HomeMy WebLinkAboutContract 39805-R2 (2)City of Fort Worth
Transportation and Public Works Department
Survey Services Division
Requirements Contract
2012
O��ICIAL RECORD
CITY S@CRETARY
�Te WORTH, TX
STATE OF TEXAS §
KNOW ALL BY THESE PRESENTS
COUNTY OF TARRANT §
That the City of Fort Worth, a municipal corporation situated in Tarrant, Wise, Parker, and Denton
counties, Texas, acting herein, by and through Fernando Costa, its duly authorized Assistant City Manager,
hereinafter called "CITY", and, HydroTech Engineering, Inc., d/b/a JEA/HydroTech Engineering, Inc., hereinafter
called "SURVEYOR", hereby make and enter into the following agreement:
For and in consideration of the covenants and payments herein mentioned, SURVEYOR hereby covenants
and agrees as an independent contractor, to perform the services hereinafter described with diligence and in
accordance with the professional standards customarily obtained for such services in the State of Texas.
ARTICLE I
SERVICES
Section 1
The services to be performed by the SURVEYOR hereunder shall include topographic, preliminary, geodetic,
cadastral, construction, as -constructed and all other necessary land surveying tasks, as specified by the CITY. The
services hereunto may be requested by the CITY on a prcjectAo-project basis, which require from one (1) day to
several months to complete.
The SURVEYOR shall be given written authorization to proceed with the requested services along with a
PROJECT INFORMATION AND INSTRUCTION PACKET which shall contain the scope of services to be
provided, Transportation and Public Works Department project numbers(s), Project Name, plans, maps, plats,
sample formats (ASCII, DWG, DXF files and any required hard copies of data) in which the completed data is to be
supplied to the CITY, project schedules, etc. or other pertinent data as necessary. Each PROJECT INFORMATION
AND INSTRUCTION PACKET issued to SURVEYOR shall become a part of this agreement, and it will be the
SURVEYOR'S responsibility to make certain that completed data furnished to the CITY IN THE EXACT
FORMAT REQUESTED IN THE INFORMATION AND INSTRUCTION PACKET and that copies of the
original field data are submitted to the CITY for inclusion into permanent project files.
Time is of the essence, therefore the SURVEYOR agrees to begin work on any requested services within
two (2) business days after the receipt of the written authorization to begin work, and work authorized hereunder
shall be completed within a time period to be specified in writing at the time the SURVEYOR is authorized to begin
work. The SURVEYOR, agrees that it may be requested to perform services simultaneously on one (1) or more
projects at any given time, and that the foregoing time limitations will apply to each individual request for services
on which the SURVEYOR'S forces are working.
The SURVEYOR acknowledges hereby that it may be one (1) of several surveying firms that the CITY
may contract with as independent contractors, any of which may be providing like services to the CITY
simultaneously at separate sites. Further, the SURVEYOR acknowledges that the services requested by the CITY
hereunder will supplement like services by CITY forces with the intent to maintain the capacity of CITY forces to
meet work deadlines during periods in which workloads exceed normal levels, and this agreement in no way grants
any exclusive right of the SURVEYOR to provide services unless such services are initiated and requested in
writing by the CITY, depending only on the CITY'S evaluation of its work load and the CITY'S evaluation
of the amenity of services by the SURVEYOR.
Section 2
The services to be performed by the SURVEYOR shall include, but not be limited to the following:
2
17) -Zl
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
1. When requested by the CITY, the SURVEYOR shall
provide services of a three (3) member field crew on an hourly basis, four (4) hours minimum
charge per request, and perform within the time specified, the surveying services requested by the
CITY
2. When requested by the CITY, the SURVEYOR shall
provide services of a two (2) member field crew on an hourly basis, four (4) hours minimum
charge per request, and perform within the time specified, the surveying services requested by the
CITY.
3. When requested by the CITY, the SURVEYOR shall
provide services of a Registered Professional Land Surveyor, licensed by the Texas Board of
Professional Land Surveying, on an hourly basis, and perform within the time specified, the
surveying services requested by the CITY.
4. When requested by the CITY, the SURVEYOR shall
provide services of Surveying Technicians, experienced in preparation of survey related
documents such as maps, plats, legal description, records research or other related documents or
technical services as specified at time the request is made, on an hourly basis, and perform within
the time specified, or approved, the surveying services requested by the CITY.
