HomeMy WebLinkAboutContract 40886 (2)STATE OF TEXAS
COUNTY OF TARRANT I §
THIS contract ("Contract") is made and entered into by and between the City of Fort Worth
("City"), whose address is 1000 Throckmorton St., Fort Worth Texas 76102, acting by and through
T.M. Higgins, its duly authorized Assistant City Manager, and AIDS Outreach Center of Fort Worth
("Contractor"), whose address is 400 N. Beach Street, Fort Worth, Texas, 76111 acting by and through
Mr. Allan Gould, Jr., its duly authorized Executive Director. (Sometimes City and Contractor are
referred to individually as a "Party" and collectively as the "Parties".)
WHEREAS, City has received grant monies from the United States Department of Housing and
Urban Development ("HUD") under the AIDS Housing Opportunity Act, as amended, (42 USC 12901
et seq.) for utilization in connection with the Housing Opportunities for Persons with AIDS
("HOPWA") program, Grant No. TXH-10-F002, for Year 2010-2011;
WHEREAS, the objective of he HOPWA program is to address the needs of eligible persons
associated with the challenge of living with HIV/AIDS and their families;
WHEREAS, City has been designated by HUD to service Tarrant, Johnson, Hood and Parker
Counties through HOPWA;
WHEREAS, City citizens, the Community Development Council, and the City Council have
determined that HOPWA programs are needed by the City's low and moderate -income citizens with
documented HIV/AIDS status and their families as defined in 24 CFR 574.3(2).
NOW, THEREFORE, THIS AGREEMENT FURTHER WITNESSETH:
THAT, the Parties covenant and agree as follows:
1. Scope of Services
a. Contractor will administer HOPWA services to citizens of the City of Fort Worth for the purpose
of preventing homelessness of low-income persons with HIV/AIDS and their families under the
program name HOPWA ("Program"), for the term June 1, 2010 to May 31, 2011. Contractor
agrees to ensure the confidentiality of the name of any Program participant assisted under the
Program and any other information regarding individuals receiving assistance.
b. Contractor will provide the services and activities as set forth in Exhibit A -Program Summary
in accordance with Exhibit B-Program Services Schedule.
c. Contractor agrees to abide by the HOPWA Regulations, 24 CFR 24 574 et seq.) and will utilize
HOPWA funds to benefit low income individuals with documented HIV/AIDS status and their
families. Contractor agrees to conduct an annual assessment of the housing assistance and
assure the adequate provision of the supportive services described in 24 CRR 574.300 (b)(7) to
Program participants assisted with housing under this Contract. No fee except rent shall be
charged of any Program participant for any housing or services provided with funds from this
Contract. Contractor will comply with 24 CFR 574.310(e) regarding any termination of
HOPWA YEAR 2010-2011 CONTRACT
AIDS Outreach Center
10-04-.I0 q11:19 ItJ
Rev. 05-1440
ITT`c wo K� h, 4 f4,
assistance. Contractor agrees to maintain full documentation supporting fulfillment of these
requirements in its files. All such documentation shall be furnished to City upon request if
necessary for City to fulfill its obligations under its Federal grant. If this documentation is not
maintained and furnished to City on request, City may exercise all remedies available under this
Contract, including the right to withhold payment to Contractor on this Contract or any other
contract with Contractor, or terminate this Contract as described herein.
d. City will monitor and evaluate Contractor's performance using the goals and performance
standards required in this Contract. Substandard performance as determined by City
monitoring, including noncompliance with any applicable regulation, will constitute non-
compliance with this Contract. If action to correct such substandard performance is not taken by
Contractor within a reasonable period of time after being notified in writing by City, procedures
to suspend or terminate the Contract will be initiated.
e. If applicable, Contractor shall comply and assist City in complying with the provisions of 24
CFR 574.630 regarding displacement, relocation and real property acquisition; uniform
administrative requirements and cost principles, employment and contracting opportunities; use
of debarred, suspended, or ineligible contractors or subrecipients; eligibility restrictions for
certain resident aliens; conflict of interest, and other requirements
f. Contractor agrees to take reasonable steps to ensure meaningful access to the program and
associated activities by limited English proficient person, pursuant to Title VI of the Civil
Rights Act of 1964. In addition, all notices and communications regarding the Program shall
be provided in a manner that is effective for persons with hearing, visual, and other
communication -related disabilities, consistent with section 504 of the Rehabilitation Act of
1973 and implementing regulations at 24 CFR 8.6.
2. Compensation and Method of Payment
a. City will disburse HOPWAYear 2010-2011 funds ("HOPWA Funds") in an amount up to FOUR
HUDRED FORTY EIGHT THOUSAND THREE HUNDRED NINETY ONE AND NO/100
DOLLARS ($448,391.00) to Contractor on a reimbursement of expenses basis. HOPWA Funds
may be used to assist all forms of housing designed to prevent homelessness including
emergency housing, shared housing arrangements, apartments, single room (SRO) occupancy
dwellings, community residences, and supportive housing services such as case management,
in accordance with 24 CFR 574.300. Contractor shall not use any HOPWA Funds for any
prohibited activities as set forth in 24 CFR 574. Contractor is acting as a Project Sponsor for
the purposes of this Contract in carrying out the agreed -upon eligible activities as set forth in
Exhibit A- Program Summary.
b. Payment will be processed by City following receipt from Contractor of the following monthly
financial documents: (1) Attachment I- Request For Funds, (2) Attachment II -Detail Statement
of Costs, and (3) Attachment III -Expenditures Worksheet. Payment by City to Contractor shall
require completion of all City forms and copies of adequate supporting documentation verifying
eligibility of expenses as well as, where applicable, eligibility of Program participants.
Reimbursement for the payment of eligible expenses shall be made against the budget specified
in Exhibit C-Program Operating Budget and in accordance with performance specified in
Exhibit B-Program Services Schedule. City will not disburse funds for expenditures that
occurred prior to the beginning date of the term of this Contract.
HOPWA YEAR 2010-2011 CONTRACT
AIDS Outreach Center
Rev. 05-14-10
Page 2
c. Contractor agrees to utilize all disbursed HOPWA Funds for the benefit of the Program.
Contractor agrees that all funds will be expended in accordance with Exhibit C-Program
Operating Budget. Contractor may not increase or decrease line -item amounts in the approved
HOPWA Funds portion of Exhibit C-Program Operating Budget without City's prior written
approval. Contractor acknowledges and agrees that any HOPWA Funds not used in accordance
with the HOPWA Regulations and terms of this Contract must be repaid to City.
d. It is understood that the total cost for operation of this Program is $919,501.00 and that
Contractor will obtain from other sources the remaining funds in excess of the HOPWA Funds
as detailed in Exhibit C-Program Operating Budget. Contractor will notify City promptly of
any additional funds it receives for operation of the Program, and City reserves the right to
amend Exhibit C-Program Operating Budget in such instances to ensure compliance with
HUD regulations governing cost allocation.
e. Contractor agrees to keep all HOPWA Funds on hand in interest bearing accounts. All interest
earned shall be reported to City on a monthly basis, at the same time as submission of the
monthly report following the end of the Contract month during which the interest was earned.
Interest in an amount of $25.00 or less per month may be used for authorized Program expenses.
These amounts must be reported on the monthly financial statements filed pursuant to this
Contract. Interest earned in excess of $25.00 per month is subject to remittance to City as
directed by City.
£ Contractor will not commingle HOPWA Funds with any other funds in any manner that would
prevent City from readily identifying expenditures for operation of the Program.
3. Uniform Administrative Requirements and Program Management Standards
a. Financial Management
i. Accounting Standards
The Contractor agrees to comply with OMB Circular A-110, "Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals
and other Non -Profit Organizations", and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary
source documentation for all costs incurred.
ii. Cost Principles
Contractor shall administer the Program in conformance with OMB Circular A422, "Cost
Principles for Non -Profit Organizations and attachments and revisions thereto, regarding
principles for determining eligible and allocable costs for the Program.
b. Documentation and Record Keeping
i. Requirement
Contractor shall maintain all records pertinent to the activities to be funded under this
Contract required in 24 CFR § 574.530. In addition, Contractor agrees to keep records to
fully document all expenditures charged to the HOPWA portion of the Program, including
records documenting the eligibility of Program participants as more particularly described
herein. The documentation must support the amounts charged to the Program, the eligibility
of the Program participants, and demonstrate that the expenditures were appropriate to the
stated goals of the Program and allowable and/or eligible under applicable Federal, state and
City guidelines.
ii. Record Retention
HOPWAYEAR 2010-2011 CONTRACT
AIDS Outreach Center
Rev. 05-14-10
Page 3
(1) All records pertaining to , including but not limited to any books, documents, and
papers, shall be retained for four (4) years following the termination of this Contract.
Contractor may destroy Program records at the end of this four (4) year period if no
outstanding audit finding exists. This provision shall survive the termination or expiration
of this Contract.
(2) Contractor will retain any Program loan records until four (4) years after the expiration
of any loan.
iii. Real Property Records
Contractor shall maintain real property inventory records that clearly identify properties
purchased, improved, or sold. Properties retained shall meet eligibility criteria and shall
conform to the requirements of 24 CFR § 574.630.
iv. Closeouts
Contractor's obligation to City shall not end until all closeout requirements are completed.
Activities during this closeout period shall include, but are not limited to: making final
payments, disposing of Program assets (including the return of all unused materials,
equipment, unspent cash advances, Program income balances, and accounts receivable to
City), and determining the custodianship of records and verification of compliance with
record retention requirements.
v. Audits and Inspections
(1) City, HUD, and the United States Comptroller General, or their respective
representatives, shall have access access for four (4) years following the termination of
this Contract to any books, documents, records and papers relating to the operations of
Contractor under this Contract for the purpose of audit, examination, exception and
transcription at all of Contractor's offices at all reasonable hours. This provision shall
survive the termination or expiration of this Contract.
