HomeMy WebLinkAboutContract 40228CITY SECRETARY 0 .
CONTRACT NO L
COMPLETION AGREEMENT
This Completion Agreement ("Agreement) is made and entered into by
and among the City of Fort Worth ("City"), and RENAISSANCE SQUARE,_LLC_, a
Texas LIMITED LIABILITY COMPANY_ (as "Developer"), and
WESTERN NATIONAL BANK(as "Lender"), effective as of
20 t_ Q The City, the Developer and the Lender are hereinafter collectively
called the "Parties".
WITNESSETH:
WHEREAS, the Developer owns that certain tract of real property that
contains approximately _66 acres that is located in the City, the legal
description of which tract of real property is marked Exhibit "A" — Legal
Description, attached hereto and incorporated herein for all purposes (which
tract of real property is hereinafter called the "Property"); and
WHEREAS, the Developer intends to develop the Property as an
addition to the City through plat FP010-002or FS ; and
WHEREAS, the Developer and the City have entered into a Community
Facilities Agreement relating to the development of
THE SHOPPES AT RENAISSANCE SQUARE
and known as
01447
City Project No. (hereinafter called the "CFA"); and
WHEREAS, the City has required certain assurances of the availability
of funds to complete the streets, street signs and lights, and the water and
sewer utilities for the development of the Property (herein collectively called
the "Community Facilities"), and
WHEREAS, in order to provide such assurances as have been required
by the City, the Lender has agreed to advance certain funds to the City for
Hard Costs (which term is hereinafter defined) subject to, and in accordance
with, the terms, provisions and conditions of this Agreement; and
WHEREAS, the Developer has granted to the Lender as additional
security for the Loan (which term is hereinafter defined) a security interest in
all plans and specifications for the development of the Property (hereinafter
collectively called the "Plans"); and
WHEREAS, the Parties desire to set forth the terms and conditions of
such accommodations as are described above.
NOW THEREFORE, for and in consideration of the benefits to be
derived from the mutual observance by the parties of the terms and conditions
hereof, and for and in consideration of Ten Dollars ($10.00) and other good
and valuable consideration, the receipt, adequacy and sufficiency of which
are hereby acknowledged, the Parties agree as follows:
1. Recitals. The foregoing recitals are true, correct and complete
and constitute the basis for this Agreement and they are incorporated into this
Agreement for all purposes.
2. The Completion Amount. The City and the Developer agree that
the Hard Costs required to complete the Community Facilities in the
aggregate should not exceed the sum of
SIN HUNDRED SIXTEEN THOUSAND FIVE HUNDRED SIXTY ONE Dollars ($ _ 716,561
hereinafter called the "Completion Amount". Notwithstanding the
foregoing, it is acknowledged that the actual costs of completion of the
Community Facilities may vary as a result of change orders agreed to by the
Parties, but such variances for the purposes of this Agreement shall not affect
the Completion Amount as used herein.
3. Adiustments to the Completion Amount, The Lender may from
time to time make advances to the Developer for the development of the
Property under the development loan that has been made by the Lender to the
Developer for the purpose of financing the costs of constructing the
Community Facilities for the Property (the "Loan") subject to, and in
accordance with, the terms, conditions and provisions of the Loan Documents
(which term is hereinafter defined) evidencing and securing the Loan. Some
of those advances shall be for Hard Costs as specified in the "Approved
Budget" relating to the Loan, a copy of which Approved Budget is marked
Exhibit "B", attached hereto and incorporated herein for all purposes, with
the Hard Costs (which term is hereinafter defined)- line items highlighted.
The term "Hard Costs" shall mean the actual costs of construction and
COMPLETION AGREEMENT
October 2008
Page 2 of 12
installation of the Community Facilities. To the extent that advances under
the Loan are for the payment of Hard Costs, the Completion Amount shall be
deemed reduced, dollar for dollar. The Lender may withhold statutory
retainage from any advances under the Loan or pursuant to this Agreement.