5. When requested by the CITY, the SURVEYOR shall
provided personnel and equipment to perform work using Clerical Staff on an hourly basis within
the time specified, or approved, the surveying services requested by the CITY.
6. When requested by the CITY, the SURVEYOR shall
obtain services from other vendors necessary for the execution and progress of the assigned
project, Payment for these services shall be at a rate of actual billing to the SURVEYOR, plus ten
(10) percent for profit and overhead. A copy of the invoice fi•om the vendor to the SURVEYOR
must be submitted to the CITY with the SURVEYOR'S invoice for payment for all work
performed under this portion of the contract. No additional compensation shall be paid for sub
consultant services.
7. All field notes, plats, maps, legal descriptions or other
specified documents prepared in conjunction with the requested services shall be provided in a
digital format compatible with the electronic data collection and computer aided design and
drafting software currently in use by the CITY Surveying Services Division (Eagle Point
2000/IntelliCAD 98, Release 1.0e). All text data such as Real Property Descriptions, coordinate
files, cut sheets etc. shall be provided in the American Standard Code for Information Interchange
(ASCII) format and all drawing files shall be provided in AutoCAD (DWG or DXF) format using
sample documents provided to the SURVEYOR in the PROJECT INFORMATION AND
1NSTRUCTINO PACKET, or as otherwise approved in writing by the CITY, and all data
collected and generated during the course of the project shall become the property of the City.
8. All work provided by the SURVEYOR hereunder shall
conform to the LAND SURVEYOR'S PRECTICES ACT and then current General Rules of
Procedures and Practices of the TEXAS BOARD OF PROFESSIONAL LAND SURVEYING as
such may be amended from time to time, and except as provided for herein must meet the
minimum standards of practice as set forth in the current edition of TEXAS SOCIETY OF
PROFESSIONAL LAND SURVEYORS `MANUAL OF PRACTICE FOR LAND SURVEYING
IN TEXAS".
9. The CITY may, at its discretion, specify more stringent
accuracy standards than those established herein at the time the services are requested, and if so
specified, shall be in writing signed by the CITY.
10. When access to private property is required as a portion of
the requested services, where no known easement exists granting said access, the SURVEYOR
shall obtain a written "RIGHT OF ENTRY" from the owner or his on -site representative, prior to
the SURVEYORS entry onto the property. A copy of which shall be provided to the CITY
(preferably in a pdf format). In the event SURVEYOR is unable to obtain said "RIGHT
OF ENTRY", in a timely manner, SURVEYOR shall notify the CITY, and the CITY
shall determine if SURVEYOR shall spend additional time trying to obtain said "RIGHT
OF ENTRY or if CITY staff shall be used to obtain the `RIGHT OF ENTRY". If there
is an existing known easement granting access, SURVEYOR shall notify the property
owner in writing at the best available address of the property owner, and if occupied, to
the actual physical address of the property, and copy to the CITY, prior to any entry onto
the property.
3
ARTICLE II
COMPENSATION
Section 1
For all land surveying services provided hereunder, including but not limited to, all expenses for and
provisions of payroll, supervision, overhead, profit, insurance, benefits, local travel, tools, equipment, materials,
supplies and incidentals, the CITY agrees to pay the SURVEYOR a fixed fee agreed to in advance or a fee in the
amount not to exceed the following hourly rates times the hours invoiced and approved for payment by the CITY for
each request or portion thereof performed by the SURVEYOR:
THREE (3) MEMBER FIELD CREW
TWO (2) MEMBER FIELD CREW
REGISTERED PROFESSIONAL LAND SURVEYOR
CLERICAL
SURVEYING TECHNICIAN
VENDOR SERVICES
Section 2
$ 175.00/ HR
$ 130.00/iIR
$ 135.00/HR
$ 40.00/HR
$ 85.00/HR
$Actual invoice Plus 10%
In no event shall the payment by the CITY for all work and services performed hereunder exceed the sum of
$500,000.
Section 3
Payment shall be made monthly upon receipt and approval by the CITY of an invoice from the SURVEYOR,
for services performed during the period covered by said invoice. The invoice shall include dates of service and
hourly totals for each contract rate as well as extended totals for each project by CITY project number, fund code,
and project name as shown on the "Authorization to Begin Work".
