. The mail out shall
be on company letter head and shall include the project name, study
limits, DOE project no., brief description of the project, and consultant's
project manager name and telephone number.
-OR-
If Right of Entry acquisition is required for field surveys or other work on
EA2-3
Rev 02/05/09
this project, mail -outs will be prepared for approval by CITY PIP" staff.
The mail out shall be on company letter head and shall include the project
name, study limits, DOE project no., brief description of the project, and
consultant's project manager name and telephone number and a place
for the property owner to sign giving permission to access the property.
b. When conducting site visits to the project location, the ENGINEER or any
of its sub -consultants shall carry readily visible information identifying the
name of the company and the company representative.
iii. Drainage Computations
ENGINEER will review and document the storm water watershed drainage runoff
area and existing street, right -of --way and storm sewer capacities for the subject
site. A drainage area map will be drawn at 1' = 200' scale from available contour
maps. Calculations regarding street and right -of --way capacities and design
discharges (5-year and 100-year frequencies) at selected critical locations will be
provided. Capacities of existing storm drain will be calculated and shown. The
ENGINEER's responsibility includes recommendations for improvements of the
existing system as deemed reasonable and consistent with City standards. All
calculations and design shall conform to the City of Fort Worth Storm Water
Management Design Manual, March 2006.
iv. Conceptual Engineering Plan Submittal
a. Conceptual plans shall be submitted to City 60 days after Notice to Proceed
Letter is issued.
b. The ENGINEER shall furnish five (5) copies of the concept engineering
plans which include layouts, preliminary right -of --way needs and cost
estimates for the ENGINEER's recommended plan. The ENGINEER shall
also evaluate the phasing of the water, sanitary sewer, street and drainage
work, and shall submit such evaluation in writing to the City as a part of the
concept phase of the project.
2. Preliminary Engineering
Upon approval of Part B, Paragraph IV, ENGINEER will prepare construction plans as
EA2-4
Rev 02/05/09
follows:
a. Drainage area maps with drainage calculations and hydraulic
computations. Information shown on the plans will be consistent with Part
A, Paragraph 1.b. for proposed condition.
b. Preliminary project plans and profile sheets which will show the following
and shall be on 22" x 34" sheets:
Property Ownership
Curb Lines
Driveways
Medians (if applicable)
Sidewalks
Existing and proposed water and sanitary sewer mains.
c. Proposed roadway profile grades and elevations along each curb line;
elevations at all pm.i.'s; p.i's half stations; high and low points; vertical curve
information; and pertinent AASHTO calculations. Profiles for existing curbs
(if any) and existing ground at the left and right-of-way lines shall be shown.
Existing found property corners (e.g. Iron pins), along the existing right-of-
way shall be shown on the plans. Profiles for existing and proposed storm
drain mains and leads shall be provided.
d. Existing utilities and utility easements will be shown on the roadway plan
and profile sheets. ENGINEER will coordinate with utility companies and
the City of Fort Worth to ascertain what, if any, future improvements are
planned that may impact the project.
e. Preliminary roadway cross -sections will be developed, from the survey
notesI at intervals not -to -exceed 50 foot along the project length and will
extend 10' past the right of way line on both sides of the street. Additional
cross -sections at important features including driveways, p.i.'s of
intersecting streets, (minimum distance of 100' along cross -street at each
P.I.) walks, retaining walls, etc., will also be provided. Profiles of centerline
of driveways will also be provided where necessary. Scale will be 1" = 10'
horizontal and 1" = 2' vertical.
EA2-5
Rev 02/05/09
0
Rev 02/05/09
f. Street and intersection layouts.
g. Proposed plan/profilCoo uuo will conform to City of Fort Worth construction
legend. Adequate horizontal and vertical control shall be provided on the
plan sheets to locate all proposed and existing facilities. Legal descriptions
(Lot Nos., Block Nos., and Addition Names) along with property ownership
shall be provided on the plan view.
h. Geotechnical Investigation/Pavement Design
The ENGINEER shall prepare a detailed geotechnical engineering study
and pavement design in conformance with the City of Fort Worth Pavement
Design Standards Manual, 2005.
i. Right -of --Way Research
The ENGINEER will conduct preliminary research for availability of existing
easements where open -cut construction or relocation of existing alignments
is probable. Temporary and permanent easements will be appropriated
based on available information and recommendations will be made for
approval by the City.
j. Right-of--way/Easement Preparation and Submittal
Preparation and submittal of right -of --way, easements and rights -of --entry will
be in conformance with "Submittal of Information to Real Property Division
for Acquisition of Property".
k. UtilitLr Clearance Phase
The ENGINEER will consult with the City's Transportation and Public
Works Department, Water Department, and other CITY departments,
public utilities, private utilities, private utilities and government agencies to
determine the approximate location of above and underground utilities,
and other facilities that have an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with
existing utilities.
