HomeMy WebLinkAboutContract 39919 (2)cmrsEcRUnRrr 39 I
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MEMORANDUM OF UNDERSTAIN 11N U
BETWEEN
THE CITY OF FORT WORTH
AND
DOWNTOWN FORT WORTH INITIATIVES, INC.
FOR THE REDESIGN OF GENERAL WORTH SQUARE
This Memorandum of Understanding is made and entered into this
�L 2010 by and between the City of Fort Worth, ahome-I"
corporation of e State of Texas (hereinafter referred to as "City"), acting by and
day of
e municipal
through its
duly authorized Assistant City Manager, and Downtown Fort Worth Initiatives, Inc., a Texas
nonprofit corporation, (hereinafter referred to as "DFWII"), acting by and through its duly
authorized President.
WHEREAS, the City owns 1.53 acres of land located at 801 Main Street known as
General Worth Square Park (hereinafter referred to as the "Park"); and
WHEREAS, the City and DFWII agree that there is a desire to redesign and update the
Park to improve and enhance daily use of the Park, encourage and support special events, and
incorporate a tribute to President John F. Kennedy; and
WHEREAS, on June 24, 2009, the Parks and Community Services Advisory Board
concurred with City staff s recommendations to accept the repair, refurbishments, and
improvements to the Park; and
WHEREAS, on August 25, 2009, the City Council approved M&C G-16674, which
authorized the City Manager to enter into a license agreement with DFWII for the redesign and
update of the Park and authorized funding in the amount of $250,000.00 from gas well revenue;
and
WHEREAS, DFWII expresses its wish to provide a sculpture of President John F.
Kennedy and other refurbishments as a gift to the people of the City and such a gift is consistent
with the mission of DFWI; and
WHEREAS, the City agrees to allocate sufficient staff to facilitate DFWII's coordination
of the Park redesign and public input process; and
WHEREAS, the City and DFWI agree to work together to ensure that a mutually
beneficial design of the Park is achieved.
NOW THEREFORE, for and in consideration of the mutual covenants, promises, and
agreements contained herein, the City and DFWI do hereby covenant and agree to enter into this
Memorandum of Understanding for the purpose of outlining the duties and responsibilities of the
respective parties pending execution of a contract.
Page 1 of 3
DFWII Responsibilities
DFWI will be responsible for the following:
1. Provide the City with documentation of design and other direct costs associated
with preconstruction during the initial phase and with documentation of
expenditures of funds for direct costs over the term of this agreement.
2. Coordinate the redesign process of the Parlc, including the required public input to
arrive at a design that is accepted by the community and funding entities.
3. Develop a panel of stakeholders to advise DFWII, the City, and the selected
consultants on the appropriate public input process and design for the Park.
4. Communicate the progress of the public input and design process to the
membership of Downtown Fort Worth, Inc. and Downtown Fort Worth
Initiatives, Inc. and to the residents, and workers in downtown Fort Worth
through DFWII's normal communications and public relations tools.
5. Assign sufficient DFWII staff to oversee the redesign project and to coordinate
the public input process.
6. Conduct, with the selected consultant, a minimum of 2 public meetings to take
input on the redesign proposals and one meeting to confirm the final design with
the public.
Cit,�ponsibilities
The City will be responsible for the following:
1. Provide sufficient City staff to facilitate DFWII's coordination of the Parlc
redesign.
2. Upon execution of this agreement, provide DFWII with an advance payment in an
amount not to exceed $255000.00 for direct costs associated with design work.
3. Upon execution of the contract, provide DFWII with an advance payment in an
amount not to exceed $25,000.00 for additional cost associated with design work
and direct project hard cost.
4. Total amount of funding for the design and hard construction cost of the Park
shall not exceed $250,000.00.
Page 2 of 3
5. Provide representation on the stakeholder committee to ensure that the Park
redesign conforms to the needs of the City.
6. Determine whether any improvements such as demolition of the kiosks or seating
can be provided in -kind.
7. Determine whether any tree pruning or removal can be provided in -kind.
S. Approve the final design in cooperation with DFWIII0
The parties agree that at the time the preconstruction phase is complete and accepted by
all parties, the City and DFWII anticipate entering into an agreement for construction of the
proposed design changes and that no construction will take place until the agreement is executed
by all the parties. Under this Memorandum of Understanding, DWFII may incur direct costs
associated with design work and direct project hard cost for improvements at the Park prior to
the execution of a contract. Any unexpended funds for design work provided to DFWII during
the initial capitalization of the development will be expended on eligible direct project costs first,
before DFWII requests disbursement of any direct development cost. It if further agreed that the
anticipated contract between the City and DFWII will provide for reimbursement of eligible
direct costs associated with the redevelopment of the Park.
