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HomeMy WebLinkAboutContract 52970-CO1 CSC No.52970-COI R�.cE�vE° SUN 2 202� F_OT WORTH City of Fort Worth ciNOFFORiWV11 Change Order Request Pro)W Name:1 Visage Creek Drainage Basin Main 325 Parallel Relief Sewer Pad 2 = City Sec No.: F52970 Project No.(s):1 56017.0M30700430-001763 I DOE No, N/A CKyProJ.No.:1 01333 Project Description: Parallel Relief for M-325 from Crowley to Oak Grove Rd. Contraclorl McKee Utlity Contractors,Inc. Change Order# Date: 6118J2020 City Project h4gr.1 John Kasavich City inspector: Raymond Brice Phone Numbed 817-392-8480 1 Phone Numbed 817-392-8452 Dept. Sewer Water Totals Contract Time Calendar days Original Conked Amount $12,853,487.00 $334,960.00 $13,188,447.00 650 Extras to Date Credits to Date Pending Change Orders(fn M&C Process) Contract Cost to bate $12,853,487.00 $334,960.00 $13,188,447.00 650 Amount of Proposed Change Order $135,060.00 $135,060.00 045 Revised Contract Amount $12,988,547.00 $334,960.00 $13,323,607.00 695 Original Funds Available for Change Orders $192,802.00 $33,496.00 $226,298.00 Remaining Funds Available for this CO $192,802,00 $33,496.00 $226,298.00 Additional Funding(If necessary) CHANGE ORDERS to DATE(INCLUDING THIS ONE)AS%OF ORIGINAL CONTRACT 1.02% MAX ALLOWABLE CONTRACT AMOUNT(ORIGINAL CONTRACT COST+15%) $16,485,558.75 JUSTIFIGATiON,(REASONS)FMOHANGE�MDER - + Change Order No.1 will provide for the Installation of a segment of the project sewer main under a gas well and pad site by boring Instead of open-cut in order to avoid disrupting truck traffic flow into the facility. r i i I I� I i I It is understood and agreed that the acceptance of this Change Order by the contractor consUlules an accord and satisfaction and represents payment in full(both time and money)for all costs arising out of,or incidental to,the above Change Order. ContractoetCom an'Name I Contraolor Name ,contractor Si nature i .'Da e McKee Willy Contractors,Inc. Shane McKee �g for _;Date._ :Pro eat Mana er Irector _atet De't: DA0 Go tructfon S[j ervisor Water•De t bale r r r �'• S, Jun 18,2020 Assisted_01 Attorney Date Assisiant0lt:Mena er EDale Jun 18,2020 Jun 18,2020 Counc Ac on, f-Re uire Ml£C Number 20-0414 M&C Date Approved RECORD r CITY SECRETARY FT. WORTH,TX k F_c ]a-r Wo P,-f' City of Fort Worth Change Order Additions Project Name Village Creek Drainage Basin Main 325 Parallel Relief Sewer Part 2 City Sec No.: 52970 Project No.(s): 56017-0600430/0700430-CO1783 DOE No. N/A City Proj.No.: 01333 Project Description Parallel Relief for M-325 from Crowley to Oak Grove Rd. Contractor McKee Utiity Contractors, Inc. Change Order:=1 Date: 6/18/2020 City Project Mgr. John Kasavich City Inspector Raymond Brice r ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 12A 68"Tunnel liner plate by other than open cut Sewer 100.00 LF $1,500.00 $150,000. 00 55 Utility Markers Sewer 2.00 EA $30.00 $60.00 78 48"FRP Pressure rated Carrier Pipe Sewer 100.00 LF $1,100.00 $110,000.00 i E 'i j ) I i t Sewer $260,060.00 Water Page 2 of 4 Additions Sub Total $260,060.00 F�a-r o P,r 1� City of Fort Worth Change Order Deletions Project Name Village Creek Drainage Basin Main 325 Parallel Relief Sewer Part 2 City Sec No.: 52970 Project No.(s): 56017-060043010700430-001783 DOE No. N/A City Proj.No.: 01333 Project Description Parallel Relief for M-325 from Crowley to Oak Grove Rd. r Contractor McKee Utiity Contractors, Inc. Change Order: F-1-1 Date 6/18/2020 City Project Mgr. John Kasavich City Inspector: Raymond Brice DELETIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 3 48"Fiberglass Reinforced Pressure Rated Sewer Pipe Sewer 100.00 LF $750.00 $75,000.00 77 Construction Allowance Sewer 1.00 LS $50,000.00 $50,000.00 1 I I� f l i= i; j E fF Sewer $125,000.00 Water Page 3 of 4 Deletions Sub Total J$125,000.00 I { IVIMBE Breakdown for this Change Order MWBE Sub Type of Service Amount for this CO Total $0.00 Previous Change Orders CO# DATE AMOUNT Total $0.00 i Page 4 of 4 i, Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements. Signature GL- Name of Bmployee Title d� FOR�a ; ATTEST: fiUI9 Mary J. Kayser t City Secretary Ii. u"�,� City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, June 16, 2020 REFERENCE NO.: **M&C 20-0414 LOG NAME: 60VCDBM325P2CO1-MCKEEUC SUBJECT: Authorize the Execution of Change Order No. 1 in the Amount of$135,060.00 and the Addition of 45 Calendar Days to a Contract with McKee Utility Contractors, Inc. for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 Project, for a Revised Contract Cost of$13,323,507.00, Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 6 and 8) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of Change Order No. 1 in the amount of$135,060.00 and the addition of 45 additional calendar days to City Secretary Contract No. 52970 with McKee Utility Contractors, Inc. for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 project for a revised contract cost of$13,323,507.00; 2. Adopt the attached Resolution Expressing Official Intent to Reimburse Expenditures with proceeds of Future Debt for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 project; and 3. Adopt the attached appropriation ordinance increasing appropriations in the Water and Sewer Bond 2020A Fund in the amount of$135,060.00, from available funds, to