HomeMy WebLinkAboutContract 40886-A2 (2)AMENDMENT TO CITY SECRETARY
CONTRACT NO. 40866 *m&
WHEREAS, the City %J Fort Worth (ty") and AIDS Outreach Center of Fort Worth
("Contractor") made and entered into City Secretary Contract No. 40866 (the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD");
WHEREAS, Contractor desires to reallocate Twenty Two Thousand Three Hundred
Ninety Six and 58/100 Dollars ($22,396.58) of funds by increasing Support Services Salaries,
Support Services FICA, Support Services Health insurance, Building Maintenance and Long -
Term Tenant Based Rental but leaving the total grant award at Four Hundred Forty Eight
Thousand Three Hundred Ninety One and No/100 Dollars ($448,391.00) by decreasing
Administrative Salaries, Administrative FICA, Administrative Life Insurance, Administrative
Health Insurance, Administrative Disability Insurance, Legal and Accounting, and Short -Term
Rent, Mortgage and Utility Assistance; and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet
Contract objectives.
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Susan Alams, its duly authorized Assistant City Manager, and
Contractor, whose address is 400 North Beach, Fort Worth, TX, acting by and through Alan
Gould, Jr., its duly authorized Executive Director, do hereby agree as follows:
I.
a. Exhibit C is deleted in its entirety and replaced with the attached Exhibit C —Revised.
b. This amendment is effective.April 1, 2011.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
OFFICIAL RED
CITY SECRET'
FT. WORTH, IZ
CONTRACT AMENDMENT CSC NO. 40866
Page 1
AIDS Outreach Center of Fort Worth
IN WITNESS WHEREOF, the Parties heret have executed wee duplicate originals of
this Contract Amendment in Fort W. ,�"k ' this a— day of J Ux\k� , 2011.
°p0°b°Oeo�`
A STo a °o oe jY OF ORT WORTH
9iP 0,
wit Ah'o d
ty Secretary d o a u Alanis, Assistant City Manager
0
M&C: C- 5 Date: °oo4 �
o°d°000°
a4401 cc r1 t 0 a� ?p4ab4
APPROVED AS TO FORM AND LEGALITY.
City
AIDS OUTREACH CENTER OF FORT WORTH
By:
Title:
EXEev-riv � ���c-c�o1Z
STATE OF TEXAS §
COUNTY OF TARRANT § � � � ��. 20ll This instrument was acknowledged before me on ,
by Susan. Alanis, the Assistant City Manager of th City of Fort Wortla, on behalf of the City of
Fort Worth. _ _ _ _ _ ea". /I
EVONIA DANIELS
MY COMMISSION EXPIRES
Juty 1012013
STATE OF TEXAS §
COUNTY OF TARRANT §
bT,hiit was acknowledged before
yA(yY)G(- (Name),I/W
Center of Fort Worth, a Texas non-profit corporati
a Notary Public, State of Texas
9 N47 My Commission Expires
y June 19, 2014
CONTRACT AMENDMENT CSC N0. 4986G `%�flC?.6. /�
AIDS Outreach Center of Fort Worth
OTARY PUBLIC, STATE OF TEXAS
on behalf of
NOTARY
2011
of AIDS Outreach
STATE OF TEXAS
OFFICIAL RECORD
CITY SECRETARY
T. WORTH, TX
Organization: AIDS Outreach Center
June 1, 2010 through May 31, 2011
Program Title: HOPWA
EXHIBIT C - REVISED
PROGRAM BUDGET SUMMARY
Expense Category
Total
Budget
(A)
Grant
Budget
(B)
(C)
D)
(E)
(F)
ADMINISTRATIVE SERVICE;
Salaries
$
37,289,41
$
9,260.41
$
19,500,00
$
8,529.00
FICA
$
29913.06
$
480.06
$
11491.00
$
942,00
Life Insurance
$
51.00
$
51.00
Health Insurance
$
5,478.42
$
1,657,42
$
21936,00
$
885.00
Disability Insurance
$
78.00
$
78,00
Unemployment -State
$
254.00
$
96.00
$
132.00
$
26.00
Legal & Accounting
$
199925.78
$
21697.78
$
14,865.00
$
21363,00
Office Supplies
$
Postage
$
Telephone
$
TOTAL ADMIN EXPENSES
$
65,989.67
$
-14,191,67
$
38,924.00
$
12,874.00-