All such retainage withheld, to the extent it is attributable to Hard Costs,
shall also reduce the Completion Amount dollar for dollar. All retainage
withheld by the Lender for Hard Costs that are advanced to the City pursuant
to this Agreement shall be released to the City as provided in the Texas
Property Code upon expiration of the statutory retainage period.
4. Completion _ by the Developer, The Developer agrees to
complete the Community Facilities on or before the date for completion that
is established in the Loan Documents plus thirty (30) days (hereinafter called
the "Completion Date"), in accordance with the CFA, the Plans that are
approved by the Lender and the City and all documents evidencing or
securing the Loan (which documents are hereinafter collectively called the
"Loan Documents"). For the purposes of this Agreement, the development of
the Property shall be deemed complete upon acceptance by the City of the
Community Facilities. The City shall promptly notify the Lender and the
Developer upon such acceptance.
5. Completion by the City. 1n the event that either: (A) the
development of the Property is not completed by the Completion Date for any
reason whatsoever, or (B) the Developer is in default under the Loan, then the
Lender, at its sole option, may request the City to complete development. The
City may, at its sole option and at the cost and expense of the Developer,
within 10 days from receipt of Lender's request, notify Lender that it will
undertake to complete the Community Facilities and the City shall then
commence, pursue, and complete the Community Facilities in a reasonably
timely, diligent and workmanlike manner in accordance with the Plans,
subject to the terms of this Agreement. The Lender and the Developer agree
that the City may use the Plans as necessary to complete the Community
Facilities.
COMPLETION AGREEMENT
October 2048
Page 3 of 12
If the City does not timely elect to complete the construction of the
Community Facilities, then the Lender may at its election terminate this
Agreement, or at its option, proceed to complete the Community Facilities, or
foreclose on any of its collateral, or take any and all such action as may be
provided under the Loan Documents.
6. Advance of Completion Costs to the City and Delivery of Hard
Costs -Collateral to the City. In the event the Lender has requested the City
and the City has elected to complete the Community Facilities, Lender shall
transfer to the City all remaining undisbursed Hard Costs specified in the
Approved Budget within 10 days of the date that the City elected to complete
and provided Lender with written notice of such election.
The Developer hereby authorizes and instructs the Lender to make the
transfer of any remaining undisbursed Hard Costs specified in the Approved
Budget to the City within 10 days of notification that the City elects to
complete the Community Facilities.
In the event the cost to complete the Community Facilities exceeds the
moneys transferred to the City, City shall notify Lender and Developer in
writing of the need of additional funds. The additional funds required to
complete the Community Facilities shall be delivered to the City within 10
business days following notification to Lender and Developer. Failure to
deliver the additional funds shall relieve the City of the obligation to
complete the Community Facilities, in which event City shall use the Hard
Costs funds in its possession to pay the contractor(s) all funds due it/them.
Any remaining undisbursed Hard Costs shall be returned to Lender within a
reasonable time.
7. Completion by the Lender. The Lender may, at its discretion,
but shall not be obligated to, undertake to complete the Community Facilities
if there is any default under any Loan Documents in lieu of requesting the
City to complete the Community Facilities. If the Lender elects to complete
the Community Facilities, any Hard Costs it expends shall, dollar for dollar,
reduce the Completion Amount.
COMPLETION AGREEMENT
Octobzr 2008
Pege 4 of I2
8. Easements. In the event the City or the Lender undertakes the
completion of the Community Facilities, the Developer (and to the extent
necessary the Lender) grants to the City and the Lender open access to the
Property and shall execute and deliver such temporary easements over and
across the entirety of the Property for the purpose of access and use for the
completion of the construction of the Community Facilities in accordance
with this Agreement. To the extent requested by the City and the Lender,
written temporary construction easements in form acceptable to the City and
the Lender shall be executed by the Developer and filed of record. Nothing
in this paragraph shall reduce any rights of the Lender or obligations of the
Developer under the Loan Documents,
9. Lender's Rights. Nothing in this Agreement shall affect any
portion of the Lender's collateral for the Loan or limit or impair the Lender's
right to foreclose the same or deal with the collateral as it elects in
accordance with the Loan Documents.