EA2-6
ll
Rev 02/OS/09
The ENGINEER shall deliver a minimum of 13 sets of approved preliminary
construction plans to the City's Utility Coordinator for forwarding to all utility
companies, which have facilities within the limits of the project.
Preliminary Construction Plan Submittal
Preliminary construction plans and specifications shall be submitted
to CITY 80 days after approval of Part B, Paragraph IV.
ii. The ENGINEER shall deliver two (2) sets of preliminary construction
plans and two (2) specifications to CITY for review. Generally, plan
sheets shall be organized as follows:
Cover Sheet
General Layout and Legend Sheet
Drainage Area Map and Computations
Plan & Profile Sheets
Preliminary Cross Sections
Standard Construction Details
Special Details (If applicable)
The ENGINEER shall submit a preliminary estimate of probable
construction cost with the preliminary plans submitted. Engineer
shall assist City in selecting the feasible and or economical
solutions to be pursued.
Review Meetings with Cif
The ENGINEER shall meet with CITY to discuss review comments for
preliminary submittal. The CITY shall direct the ENGINEER in wrng to
proceed with Final Design for Final Review.
Public Meeting
After the preliminary plans have been reviewed and approved by the City,
the ENGINEER shall prepare project exhibits, provide the CITY with the
database listing the names and addresses of all residents and business to
be affected by the proposed project, and attend public meeting to help
EA2-7
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers.
o. Storm Water Pollution Prevention Plan (SWPPP)
For projects that disturb an area greater than one (1) acre, ENGINEER
will prepare the Storm Water Pollution Prevention Plan (SWPPP) required
for the project for use by the Contractor during construction. Engineer will
prepare drawings and details for proposed SWPPP improvement that the
Contractor must use during construction. Contractor will be responsible
for filing the SWPPP with appropriate regulatory agencies.
p. Traffic Control Plan
The ENGINEER may utilize standard traffic reroute configurations posted
as "Typicals" on the City's Buzzsaw website. The typicals need not be
sealed individually if included in the sealed contract documents.
In the event that the "typicals" (as described above) cannot be utilized on
the project, the ENGINEER shall prepare a signed and sealed Traffic
Control Plan for review and approval by the Traffic Division of the
Transportation and Public Works Department .
3. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 60 days after
approval of Part B, Paragraph 2 (b).
Following CITY approval of the recommended improvements, the
ENGINEER shall prepare final plans and specifications and contract
documents to CITY (each plan sheet shall be stamped, dated, and signed by
the ENGINEER registered in State of Texas) and submit two (2) sets of
plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
EA2-8
Rev 02/05/09
The ENGINEER shall submit a final estimate of probable construction cost
with the final plans submitted.
c. Furnish as a function of final plans, five (5) copies of the final cross -sections
on 22" x 34" sheets. Information on these sheets will include centerline
station, profile grades and centerline elevations, roadway section (existing
and proposed), right-of-way limits. Scale will be 1' = 20' horizontal and 1" _
2' vertical with cross sections plotted with stationing from the bottom of the
sheet, and will include laterals and inlets. CITY policy with regard to parking
design shall be maintained. Excavation and embankment volumes and end
area computations shall also be provided.
d. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record
storage as follows:
1. Street and storm drain plans shall be submitted as one set
of plans. Street and storm drain plans shall be separate
from water and sanitary sewer plans. All sheets shall be
standard size (22" x 34") with all project numbers (TPW and
water/sanitary sewer) prominently displayed.
2. For projects where water/sanitary sewer improvements
occur on a TPW Department funded project with no Water
funding involved, a separate set of mylars with cover sheet
shall be submitted for Water Department.
3. Signed plans sets shall also be submitted as an Adobe
Acrobat PDF format (version 6.0 or higher) file. There
shall be one (1) PDF file for the TPW plan set and a
separate PDF file for the Water plan set. Each PDF file
shall contain all associated sheets of the particular plan set.