The award of this contract does not guarantee the expenditures of funds under this contract unless
the work is actually requested by the CITY, and performed by the SURVEYOR.
ARTICLE III
ASSIGNMENT OF CONTRACT
Neither the CITY nor the SURVEYOR shall assign or transfer any rights under or interest
in (including, but without limitation, moneys that may become due or moneys that are due) this
document without the written consent of the other, except to the extent that it is limited by law.
Any attempt assignment or transfer without the written consent of CITY shall be void.
5
ARTICLE IV
TERMINATION OF CONTRACT
Section 1
This contract shall expire at midnight (CST), one year from the date executed by both parties.
Section 2
The CITY may terminate this contract at any time and for any cause by a notice in writing to the
SURVEYOR. Upon receipt of such notice the SURVEYOR shall immediately discontinue all services and work;
and the placing of all orders or entering to contracts for supplies, assistance, facilities, and materials in connection
with the performance of this contract and shall proceed to cancel promptly all existing contracts insofar as they are
chargeable to this contract.
Section 3
If the CITY terminates this contract under the forgoing Section 2, the CITY shall pay the SURVEYOR at
contract rates for services performed prior to such notice of termination of contract.
Section 4
Any work in which a notice to proceed was issued prior to the termination of the contract shall be completed
under the terms of this contract regardless of the actual completion date, and regardless is such completion date is
after the contract has expired or terminated, unless notified in writing by the CITY otherwise.
ARTICLE V
OWNERSHIP OF DOCUMENTS
All completed or partially completed original documents prepared under this contract, shall become the
property of the CITY upon termination or upon expiration of the contact, and may be used by the CITY in any
manner it desires; provided, however, that the SURVEYOR shall not be liable for the use of such documents for any
purpose other than as described when requested.
ARTICLE VI
INDEPENDENT CONTRACTOR
The SURVEYOR convenants and agrees that it will perform the work hereunder as an independent
contactor, and not as an officer, agent servant or employee of the CITY; that the SURVEYOR shall have exclusive
control of and the exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be liable for the acts and omissions of its officers, agents, employees, contactors, subcontractors and
consultants, and nothing herein shall be construed as creating a partnership or joint enterprise between the CITY and
the SURVEYOR. The doctrine of respondeat superior shall not apply as to the relationship between the CITY and
SURVEYOR. In accordance with the PROFESSIONAL LAND SURVEYING ACT of 1991, as amended in 1995,
the CITY is hereby informed that any complaints about the surveying services may be directed to the TEXAS
BOARD OF PROFESSIONAL LAND SURVEYING, Building A, Suite 156, 12100 Park 35 Circle, Austin, Texas,
78753, (512) 239-5263.
ARTICLE VII
INDEMNIFICATION AND INSURANCE REQUIREMENTS
Section 1
Approval by the CITY of this agreement or any work performed by SURVEYOR shall not constitute or be
deemed to be a release of the responsibility and liability of the SURVEYOR, its officers, agents, employees, and
subcontractors for the accuracy and competency of the services performed under this agreement, including but not
limited to survey, designs, working drawings and specifications and other surveying documents.
Such approval of this agreement or any work performed by SURVEYOR shall not be deemed to be an
assumption of such responsibility and liability by the CITY for any negligent act, error or omission in the
performance of SURVEYOR'S professional services or in the conduct or preparation of the surveys, designs,
working drawings, and specifications, or other surveying documents by the SUREYOR, its officers, agent,
employees and subcontractors. IN THIS CONNECTION, SURVEYOR SHAL INDEMNIFY AND HOLD
THE CITY AND ALL OF ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS
FROM ANY LOSS, DAMAGE, LIABILITY OR EXPENSES, ON ACCOUNT OF DAMAGE TO
PROPERTY AND INJURIES, INCLUDING DEATH, TO ALL PERSONS, INCLUDING BUT NOT
LIMITED TO OFFICERS, AGENTS, OR EMPLOYEES OF THE SURVEYOR OR SUBCONTRACTORS,
AND ALL PERSONS PERFORMING ANY PART OF THE WORK AND IMPROVEMENTS WHICH
MAY ARISE OUT OF ANY NEGLIGENT ACT, ERROR OR OMISSION IN THE PERFORMANCE OF
SURVEYOR'S PROFESSIONAL SERVICES OR IN THE CONDUCT OR PREPARATION OF SURVEYS,
DESIGNS, WORKING DRAWINGS, SPECIFICATIONS, AND OTHER SURVEYING DOCUMENTS
INCORPORATED INTO ANY IMPROVEMENTS CONSTRUCTED IN ACCORDANCE THEREWITH.