(2) All non-federal entities that expend $500,000 or more in Federal funds within one (1)
year, regardless of the source of the Federal award, must submit to City an annual audit
prepared in accordance with 24 CFR Sections § 570.502-570.503 generally, (known as
a Single Audit), with specific reference to OMB Circulars (with attachments) A422,
"Cost Principles for Non -Profit Organizations", and A433, "Audits of States, Local
Governments, and Non -Profit Organizations", as appropriate. The audit may cover
either Contractor's fiscal year during which this Contract is in force or cover the period
of this Contract. The audit must be prepared by an independent certified public
accountant, be completed within nine (9) months following the end of the period being
audited and be submitted to City within thirty (30) days of its completion. Contractor's
audit certification is attached hereto as Exhibit D - Audit Certification Form. The
Audit Certification Form must be submitted to City within sixty (60) days of the end of
the period being audited (Contractor's fiscal year). Costs of preparation of this audit
may be an allowable expenditure of HOPWA Funds in an amount proportional to that of
the HOPWA Funds used in Contractor's total agency operating budget. Non-profit
entities that expend less than $500,000 a year in Federal funds are exempt from Federal
audit requirements for that year, but records must be available for review or audit by
appropriate officials of the Federal agency, City, and General Accounting Office
("GAO").
(3) All non-federal entities acting as a Subrecipient for City grant funds that expend less
than $500,000 in any Federal funds within one year must submit to City an annual
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 4
financial audit or annual audited financial statements that cover either Contractor's
fiscal year during which this Contract is in force or cover the period of this Contract.
The audit or financial statements must be submitted to City within thirty (30) days of its
completion.
(4) Contractor shall submit the following to the City: (i) a copy of Contractor's annual
financial report to its Board of Directors and (ii) a copy of its annual filed Internal
Revenue Service Form 990, Form 990-EZ, or Form 990-N.
(5) City reserves the right to perform an audit of Contractor's agency operations and
finances at any time during the term of this Contract, if City determines that such audit
is necessary for City's compliance with OMB Circular A-133. Contractor agrees to
allow access to all relevant books, records and materials. If such audit reveals a
questioned practice or expenditure, such questions must be resolved within thirty (30)
days after notice to Contractor. If questions are not resolved within this period, City
reserves the right to withhold further funding under this Contract and/or any other
contract(s) with Contractor.
(6) If as a result of any audit it is determined that Contractor has misused, misapplied or
misappropriated all or any part of the HOPWA Funds, Contractor agrees to reimburse
the City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
4. Reporting Procedures
a. Financial Reports
Contractor will submit to City on a monthly basis: (1) Attachment I -Request for Funds, (2)
Attachment II -Detailed Statement of Costs, (3) Attachment III -Expenditures Worksheet, as
applicable, for expenses incurred for services and activities accomplished by Contractor in
performance of this Contract. Actual cash receipts for claimed expenditures must be provided
at the time the request for funds is presented. The reports must be signed by a duly authorized
agent of the Contractor and submitted by the 15th of the month following the month being
reported. City is under no obligation to disburse funds for expenditures that occurred prior to
the first day of the month for which the report is submitted.
b. Progress Reports
Contractor will submit to City on a monthly basis as applicable to Program: (1) Attachment IVa-
Program Services Report, (2) Attachment IVb-Tenant Based Rental Assistance -Direct Benefit
Data Report, (3) IVc-Short-Term Rent/Mortgage and Utility Assistance -Direct Benefit Data
Report, (4) Attachment IVd-Living Situation Counts (5) IVe-Supportive Services Report (6)
IVf- Supportive Services- Direct Benefit Data (7) Attachment VI -Client Data Report for
services and activities undertaken by Contractor in performance of this Contract. The report
will be signed by a duly authorized agent of Contractor and submitted by the 15th of the month
following the month that is reported. City will not disburse funds for expenditures that occurred
prior to the beginning date of the term of this Contract.
c. Procurement
i. Compliance
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Centex Page 5
Contractor shall comply with City policy concerning the purchase of equipment and shall
maintain inventory records of all non -expendable personal property, as defined by such
policy, procured with funds provided under this Contract.
ii. OMB Standards
Contractor shall procure all materials, property, or services in accordance with the
requirements of 24 CFR Part 84, Procurement Standards and Property Standards
d. Program Participant Records
i. Contractor will keep or cause to be kept an accurate record of all actions taken and all
HOPWA Funds expended, with source documents, in performance of this Contract. Such
records shall be kept for the time period mandated by the HOPWA Regulations and this
Contract.
ii. Contractor will obtain and keep on file and furnish to City on request the following
information and/or documentation on each Program participant served by the Program
demonstrating such participant's eligibility for services provided:
1. Participant's name, documented HIV/AIDS status, address, annual income level or other
basis for determining income eligibility, and family size of participant's household.
2. Source documentation used for income verification including but not limited to pay
check stubs, food stamp award letters, income tax returns, SSI award letters, letters
awarding unemployment benefits, W2s and the like.
3. Necessary documentation to support expenditures related to Tenant -Based Rental
Assistance (TBRA), and/or Short -Term Rent, Mortgage, and Utility Assistance,
including current, applicable Fair Market Rent (FMR), utility allowances, enforceable
lease agreements, housing inspections, and other requirements set forth in 24 CFR 574
related to specific activities administered.
4. City shall have the final determination, in its sole discretion, as to whether source
documentation used for income verification is adequate.
5. Reversion of Assets
a. Contractor agrees to return to City any HOPWA Funds remaining on hand at the end of the
Contract.
b. All property purchased with HOPWA Funds under this Contract will be used solely for operation
of the Program. Contractor agrees to obtain City approval prior to purchase of property and
Contractor agrees to notify City upon receipt of property so that it may be properly tagged and
inventoried. Title to such property will be vested in City, and Contractor will deliver all such
property to City for disposition at City's sole discretion at the termination of the Program.
6. Applicable Laws
a. Federal
Contractor agrees to comply with the following laws and the applicable regulations as they are
currently written or are hereafter amended during performance of this Contract:
AIDS Housing Opportunity Act, as amended, (42 USC 12901 et seq.)
• Regulations at 24 CFR Part 574 pertaining to HOPWA ("HOPWA Regulations")
Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq.)
Title VIII of the Civil Rights Act of 1968 (42 USC 3601 et seq.)
HOPWA YEAR 2010-2011 CONTRACT Rev. 054440
AIDS Outreach Center Page 6
• Executive Orders 11063, 11246, as amended by Executive Orders 11375 and 12086 and as
supplemented by 41 CFR Part 60
• The Age Discrimination in Employment Act of 1967 (29 USC 621)
• The Age Discrimination Act of 1975 (42 USC 6101 et seq.)
• Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8
where applicable
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq)
• National Environmental Policy Act of 1969, as amended, 42 USC 4321 et seq. ("NEPA")
and the related authorities listed 24 CFR Part 58
• The Clean Air Act, as amended (42 USC 7401 et seq.), the Clean Water Act of 1977, as
amended (33 USC 1251 et seq.) and the related EPA regulations at 40 CFR Part 15, as
amended from time to time, and Executive Order 11738. In no event shall any amount of
the assistance provided under this Contract be utilized with respect to a facility that has
given rise to a conviction under the Clean Air Act or the Clean Water Act.
• The Immigration Reform and Control Act of 1986 (8 USC 1101 et seq.), specifically
including the provisions requiring employer verification of the legal status of its employees
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.)
• Drug Free Workplace Act of 1988 (41 USC 701 et seq.) , 24 CFR Part 21, and 24 CFR Part
23, Subpart F
• Regulations as 24 CFR Part 87 related to lobbying, including the requirement that
certifications and disclosures be obtained from all covered persons
• Executive Order 12549 and 24 CFR Part 5.105 (c) pertaining to restrictions on participation
by ineligible, debarred, or suspended persons or entities.
• Lead -Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.), as amended by the
Residential Lead -Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et seq.) and
implementing regulations at 24 CFR part 35, subparts A, B, M, and R
• Uniform Administrative Requirements of 24 CFR part 85
• Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act
• Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94A 163, 89 Stat. 871)
• For contracts and subgrants for construction or repair, Copeland "Anti -Kickback" Act (18
U.S.C. 874) as supplemented in 29 CFR Part 3
• For construction contracts in excess of $2,000 awarded by Contractor when required by
Federal grant program legislation, Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as
supplemented in 29 CFR Part 5
• For construction contracts awarded by Contractor in excess of $2,000, and in excess of
$2,500 for other contracts which involve the employment of mechanics or laborers,
Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C.
327A 330) as supplemented by 29 CFR Part 5.
b. Section 3 of the Housing and Urban Development Act of 1968, as amended, (12 USC 1701u et
seq.) and its related regulations at 24 CFR Part 135
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 7
If the work to be performed under this Contract is on a project assisted under a program
providing direct Federal financial assistance from HUD, Section 3 of 24 CFR 135.38 ("Section
3") requires that the following clause be inserted in all covered contracts ("Section 3 Clause").
Such covered contracts or activities include CDB&funded construction, reconstruction,
conversion or rehabilitation of housing as set forth in 24 CFR 135.5.
'A. The work to be performed under this contract is subject to the requirements of section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170lu (section
3). The purpose of Section 3 is to ensure that employment and other economic opportunities
generated by HUD assistance or HUD -assisted projects covered by Section 3, shall, to the
greatest extent feasible, be directed to low- and very low-income persons, particularly
persons who are recipients of HUD assistance for housing.
B. The Parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135,
which implement Section 3. As evidenced by their execution of this contract, the Parties to
this contract certify that they are under no contractual or other impediment that would
prevent them from complying with the Part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with
which the contractor has a collective bargaining agreement or other understanding, if any, a
notice advising the labor organization or workers' representative of the contractor's
commitments under this section 3 clause, and will post copies of the notice in conspicuous
places at the work site where both employees and applicants for training and employment
positions can see the notice. The notice shall describe the Section 3 preference, shall set
forth minimum number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; and the name and location of the person(s)
taking applications for each of the positions; and the anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as
provided in an applicable provision of the subcontract or in this Section 3 clause, upon a
finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The
contractor will not subcontract with any subcontractor where the contractor has notice or
knowledge that the subcontractor has been found in violation of the regulations in 24 CFR
Part 135.
E. The contractor will certify that any vacant employment positions, including training
positions, that are filled (1) after the contractor is selected but before the contract is
executed, and (2) with persons other than those to whom the regulations of 24 CFR Part
135 require employment opportunities to be directed, were not filled to circumvent the
contractor's obligations under 24 CFR Part 135.
F. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions,
termination of this contract for default, and debarment or suspension from future HUD
assisted contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing
assistance, section 7(b) of the Indian Self -Determination and Education Assistance Act (25
U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b)
requires that to the greatest extent feasible (i) preference and opportunities for training and
employment shall be given to Indians, and (ii) preference in the award of contracts and
subcontracts shall be given to Indian organizations and Indian -owned Economic
Enterprises. Parties to this contract that are subject to the provisions of section 3 and section
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 8
7(b) agree to comply with Section 3 to the maximum extent feasible, but not in derogation
of compliance with section 7(b)."
City and Contractor understand and agree that compliance with the provisions of Section 3, the
regulations set forth in 24 CFR Part 135, and all applicable rules and orders of HUD shall be a
condition of the Federal financial assistance provided to the Program, binding upon City and
Contractor, and their respective successors, assigns and subcontractors. Failure to fulfill these
requirements shall subject Contractor and its subcontractors, and their respective successors
and assigns, to those sanctions specified by the Grant Agreement through which Federal
assistance is provided and to such sanctions as are specified by 24 CFR Part 135.
c. Other Laws
Contractor covenants and agrees that its officers, members, agents, employees, Program
parti( ; and subcontractors shall abide by and comply with all other laws, Federal, state and
local, ant to the performance of this Contract, including all applicable City ordinances,
rulesgulations and the AIDS Housing Opportunity Act, as amended, (42 USC 12901 et
seq.) pie HOPWA Regulations, as amended, (24 CFR Part 574 et seq.). Contractor further
promises and agrees that it has read, and is familiar with, the terms and conditions of the
Housing Opportunities for Persons with Aids program, and the HOPWA Regulations, under
which HOPWA Funds are granted and that it will fully comply with them. It is agreed and
rr that, if City notifies Contractor of any such violation on the part of Contractor or any
tiers, members, agents, employees, Program participants or subcontractors, then
shall immediately desist from and correct such violation.
7. Nondiscrimination
a. Contractor will not unlawfully discriminate against any person or persons because of sex, race,
religion, age, disability, color, national origin, or familial status, nor will Contractor permit its
officers, members, agents, employees, subcontractors or Program participants to engage in such
discrimination.
b. Contractor covenants that neither it nor any of its officers, members, agents, employees, Program
participants or subcontractors, while engaged in performing this Contract, shall, in connection
with the employment, advancement or discharge of employees or in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of their age
except on the basis of bona fide occupational qualification, retirement plan or statutory
requirement.
c. Contractor further covenants that neither it nor its officers, members, agents, employees,
subcontractors, Program participants, or persons acting on their behalf, shall specify, in
solicitations or advertisements for employees to work on this contract, a maximum age limit for
such employment unless the specified maximum age limit is based upon a bona fide
occupational qualification, retirement plan or statutory requirement.
d. hi accordance with the provisions of the Americans With Disabilities Act of 1990 ("ADA"),
Contractor warrants that it and any and all of its subcontractors will not unlawfully discriminate
on the basis of disability in the provision of services to the general public, nor in the availability,
terms and/or conditions of employment for applicants for employment with Contractor, or
employees of Contractor or any of its subcontractors. Contractor warrants it will fully comply
with ADA's provisions and any other applicable Federal, state and local laws concerning
HOPWA YEAR 2010-2011 CONTRACT Rev. 054440
AIDS Outreach Center Page 9
disability and will defend, indemnify and hold City harmless against any claims or allegations
asserted by third parties or subcontractors against City arising out of Contractor's and/or its
subcontractors' alleged failure to comply with the above -referenced laws concerning disability
discrimination in the performance of this Contract.
e. This Contract is made and entered into with reference specifically to the ordinances codified at
Chapter 17, Article III, Division 3 "Discrimination in Employment Practices", of the City Code,
and Contractor hereby covenants and agrees that Contractor, its officers, members, agents,
employees and subcontractors, have fully complied with all provisions of same and that no
employee, employee -applicant or Program participant has been discriminated against by the
terms of such ordinances by either the Contractor or its officers, members, agents, employees or
subcontractors.
f. City shall not discriminate against Contractor on the basis of the organization's religious
character or affiliation, if applicable. If Contractor is a religious organization, Contractor shall
not engage in inherently religious activities as part of the Program, though Contractor may
engage in such activities if they are offered separately, in time or location, from the Program,
and participation must be voluntary for Program participants. Contractor, if it is a faith -based
organization, may use space in its facilities to provide HOPWA-funded services, without
removing religious art, icons, scriptures, or other religious symbols. Contractor shall not, in
providing Program assistance, discriminate against a Program participant or prospective
program participant on the basis of religion or religious belief.
8. Prohibition Against Interest/Conflict of Interest
a. No member, officer or employee of City or its designees or agents; no member of the governing
body of the locality in which the Program is situated; and no other public official of such
locality or localities, who exercises any functions or responsibilities with respect to the Program
funded hereunder during his or her tenure or for one year thereafter, shall have any interest,
direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be
performed hereunder. Contractor shall incorporate, or cause to be incorporated, like language
prohibiting such interest in all contracts and subcontracts entered into in connection with the
Program.
b. No member, officer, employee, or Program participant of Contractor or its subcontractors shall
have a financial interest, direct or indirect, in this Contract or the HOPWA Funds transferred
hereunder or be financially interested, directly or indirectly, in the sale to Contractor of any land,
materials, supplies or services purchased with any HOPWA Funds transferred hereunder, except
on behalf of Contractor, as an officer, employee, member or Program participant. Any willful
violation of this paragraph with the expressed or implied knowledge of Contractor or its
subcontractors shall render this Contract voidable by City.
c. A duly authorized representative of Contractor shall execute Exhibit E=Conflict of Interest on
behalf of Contractor
9. Minority and Women Business Enterprise Commitment
Contractor agrees to abide by City's policy to involve Minority and Women Business Enterprises
("MWBEs") in all phases of its procurement practices and to provide them an equal opportunity to
compete for contracts for construction, provision of professional services, purchase of equipment
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 10
and supplies and provision of other services required by City. Contractor agrees to incorporate City
Ordinance No. 15530, and all amendments or successor policies thereto, into all contracts and will
further require all persons or entities with whom it contracts to comply with said MWBEs policy.
10. Non Assignment
No assignment, delegation of duties, or subcontract under this Contract by Contractor shall be
effective without City's prior written approval. If such assignment, delegation, or subcontract
occurs, such assignment or subcontract shall be upon and subject to all of the terms, covenants, and
conditions contained in this Contract, and Contractor shall continue to remain liable thereunder.
Upon any subsequent assignment or subcontract, each subcontractor or subsequent assignee shall
continue to be and remain liable hereunder. Within thirty (30) days after the execution and delivery
of any such assignment or subcontract, Contractor shall furnish to City a duplicate original of the
subcontract or assignment which shall contain an assumption by the assignee or subcontractor of
all of the obligations of Contractor under this Contract. Contractor will defend, indemnify and
hold City harmless against (1) any claims or allegations asserted by third parties or
subcontractors against City and (2) any requirement of repayment of non-federal monies by
HUD arising out of Contractor's and/or its subcontractors' alleged failure to comply with the
requirements of this Contract.
11. Independent Contractor
a. Contractor shall operate hereunder as an independent contractor and not as an officer, agent,
servant or employee of City. Contractor shall have exclusive control of, and the exclusive right
to control, the details of the work and services performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, members, agents,
servants, employees, subcontractors, Program participants, licensees or invitee. The doctrine of
respondeat superior shall not apply as between City and Contractor, its officers, members,
agents, servants, employees, subcontractors, Program participants, licensees or invitees, and
nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. It is expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any Program participant hereunder, is in
the paid service of City and that City does not have the legal right to control the details of the
tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, Program participants, licensees or invitees.
b. City shall in no way nor under any circumstances be responsible for any property belonging to
Contractor, its officers, members, agents, employees, subcontractors, Program participants,
licensees or invitees, which may be lost, stolen, destroyed or in any way damaged; and
Contractor hereby indemnifies and holds harmless City and its officers, agents, and employees
from and against any and all claims or suits.
12. Indemnification, Insurance and Bonding
a. CONTRACTOR COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS
AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR
HOPWA YEAR 2010-2011 CONTRACT Rev. 0544-10
AIDS Outreach Center Page 11
SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER HIND OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY; AND CONTRACTOR HEREBY
ASSUMES ALL LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS,
AGENTS, SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS
FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING
DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KINDS OR CHARACTER,
WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH
THE EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NON-
PERFORMANCE OF THIS CONTRACT AND AGREEMENT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAMS DESCRIBED
HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE
COVENANTS AND AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD
HARMLESS CITY FROM AND AGAINST ANY AND ALL INJURY, DAMAGE OR
DESTRUCTION OF PROPERTY OF CITY, ARISING OUT OF OR IN CONNECTION
WITH ALL ACTS OR OMISSIONS OF CONTRACTOR, ITS OFFICERS, MEMBERS,
AGENTS, EMPLOYEES, SUBCONTRACTORS, INVITEES, LICENSEES, OR
PROGRAM PARTICIPANTS, OR CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY:
CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEES, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL
LIABILITY FOR INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR
PROPERTY SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO
PERFORMANCE UNDER THIS CONTRACT, EVEN IF THE INJURY, DEATH,
DAMAGE OR LOSS IS CAUSED BY THE CITY'S SOLE OR CONCURRENT
NEGLIGENCE.
CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS TO INCLUDE
IN THEIR SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF THE
CITY IN SUBSTANTIALLY THE SAME FORM AS ABOVE.
b. Contractor will maintain blanket fidelity coverage in the form of a bond in the amount of
$$448,391.00 to insure against loss from the fraud, theft or dishonesty of any of Contractor's
officers, agents, trustees, directors or employees. The proceeds of such bond shall be used to
reimburse City for any and all loss of HOPWA Funds occasioned by such misconduct. To
effectuate such reimbursement, such bond shall include a rider stating that reimbursement for
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 12
any loss or losses thereunder shall be made directly to City for the uses and benefit of
Contractor.
c. Contractor shall furnish certificates of insurance as proof that it has secured and paid for policies
of workers' compensation, public liability and automobile liability insurance (if automobiles are
utilized in the performance of this Contract) covering all risks incident to or in connection with
the execution, performance, attempted performance or nonperformance of this Contract. The
amounts of such insurance shall not be less than the maximum liability that can be imposed on
City under the laws of the State of Texas. Contractor understands and agrees that such insurance
amounts may be revised upward at City's option and that Contractor shall revise such amounts
within thirty (30) days following notice to Contractor of such requirements.
d. Contractor will submit documentation to City that it has obtained insurance coverage and has
executed bonds as required in this contract within thirty (30) days of the execution of this
Contract and prior to payment of any monies hereunder.
e. Any failure on part of the City to request certificate(s) of insurance shall not be construed as a
waiver of such requirement or as a waiver of the insurance requirements themselves. Insurers of
Contractor insurance policies shall be licensed to do business in the State of Texas by the
Department of Insurance or be otherwise eligible and authorized to business in the state of
Texas. Insurers shall be acceptable to City insofar as their financial strength and solvency and
each such company shall have a current minimum A.M. Best Key Rating Guide rating of A: VII
or other equivalent insurance industry standard rating unless otherwise approved by City.
Deductible limits on insurance policies shall not exceed $5,000 per occurrence unless otherwise
approved by City.
f. Any local, federal or other regulatory insurance or bonding requirements for the Program that
exceed those specified herein shall prevail.
g. Contractor shall agree to require its subcontractors to maintain applicable insurance coverages,
limits, and other requirements as those specified herein; and, Contractor shall require its
subcontractors to provide Contractor with certificate(s) of insurance documenting such
coverage. Also, Contractor shall require its subcontractors to have City and Contractor
endorsed as additional insured (as their interests may appear) on their respective insurance
policies. Contractor shall require its subcontractors to maintain builders risk insurance at the
limit of applicable project(s) costs when the value of materials involved exceeds $10,000 or at a
different limit value limit as specified by City.
13. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damages or injury, including death, to persons
or property; Contractor hereby expressly waives its rights to plead defensively such immunity or
exemption as against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory or common law.
14. Remedies for Breach of Contract
Upon identification of possible breaches of contract, and prior to exercising its Termination rights
under this Contract, City may elect to exercise any of the following remedies:
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 13
(a) issuance of a warning letter indicating that further failure to comply with applicable
requirements will result in serious sanction and giving the Subrecipient a limited time to correct
the deficiency,
(b) placing conditions upon award of future grants;
(c) directing the Subrecipient to stop incurring costs until the deficiency is corrected and the
correction is verified;
(d) requiring repayment of previously reimbursed grant funds; or
(e) reducing in the amount of future grant awards or disallowing of future awards to the Contractor.
The City's election to exercise any, all, or none of the aforementioned administrative remedies does
not act as a waiver of any of City's other rights or remedies under the law or this Contract for the
enforcement of this Contract or the recovery of any damages relating to Contractor's actions or
inactions relating to the Program, HOPWA Funds, and/or this Contract.
15. Termination
a. In addition to, and not in substitution for, other provisions of this Contract regarding the
provision of public services with HOPWA Funds, pursuant to the AIDS Housing Opportunity
Act, as amended, (42 USC 12901 et seq.) the HOPWA Regulations , it is expressly understood
and agreed by and between the Parties that this Contract is wholly conditioned upon the actual
receipt by City of Federal HOPWA Year 2010-2011 funds; that all monies distributed to
Contractor hereunder shall be exclusively from Federal monies received under said grant and
not from any other monies of City; and that if such funds under City's grant are not timely
forthcoming, in whole or in part, City may, at its sole discretion, terminate this Contract and
City shall not be liable for payment for any work or services performed by Contractor under or
in connection with this Contract.
b. City may terminate this Contract whenever such termination is determined to be in City's best
interest, in event of Contractor's default, inability or failure to perform or to comply with any of
the terms herein, or, for other good cause, subject to Section 14 above.
c. The Parties acknowledge that HOPWA Funds paid hereunder are intended to provide only partial
funding for Contractor's agency operations. City may terminate this Contract if non-HOPWA
funds included in the Operating Budget are not forthcoming to Contractor during the Contract
term.
d. HOPWA Funds provided hereunder may not be used as collateral for loans to Contractor to
defray agency operation expenses, and any attempted use of HOPWA Funds for this purpose
will result in termination of this Contract by City.
e. Termination will be effected by written notice to Contractor, specifying the portions of the
Contract affected and the effective date of termination. Upon Contractor's receipt of such
termination notice, Contractor will.
• Stop work under the Contract on the date and to the extent specified by City;
• Cease expenditures for which reimbursement of HOPWA Funds would be sought under this
Contract, except as necessary for completion of the portions of the Contract not terminated;
and
• Terminate all orders and contracts to the extent that they relate to portions of the Contract
being terminated.
HOPWA YEAR 2010-2011 CONTRACT Rev. 05-14-10
AIDS Outreach Center Page 14
Contractor shall be reimbursed for valid, eligible expenditures for the Program made prior to
the termination of this Contract.
f. Contractor will return to City any unused HOPWA Funds previously advanced by City under this
Contract within thirty (30) days of the effective date of Contract termination. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the effective
date of Contract termination.
16. Certification Regarding Lobbying
a. The undersigned representative of Contractor hereby certifies, to the best of his or her knowledge
and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf
of Contractor, to any person for influencing or attempting to influence an officer or employee of
any agency, a member of Congress, an officer or employee of Congress or an employee of a
member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan or cooperative agreement. Contractor shall require that the language of this
certification be included in all subcontracts or agreements involving the expenditure of Federal
funds.
b. If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, Contractor shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
c. This certification is a material representation of fact upon which reliance was placed when this
Contract was made or entered into. Submission of this certificate is a prerequisite for making or
entering into this Contract imposed by 31 USC Section 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000.00 and not more
than $100,000.00 for each such failure.
17. Miscellaneous Provisions
a. All terms of this Contract shall apply to any and all subcontractors of Contractor who are in any
way paid with HOP WA Funds or who perform any work in connection with Contractor's
program.
b. The provisions of this Contract are severable, and, if for any reason a clause, sentence, paragraph
or other part of this Contract shall be determined to be invalid by a court or Federal or state
agency, board or commission having jurisdiction over the subject matter thereof, such invalidity
shall not affect other provisions which can be given effect without the invalid provision.
c. City's failure to insist upon the performance of any term or provision of this Contract or to
exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
d. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or nonperformance of this Contract, venue for action shall
lie in Tarrant County, Texas.
HOPWA YEAR 2010-2011 CONTRACT Rev. 0544-10
AIDS Outreach Center Page 15
e. This written instrument and the exhibits attached hereto, which are incorporated by reference and
made a part of this Contract for all purposes, constitute the entire agreement between the Parties
concerning the work and services to be performed hereunder, and any prior or contemporaneous,
oral or written agreement which purports to vary from the terms hereof shall be void. Any
amendments to the terms of this Contract must be in writing and must be approved by each
Party.
f. All notices required or permitted by this Contract must be in writing and are deemed delivered on
the earlier of the date actually received or the third day following (i) deposit in a United States
Postal Service post office or receptacle, (ii) with proper postage (certified mail, return receipt
requested); and (iii) addressed to the other Party at the address set out in the preamble of this
Contract or at such other address as the receiving Party designates by proper notice to the
sending Party.
g. In accordance with the requirements of 24 CFR Part 574.300, none of the performance rendered
under this Contract shall involve, and no portion of the HOPWA Funds received hereunder shall
be used, directly or indirectly, for the construction, operations, maintenance or administration of
any sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility
or activity.
h. Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and
official motion, resolution or action passed or taken, to enter into this Contract and to perform
the responsibilities herein required.
i. Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt
status during the term of this Contract.
j. In the event any copyright arises with respect to any data or other copyrightable work
developed in the course of or under this Contract, Contractor shall notify City of the copyright
and the copyright shall be assigned to City.
k. In the event a patentable invention is created as part of this Contract and a patent is obtained,
Contractor shall notify City of the patent and the patent shall be assigned to City
1. Contractor shall comply with the requirements of mandatory standards and policies relating to
energy efficiency which are contained in the State of Texas's energy conservation plan issued in
compliance with the Energy and Policy Conservation Act (PL 94463).
[SIGNATURES APPEAR ON FOLLOWING PAGE]
HOPWA YEAR 2010-2011 CONTRACT
AIDS Outreach Center
Rev. 05-14-10
Page 16
IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this
Contract in Fort Worth, Tarrant County, Texas, this rJ'` day of Qg= . %,, , 2010.
CTTY OF FORT WORTH
AIDS Outreach
By: By:
T.M. Higgins
Assistant City Manager M Allan G uld, Jr.
Executive D'
APP OVED AS TO FORM ND LEGALITY: &aqAo
" Contract Authorization
7ity Attorney I 1 u
ATTEST: Q� °0000° ° 00
°
V° t'Me�
it Secret o °
Y' ° a°
STATE OF TEXAS § a� °°6°°00°°°°
COUNTY OF TARRANT § a dub z b��
This instrument was acknowledged before me on (? C�-�'� � 2010 by
T.M. Higgins, the Assistant City Manager of the City of Fort Worth, on behalf of the City of Fort
Worth.
:i�i�P'�. LINDAM.HIRRLINGER
MY COMMISSION EXPIRES
....• ` FdmiW , 2014
STATE OF TEXAS §
COUNTY OF TARRANT §
Notary Public, State of Texas
This instrument was acknowledged before me on �• �� � V , 2010 by Allyn
Gould, Jr. the Executive Director of AIDS Outreach Center off, Fort Worth, _ aT�xas non-profit
corporation, on behalf of said corporation.
LARRY D. ELLIS
Notary Public, State of Texas
My Commission Expires
June 19, 2014 _
HOPWA YEAR 2010-2011 CONTRACT
AIDS Outreach Center
of Texas
<..,,.:. Rev.054440
Page 17
C. _ ''ps.
AIDS Outreach Center, Inc.