10. Satisfaction of the City Requirements. The City agrees that the
assurances and covenants contained in this Agreement satisfy all
requirements of the City with respect to payment and performance bonds or
other requirements for security in connection with the development of the
Property and the completion of the Community Facilities that are contained in
the CFA or in any other agreement relating thereto, and the City hereby
accepts the assurances and covenants contained herein in lieu thereof. To the
extent the CFA irreconcilably conflicts with this Agreement, the provisions
of this Agreement shall control.
11. Termination. This Agreement shall terminate upon the earlier to
occur of the following: (a) acceptance by the City of the Community
Facilities; (b) mutual written agreement of all of the Parties; or (c) the
reduction of the Completion Amount to zero. However, release of the plat
shall be governed by paragraph 12 hereof and termination pursuant to (b) or
(c) of this paragraph l 1 shall not require the City to release the plat.
COMPLF,TION AGREEMENT
October 2008
Yale 5 of 12
12. Final Plat. The Parties acknowledge and agree that the City
shall hold the final plat of the Property until the Community Facilities are
completed and accepted by the City and all Hard Costs contractors have been
paid, less retainage. Upon acceptance by the City and receipt of evidence
from the Developer showing that all Hard Costs contractors have been paid,
including but not necessarily limited to lien waivers and bills paid affidavits,
the City shall within a reasonable time file the final plat for the Property in
the Plat Records of the county where the Property is located. The purpose of
the City retaining the final plat of the Property as provided herein is to
guarantee the Developer's obligations under the CFA are completed.
13. Construction Contracts. Developer agrees to include in each
Construction contract that it enters into for the completion of the Community
Facilities the following:
a. A statement that the City is not holding any security to guarantee any
payment for work performed on the Community Facilities;
b. A statement that the Property is private property and that same may
be subject to mechanic's and materialman's liens;
c. A requirement that each contractor contracting with the Developer
release the City from any claim that is related to the Property; and
d. A requirement that each contractor contracting with the Developer
include in each subcontract the statements contained in a., be, and c.
above.
14. Miscellaneous.
A. Non -Assignment of Agreement. This Agreement may not be assigned
by any of the Parties without the prior written consent of all the other
Parties.
Be Notice. Any notice required or permitted to be delivered under this
Agreement shall be deemed received on actual receipt by the
appropriate party at the following addresses:
(i) Notice to the City shall be addressed and delivered as follows:
COMPLETION AGREEMENT
October 2008
Page 6 of 12
City of Fort Worth
Planning and Development Department
1000 Throckmorton Street
Fort Worth, Texas 76102
Attention: CFA Division
Catherine Davidson, Administrator
Email: Catherine.Davidson@fortworthgov.org
Confirmation Number: 817-392-8188
Attention: CFA Division
Jana Knight, Administrative Assistant
Email: Jana.Knight@fortworthgov.org
Confirmation Number: 817-392-2025
With a copy thereof addressed and delivered as follows:
Amy J. Ramsey
Office of the City Attorney
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Confirmation Number: 817-392-7617
(ii) Notice to the Developer shall be addressed and delivered as
follows:
303 W. WATT, STREET, SUITE 1500
MIDLAND, TX 79704
(iii) Notice to the Lender shall be addressed and delivered as follows;
WESTERN NATIONAL BANK
ATIN:MARSHALL VICKNAIR
508 W. WALL STREET, SUITE 1000
MIDLAND, TX 79704
Email:
COMPLE"PION AGREEMENT
October 2008
Page 7 of !2
A party may change its address for notice upon prior written notice to the
other parties pursuant to the terms hereof.
