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Home My WebLink AboutContract 40886-A3A;��Y SECRETARY AMENDMENT TO CITY SECRET ' NTRACT NO. �� 3 CONTRACT NO.40886 WHEREAS, the City of Fort Worth ("City") and AIDS Outreach Center of Fort Worth ("Contractor") made and entered into City Secretary Contract No. 40886 (the "Contract") on October 5, 2010; WHEREAS, the Contract provided funding to Contractor pursuant to a grant of Housing Opportunities for Persons with AIDS ("HOPWA") funds received by City from the United States Department of Housing and Urban Development ("HUD"); WHEREAS, Contractor has determined that a greater need exists for "Short -Term Rent, Mortgage and Utility Assistance" ("STRMU") rather than "Tenant Based Rental Assistance" ("TBRA") and therefore wishes to revise the Budget to increase STRMU by One Thousand Two Hundred Forty -Five and 01 /100 Dollars ($1,245.01) and decrease TBRA by the same amount. The total amount of the Contract will remain at Four Hundred Forty Eight Thousand Three Hundred Ninety -One and No/100 Dollars ($448,391.00); and WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet Contract objectives. NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Contractor, whose address is 400 North Beach, Fort Worth, TX, acting by and through Alan Gould, Jr., its duly authorized Executive Director, do hereby agree as follows: I. a. Exhibit C-Revised is deleted in its entirety and replaced with the attached Exhibit C — Revision II. b. This amendment is effective April 1, 2011. II. All other terms and conditions of the Contract no amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] f�IF1r�:��►L RE�►�RD CITY SECRETARY FT. WORTH, TX Ot�-31-11 PO4:20 OUT IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this Contract Amendment in Fort Worth, Texas, this i day of ' L , 2011. ATTEST: City S M&C: C-24401 Date: APPROVED AS TO FORNII �1 Assistant City Attorney Title: T WORTH Alanis, Assistant City Manager STATE OF TEXAS § Is COUNTY OF TARRANT § n This instrument was acknowledged before me on AV �k , 2011 by Susan Alanis. the Assis antyty Ma_ �nar�er=nYf the City of Fort W rth, on behalf of the City of Fort Worth. ,�r goo LINDA M. HIRRLINGER MY COMMISSION EXPIRES _? February 2, 2U14 O ARY PUBLIC STATE O TEXAS r STATE OF TEXAS § COUNTY OF TARRANT § This ine t as acknowledged before by A� CAM ,�� (Name), � K�.E Center, Inc. a Texas non-profit corporation, on bell LARRY D. ELLIS Notary Public, State of Texas My Commission Expires June 19, 2014 of said 2011 treach STATE OF TEXAS OFFICIAL RECORD' CITY SECRETARY FT, WORTH, TX CONTRACT AMENDMENT CSC NO. 40886 Page 2 AIDS Outreach Center Inc. -- Organization: AIDS Outreach Center June 1, 2010 through May 31, 2011 Program Title: I HOPWA Note: Column A should be the total of Columns B through F *Specify on Budget Detail (following pages) **Use One column for each non -grant funding source; note below which column equates to each source (from Leverage of Funds): *** Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant funds or other funds. Organization: AIDS Outreach Center Program Title: HOPWA WFWAIM I OUU C I DEiJAIL (GRANT FUNDED ITEMS ONLY) All details are estimates. The amount charged for individual cost items shall not exceed the amount shown on the Program Budget Summary for that item. '•. _ . Salary Annual .Amount % of Time I . !Office Manager Accountant illOEM OTAL STAFF SALARIES, , ** Note: 2,080 hours annually comprise afull-time position -.. . . ..Gram 110031IM11011t noon Health Insurance Disability Insurance Unemployment Insurance milk 40 TOTAL FRINGE BENEFITS $ 70851 Organization: AIDS Outreach Center GRANT BUDGET DETAIL (GRANT FUNDED ITEMS ONLY) (CONTINUED) Program Title: HOPWA rwufayu twust AurriDer Or Total Category Telephone Gas, Water, Electric Other (Specify) $720 :•0 •IES 1. 21 0• N Beach Street, Fort Worth, TX�•� ®®® Total %Charged Total Category Charge to Grant Amount Legal & Accounting $ 87,000.00 6.50% $ 51655,00 Supplies $ 79095,00 6.50% $ 461.18 Postage $ 21276400 6.50% $ 147.94 Copying & Printing $ 436.00 6.50% $ 28.34 Building Maintenance $ 18,493.00 6.50% $ 1,202,05 Corporate Insurance Office Equipment Rental $ 26,156,00 $ 11,301.00 6.50% 6.50% $ 1,700.14 $ 734.57 Other - Building Security Guard & Monitoring $ 4,423.00 6.50% $ 287.50 Repairs $ 1,220.00 6.50% $ 79.30 Other TOTAL OTHER EXPENSES Note: %charge to CDBG cannot exceed 20% of CDBG budget allocation or 7% of HOPWA budget allocation Organization: Tarrant County Samaritan House Program: Supportive Services LEVERAGE OF FUNDS The City of Fort Worth, through its CDBG, ESG and