THE SURVEYOR SHALL DEFEND AT ITS OWN EXPENSE ANY SUITS OR OTHER PROCEEDINGS
BROUGHT AGAINST THE CITY AND ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES, OR
ANY OF THEM IN CONNNECTION THEREWITH PROVIDED AND EXCEPT, HOWEVER, THAT
THIS INDEMNIFICATION PROVISION SHALL NOT BE CONSTRUED AS REQUIRING THE
SURVEYOR TO INDEMNIFY OR HOLD THE CITY OR ANY OF IT'S OFFICERS, AGENTS,
SERVANTS, OR EMPLOYEES HARMLESS FOR ANY LOSS, DAMAGES, LIABILITY OR EXPENSE,
ON ACCOUNT OF DAMAGE TO PERPERTY TO INJURIES TO PERSONS CAUSED BYDEFECTS OF
DEFICIENCIES IN DESIGN CRITERIA AND INFORMATION FURNISHED SURVEYRO BY CITY, OR
ANY DEVIATION IN CONSTRUCTION FORM SURVEYOR'S DESIGNS, WORKING DRAWINGS,
SPECIFICATIONS OR OTHER ENGINEERING DOCUMENTS.
Section 2
The SURVEYOR shall not commence work under this Agreement until it has obtained Professional Liability
Insurance as required hereunder and such insurance coverage has been approved by the CITY. Such insurance shall
be in the minimum amount of $1,000,000 and shall include coverage of Contractual Liability. The insurance
coverage prescribed herein shall be maintained until one (1) year after City acceptance of the construction project
for which the surveying services were provided and shall not be cancelled without prior written notice to the CITY.
In this connection, upon the signing and return of this agreement by the SURVEYOR, a Certificate of Insurance
shall be furnished to the CITY as evidence that the insurance coverage required herein has been obtained by
SURVEYOR, and such certificate shall contain the provision that such insurance shall not be canceled or modified
without thirty (30) days prior written notice to the City.
Without limiting the above indemnification contained in Article VII, Section 1, SURVEYOR shall provide
CITY a certificate of insurance as proof that the SURVEYOR has obtained a policy of comprehensive general
liability coverage (occurrence basis) with carriers acceptable to CITY covering all risks relating to the
services to be performed under this contact by the SURVEYOR, its subcontractors, consultants, such
insurance to be in at least the following amounts:
7
Commercial General Liability $1500000 Per Occurrence
$2,000,000
Workers' Compensation
Coverage A: Statutory Limits
Coverage B: Employer's Liability
Business Automobile
Combined Single Limit of
Bodily Injury
Property Damage
Professional Liability Insurance
(Errors and Omissions)
Additional Insurance Requirements:
$100,000
$100,000
$500,000
$1,000,000
$500,000
$1,000,000
$250,000
$1,000,000
$1,000,000
Policy Aggregate
Each Accident
Disease —Each Employee
Disease -Policy Limit
Per Person
Per Accident
Per Claim
Policy Aggregate
a. The CITY, its officers, employees and servants shall be endorsed as an additional insured on
SURVEYOR'S insurance policies excepting employer's liability insurance coverage under
SURVEYOR'S workers' compensation insurance policy.
b. Certificates of insurance shall be delivered to the Director of the Transportation and Public Works
Department, City of Fort Worth, 1000 Throckmorton Street, Fort Worth, TX 76102, prior to
commencement of any work under this agreement.
c. Any failure on part of the CITY to request required insurance documentation shall not constitute a
waiver of this insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the CITY a minimum thirty days notice of
cancellation, non -renewal, and/or material change in policy terms or coverage. A ten days notice shall
be acceptable in the event of non-payment of premium.
e. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best
Rating of A: VII or equivalent measure of financial strength and solvency.
f. Deductible limits, or self -funded retention limits, on each policy must not exceed $10,000.00 per
occurrence unless otherwise approved by the CITY.
g. Other than workers' compensation insurance, in lieu of traditional insurance, CITY may consider
alternative coverage or risk treatment measures through insurance pools or risk retention groups. The
CITY must approve in writing any alternative coverage.