OUTREACH PROGRAM
PROGRAM SUMMARY
EXHIBIT A
SCOPE OF SERVICES
HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA)
June 1, 2010 - May 31, 2011 $448,391.00
CONTRACT NO. PERIOD AMOUNT
SCOPE OF SERVICES
This Scope of Services is based on the proposal prepared and submitted by the Subrecipient through the City of Fort
Worth's annual Request for Proposal (RFP) process. The Subrecipient agrees to operate this Housing Opportunities for
Persons With AIDS (HOPWA) program in a manner consistent with the program delivery stated in the approved
proposal. However, in the event of any conflict between the proposal and any provision contained, herein, this
Agreement shall control.
AIDS Outreach Center will provide HOPWA services to low/moderate income (LMI) persons living with HIV/AIDS
(PLWHA) at AIDS Outreach Center. The Outreach program will include the following tasks and activities: Tenant -
Based Rental Assistance (TBRA), Short -Term Rent, Mortgage, Utility (STRMU) assistance, Case management
supportive services and Administrative activities. All services will be provided at 400 North Beach St., Fort Worth, TX
76111 from 8:00 a.m. to 5:00 p.m., Monday — Friday.
The purpose of the program will be to provide housing and supportive services to low/moderate income persons living
with HIV/AIDS. The specific objectives, goals and level of services to be provided are listed below along with the
geographical location of clients served. All services will be provided from June 1, 2009- May 31, 2010
The HOPWA funds will be used to pay for administrative expenses not to exceed 70/, case manager expenses, and
financial assistance for clients which is consistent with Exhibit C-Detailed Budget.
REGULATORY CLASSIFICATION:
Re�ulatory Citation &Activity Allocated Funds % of Total Allocation
24 CFR 574.300(b)(5) TBRA $294,271.00 66%
24 CFR 574.300(b)(6) STRMU $64,685.00 14%
24 CFR 574.300(b)(7) Supportive Services $599115.00 13%
24 CFR 574.300(b)(10) Admin $309320.00 6%
Based on the nature of the service provided, AIDS Outreach Center, Inc. will maintain documentation that verifies that
100% of clients served by the Outreach program are diagnosed with HIV/AIDS and are income eligible with current
household incomes at or below 80% of Area Median Income (AMI) as established by the Department of Housing and
Urban Development (HUD). Agency should also document the number of clients placed on jobs as a result of HOPWA
supportive services provided.
GEOGRAPHICAL LOCATION: -_-
I(.
Site Address: 400 North Beach St., Fort Worth, TX 76111 --
Client Beneficiary Location (Neighborhood, District, Citywide...): Tarrant, Johnson, Parker, and Hood
Counties
PROGRAM GOALS:
The program goal is to provide financial assistance and supportive services to low/moderate income persons living with
HIV/AIDS to alleviate or prevent homelessness and increase client's access to care.
PROGRAM OBJECTIVES:
- Provide tenant -based rental assistance to eligible clients
Provide short-term, rent, mortgage, and utility assistance to eligible clients who may become homeless but for
this assistance
Provide case management services to all HOPWA clients including the development of a housing plan that will
address barriers to housing stability and self-sufficiency
PROGRAM SERVICES and ACTIVITIES Total Units of Services for Year
Number of Undu licated Clients Served with TBRA
53
Number of Unduplicated Clients Served with STRMU
113
Number of Duplicated Clients Served with Supportive Services Only
N/A
Total Unduplicated Clients Served
166
N
rr
Q
N
o00
N
Qa
~
W
oo
O
00
W
N
h
N
A
N
Cc
o
0
0
z
N
O
N
W
rA
c
N
N
ti
N
W
04
W
z�
U
CA
Lon
F
h�L
zu
°a
a
d
Cq
U
Organization: AIDS Outreach Center
June 1, 2010 through May 31, 2011
Program Title: HOPWA
Note: Column A should be the total of Columns B through F
*Specify on Budget Detail (following pages)
**use One column for each non -grant funding source; note below which column equates to each source:
*** Fidelity bond and liability insurance are required of all subcontractors.
(C) Tarrant County (RWI, RWII, TDH State Svcs)
(D) Supportive Housing Program (SNAPS) (E) Other (Private funding, etc.
Organization: AIDS Outreach Center Program Title: HOPWA
GRANT BUDGET DETAIL
FUNDED ITEMS ONL
Position/Title
(A)
Salary
Hourly Rate
(B)**
Annual
Hours X
(C)
% of Time
=
iD)
Total
Amount
Associate Executive Director
$
30.81
21080
3.00%
$
11923
Office Manager
$
17.17
21080
3.00%
$
11071
Executive Director
$
33.65
21080
3.00%
$
21100
Staff Accountant
$
20.88
21080
3.00%
$
12303
Director of Administrative Services
$
20.91
2,080
3.00%
$
1,305
Receptionist
$
12.25
2,080
3.00%
$
764
Case Manager
$
18.87
21080
30w00%j
1 $
11,775
TOTAL STAFF SALARIES
$
203241
** Note: 2,080 hours annually comprise afull-time position
FRINGE BENEFITS -ADMINISTRATIVE SERVICES
of
%Paid by
%Paid by
Total
Category
Payroll
Amount
Employer
Grant
Amount
FICA
7.65%
$
11548
0.00%
100.00%
$
11260
Life Insurance
48.00%
$
49
0.00%
100000%
$
49
Health Insurance
48.00%
$
6,036
0.00%
100.00%
$
21897
48.00%
$122
0.00%
100.00%
$
122
LDisabilityInsurance
mployment Insurance
48.00%
$
96
0.00%
100.00%
$
96
AL FRINGE BENEFITS
$
4,424
TOTAL PERSONAL SERVICES Total Staff Salaries +Total Fringe Benefits $ 24,665
Organization: AIDS Outreach Center Program Title: Case Management
GRANT BUDGET DETAIL
FUNDED ITEMS ONL
Position/Title
(A)
Salary
Hourly Rate
(B)**
Annual
Hours X
(C)
% of Time
=
kD)
Total
Amount
Director Case M mt
$21.21
2,080
20.00%
$ 81823
Case Manager
$18.87
21080
70.00%
$ 27,475
TOTAL
STAFF SALARIES $ 36,298
** Note: 2,080 hours annually comprise afull-time position
FRINGE BENEFITS -SUPPORTIVE SERVICES
Category
of
Payroll
Amount
%Paid by
Employer
%Paid by
Grant
Total
Amount
FICA
7.65%
$
21723
0.00%
100.00%
$
2,723
Life Insurance
90.00%
$
108
0.00%
100000%
$
108
Health Insurance
90.00%
$
61036
0.00%
100600%
$
51432
DisabilityInsurance
90.00%
$
270
0.00%
100000%
$
270
Unemployment Insurance
TOTAL FRINGE BENEFITS
90.00%
$
211
0.00%
100.00%
$
$
211
81744
AL PERSONAL SERVICES (Total Staff Salaries +
Organization: AIDS Outreach Center Program Title: HOPWA
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
(CONTINUED)
UTILITIES
Category
Average Cost
Per Month
Number of
Months
Total
Amount
Telephone
Gas, Water, Electric
Other (Specify)
60
150
12
12
$
$
720
11800
TOTAL UTILITIES
$
21520
BUILDING RENTAL
OTHER EXPENSES (See Note Below)
Total %Charged Total
Category Charge to Grant Amount
Legal & Accounting
$ 870000
6,50%
$ 51655
Supplies
$ 7,095
6,50%
$ 461
Postage
Copying & Printing
$ 21276
$ 436
6,50%
6,50%
$ 148
$ 28
Building Maintenance
$ 189493
6,50%
$ 11203
Corporate Insurance
$ 26,156
6,50%
$ 11700
Office Equipment Rental
$ 11,301
6.50%
$ 735
Other - Building Security Guard & Monitoring
$ 41423
6.50%
$ 287
Repairs
Other
$ 19220
$ -
6,50%
6,50%
1
$ 79
1 $ -
TOTAL
OTHER
EXPENSES
$ 1479400 $ 109296
CONFERENCES &SEMINARS
Total %Charged Total
Event Charge to Grant Amount
1.
2.
3,
TOTAL
CONFERENCES
& SEMINARS
$
OFFICE EQUIPMENT RENTAL
Total %Charged Total
Item Charge to Grant Amount
1.
2,
3,
TOTAL
OFFICE
EQUIPMENT
RENTAL
$
Note: %charge to CDBG cannot exceed 20% of CDBG budget allocation or 7% of HOPWA budget allocation
Organization: AIDS Outreach Center
LEVERAGE OF FUNDS
Program: HOPWA
The City of Fort Worth, through its CDBG, ESG and HOPWA funds, does not provide 100% of the funding for programs. PI
indicate below the funding source and amount of funds that will be used to leverage the requested CDBG,ESG and HOPW
funds for the entire period of the program. Letters of commitment should be attached in support of all leveraged funds.
FUNDING SOURCE
AMOUNT
Tarrant County Pass -through grants (RWI, II & State Svcs)
$ 393,811
Other (Private funding, etc.)
$ 77,299
TOTAL ALL ESTIMATED CONTRIBUTIONS:
$ 4719110
AIDS Outreach Center
EXFIIDIT D
CITY OF FORT WORTH HOUSING Sc ECONOMIC DEVELOPMENT
Audit Certification Form
Subrecipient: /4105 OUT)06C7ra Fiscal Year Ending:
C2 Mo Day Yr
During the fiscal year in which funds will be received, we will exceed the federal
expenditure threshold of $500,000. We will have our Single Audit or Program Specific Audit
completed and will submit the A-l33 audit report within nine (9) months after the end of the
audited fiscal year or thirty (30) days within its completion, whichever is the earlier date.
❑ During the fiscal year in which funds will be received, we will not exceed the
$500,000 federal expenditure threshold required for a Single Audit or a Program Specific Audit
to be performed this fiscal year. (Fill out schedule below)
Federal Expenditure Disclosure
Federal Funds
Must be filled out if Single Audit or Program Audit is not required:
Federal Grantor
Pass Through
Grantor
Program Name &
CFDA Number
Contract
Number
Expenditures
Total Federal Expenditures for this Fiscal Year �
z� L,04 e 4! : &7( l/E DrIZCr�/ e
Printed Name Title (Must be CFO, CEO or equivalent)
f1%- ;1140�wS; ;?IS� D z
a ornze ature us be C r equva a Phone Number D
Failure to submit �tkls or ent or failure to submit a completed single
audit package as described in the federally required audit requirements described in OMB
Circulars A-133 by the required due date may result in suspension of funding and may
affect eligibility for future funding. Notwithstanding the above, this certification
acknowledges the agency's commitment to meet all other financial reporting, financial
statements, and other audit requirements as may be set forth in the contract.