HOPWA funds, does not provide 100% of the funding for programs. Please indicate below the funding source and amount of funds that will be used to leverage the requested CDBG,ESG and HOPWA funds for the entire period of the program, Letters of commitment should be attached in support of all leveraged funds, ANTICIPATED DATE U00- slim EON. •QL• • 1 City of Fort Worth, Texas Mayor and Councii u unication COUNCIL ACTION: Approved on 8/17/2010 —Ord. No. 19276-08-2010 DATE: Tuesday, August 17, 2010 REFERENCE NO.: C-24401 LOG NAME: 171011 GRANTACT SUBJECT: Authorize Budget Amendments to the City's 2010-2011 Action Plan for the Use of Grant Funds from the United States Department of Housing and Urban Development Under its Community Development Block Grant, HOME Investment Partnerships Program, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS Program Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement for Program Year 2010-2011 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize budget amendments to the City's 2010-2011 Action Plan for use of grant funds totaling $632,506.00 from the United States Department of Housing and Urban Development due to changes in available federal grant funding; 2. Authorize the City Manager, or his designee, to execute contracts for a one year term for federal grant funds for Program Year 2010-2011 for Community Development Block Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding from the United States Department of Housing and Urban Development; 3. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one—year if an agency requests an extension and such extension is necessary for completion of the program; 4. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with all applicable laws and regulations governing the use of federal grant funds; and 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriation to the Grants Fund in the total amount of $632,506.00 ($587,282.00 increase in Community Development Block Grant funds, $14,841.00 decrease in HOME Investment Partnerships Program funds, $1,746.00 increase in Emergency Shelter Grant funds and $58,319.00 increase in Housing Opportunities for Persons with AIDS funds), all subject to receipt of these grants. DISCUSSION: On April 13, 2010, the City Council approved the City's Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Shelter Grant (ESG) and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C G-16884). Budgets in the Action Plan were based on prior year's grant allocations from HUD and City Council was informed that staff would return with updated budget recommendations if necessary. HUD subsequently published its 2010-2011 Entitlement Fund Allocations which resulted in a net increase of $632,506.00 in the City's funding for its 2010-2011 Action Plan as detailed in the following table: Grant Funding Source Original 2010-2011 Action Plan Final HUD Entitlement Allocation for 2010-2011 Difference CDBG $6,7431925 $7,3311207 $587,282 HOME $3,2165778 $3,2015937 ($14,841) ESG $ 294,481 $ 296,227 $ 1,746 HOPWA $ 892,529 $ 9505848 $ 58,319 TOTAL $11,147, 713 $111780, 219 $632, 506 Staff developed recommendations for the allocation of the actual funding from HUD and presented them to the Community Development Council (CDC) on April 14, 2010. The CDC concurred with staffs recommendation as shown in the following table: Grant Anticipated Recommended Recommended Funding Eligible Activity, Service or Grant Funding Grant Budget Final Grant Source Program Budget Change Budget CDBG Neighborhood Street reconstruction projects $0 $381,733 $381,733 located throughout the City in CDBG eligible areas Housing Counseling Services $455000 $88,092 $1335092 Administration of CDBG and $1,3821785 $117,456 $1,500,241 HOME programs HOME Community Housing Development Organization $482,517 ($2,227) $4805290 (CHDO) Project Funds Targeted Neighborhood Infill Housing Development — $500,000 ($11,130) $488,870 Terrell Heights Program Administration (10 $321,677 ($1,484) $320,193 percent Cap) ES Presbyterian Night Shelter $181,561 $1,746 $183,307 HOPWA AIDS Outreach Center $428,952 $19,439 $448,391 Catholic Charities — Lady $64,652 $193439 $84,091 Hogan Project Tarrant County Samaritan $269,372 $19,439 $2885811 Housing HED Grant Administration $263775 $2 $26,777 TOTAL $632,506 comment period on the budget revisions was held from June 11, 2010 to July 12, A 30—day public 2010. Any comments will be maintained by the Housing and Economic Development Department in accordance with federal regulations. The revised Action Plan allocates $1,131,780.00 in CDBG funds to public services