Singular PDF files for each sheet of a plan set will not
be accepted. PDF files shall conform to naming
conventions as follows:
1. TPW file name example — "W-1ace _org47.pdf"
EA2-9
Rev 02/05/09
where "W-1956" is the assigned file number
obtained from the City of Fort Worth, org"
designating the file is of an original plan set, "47"
shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-
35667_org36.pdf" where "X-35667" is the assigned
file number obtained from the City of Fort Worth,
"_org" designating the file is of an original plan set,
"36" shall be the total number of sheets in this file.
Example: X-12755_org18.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will
become property of and remain with the City of Fort Worth. Floppy disks,
zip disks, e-mail flash media will not be accepted.
4. For information on the proper manner to submit PDF files
and to obtain a file number for the project, contact the
Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be
issued to a project unless the appropriate project numbers
and fund codes have been assigned and are in the
Department of Transportation and Public Works database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Bid Documents
The ENGINEER shall print hard copies of plans and documents will
EA2-10
Rev 02/OS/09
i
Rev 02/05/09
be made available to potential bidders. Engineer shall be
reimbursed for plans and documents under Attachment 13-2.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including
preparation and delivery of any additional addenda prior to bid
opening to plan holders and respond to questions submitted to
CITY by prospective bidders. The ENGINEER shall upload all
addenda onto Buzzsaw. The ENGINEER shall attend the
scheduled pre -bid conference.
The ENGINEER shall assist in reviewing the bids for completeness
and accuracy. The ENGINEER shall attend the project bid opening,
develop bid tabulations in hard copy and electronic format and
return four (4) copies of the bid tabulation, along with the contract
documents to the City within three (3) working days after bid
openings.
c. Construction Documents
The ENGINEER will make available for construction, upon request
by the CITY, up to twenty (20) sets of the final approved and dated
plans and specifications and contract documents for the projects to
the CITY for distribution to the contractor and City personnel.
c. Assistance During Construction
The ENGINEER shall attend the pre -construction conference for the
project. The ENGINEER shall also consult with and advise the CITY
on design and/or construction changes, if necessary. The
ENGINEER shall make periodic site visits during construction and
provide documentation of the observations made, as requested by
CITY. The ENGINEER shall attend the "Final' project inspection
and assist City with preparation of final punch list, as requested by
CITY.
EA2-11
PART D — CONSTRUCTION STAKING
ENGINEER, if directed by City, will set control points (i.e. tie survey to permanent
monument such as TPW monuments and/or property corners, one location each at
beginning and end of project) for the project, these points must be indivisible. Streets over
500 ft or streets on curves may require a greater density of control points to maintain
intervisibility between each point. ENGINEER shall establish a minimum of two bench
marks per plan sheet (bench marks shall be located adjacent to project) and shall provide
the following construction staking services:
1. STORM DRAIN STAKING: Provide an offset stake at 100' intervals (50' intervals in
curves if required) and at all proposed manholes, points of curve, points of tangent, points
of pipe size changes and at all horizontal or vertical angle points with a cut to flow line and
a cut/fill to the top of proposed manholes. Provide centerline elevation at 100' intervals and
at all grade breaks in the natural ground. Lead lines shall also be staked with grades if
greater than 50' in length, or where substantial alignment and/or grade are needed.
Provide two offset stakes at end or each wing of each curb inlet with a cut to flow line and
a cut/fill to the top of curb elevation. Line and grade shall be set to a tolerance of +/- 0.1 fte
for storm drain pipe and +A 0.04 ft. for curb inlets.
2. ROADWAY EXCAVATION STAKING: Provide 10' or property line offset at 50' intervals
and at all points of curve, points of tangent, and at all horizontal or vertical angle points
with a cut/fill to the top of proposed curb. The right-of4ay shall also be flagged during this
process along with line and grade stakes for excavation purposes. Stake all vertical and
horizontal curves at 50' intervals. Line and grade shall be set to a tolerance of +P 0.1 ft.
3. FINAL ROADWAY STAKING: Provide 4' or 5' offset stakes at 50' intervals and at all
points of curve, points of tangent, and at all horizontal or vertical angle points with a cut/fill
to the top of proposed curb. Staking for curb grade and intersecting streets, if required,
shall be performed under final pavement staking. Inlets shall be staked if needed. Set
tacks in offset hubs for street alignment. Stake all vertical and horizontal curves at 50'
intervals and provide intermediate stakes between curve points, if the radius is less than
3001. Line and grade shall be set to a tolerance of +/- 0.01 ft.
4. "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the process of all
construction, locate and record anything that does not conform with the construction plans.
A drawing of the project layout with dimensions and a coordinate list must be submitted.