E�3
h. Workers' compensation insurance policy(s) covering employees employed on the project shall be
endorsed with a waiver of subrogation.
i. CITY shall not be responsible for the direct payment of insurance premium costs for SURVEYOR'S
insurance.
j. SURVEYOR's insurance policies shall each be endorsed to provide that such insurance is primary
protection and self -funded or commercial coverage maintained by CITY shall not be called upon to
contribute to loss recovery.
k. In the course of the project, SURVEYOR shall report, in a timely manner, to CITY's officially
designated contract administrator any known loss occurrence which could give rise to a liability claim
or lawsuit or which could result in a property loss.
1. SURVEYOR's liability shall not be limited to the specified amounts of insurance required herein.
m, Upon the request of CITY, SURVEYOR shall provide complete copies of all insurance policies
required by these contract documents.
ARTICLE VIII
RIGHT TO AUDIT
The SURVEYOR agrees that the CITY shall, until the expiration of three (3) years after the final payment
under this contract, have access to and the right to examine any directly pertinent books, documents, papers,
computer media, and records of the SURVEYOR involving transactions related to this contract. The SURVEYOR
agrees that the CITY shall have access during normal working hours to all necessary SURVEYOR facilities and
shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions
of this section. The CITY shall give the SURVEYOR reasonable advance notice of the intention to audit.
The SURVEYOR further agrees to include in all its subcontracts hereunder a provision to effect that the
subcontracting consultant agrees that the CITY shall, until the expiration of three (3) years after the final payment
under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers,
computer media, and records of such consultant involving transactions relating the subcontract, and further that the
CITY shall have access during normal working hours to all necessary Consultant facilities and shall be provided
adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section.
The CITY shall give the consultant reasonable advance notice of the intention to audit.
SURVEYOR and its subconsultants agree to photocopy such project -related documents as maybe requested
bWY the CITY. The CITY agrees to reimburse SURVEYOR and its subconsultants for the costs of copies at the rate
published in the Texas Administrative Code.
ARTICLE IX
MBE/WBE GOALS
MINORITY AND WOMAN BUSINESS ENTERPRISES (M/WBE) PARTICIPATION:
In accord with City of Fort Worth Ordinance No. 15530, the CITY has goals for the participation
of minority business enterprises and woman business enterprises in CITY contracts. SURVEYOR
acknowledges the M/WBE goal established for this contract and its commitment to meet that goal. Any
misrepresentation and/or the commission of fraud by the SURVEYOR may result in the termination of
this agreement and debarment from participating in CITY contracts for a period of time of not less than
three (3) years.
ARTICLE X
LIQUIDATED DAMAGES
Should the SURVEYOR fail to complete the work as set forth in any PROJECT INFORMATION AND
INSTRUCTION PACKET assigned to SURVEYOR within the time so stipulated, plus any additional as may be
allowed due to unforeseen circumstances, there shall be deducted from may moneys due or which may thereafter
become due it, the sum of $75.00 per calendar day, not as a penalty but as liquidated damages, and the SURVEYOR
shall be liable to the CITY for such deficiency.
ARTICLE XI
FIRM IDENTIFICATION
Section 1
Vehicle Identification: All vehicles used under this contract shall have a sign on each side identifying the name of
the SURVEYOR.
Section 2
Employee Identification: All employees of SURVEYOR or its subconsultants shall display an identification badge,
with their picture displayed upon it, their name, and their employer's name. Furhter, all employees shall carry
business cards and offer them to all members of the public that they have contact with.
Section 3
Representation: SURVEYOR and subconsultant's employees shall make every reasonable effort to inform
citizens that they are not employees of the CITY, but private contractors, providing services to the CITY.
ARTICLE XII
VENUE
This contract shall be construed in accordance with the In of the State of Texas. Venue of any suit or
cause of action arising under this contract shall lie in exclusively in Tarrant County, Texas.
ARCITLE XIII
THIRD PARTY BENEFICIARIES
This Agreement shall inure only to the benefit of the parties hereto and third parsons not privy hereto shall
not, in any form or manner, be considered a third party beneficiary of this agreement. Each party hereto shall be
solely responsible for the fulfillment of its own contracts and commitments.