% Administrative Cost
12,2%
13.2%
9.9%
16.7%
SUPPORTIVE SERVICES
Salaries
$ 318,670.19
$
38,985.19
$ 2359181.00
$
44,504.00
FICA
$
24,358.04
$
2,908.04
$
17,992,00
$
31458.00
Life Insurance
$
36,00
$
36.00
Health Insurance
$
451220.97
$
51593.97
$
35,467.00
$
41160.00
Disability Insurance
$
230.00
$
$
230.00
Unemployment -State
$
21143.00
$
211.00
$
11610,00
$
322,00
Teaching Aids
$
-
Other Security
$
1,170,38
$
48,38
$
1,066.00
$
56,00
Electric/Gas/Water (Utilities)
$
11,968.40
$
1,192.40
$
10,559.00
$
217,00
Rent (Building)
$
38,397.78
$
51173.78
$
28,847.00
$
41377.00
Office Equipment Rental`
$
4,716.67
$
513,67
$
37954,00
$
249,00
Printing
$
446.42
$
8.42
$
245,00
$
193.00
Repairs
$
11326.51
$
30.51
$
11234.00
$
62.00
Postage
$
11385,86
$
35,86
$
11073,00
$
277,00
Building Maintenance
$
51314.23
$
899,23
$
41035.00
$
380.00
Office Supplies
$
41894.50
$
510.50
$
247.00
$
41137.00
Telephone
$
4,941,80
$
416,80
$
41038,00
$
487,00
Fidelity Bond"
$
Corporate Insurance""
$
61123,50
$
1,019.50
$
4,761.00
$
343,00
Private Auto Allowance
$
3,169.00
$
39015.00
$
154.00
Conference & Seminars
$
782.00
$
782.00
TOTAL SUPPORTIVE SERVICES
$ 475,295.25
$
57,547,25
$ 353,324.00
$
64,424,00
SHORT TERM RENT, MORTGAGE,
UTILITY ASSISTANCE
$
63,068-20 1$
1,552.00
TENANT -BASED RENTAL ASSISTANCE
$ 313758188
TOTAL
$ 541,284.92
$ 448,391.00
$ 393,800.00
$
77,298.00
$
Note: Column A should be the total of Columns B through F
`Specify on Budget Detail (following pages)
"Use One column for each non -grant funding source; note below which column equates to each source (from Leverage of Funds):
(C) Tarrant County (RWI, RWII, TDH State Services)
(D) Other (Private Funding, etc...)
(F)
'*' Fidelity bond and liability insurance are required of all subcontractors and may be paid from grant funds or other funds.
Organization: AIDS Outreach Center
Program Title: HOPWA
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
All Details are estimates. The amount charged for individual cost items shall not exceed the amount shown on the
Program Budaet Summary for that item.
Position/Title
Salary
Hourly Rate
Annual
Hours X
% of Time
=
Total
Amount
Associate Executive Director
$30.81
2,080
3.00%
$1,923
Office Manager
$17.17
21080
3.00%
$1,071
Executive Director
$33.65
2,080
3.00%
$2,100
Staff Accountant
$20.88
21080
3.00%
$1,303
Director of Administrative Services
$20.91
21080
3.00%
$1,305
Receptionist
$12.25
21080
3.00%
$764
Case Manager
$18.87
21080
30.00%
$11,775
TOTAL STAFF SALARIES $20,241
** Note: 2,080 hours annually comprise afull-time position
FRINGE BENEFITS -ADMINISTRATIVE SERVICE
04
Category
of
Payroll
%Paid by
Amount Employer
%Paid by
Grant
Total
Amount
FICA
7.65%
$
12548
100.00%
$
11548
Life Insurance
48.00%
$
49
100.00%
$
49
Health Insurance
48.00%
$
69036
100.00%
$
6,036
Disability Insurance
48.00%
$
122
100600%
$
122
Unemployment Insurance
48.00%
$
96
100,00%
$
96
TOTAL FRINGE BENEFITS
$
71851
AL PERSONNEL SERVICES (Total Staff Salaries +Total Fringe Benefits)* $ 28,092
Organization: AIDS Outreach Center
GRANT BUDGET DETAIL
(GRANT FUNDED ITEMS ONLY)
(CONTINUED)
UTILITIES
Program Title: HOPWA
Average Cost Number of Total
Category Per Month Months Amount
Telephone
Gas, Water, Electric
Other (Specify)
60
150
12
12
$720
1,800
TOTAL UTILITIES $2,52011
BUILDING RENTAL
Number of Cost Per Number of Total
Building Location Square Feet Square Foot Months Amount
1. 400 N Beach Street, Fort Worth, TX
2.