EXECUTED in multiple parts on this the
CITY OF FORT WORTH, TEXAS
Assistant City Manager
APPROVE"A Q TO FORM
M&C G-16674
day of�� 2010.
DOWNTOWN FORT WORTH
INITIATIVES, INC.
President
Attested byo
Marty Hendrix, City Secretary �.� o
Contract Authorization J
OFFICIAL REC��=�:-
GITY SECRETARY
T.
WORTH, TX
Page 3 of 3
M&C Review
Page 1 of 2
Official site of the City of Fort Worth, Texas
COUNCIL ACTION: Approved on 8/25/2009 -Ord. No. 18772-08-2009
DATE: 8/25/2009 REFERENCE G-16674 LOG NAME: 80JFKGENWORTHSQUARE
NO..
CODE: G TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize the City Manager to Enter Into a License Agreement with Downtown Fort Worth
Initiatives, Inc., for Improvements to General Worth Square Park with a City Contribution
of $250,000.00 from Gas Well Revenues and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to enter into a License Agreement with Downtown Fort Worth Initiatives,
Inc., for improvements to General Worth Square Park with a City contribution of $250,000.00 from gas
well revenues; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by
$250,000.00 in the Park Gas Lease Projects Fund from gas well revenues.
DISCUSSION:
The purpose of this M&C is to authorize the City Manager to enter into a License Agreement with
Downtown Fort Worth Initiatives, Inc., for improvements to General Worth Square Park with a City
contribution of $250,000.00 from gas well revenues and to adopt an appropriation ordinance.
General Worth Square Park is located at 801 Main Street and was acquired in 1980. The 1.53 acre
park is located immediately north of the Fort Worth Convention Center. In 2008, Downtown Fort
Worth Initiatives, Inc., approached the City and proposed the redevelopment of General Worth
Square Park to improve and enhance daily use of the park, encourage and support special events
and incorporate a tribute to President John F. Kennedy who gave his last public speech at this site on
November 22, 1963.
On December 7, 2008, a design charrette was held with a team of volunteer design professionals to
develop potential redesign schemes for the park. APlace-Making Workshop was facilitated by the
Project for Public Spaces on June 1, 2009. Workshop attendees included adjacent property owners
and key downtown stakeholders including special event organizers. One of the outcomes of these
meetings was a recommendation that efforts should be made to develop and complete interim
improvements to General Worth Square Park to accommodate the placement of the President John
F. Kennedy sculpture. The donation of the President John F. Kennedy sculpture and other
refurbishments will be addressed in a future M&C.
The License Agreement will allow Downtown Fort Worth Initiatives, Inc., and their designated design
engineers/architects, contractors and vendors access to the park throughout the term of the
Agreement. The Parks and Community Services Department will review and approve plans for design
and installation of improvements at the park.
At their June 24, 2009, meeting the Parks and Community Services Advisory Board concurred with
staffs recommendation to accept the donation of repairs, refurbishments and improvements to
General Worth Square Park and endorse the appropriation of $250,000.00 from the City-wide
undesignated park gas well funds.
http://apes.cfwnet.org/council�acicet/mc_review.asp?ID=12049&councildate=8/25/2009 2/26/2010
M&C Review
Page 2 of 2
An estimate of the direct and indirect costs is attached. The proposed expenditure of the City funds
complies with the City of Fort Worth's Financial Management Policy for the use of park gas well lease
revenues.
General Worth Square Park is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached supplemental appropriation ordinance funds will be
available in the current operating budget, as appropriated, of the General Fund.
TO Fund/Account/Centers
1)C282 446200 801929990100
3) GG01 539120 0807041
1 &2)
C282 538070 801929990100
2&3) GG01 472282 0807041
$250,000.00
$250,000.00
$250,000.00
$250,000.00
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
80JFKGENSWORTHSQUARE AO.doc
Aerial -General Worth Square.pdf
JFK Sculpture 1.JPG
FROM Fund/Account/Centers
2) C282 538070 801929990100 $250,000.00
4) GG01 539120 0807041
Charles W. Daniels (6199)
Richard Zavala (5704)
David Creek (5744)
JFK Sculpture 2.JPG
Location M_ap -General Worth Square.pdf
Updated General Worth _Square_Revised Estimates.doc
$250,000.00
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=12049&councildate=8/25/2009 2/26/2010