10
ARTICLE XIV
CONTRACT CONSTRUCTION
The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this
Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against
drafting party must not be employed in the interpretation of this Agreement or any amendments of exhibits hereto.
ENTIRE CONTRACT
This Contract (including the attached exhibits) contains the entire contract between CITY and SURVEYOR, and no
oral statements or prior written matter not specifically incorporated herein is of any force and effect. No
modifications are binding on either party unless set forth in document executed by that party.
11
c{up\ \ Cck.V2,
IN WITNESS WHEREOF, the parties hereby have executed this agreement in 44pLcatew originals
on this date the 9 j day of J GLUi ua1M 201 .
Ap val Rec//omrrmended
n/" G .J. ,J L�
iersig, Director
Transportation and Public Works Department
ATTEST:
MU�'ti d.
K6ky
HydroTech Engineering, Inc.,
By:
Vice President
Address: 6825 Manhattan Blvd, Suite 100
Fort Worth, Texas
City of Fort Worth/'
By: <5;*40 +wi (.�i�
Fernando Costa, Assistant City Manager
City Manager's Office
APPROVED AS TO FORM AND LEGALITY:
ech Engineering, Inc.
12
240��
Authorizat:i.o�a
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
Page 1 of 2
Official site of the City of Fort Worth, Texas
� �'�ORTI1
-� �-��
COUNCIL ACTION: Approved on 1/26/2010
DATE: 1/26/2010 REFERENCE NO.: C-24055 LOG NAME: 20SURVEY
CODE: C TYPE: NON -CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize the Execution of One Year Requirement Contracts for Professional Land
Surveying Services for Various City Projects with William M. Coleman and Associates, Inc.
Dunaway Associates, L.P., Fulton Surveying, Inc., Gorrondona and Associates, Inc.,
JEA/Hydro Tech Engineering, Inc., Pacheco Koch Consulting Engineers, Inc., and Lina T.
Ramey and Associates, Inc., with an Aggregate Fee Not to Exceed $500,000.00 Annually
Per Firm
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute requirement contracts
to provide land surveying and other related services with the firms of �Iliam M. Coleman and
Associates, Inc., Dunaway Associates, L.P., Fulton Surveying, Inc., Gorrondona and Associates,
Inc., JEA/Hydro Tech Engineering, Inc., Pacheco Koch Consulting Engineers, Inc., and Lina T.
Ramey and Associates, Inc., for an annual contract with an aggregate fee not to exceed $500,000.00
annually per firm, with an option at the City's sole discretion for two one year extensions per contract.
DISCUSSION:
Historically, the City has entered into periodic requirement contracts with land surveying firms to
provide services for various City projects. It is anticipated these surveying firms will supplement City
staff and provide flexibility and rapid response to City needs. All of the firms selected are qualified
professional corporations. Funding is provided on an individual project basis.
Staff solicited statements of qualifications and received responses from 37 firms. The 37 submittals
were reduced to seven by the survey superintendant after atl were reviewed based upon criteria that
were published in the request for proposals. A selection committee comprised of City staff
interviewed each of the seven firms that were shortlisted. Based upon the interviews and each firms
demonstrated qualifications, the selection committee recommended contracting with each of the
seven firms -interviewed: --- - -- --
Staff has negotiated unit prices contained in each contract and believes them to be fair and
reasonable. Staff recommends that each of the seven firms be awarded a contract for a term of 12
months or $500,000.00 per firm in maximum total annual billing, whichever occurs first.
Five of the seven firms selected are certified M/V1/BE firms, therefore their participation at the prime
level will contribute to the City's overall M/WBE goal. The five certified firms are Fulton Surveying,
Inc., Gorrondona and Associates, Inc., JEA/Hydro Tech Engineering, Inc., Pacheco Koch Consulting
Engineers, Inc., and Lina T. Ramey and Associates, Inc.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the funds are available in the current
budgets of the various project funds.
TO Fund/Account/Centers
FROM Fund/Account/Centers
http://apps.cfwnet.org/council�acket/mc review.asp?ID=12817&councildate=l/26/2010 1/18/2012
M&C Review
Page 2 of 2
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
William Verkest (7801)
Kevin Hansen (8880)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=12817&councildate=l/26/2010
1/18/2012