EA2-12
Rev 02/05/09
Contact Kevin Hansen, Survey Division, DOE, (817) 392-8880, for a copy of sample field
notes that must be submitted. The contractor will not be allowed to proceed until all
necessary field notes have been submitted to the City Inspector. The field notes must
include the following information:
a. For storm drain lines and storm drain laterals;
Pipe size and type, percent of grade of laterals and location of inlets. Cut and fill
documentation.
b. For roadways;
Field notes signed and sealed by a licensed surveyor must be submitted to the City
Inspector prior to the beginning of construction.
5. COORDINATION WITH CITY INSPECTOR/CONTRACTOR: Engineer's surveyor is
expected to work with inspector and contractor to provide any special requests contractor
may have providing the scope of work described above is not exceeded. It is expected that
a few stakes will be knocked out during dirt work. Providing that the number of disturbed
stakes is minor (less than 10% of the stakes for any phase of the project), the Engineer's
surveyor shall replace these stakes at no extra cost. If additional major restaking is
required, the consulting engineer's surveyor, shall provide the additional work at an hourly
rate of $130 per hour for a field crew. Major restaking may be required if a substantial
number of the initial stakes are knocked down as a result of the contractor's activity and
there are not enough stakes left to complete the project. The prime contractor shall be
responsible for paying the consulting engineer for this additional work.
6. INCIDENTAL PRE -CONSTRUCTION STAKING: Right-of-way flagging, back of curb
locationI driveways, walks and retaining walls as requested by the City Inspector, curb radii
(to determine construction location) for utility clearance.
7. SPECIAL CONDITIONS:
a. The City Inspector assigned to the project shall oversee all construction staking
activity and shall be responsible for all field coordination. All documentation
including field notes, cut and/or fill notes, grades, "as staked" information etc., shall
be provided to the City inspector and shall be sealed and signed by a surveyor
licensed in the State of Texas.
EA2-13
Rev 02/05/09
b. The Engineer's Surveyor shall attend the pre -construction conference.
c. The Engineer's Surveyor shall meet with City Inspector and Contractor to
coordinate surveying schedule and needs prior to beginning work.
d. The Engineer's Surveyor shall stake each utility separately and at different times
with, if applicable, sanitary sewer first, water second, storm drain third and roadway
construction fourth and shall provide enough construction staking information so
that the projects can be constructed as designed.
e. A member of Engineer's firm familiar with project shall be available at all times to
immediately respond to questions from the field.
EA2-14
Rev 02/05/09
ATTACHMENT B (Section 1)
BASIC
ES
Design Services for
Thompson Road from North Riverside Drive to Flowertree Drive
City Project No. 01368
BREAKDOWN OF BILLING STAGES
(Fees Based on Manhours)
Paving &Drainage (Transportation and Public Works) $ 25,691.25
Water & Wastewater Adjustments (Water Department) $ 985.00
$ 26,676.25
Paving &Drainage (Transportation and Public Works) $ 41,106.00
Water & Wastewater Adjustments (Water Department) $ 11576600
$ 42,682.00
Paving &Drainage (Transportation and Public Works) $ 35,967.75
Water & Wastewater Adjustments (Water Department) $ 1,379.00
$ 37,346.75
SE
TOTAL BASIC ENGINEERING SERVICES $ 106,705.00
BREAKDOWN OF BILLING STAGES
CONCEPTUAL PRELIMINARY FINAL
ROW Acquisition (by A.N.A. Consultants - M/1/VBE Firm) $ 11,960.00 $ 1,196.00 $ 2,990.00 $ 7,774.00