C. Texas Law to Apply. This Agreement shall be construed under and in
accordance with the laws of the State of Texas.
D. Parties Bound. This Agreement shall be binding upon and inure to the
benefit of the Parties and their respective legal representatives,
successors and assigns.
E. Legal Construction. In case any one or more of the provisions
contained in this Agreement shall for any reason is held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability shall not affect any other provision of this Agreement,
and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained in this Agreement.
F. Prior Agreements Superseded. This Agreement constitutes the sole
and only agreement of the Parties with respect to the subject matter
hereof and supersedes any prior understandings or written or oral
agreements among the Parties concerning the subject matter hereof;
provided, however, that this Agreement shall not supersede, amend or
modify any of the Loan Documents or any portion thereof.
G. Amendment. This Agreement may only be amended by a written
instrument executed by all of the Parties to his Agreement.
H. Headings. The headings that are used in this Agreement are used for
reference and convenience purposes only and do not constitute
substantive matters to be considered in construing the terms and
provisions of this Agreement.
(REMAINDER OF PAGE INTENTIONALLY LEFT BLANK)
COMYLE't'ION AGREEMENT
October 2008
PNgC s ar Iz
Executed by the Parties in five counterparts, each of which shall be
deemed to be an original, to be effective as of the date first stated above,
NO M&C REQUIRED
CITY OF FORT W
By:
>�ernando
Assistant
DEVELOPER
Costa
City Ma ag r
� al' �� i C L ► il.l
Title: MANAGING MEMBER
APPROVED AS TO FORM AND
LEGALITY
Amy TJgAmsey
Assistant City Attorney
LENDER
Name:
Title:
Attested by:
lud: .= I �1.�►� G
ly%or_V\_ rrVeS the "Guarantor" of the Development Loan, is
executing this Completion Agreement for the sole purpose of acknowledging
that advances that are made by the Lender pursuant to this Completion
Agreement shall be deemed to be advances that are made under the Loan that
shall be subject to and covered by the Loan Documents and the Guaranty
Agreement that was executed by aS4
DEVELOPER
Title: MANAGING MEMBER
COMPLF.'rION AGREEMENT
Octobcr 2008
Page 4 of I2
OFFIGIA�. itEC®RD
CITY SECRETARY
I :T. WORTH, TX
LIST OF EXHIBITS TO THE COMPLETION AGREEMENT
EXHIBIT A -
EXHIBIT B -
COMPLF.TfON AGREF,MENT
October 2008
Page 10 of 12
LEGAL DESCRIPTION
APPROVED BUDGET
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EXHIBIT
A
RMSION
APPROV,
Winkelmann
Badc 1'"1w.
FINAL
PLAT
&
Associates,
Inc,
T�
�0 MAS
THE
SHOPPES
AT RENAISSANCE
SQUARE
UMSMIOC C`rL
nOwIn a
owtval
2W42FPT�
49N
PRIOR IMM.
CoTaLIVAL
Two
"In
"M
401-TIM
M-7101 To
FORT
WORTH, TEXAS
MM F� XMIA W13
�Ivrt Re- 2W42
01
(311)
Community Facilities Agreement
for
The Shoppes at Renaissance Square
April 23, 2010
Exhibit A "Water
Description
Quantity
Unit
Unit Price
Total
A.
12" Water
27362
L.F.
$ 26.00
$ 61,412.00
Be
8" Water
31365
L.F.
$ 17.00
$ 57,205000
C.
6" Water
300
L.F.
$ 15.00
$ 41500000
D.
12" Gate Valve
11
Ea.
$ 11223000
$ 13,453,00
E.
8" Gate Valve
20
Ea.
$ 676.00
$ 13, 520.00
F.
6" Gate Valve
7
Ea.
$ 500.00
$ 3,500.00
G.
Fire hydrant
7
Ea.