activities including child care, youth and senior services and other housing related services that benefit primarily low and moderate income or disabled and disadvantaged populations. It also allocates $924,071.00 in HOPWA funds to non—profit organizations providing housing and supportive services to persons with AIDS and allocates $281,503.00 in ESG funds to homeless services providers and local emergency shelters. In accordance with HUD recommendation, interdepartmental letters of agreement executed by the respective department heads will be used to govern all grant —funded activities implemented by City departments. All contracts and interdepartmental letters of agreement will authorize reimbursement of eligible costs as of their initial dates. The CDC and staff recommend that contracts be executed with the 11.5 listed below in the amounts shown in the following table: Community Development Block Grant Organization Am n AB Christian Learning Center —Stop Six Community Go Center $20,000000 Boys and Girls Club of Greater Fort Worth—Estrellas $14,400000 Cenikor Foundation —Substance Abuse Services/Homeless $211000.00 Child Care Associates —Child Care $117,000.00 CJ's Studio of Performing Arts —Dance Studio $10,886000 Clayton YES —Greenbrier Preschool $18,000.00 Clayton YES —School Aged Child Care $541000.00 Cook Children's Health Care System —Save a Smile $21,870.00 Cornerstone Assistance —New Life Center $151297.00 Cultural Center of Americas—GED/Adult Literacy in Spanish $181070.00 Day Resource Center for the Homeless $501000.00 EFW Montessori School, Inc. —Montessori Child Care $20,000.00 Fort Worth Housing Authority—Amaka Child Care Center $27,000.00 Girls, Inc., of Tarrant County —Girl Power $127600.00 JMAC Youth Center of Tarrant County $25,000.00 The Ladder Alliance —Employment Training $20,000.00 Latin Arts Association, d/b/a Artes de la Rosa— After School Drama Program $207000600 Meals on Wheels, Inc., of Tarrant County —Home Delivered Meals $33,696.00 Mental Health Association of Tarrant County —Ombudsman Program $15,750.00 Mental Health Association of Tarrant County —Mental Health Advocate $22,275.00 Northside InterChurch Agency —Good Works/Buenas Obras $217092.00 REACH, Inc. —Project Ramp $50,000.00 Salvation Army — S.T.A.R.T. Program $20,000900 Senior Citizens Services — Como Senior Center $185000.00 Senior Citizens Services — Diamond Hill Senior Center $18,000.00 Senior Citizens Services — Doc Session Senior Center $165000000 Tarrant Area Food Bank —Community Kitchen $18,000.00 United Community Centers —Crisis Intervention Program $165200400 YMCA of Metropolitan —School Age Child Care $45,000.00 YWCA —My Own Place $17,628400 YWCA — Child Development Program $135,000.00 CFW Housing and Economic Development — Housing Counseling and Foreclosure $133,092400 Prevention CFW Parks and Community Services —Como Kids After —School Program $25,000.00 CFW Parks and Community Services —Northside Community Action Partners (CAP) $25,724.00 CFW Parks and Community Services — Woodhaven After School Enrichment Program $16,200,00 TOTAL CDBG $1,176,780.00 Emergency Shelter Grant: Organization Amount Presbyterian Night Shelter —Emergency Shelter $183,307.00 SafeHaven of Tarrant County —Shelter Operations $205000.00 SafeHaven of Tarrant County —Supportive Childcare $151157.00 YWCA Fort Worth and Tarrant County —Supportive Living $135039000 City of Fort Worth PACSD—SHIPP $50.000.00 TOTAL ESG $281,503.00 Housing Opportunities For Persons With AIDS Organization Amount AIDS Outreach Center—HOPWA $4483391.00 AIDS Resources of Rural Texas—HOPWA $102,778.00 Catholic Charities —Lady Hogan Project $847091.00 Tarrant County Samaritan Housing, Inc, —Supportive Services $288,811.00 TOTAL HOPWA $924, 071. 00 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Fund, contingent upon approval and receipt of adequate funding from HUD for the term beginning June 1, 2010 and ending May 31, 2011. FUND CENTERS: TO FunLuAccount/Centers FROM Fund/Account/Centers GR76 539120 01720646OXXX $1.131380.00 GR76 539120 017206463XXX $281,503.00 GR76 539120 017206464XXX $924.071.00 GR76 451727 01720646OXXX $587,282.00 GR76 539120 01720646OXXX $587.282.00 GR76 451727 017206461XXX j$14,841.001 GR76 539120 017206461XXX ($14,841.00) GR76 451727 017206463XXX 1 46 00 GR76 539120 017206463XXX $1,746tOO GR76 451727 017206464XXX $58319.00 GR76 539120 017206464XXX $58319.00 CERTIFICATIONS: Submitted for Cit�Manager's Office b� Tom M. Higgins (6192) Originating Department Head: Jesus Chapa (5804) Additional Information Contact: Mark Folden (8634) ATTACHMENTS 1. 171011GRANTAC AO.doc