Topographic Survey (by A.N.A. Consultants - M/UVBE Firm) $ 8,880.00 $ 8,880.00 $ - $ -
Geotechnical Services (by Mas-Tek Engineering - M/WBE Firm) $ 10,500000 $ 10,500.00 $ - $ -
Erosion Control & SWPPP (by Criado & Associates) $ 5,150.00 $ - $ 3,090.00 $ 21060000
Traffic Control Plan (by Graham Associates NonW/WBE subconsultant) $ 12,050000 $ - $ 71230000 $ 41820400
Administrative (10%) Fee on Subconsultants $ 5,680.00 $ 21513035 $ 11317,40 $ 11849625
TOTAL SPECIAL SERVICES $ 54,220.00 1 $ 23,089.35 $ 14,627.40 $ 16,503.25
Pre -Construction Services
During Construction Services
TOTAL CONSTRUCTION PHASE SERVICES
$ 2,500.00
$ 4,400.00
DIRECT COSTS (PRINTING &REPRODUCTION -see ATTACHMENT B-2)
BREAKDOWN OF BILLING STAGES
CONCEPTUAL PRELIMINARY FINAL
DESIGN DESIGN DESIGN
Paving & Drainage (Transportation and Public Works) $ 61500,00 $ 975.00 $ 21275,00 $ 3,250.00
Water & Wastewater Adjustments (Water Department) $750.00 $ 112.50 $ 262.50 $ 375.00
TOTAL DIRECT COSTS $ 7,250.00 $ 1,087.50 $ 2,537.50 $ 31625900
TOTAL FEE (without Construction Phase Services) $ 168,175.00
TOTAL FEE (with Construction Phase Services) $ 175,075.00
ATTACHMENT B (Section 2)
Design Services for
Thompson Road from North Riverside Drive to Flowertree Drive
City Project No. 01368
PROFESSIONAL SERVICES FEE SUMMARY
BASIC ENGINEERI
on &Public Works and Water Department:
ng &Drainage
er Department:
Water & Wastewater Adjustments
Total Pavi
SPECIAL SERVICES
$ 102,765.00
$ 3,940.00
Water and Wastewater $ 1
ROW Acquisition (by A.N.A. Consultants - M/1/VBE Firm) $ 11,960.00
Topographic Survey (by A.N.A. Consultants - M/WBE Firm) $ %880.00
Geotechnical Services (by Mas-Tek Engineering - M/WBE Firm) $ 103500000
Erosion Control & SWPPP (by Criado & Associates) $ 51160000
Traffic Control Plan (by Graham Associates Non-M/WBE subconsultant) $ 12,050.00
Administrative (10%) Fee on Subconsultants $ 5,680.00
Total
Services $
ONSTRUCTION PHASE SERVICES (to be performed by Time and Materials)
Pre -Construction Services $
During Construction Services $
Total Construction Phase Services (to be performed by Time and Materials) $
COSTS (PRINTING 8REPRODUCTION -see ATTACHMENT
Transportation &Public Works
Water Department (Water &Wastewater)
BASIC ENGINEERING SERVICES
SPECIAL SERVICES
DIRECT COSTS
Total Direct Costs (Printing &
2,500.00
$
6,500.00
$750.00
$
7,250.00
$
$
$
1069705.00
54,220.00
7,250.00
TOTAL FEE (without Construction Phase Services) $
(CONSTRUCTION PHASE SERVICES
(to be performed by Time and Materials)
0
1689175.00
6,900.00
�� TOTAL FEE (with Construction Phase Services) $ 175,075.00 �1
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ATTACHMENT B-2
Design Services for
Thompson Road from North Riverside Drive to Flowertree Drive
City Project No. 01368
FEE FOR REPRODUCTION SERVICES
Printing &Reproduction
Transportation &Public Works and Water Department
30% Conceptual Design:
5 sets of Concept Plans
60% Preliminary Design &Utility Clearance:
16 sets of Preliminary Plans
2 sets of Specifications
90% Final Plans:
5 sets of Const. Plans
5 sets of Specifications
Construction Documents:
40 sets of Const. Plans
40 sets of Specifications
Mounted Exhibits for Public Meeting
1 Drawing
Final Mylars for Record Purposes
1 set of Record Plans
Courier Service
Printing &Reproduction Total
Transportation &Public Works
$1.00/sht. x 30 sht./plan x 5
$1.00/sht. x 40 sht./plan x 16
$0.20/sht. x 250 pg/spec x 2
$1.00/sht. x 60 sht./plan x 5
$0.20/sht. x 300 pg/spec x 5
$1.00/sht. x 60 sht./plan x 40
$0.20/sht. x 260 pg/spec x 40
$60.00/board x 1
$2.00/sfx6sf/shtx60 sht./plan x 1
Water Department (Water &Wastewater Adjustments)
$150.00
$640.00
$10).00
$300.00
$300.00
$2,400.00
$2,080.00
$720.00
$7,250.00
$6,500.00
ATTACHMENT 0-4
Criado &Associates, Inc.