$ 11500000
$ 10,500,00
H.
Fittings
4.00
Tons/LS
$ 2,969.00
$ 11,876.00
I.
Conn. To Ex. Water
4
Ea./L.S.
$ 2,000,00
$ 8,000.00
J.
16"x12" Tapping Sleeve& Valve
1
Ea.
$ 51000,00
$ 5,000.00
K.
10"x8" Tapping Sleeve& Valve
2
Ea.
$ 31000400
$ 61000400
L.
Street pavement repair
340
S. .
$ 20.00
$ 61800400
M.
70LF Open Cut on E. Berry St.
1
Ea.
$ 61000000
$ 61000000
N.
65LF Open Cut on Mitchell Blvd.
2
Ea.
$ 5,000.00
$ 10,000,00
O.
65LF Open Cut on Vaughn St.
1
Ea.
$ 51000400
$ 51000000
P.
2" Dom, water service
13
Ea.
$ 1,000.00
$ 13,000,00
Q.
1" Irr. Service
13
Ea.
$ 800.00
$ 101400,00
R.
Type A Meter Box
13
Ea.
$ 100.00
$ 11300,00
S.
Type B Meter Box
13
Ea.
$ 120.00
$ 1,560.00
T.
Trench Safety
6,027
L.F.
$ 1.00
$ 61027,00
U.
Removal ex. 20" water / caps
1
L.S.
$ 5,000.00
$ 51000,00
V.
Testing
1
L.S.
$ 10,000.00
$ 10,000400
W.
Traffic Control
1
L.S.
$ 20,000000
$ 201000,00
Subtotal
$ 290,053.00
2% Testing Fee
$ 51801606
2% Inspection fee
$ 51801006
Total
$ 301,655,12
G: \off iced atalwo rk\26042\26042cfa
Community Facilities Agreement
for
The Shoppes at Renaissance Square
April 23, 2010
Exhibit AA * Sanitary Sewer
Description
Quantity
Unit
Unit Price
Total
A.
8" PVC
21459
L.F.
$ 25.00
$ 61,475.00
A.
8" DIP
393
L. F.
$ 30.00
$ 11, 790.00
B.
4' Dia. Manhole
8
Ea.
$ 11293000
$ 10,344.00
C.
4' Dia. Drop MH w/Corrosion Prol.nction
2
Ea.
$ 21000400
$ 41000,00
D.
4' Dia. Shallow Manhole
1
Ea.
$ 11500400
$ 11500400
E.
Concrete Collars
11
Ea.
$ 220.00
$ 21420,00
F.
Clay Dam
9
Ea.
$ 500.00
$ 4,500.00
G.
50LF Open cut on E. Berry St.
1
Ea.
$ 5,000.00
$ 5,000.00
H.
Street pavement repair
70
stye
$ 20.00
$ 1,400.00
I.
Conn. To ex. S.S. MH
2
Ea.
$ 31000000
$ 6,000.00
J.
Vacuum test for MH
11
Ea.
$ 11000000
$ 11,000000
K.
TV inspection
21852
L.F.
$ 2.00
$ 51704,00
L.
Trench Safety
21852
L.F.
$ 1.00
$ 2,852.00
M.
Removal ex. 8" S.S.
1
L.S.
$ 3,000.00
$ 31000,00
N.
Traffic Control
1
L.S.
$ 5,000.00
$ 51000400
Subtotal
$ 135,985.00
Z% TestingFee
$ 27719,70
2% Inspection fee
$ 21719,70
Total
$ 141,424.40
Exhibit B- Paving
Descri tion
Quantit
Unit
Unit Price
Total
A.
6" Driveway Approach Pavement
450
S.Y.
$ 25.00
$ 11,250.00
B.
Scarified Recom acted Subgrad
500
S.Y.
$ 2.00
$ 11000,00
C.
Saw Cut-18" Full Depth
384
L.F.