AIDS Outreach Center
Housing
EXHIBIT E
CONFLICT OF INTEREST
All Applicants
The standards in OMB Circular Am110, Subpart C, provide that no employee, officer, or agent shall participate in the
selection, award, or administration of a contract supported by Federal funds if real or apparent conflict of interest would
be involved. Such a conflict would arise when an employee, officer, or agent, any member of his or her immediate
family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has
a financial or other interest in the firm selected for an award.
CDBG and HOME Applicants Only
The CDBG regulations at 24 CFR 570 570.611 and HOME regulations at 24 CFR 92.356 provide that no person who is
an employee, agent , consultant, officer, or elected official or appointed official of the recipient or Subrecipient that are
receiving CDBG or HOME funds and (1) who exercises or has exercised any functions or responsibilities with respect to
activities assisted with CDBG funds; or (2) who is in a position to participate in a decision -making process or gain inside
information with regard to these activities, may obtain a financial interest from a CDBG-assisted or HOME -assisted
activity, or have any interest in any contract, subcontract, or agreement with respect thereto, or the proceeds thereunder,
either for themselves or those with who they have family or business ties, during their tenure or for one (1) year
thereafter.
IF NO CONFLICTS EXIST, COMPLETE THE FOLLOWING:
I certify that no conflict of interest exists between The City of Fort Worth and
(Name of Organization)
I certify that no conflict of interest exists between the subcontractors of and
(Name of Organization)
IF THERE IS A CONFLICT, COMPLETE THE FOLLOWING:
I certify that a conflict of interest does exist between The City of Fort Worth and
(Name of Organization)
I certify that a conflict of interest does exist between
and
(Name of subcontractor)
(Name of
Describe the na the conflict of interestl♦elow: (Please identify the individual, employment, and the conflict or potential conflict [their affiliation with your
Agency Official
Allan Gould, Jr., E�
Typed Name and Title
Attachment I
CITY OF FORT WORTH
HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT
COMPLIANCE DIVISION
REQUEST FOR FUNDS
HOPWA 2010-2011
AGENCY: AIDS Outreach Center
ADDRESS: 801 W. Cannon
Fort Worth, TX 76104
SECTION I (AGENCY)
1. Reimbursement Request
A. Administrative Expenditures:
B. Supportive Service Expenditures:
C. STRMU Expenditures:
D. TBRA Expenditures:
E. Total Reimbursement:
2. Requested By:
A. Agency
David Hesse
(Name)
PROGRAM:
CONTRACT NUMBER:
CONTRACT AMOUNT:
CONTRACT DATE:
DATE OF REQUEST:
IDIS NUMBER:
CURRENT MONTH
(Signature)
Outreach
$448,391
6/1 /2010
CUMULATIVE
(Date)
SECTION II (CITY)
1. BUYSPEED -Purchasing Request
A. BUYSPEED INPUT: Vendor/PO Number/Requisition Number:
B. Fund/Account/Center:
Administration
Supportive Services
STRMU
TBRA
C. Total Amount of this Request:
SECTION III (CITY)
1. Verification
A. Contract Compliance Specialist
(Name) (Signature) (Date)
B. Accounting
(Name) (Signature) (Date)
2. Authorization
A. Grants Manager Barbara Asbury
(Name) (Signature) (Date)
B. Director Jesus "Jay" Chapa
(Name) (Signature) (Date)
Distribution:
1 Copy -Accounting
1 Copy -Compliance
Note: Any Request for Funds that exceed $8500 require the signature of both Grants Manager/Designee and Director
AIDS Outreach Center
AGENCY
Outreach
PROGRAM
CITY OF FORT WORTH
HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT
COMPLIANCE DIVISION
DETAILED STATEMENT OF COSTS
ATTACHMENT II
CONTRACT NO. DATE
TO
REPORT PERIOD
PROGRAM
MONTHLY CUMULATIVE
COST CATEGORY
ACCOUNT BUDGET
EXPENDITURES TO DATE BALANCE
ADMINISTRATIVE EXPENSES
Salaries
616 010 $201241.00
FICA
518 010 $1,259.57
Life Insurance
518 050 $48.96
Health Insurance
518 060 $2,897.00
Disability Insurance
518040 $122600
Unemployment
518090 $95.84
Legal and Accounting
538050 $5,655.00
Office Supplies
521010 $0.00
Postage
521020 $0.00
Worker's Compensation
535010 $0.00
_.
"
3 f
ADMINISTRATIVE EXPENSES PERCENT OF TOTAL COST =
SUPPORT SERVICES
Salaries
516 010
$
36,298
FICA
518 010
$
21723
Life Insurance
518 050
$
108
Health Insurance
518 060
$
5,432
Disability Insurance
508070
$
270
Unemployment - State
535 020
$
211
Worker's Compensation
535 010
$
287
Other (Specify)
535 030
$
11800
Electric/ Gas /Water / Utilities
537 010
$
6,912
Rent (Building)
539 220
$
735
Office Equipment Rental
537 030
$
28
-------
Printing
533 030
$
79
Audit
536 010
$
148
Postage
538 210
$
1,203
Building Maintenance
534 020
$
461
Office Supplies
538 050
$
720
Telephone
532 130
$
Liability Insurance
534130
$
11700
Private Auto Allowance
532130
$
Conference & Seminars
539120
$
4111
w w
Total Rental Services
TOTAL
$448,390.37
Contractors Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terms of
the agreement.
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
Attachment III
CITY OF FORT WORTH
HOUSING & ECONOMIC DEVELOPMENT DEPARTMENT
COMPLIANCE DIVISION
EXPENDITURES WORKSHEET
AIDS Outreach Center
Agency
Contract Num Date
Outreach
Program Report Period
NO, DATE CHECK NO. PAYEE DESCRIPTION ACCOUNT NO, AMOUNT
Signature and Date
David Hesse
NAME and TITLE OF AUTHORIZED OFFICER
Attachment Wa
CITY OF FORT WORTH
HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT
COMPLIANCE DIVISION
HOPWA 2010-2011
I. Name and Address of Subgrantee:
2. Project Name:
Outreach
AIDS Outreach Center
3. Contract Number:
801 W. Cannon
4. Contract Date:
1june 1 2010- May 31, 2011
Fort Worth, TX 76104
Month &Year
5. Program services ana Ncuvices trtepvn �.uGnw, .�� may,,,=••��
HOPWA
# Assisted
CURRENT
With Other
Amount of
MONTH ONLY
Cumulative
Funds
Other Funds
a.# of Tenant -Based Rental Assistance (TBRA)
b.# of Short -Term Rental, Mortgage and Utility Assistance (STRMU)
c.# of STRMU clients that have moved to TBRA
d.Total # of Unduplicated Clients (a+b)-c
Number oT tiousenoias
HOPWA
# ASSISTED
AMOUNT OF
CURRENT
AMOUNT OF
WIOTHER
OTHER
MONTH ONLY
CUMULATIVE
HOPWA FUNDS
FUNDS
FUNDS
6. Supportive Services
7. Resource Identification/Technical Assistance
8. Housing Information Services
9. Permanent Housing Placement Services
10. Monthly Income Groups of Households for all Unduplicated Clients
$0 250 $251-500 $501-1000 $1001-1500 $1501-2000 Over $2000 T� AL
Certification: The undersigned, hereby, gives assurance that to the best of my knowledge and belief, the data included in this report is true and
accurate. It is also acknowledged that the provision of false information could leave the certifying offici
DATE: Submitted by: Phone Number_:
Signature Required
Center
St.
Worth. TX 76104
CITY OF FORT WORTH
HOUSING AND ECONOMIC DEVELOPMENT
COMPLIANCE DIVISION
HOPWA 2010-2011
Month &Year
enant Based Rental Assistance-TBRA
Current Month Cumulative
American
an IndianlAlaskan Native
HawaiiaNOther Pacific Islander
Alaskan Native & White
& White
'African American&White
can Indian/Alaskan Native & Black
n American
Multl•Racial
Inrtunllratad Rnnn£riary Data Total
Number of persons (Adults and
Children with HIVIAIDS who
received Housing Assistance
Number of Other Persons in Family
unit who received Housing
Assistance
Households Previously Homeless
Of Previously Homeless
Households, number of those who
were Chronically Homeless
Female Head
This data relates to participants of Household
Current Month
Cumulative
2. Project Name Outreach
3. Contract No.
Current Month Female TBRA Male TBRA
I /nrfunlicattarl Ann PartiClDants Participants
17 and Under
18 to 30 Years
31 to 50 Years
51 Years and Older
Total
Attachment IVb
Certification: The undersigned, hereby, gives assurance that to the best of my knowledge and belief, the data included in this report is true and accurate. It is also acknowledged ihat the
provision of false information could leave the certifying offici
I Date:
Submitted by:
Signature Required
Phone No.
. Name and Address
Center
W. Cannon
TX 761
Short -Term Rent M
American
IndiaNAlaskan Native
HawaiiaNOther Pacific Islander
Alaskan Native & White
Asian 8 White
Black/African AmericanBWhite
C•�=1F2�3
American
Multi -Racial
Number of persons (Adults and
Children with HIVIAIDS who
received Housing Assistance
unit who received Housing
Assisted with Mortgage
Previously Homeless
useholds, number of those who
re Chronically Homeless
This data relates to participants
Current Month
Cumulative
CITY OF FORT WORTH
HOUSING AND ECONOMIC DEVELOPMENT
COMPLIANCE DIVISION
HOPWA 2010-2011
2. Project Name Outreach
3. Contract No.
Month &Year
e Utility Assistance-STRMU
Current Month Cumulative
Female
Head of
Household
Current Month
Female
STRMU Male STRMU
Partirinants Particinants
17 and Under
18 to 30 Years
31 to 50 Years
51 Years and
Older
Total
Attachment IVc
on: The undersigned, hereby, gi
ves assurance that to the best of my knowledge and belief, the data included in this report is true and accurate. It is also acknowledged that the
of false information could leave the certifying offici
Date: Submitted by: Phone No.