Established Hourly Rates
December 2008
PRINCIPAL
SENIOR ENGINEER
REGISTERED PROFESSIONAL LAND SURVEYOR
HYDROLOGIST
2-MAN SURVEY CREW
REGISTERED ENGINEER
SURVEYOR -IN -TRAINING
CADD TECHNICIAN
CLERICAL
$150.00
$125.00
$125.00
$125.00
$130.00
$100.00
$60.00
$35.00
Based on an overhead employee rate of 40% and an approximate multiplier of 2.3
ATTACHMENT C
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT AND ATTACHMENT A
Design Services for
Thompson Road from North Riverside Drive to Flowertree Drive
City Project No. 01368
No changes to the standard agreement
Consulting Contract Schedule Specifications
Attachment D - Project Schedule
This PROTECT requires a Tier 3 schedule as deUned herein and in the Ott/'s Schedule Guidance
Document.
D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
— Primavera (Version 6.1 or later or approved by CITY)
Primavera Contractor (Version 6.1 or later or approved by CITY)
Primavera SureTrak (Version 3.x or later or approved by CITY)
— Microsoft Project (Version 2003/2007 or later or approved by CITY)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice -to -proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any, and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks, subtasks, and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
inencies.
points, including third party utility dependencies and reviewg ag
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedulev1 accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following, if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
CITY OF FORT WORTH, TEXAS 1 OF 2
PROGRAM MANAGEMENT OFFICE
o Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
• Other schedule -related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document,
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document,
CITY OF FORT WORTH, TEXAS 2 OF 2
PROGRAM MANAGEMENT OFFICE
5
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Page 1 of 2
City of Fort VI/orth, Texas
unication
COUNCIL ACTION: Approved on 1/12/2010 -Ord. No. 18986-01-2010
DATE: Tuesday, January 12, 2010
LOG NAME: 20THOMPSON ROAD DES CRIADO
REFERENCE NO.: **C-24017
SUBJECT:
Authorize an Engineering Services Agreement in the Amount of $175,075.00 with Criado & Associates,
Inc., for the Design of Thompson Road from North Riverside Drive to Flowertree Drive and Adopt
Appropriation Ordinance (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$214,075.00 in the TPW Gas Well Revenues Fund from available funds; and
2. Authorize the City Manager to execute an Engineering Services Agreement in the amount of
$175,075.00 with Criado & Associates, Inc., for the design of Thompson Road from North Riverside Drive
(Old Denton Road) to Flowertree Drive. (Project No. 01368)
DISCUSSION:
The scope of this engineering agreement includes design of the paving and storm drain improvements on
Thompson Road as a new major collector roadway from North Riverside Drive (Old Denton Road) to
Flowertree Drive.
Criado &Associates, Inc., has proposed to complete the final design plans and specifications for a lump
sum fee of $1751075.00. City staff considers this fee to be fair and reasonable for the scope of services to
be performed. Funding for this project would come from Undesignated Gas Well Revenues.
Criado & Associates , Inc., is in compliance with the city's M/WBE ordinance by committing to 26 percent
MWBE participation. The city's goal on this project is 21 percent.
This project is located in COUNCIL DISTRICT 4, Mapsco 35G & 35H.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the TPW Gas Well Revenues Fund.
FUND CENTERS:
TO Fund/Account/Centers
1)C223 446100 201929990200
1)C223 541200 201929990200
FROM Fund/Account/Centers
$214.075.00
2)
C223
531200
204230136830
$214,075.00
2)
C223
531200
204230136851
2)C223
531200
204230136880
2)C223
531200
204230136581
$138,001.00
$22, 924.00
6 900.00
$7,250.00
http ://apps. cfwnet. org/ecouncil/printmc. asp?id=1273 6&print=true&DocType=Print
1 /29/2010
Page 2 of 2
CERTIFICATIONS:
Submitted for City Manager's Office b.
Originating Department Head:
Additional Information Contact:
Fernando Costa (8476)
William Verkest (7801)
Michael Hasler (2442)
Patrick Buckley (2443)
ATTACHMENTS
1. 20_THO_MPSON ROAD DES CRIADO AO.doc (Public)
2. 20Thompson Road FAR Acctg. Info..pdf (CFW Internal)
3. Accounting Info.pdf (CFW Internal)
4. DRAFT M&C FUND CENTERS.pdf (CFW Internal)
5. FAR 01368.pdf (CFW Internal)
6. FAR_ Thompson Road (3).pdf (CFW Internal)
7. Thompson Attachment A.PDF (CFW Internal)
8. Thompson Attachment B.PDF (CFW Internal)
9. Thompson LOCATION MAP 01368.pdf (Public)
10. Thompson MWBE Contract Compliance Memo.PDF (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=12736&print=true&DocType=Print 1/29/2010