fund the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 project (City Project No. CO1333). DISCUSSION: On September 24, 2019, Mayor and Council (M&C 19-0204) authorized a contract with McKee Utility Contractors, Inc., in the amount of$13,188,447.00 (City Secretary Contract No. 52970) for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 project. Change Order No. 1 will provide for the installation of a segment of the project sewer main under a gas well and pad site by boring instead of open-cut in order to avoid disrupting truck traffic flow into the facility. On September 24, 2019, Mayor and Council (M&C 19-0204) authorized a contract with McKee Utility Contractors, Inc., in the amount of$13,188,447.00 (City Secretary Contract No. 52970) for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 project. Change Order No. 1 will provide for the installation of a segment of the project sewer main under a gas well and pad site by boring instead of open-cut in order to avoid disrupting truck traffic flow into the facility. This project is included in a pending revenue bond issue for the Water&Sewer Fund. The Water and Sewer System has a Council-authorized system to allow it to initiate capital projects that will ultimately be bond funded, using available cash within the Water and Sewer portfolio and the City's portfolio, along with the authority under the Callable Commercial Paper Program (CP) to provide interim financing for this project until the debt is issued. To the extent resources other than the Water and Sewer portfolio are used to provide interim financing, the Water& Sewer Fund will be charged interest that is equivalent to the overall rate of return being earned by the City portfolio (currently approximately 2.3 percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-term financing source, another funding source will be required, which could mean issuance of securities under the CP Program or earlier issuance of Water and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and Sewer http://apps.cfwnet.org/ecouncil/printmc.asp?id=27985&print=true&DocType=Print 6/18/2020 portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution. The City Council approved the Water Department's Fiscal Year 2020-2024 Five Year Capital Improvement Plan on September 17, 2019. This City Council approved plan includes this specific project, with funding identified through the CP program to be reimbursed with future revenue bonds. Debt must be issued within approximately three years of an expense being incurred in order to provide reimbursement. If that does not occur, costs are no longer be reimbursable by issuing tax-exempt debt, and the funding source must be made whole through budgetary methods. Adoption of a reimbursement resolution does not obligate the City to sell bonds but preserves the ability to reimburse the City from tax-exempt bond proceeds. In this case, because the bonds that will provide the ultimate funding have already been authorized and sold (with a total interest cost(TIC) of 1.89\%) but the closing has not yet occurred, what had been the Water& Sewer Commercial Paper Fund (56017) has already been renamed to reflect the bond sale. Funding for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 project is as depicted in the table below: Fund Existing JAdditional project Total* Appropriations Appropriations Water & Sewer Bond 2017A - $2,275,012.00 $0.00 $2,275,012.00 Fund 56011 W&S Capital Project 2018 - $1,431,441.00 $0.00 $1,431,441.00 Fund 56014 Clean Water SRF $60,835.00 $0.00 $60,835.00 Fund 59602 Sewer Capital Legacy - Fund $197,500.00 $0.00 $197,500.00 59607 Water& Sewer Commercial $14,314,152.00 $135,060.00 $14,449,212.00 Paper Fund 56017 Project Total $18,278,940.00 $135,060.00 $18,414,000.00 *Numbers rounded for presentation purposes. M/WBE OFFICE: A Waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the OBD, in accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. The project is located in COUNCIL DISTRICTS 6 and 8. FISCAL INFORMATION/ CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the Water and Sewer Bond 2020A Fund for the Village Creek Drainage Basin Main 325 Parallel Relief Sewer, Part 2 to fund this change order. Prior to any expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs): http://apps.cfwnet.org/ecouncil/printmc.asp?id=27985&print=true&DocType=Print 6/18/2020 TO f�undepartment �ccou�nPr�qjectProgram ctivity �Budg�et �Reference # mounID artfield 2 FROM Fund Department ccoun Project Program ctivity Budget Reference# moun ID ID Year (Chartfield 2 CERTIFICATIONS: Submitted for City Manager's Office by: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: John Kasavich (8480) ATTACHMENTS 1. 60VCDBM325P2CO1-MCKEEUC Compliance Memo.pdf (CFW Internal) 2. 60VCDBM325P2C01-MCKEEUC FID TABLE (NN 05.13.20).XLSX (CFW Internal) 3. 60VCDBM325P2C01-MCKEEUC Form 1295.pdf (CFW Internal) 4. 60VCDBM325P2C01-MCKEEUC funding availability.docx (CFW Internal) 5. 60VCDBM325P2C01-MCKEEUC Map.pdf (Public) 6. 60VCDBM325P2C01-MCKEEUC Reimb Resolution (NN 04.13.20).docx (Public) 7. 60VCDBM325P2C01-MCKEEUC SAM.pdf (CFW Internal) 8. McKee 56017 A020.docx (Public) http://apps.cfwnet.org/ecouncil/printmc.asp?id=27985&print=true&DocType=Print 6/18/2020 CL LU bD he tw CO r4 � x M 0 LL LLto OD LU LU eU. 9 41 a"