Attachment IVc
on: The undersigned, hereby, gi
ves assurance that to the best of my knowledge and belief, the data included in this report is true and accurate. It is also acknowledged that the
of false information could leave the certifying offici
Date: Submitted by: Phone No.
94
c
d
E
a
O
m c
O r
N•
O 'j N
O C U
LL N
v— O � >Q
O W CL
U m o d
U
rn
c
O
S
x-
N
eel
elIle-
Ile
U
Q
O
a o
O m—^r
N
� r
V C
C N N C Z
C N
C f6 O O O
C 0 N LL mc
C
7 N N
cA C N C
C (n O t Q U N O
Z Z at°i E > N C v LL .` C® v 0
v COO } 41 J O ca cu (r6 .L N _ _Q (/)
C t L. C N U N Q 0` a)C) +O-' V N
O N fa �' Q N E
V _ W d (n =�
ri
C
wo
ev-
4z
O)
O i
L
z m I , I -- I I �—i I �1 H
1z Ile
a o r rn
O U in
N
h (C3
cawo
A
O
CD m
L A C C O) .O
E N C N
t�
In t/3 C N N =
46 Q 0 UL
A II C
y CD _ += N U a)a)N C C N
LC N to t U O V N ��—, C: ?� C
C cu � H 1el
> .I N C V .L U CO U O C
m (6 m J
�oaL°co ��'n ) ai N 'canE O (D E c C•�g —can)
Z
= w H n U) _ o a O o
� Q ono ti I- � .,:
and Address
City of Fort Worth
Housing and Economic Development
Compliance Division
HOPWA 2010-2011
2. Project Name
AIDS Outreach Center
801 W. Cannon 3. Contract No.
Fort
**All data
a. Outreach
b. Case
c. Life
TX 76104
should be
d. Nutritional Services/Meals
e. Adult Dav Care and Personal Assistance
Child Care and other Children's Services
Assistance
Alcohol and Drug Abuse Services
Mental Health Services
Health/Medical/Intensive Care Services
Other
Other
Number of Jobs that resulted from g. and h.
TOTAL
(curretrt month HOPWA expenditure column
should equal total in supportive service section
on Attachment H)
Month &Year
for the current month
Receiving
Supportive
Services w/
Receiving
Housing
Supportive Services
Current Month Unduplicated Only
Assistance
Only
Persons with HIV/AIDS
Other Persons in Fatruily Unit
Outreach
Certification: The undersigned,
hereby, gives assurance that
to the
best
of my knowledge and belief, the data included in this report is true and
It is also acknowledged that the
provision of false information
could
leave
the certifying offici
Date: Submitted by: Phone No.
Signature Required
Attachment IVe
City of Fort Worth
Housing and Economic Development
Compliance Division
HOPWA 2010-2011
Attachment IVf
1. Name and woares:
AIDS Outreach Center
801 W.Cannon
Fort Worth. TX 76104
Month &Year
Supportive Services (Unduplicated data only,' clients
Current Month Cumulative
African American
:an IndlanlAlaskan Native
Hawaiian/Other
Pacific Islander
(Alaskan Native & White
& White
African American&White
can Indian/Alaskan Native & Black
n American
Multi -Racial
r �. J....Ii....�nel Rnnaf riary Hate Total
Number of persons (Adults and
Children with HIV/AIDS who
received Housing Assistance
Number of Other Persons in
Family unit who received Housing
Assistance
Households Previously Homeless
Of Previously Homeless
Households, number of those who
were Chronically Homeless
Female Head of
This data relates to participants Hou�
Current Month
Cumulative
2. Project Name Outreach
3. Contract No.
on Attachment IVb & IVc should not be
Services ONLY
Current Month
I lnrinnlinntnrl Ana
Female Male
Partirioants Participants
17 and Under
18 to 30 Years
31 to 50 Years
51 Years and Older
Total
ication: The undersigned, hereby, gives assurance that to the best of my knowledge and belief, the data included in this report is true and accurate. It is also acknowledged that the provision of
information could leave the certifying offici
Date: Submitted by: Phone No. _
Aaencv/Address
AIDS Outreach Center
801 W.Cannon
Fort Worth. TX 7Ei104
City of Fort Worth
Housing and Economic Development
Compliance Division
HOPWA 2010-2011
2. Program Name:
Outreach
Attachment V
3. Contract No: Contract Date: June .120 10
4. Date of Request:
Month &Year
5. PROGRAM SERVICES AND ACTIVITIES:
**Goals listed on Contract Exhibits A&B should be listed here.
6. SCOPE OF WORK NARRATIVE:
7. PROBLEMS ENCOUNTERED / SOLUTIONS PROPOSED:
8. ANTICIPATED ACTIVITY DURING THE NEXT MONTH:
Contract Amount: $448,391
CURRENT CUMULATIVE
Certification: The undersigned, hereby, gives assurance that to the best of my knowledge and belief, the data included in this report is true
and accurate. It is also acknowledged that the provision of false information could leave the certifying offici
Date: Submitted By:
Signature Required
Phone No.
r.
S
C
d
E
L
U
co
Q
C
E I.
o Q
C
t� O p W
Q N
U p
O CD
O U N
L.L0 C: Q
o w o.
>, n F,
U m0O W
C
N
D e '
O
CV
O
c Ix
c6 s
U O
o LL
4)
a
N
d
N
N
L
Q
d
L
cd
C
coi
c
@ WE
Y.
n
.0
t
W
n
4)
cn
d
m
E
m
Z
c
d
U
a�
E
m
Z
M&C Review
Page 1 of 5
Official site of the City of Fort Worth, Texas
FdttTWORTH
COUNCIL ACTION: Approved on 8/17/2010 -Ord. No. 19276-08-2010
DATE: 8/17/2010 REFERENCE C-24401 LOG NAME: 171011GRANTACT
NO..
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING,
SUBJECT: Authorize Budget Amendments to the City's 2010-2011 Action Plan for the Use of Grant
Funds from the United States Department of Housing and Urban Development Under its
Community Development Block Grant, HOME Investment Partnerships Program,
Emergency Shelter Grant and Housing Opportunities for Persons with AIDS Program
Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement for
Program Year 2010-2011 and Adopt Appropriation Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize budget amendments to the City's 2010-2011 Action Plan for use of grant funds totaling
$632,506.00 from the United States Department of Housing and Urban Development due to changes
in available federal grant funding;
2. Authorize the City Manager, or his designee, to execute contracts for a one year term for federal
grant funds for Program Year 2010-2011 for Community Development Block Grant, Emergency
Shelter Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt
of funding from the United States Department of Housing and Urban Development,
3. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one-year if
an agency requests an extension and such extension is necessary for completion of the program;
4. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve
program goals, provided any amendment is within the scope of the program and in compliance with
all applicable laws and regulations governing the use of federal grant funds, and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriation to
the Grants Fund in the total amount of $632,506.00 ($587,282.00 increase in Community
Development Block Grant funds, $14,841.00 decrease in HOME Investment Partnerships Program
funds, $1,746.00 increase in Emergency Shelter Grant funds and $58,319.00 increase in Housing
Opportunities for Persons with AIDS funds), all subject to receipt of these grants.
DISCUSSION:
On April 13, 2010, the City Council approved the City's Action Plan for use of federal grant funds from
the United States Department of Housing and Urban Development (HUD) under the Community
Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency
Shelter Grant (ESG) and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C G-
16884).
Budgets in the Action Plan were based on prior year's grant allocations from HUD and City Council
was informed that staff would return with updated budget recommendations if necessary. HUD
http://www.fortworthgov.org/council�acketlmc rev0
ew.asp?ID=13852&councildate=8/17/2010 10/4/2010
M&C Review
Page 2 of 5
subsequently published its 2010=2011 Entitlement Fund Allocations which resulted in a net increase
of $632,506.00 in the City's funding for its 2010-2011 Action Plan as detailed in the following table:
Grant Funding
Source
Original 2010-2011
Action Plan
Final HUD Entitlement
Allocation for 2010-2011
Difference
CDBG
$6,743,925
$7,331,207
$587,282
HOME
$3,2169778
$3,2011937
($14,841)
ESG
$ 294,481
$ 296,227
$ 1,746
$ 9509848
HOPWA�
$ 892,529
$ 58,319
TOTAL
MAN $11,1479713
$11, 780,219
$632, 506
Staff developed recommendations for the allocation of the actual funding from HUD and presented
them to the Community Development Council (CDC) on April 14, 2010. The CDC concurred with
staffs recommendation as shown in the following table:
Grant
Eligible Activity,
Anticipated
Grant
Recommended
Recommended
Funding
Service or Program
Funding
Grant Budget
Final Grant
Source
Budget
NONE
Change
Budget
WWWWOM
CDBG
Neighborhood Street
reconstruction
projects located
$0
$381,733
$381,733
throughout the City in
CDBG eligible areas
_
Housing Counseling
Services
$45,000
$88,092
$133,092
Administration of
CDBG and HOME
$1,382,785
$117,456
$19500,241
programs
HOME
Community Housing
Development
Organization (CHDO)
$4829517
($2,227)
$480,290
Project Funds
Targeted
Neighborhood Infill
Housing
$500,000
($119130)
$488,870
Development - Terrell
Heights
Program
Administration (10
$321,677
($1,484)
$320,193
percent Cap) NOW
ESG
Presbyterian Night
$181,561
$1,746
$183,307
Shelter
HOPWA
http://www.fortworthgov.org/council�acket/mc review.asp?ID=13852&councildate=8/17/2010 10/4/2010
M&C Review
Page 3 of 5
AIDS Outreach
$428,952
$19,439
$4489391
Center
$64,652
$19,439
$842091
Catholic Charities -
Lady Hogan Project
$269,372
$19,439
$288,811
Tarrant County
Samaritan Housing
$26,777
HED Grant
$26 775
$2
Administration
TOTAL $632,506
A 30-day public comment period on the budget revisions was held from June 111 2010 to July 129
2010. Any comments will be maintained by the Housing and Economic Development Department in
accordance with federal regulations.