$ 10.00
$ 31840,00
D.
6' Side walk
2500
L.F.
$ 20.00
$ 50,000,00
E.
4' Side walk
500
L.F.
$ 14.00
$ 71000,00
F.
Sidewalk Ram (Type licit
4
Ea.
$ 500.00
$ 21000,00
G.
Sidewalk Ram (Type "Hit
3
Ea.
$ 500.00
$ 1,500.00
H.
Sidewalk Ram
(Type "Bit
4
Ea.
$ 300.00
$ 11200,00
I.
Traffic Control
1
L.S.
$ 15,000,00
$ 15,000.00
Subtotal
$ 92,790.00
2% Testing Fee
$ 11855080
4% Inspection Fee
$ 31711 a60
Total
$ 98,357.40
G:lofficedatalwork�26042126042cfa
Community Facilities Agreement
for
The Shoppes at Renaissance Square
April 23, 2010
Exhibit 0-1 * Storm Drain
Description Quantity Unit Unit Price Total
A. 36" Reinforced Concrete Pie 138 L.F. $ 64.00 $ 81832,00
B. 33" Reinforced Concrete Pie 80 L.F. $ 58.00 $ 4,640.00
E. 21" Reinforced Concrete Pie 56 L.F. $ 40.00 $ 2,240.00
F. 18" Reinforced Concrete Pie 15 L. F. $ 38.00 $ 570.00
G. 4'x4' Drop Inlet 4 Ea. $ 31000000 $ 12,000.00
K. 60" Type B Headwall 1 Ea. $ 41000,00 $ 41000400
K. 36" Type B Headwall 2 Ea. $ 21700400 $ 5,400.00
K. 30" Type B Headwall 1 Ea. $ 21500600 $ 2,500.00
L. 55LF Open Cut on E. Berry St. 1 Ea. $ 6,000.00 $ 61000000
M. 80LF Open Cut on Vaughn St. 1 Ea. $ 51000,00 $ 5,000.00
N. Street pavement repair 190 S. . $ 20.00 $ 3,800.00
O. Conn. To ex. Storm MH. 2 Ea. $ 51000000 $ 10,000.00
P. Curb Inlet 10' 1 Ea. $ 21200,00 $ 21200,00
Q. Detention Pond Dirt Excavation 23,991 C.Y. $ 2.00 $ 47,982,00
R. Matting/SeedingMatting/Seeding on Detention Poi 20,815 S.Y. $ 3.00 $ 62,445.00
S. Trench Safety 274 L.F. $ 1.00 $ 274.00
T. Traffic Control 1 L.S. $ 10,000.00 $ 10,000,00
Subtotal $ 187,883.00
2% Testing Fee $ 31757,66
4% Ins ectionFfee $ 71515,32
Total $ 199,155098
Exhibit C *Street Lights
Descri tion
Quanti
Unit
Unit Price
Total
A.
Ex, Street Light Relocation
2
E.a.
$ 3,000.00
$ 6,000.00
B.
2"PVC Sch. 80 Conduit
385
L.F.
$ 10.00
$ 3,850.00
Subtotal
$ 99850.00
4% Inspection Fee
$ 394.00
Total
$ 10,244.00
G: \officedata\work\26042\26042cfa
Community Facilities Agreement
for
The Shoppes at Renaissance Square
April 23, 2010
TOTALS
Exhibit A ` Water $ 290,05100
Exhibit A-1 " Sanitary Sewer $ 135,985.00
Subtotal $ 426,038.00
2% Testing Fee $ 8152016
2% Inspection Fee $ 8152016
Total $ 4439079.52
Exhibit B * Paving $ 92,790*00
Exhibit BA " Storm Drain $ 187,883*00
Exhibit C * Street Lights $ 9,850.00
Subtotal $ 290,52300
2% Testing Fee $ 5161146
Total $ 307,757.38
G:lofficedatalwork126042�26042cfa