The revised Action Plan allocates $1,131,780.00 in CDBG funds to public services activities including
child care, youth and senior services and other housing related services that benefit primarily low and
moderate income or disabled and disadvantaged populations. It also allocates $924,071.00 in
HOPWA funds to non-profit organizations providing housing and supportive services to persons with
AIDS and allocates $281,503.00 in ESG funds to homeless services providers and local emergency
shelters. In accordance with HUD recommendation, interdepartmental letters of agreement
executed by the respective department heads will be used to govern all grant -funded activities
implemented by City departments. All contracts and interdepartmental letters of agreement will
authorize reimbursement of eligible costs as of their initial dates.
The CDC and staff recommend that contracts be executed with the agencies listed below in the
amounts shown in the following table:
CommunitKDevelo�ment Block Grant
Organization Amount
AB Christian Learning Center -Stop Six Community Go Center $209000.00
Boys and Girls Club of Greater Fort Worth-Estrellas $14,400.00
Cenikor Foundation -Substance Abuse Services/Homeless $219000.00
Child Care Associates -Child Care $117,000.00
CJ's Studio of Performing Arts -Dance Studio $10,886.00
Clayton YES -Greenbrier Preschool $18,000.00
Clayton YES -School Aged Child Care $549000.00
Cook Children's Health Care System -Save a Smile $211870.00
Cornerstone Assistance -New Life Center $159297.00
Cultural Center of Americas-GED/Adult Literacy in Spanish $181070.00
Day Resource Center for the Homeless $50,000.00
EFW Montessori School, Inc. -Montessori Child Care $209000.00
Fort Worth Housing Authority-Amaka Child Care Center $271000.00
Girls, Inc., of Tarrant County -Girl Power $121600.00
JMAC Youth Center of Tarrant County $25,000.00
The Ladder Alliance -Employment Training $20,000.00
Latin Arts Association, d/b/a Arles de la Rosa- After School Drama Program $20,000.00
Meals on Wheels, Inc., of Tarrant County -Home Delivered Meals $33,696500
Mental Health Association of Tarrant County -Ombudsman Program $151750.00
Mental Health Association of Tarrant County -Mental Health Advocate $22,275900
Northside InterChurch Agency -Good Works/Buenas Obras $211092.00
REACH, Inc. -Project Ramp $509000.00
http://www.fortworthgov.org/council�acket/mc review.asp?ID=13852&councildate=8/17/2010 l0/4/2010
M&C Review Page 4 of 5
Salvation Army = S.T.A.R.T. Program $201000.00
Senior Citizens Services - Como Senior Center $18,000000
Senior Citizens Services - Diamond Hill Senior Center $18,000.00
Senior Citizens Services - Doc Session Senior Center $16,000000
Tarrant Area Food Bank -Community Kitchen $18,000000
United Community Centers -Crisis Intervention Program $161200.00
YMCA of Metropolitan=School Age Child Care $459000.00
YWCA -My Own Place $17,628.00
YWCA - Child Development Program $135,000600
CFW Housing and Economic Development = Housing Counseling and $133,092400
Foreclosure Prevention
CFW Parks and Community Services - Como Kids After -School Program $25,000.00
CFW Parks and Community Services - Northside Community Action $25,724.00
Partners (CAP)
CFW Parks and Community Services = Woodhaven After School Enrichment $16,200000
Program
TOTAL CDBG $1,176,780.00
Emergency Shelter Grant
Organization Amount
Presbyterian Night Shelter -Emergency Shelter $183,307000
SafeHaven of Tarrant County -Shelter Operations $209000000
SafeHaven of Tarrant County -Supportive Childcare $159157.00
YWCA Fort Worth and Tarrant County -Supportive Living $131039.00
City of Fort Worth PACSD-SHIPP $50,000.00
TOTAL ESG $2811503.00
Housing Opportunities For Persons With AIDS
Organization Amount
AIDS Outreach Center-HOPWA $448,391600
AIDS Resources of Rural Texas=HOPWA $102,778400
Catholic Charities -Lady Hogan Project $84,091800
Tarrant County Samaritan Housing, Inc. -Supportive Services $2880811000
TOTAL HOPWA $924,071.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current operating budget, as appropriated, of the Grants Fund, contingent upon approval and receipt
of adequate funding from HUD for the term beginning June 1, 2010 and ending May 31, 2011.
TO Fund/Account/Centers
FROM Fund/Account/Centers
GR76 539120 017206460XXX $1,131, 780.00
GR76 539120 017206463XXX $281,503.00
GR76 539120 017206464XXX $924,071.00
GR76 451727 01720646OXXX $5879282.00
GR76 539120 017206460XXX $587,282.00
http://www.fortworthgov.org/council.packet/mc review.asp?ID=l3852&councildate=8/17/2010 10/4/2010
M&C Review
Page 5 of 5
Submitted for City Manager's Office by:
Originating D�artment Head:
Additional Information Contact:
ATTACHMENTS
171011 GRANTAC AO.doc
GR76
451727 017206401XXX
GR76 539120 017206461XXX
GR76 451727 017206463XXX
GR76 539120 017206463XXX
GR76 451727 017206464XXX
GR76 539120 017206464XXX
Tom M. Higgins (6192)
Jesus Chapa (5804)
Mark Folden (8634)
1 746.00
1 746.00
$58.319900
$58.319.00
http://www.fortworthgov.org/council�acket/mc review.asp?ID=13852&councildate=8/17/2010 10/4/2010
AMENDMENT TO CITY SECRETARY
CONTRACT N0.40886
WHEREAS, the City of Fort Worth (ty") and AIDS Outreach Center ("Contractor")
made and entered into City Secretary Contract No. 40886 (the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD");
WHEREAS, Contractor desires to extend the term of the contract; and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet
Contract objectives.
NOW, THEREFORE,' City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and
Contractor, whose address is 400 N. Beach Street, Fort Worth, Texas, 76111, acting by and
through Allan Gould, Jr., its duly authorized Executive Director, do hereby agree as follows:
I.
a. Section l.a. is deleted in its entirety and replaced with the following:
Contract will administer HOPWA services to citizens of the City of Fort Worth for the
purpose of preventing homelessness of low-income persons with HIV/AIDS and their
families under the program name HOPWA ("Program") for the term June 1, 2010 to August
31, 2011. Contractor agrees to ensure the confidentiality of the name of any Program
participant assisted under the Program and any other information regarding individuals
receiving assistance.
b. This amendment is effective June 1, 2011.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
OFFICIAL RECORD
CITg SECRETARY
T. WORTH, TX
CONTRACT AMENDMENT CSC N0.40886 Page 1
AIDS Outreach Center --
M&C Review
Page I of 2
COUNCIL ACTION: Approved on 6/14/2011
Official site of the City of Fort Worth, Texas
DATE: 6/14/2011 REFERENCE NO.: **C-24951 LOG NAME: 17ABCXT
CODE: C TYPE. CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendments to Contracts for Public Services Funded by Program Year 2010-
2011 Community Development Block Grant, Emergency Shelter Grant and Housing
Opportunities for Persons with AIDS Funds to Extend the Term of the Contracts
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendments to
contracts for Public Services funded by Program Year 2010-2011 Community Development Block
Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS funds to extend
the contract term to August 31, 2011.
DISCUSSION:
On August 17, 2010, the City Council authorized the execution of contracts and interdepartmental
agreements with agencies and City departments to be funded with Community Development Block
Grant (CDBG), Emergency Shelter Grant (ESG) and Housing Opportunities for Persons with AIDS
(HOPWA) funding (M&C C-24401). Under the contracts, contractors are to be paid on a
reimbursement basis for public and housing services. The original contract required all work to be
completed by May 31, 2011. However, numerous contractors are requesting an extension of the
contract term.
Staff recommends authorizing extensions to August 31, 2011 to the following organizations and
programs:
AB Christian Learning Center -Stop Six Community Go Center
Boys and Girls Club of Greater Fort Worth-Estrellas
Cenikor Foundation -Substance Abuse Services/Homeless
Child Care Associates -Child Care
Clayton YES -Greenbrier Preschool
Clayton YES -School Aged Child Care
Cornerstone Assistance -New Life Center
Cultural Center of Americas-GED/Adult Literacy in Spanish
Day Resource Center for the Homeless
EFW Montessori School, Inc. -Montessori Child Care
Fort Worth Housing Authority-Amaka Child Care Center
Girls, Inc., of Tarrant County -Girl Power
The Ladder Alliance -Employment Training
Latin Arts Association, d/b/a Arles de la Rosa- After School Drama Program
Meals on Wheels, Inc., of Tarrant County -Home Delivered Meals
Mental Health Association of Tarrant County -Ombudsman Program
Mental Health Association of Tarrant County -Mental Health Advocate
Northside InterChurch Agency -Good Works/Buenas Obras
REACH, Inc. -Project Ramp
Salvation Army - S.T.A.R.T. Program
Senior Citizens Services - Como Senior Center
http://apps.cfwnet.org/council�acket/mc review.asp?ID=15279&councildate=6/14/2011 6/15/2011
M&C Review
Page 2 of 2
Senior Citizens Services - Diamond Hill Senior Center
Senior Citizens Services - Doc Session Senior Center
Tarrant Area Food Bank -Community Kitchen
United Community Centers -Crisis Intervention Program
YMCA of Metropolitan -School Age Child Care
YWCA -My Own Place
YWCA - Child Development Program
CFW Parks and Community Services - Como Kids After -School Program
CFW Parks and Community Services - Northside Community Action Partners (CAP)
CFW Parks and Community Services - Woodhaven After School Enrichment Program
Presbyterian Night Shelter -Emergency Shelter
SafeHaven of Tarrant County -Shelter Operations
SafeHaven of Tarrant County -Supportive Childcare
YWCA Fort Worth and Tarrant County -Supportive Living
City of Fort Worth PACSD-SHIPP
AIDS Outreach Center-HOPWA
AIDS Resources of Rural Texas-HOPWA
Tarrant County Samaritan Housing, Inc. -Supportive Services
These services are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that this action will have no material effect on
City funds.
TO Fund/Account/Centers
FROM Fund/Account/Centers
Submitted for City Manager's Office by. Susan Alanis (8180)
Originating Department Head: Jay Chapa (5804)
Additional Information Contact: Mark Folden (8634)
Robin Bentley (7615)
ATTACHMENTS
http://apps.cfwnet.org/council�acket/mc review.asp?ID=15279&councildate=6/14/2011 6/15/2011