3,
19,000
$7,50
12
$6,912
TOTAL BUILDING RENT
OTHER EXPENSES (See Note Below'
Total %Charged Total
Category Charge to Grant Amount
Legal & Accounting
$ 87,000.00
6,50%
$ 5,655.00
Supplies
Postage
$ 7,095.00
$ 2,276.00
6.50%
6,50%
$ 461,18
$ 147,94
Copying & Printing
Building Maintenance
$ 436,00
$ 18,493.00
6,50%
6.50%
$ 28,34
$ 11202,05
Corporate Insurance
$ 26,156.00
6.50%
$ 1,700.14
Office Equipment Rental
$ 11,301,00
6,50%
$ 734,57
Other - Building Security Guard & Monitoring
Repairs
$ 4,423.00
$ 12220,00
6.50%
6,50%
$ 287,50
$ 79,30
Other
TOTAL OTHER EXPENSES
CONFERENCES &SEMINAR;
Total %Charged Total
Event Charge to Grant Amount
1.
2.
3.
TOTAL CONFERENCES & SEMINARS $0
OFFICE EQUIPMENT RENTAL
Total %Charged Total
Item Charge to Grant Amount
1.
2,
3,
TOTAL OFFICE EQUIPMENT RENTAL
$0
Note: %charge to CDBG cannot exceed 20% of CDBG budget allocation or 7% of HOPWA budget allocation
Organization: Tarrant County Samaritan House
Program: Supportive Services
LEVERAGE OF FUNDS
The City of Fort Worth, through its CDBG,
ESG and HOPWA funds, does not provide
100 % of the
funding for programs. Please
indicate below the funding source and amount of funds that will be used to leverage the
requested
CDBG,ESG and HOPWA
funds for the entire period of the program.
Letters of commitment should be attached
in support of all leveraged funds.
ANTICIPATED DATE
FUNDING SOURCE OF RECEIPT AMOUNT
Tarrant County Pass4hrou h grants (RWI, II & State Svcs 393,811
Other Private funding, etc. 77,299
TOTAL ALL ESTIMATED CONTRIBUTIONS: $4719110
City of Fort Worth, Texas
Mayor and councii u
unication
COUNCIL ACTION: Approved on 8/17/2010 —Ord. No. 19276-08-2010
DATE: Tuesday, August 17, 2010 REFERENCE NO.: C-24401
LOG NAME: 171011 GRANTACT
SUB.IECT:
Authorize Budget Amendments to the City's 2010-2011 Action Plan for the Use of Grant Funds from the
United States Department of Housing and Urban Development Under its Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Shelter Grant and Housing Opportunities for
Persons with AIDS Program Authorize Execution of Related Contracts and Interdepartmental Letters of
Agreement for Program Year 2010-2011 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize budget amendments to the City's 2010-2011 Action Plan for use of grant funds totaling
$632,506.00 from the United States Department of Housing and Urban Development due to changes in
available federal grant funding;
2. Authorize the City Manager, or his designee, to execute contracts for a one year term for federal grant
funds for Program Year 2010-2011 for Community Development Block Grant, Emergency Shelter Grant and
Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding from the
United States Department of Housing and Urban Development;
3. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one—year if an
agency requests an extension and such extension is necessary for completion of the program;
4. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve program
goalsI provided any amendment is within the scope of the program and in compliance with all applicable
laws and regulations governing the use of federal grant funds; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriation to the
Grants Fund in the total amount of $632,506.00 ($587,282.00 increase in Community Development Block
Grant funds, $14,841.00 decrease in HOME Investment Partnerships Program funds, $1,746.00 increase in
Emergency Shelter Grant funds and $58,319.00 increase in Housing Opportunities for Persons with AIDS
funds), all subject to receipt of these grants.
DISCUSSION:
On April 13, 2010, the City Council approved the City's Action Plan for use of federal grant funds from the
United States Department of Housing and Urban Development (HUD) under the Community Development
Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Shelter Grant (ESG)
and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C G-16884).
Budgets in the Action Plan were based on prior year's grant allocations from HUD and City Council was
informed that staff would return with updated budget recommendations if necessary. HUD subsequently
published its 2010-2011 Entitlement Fund Allocations which resulted in a net increase of P632,506.00 in the
City's funding for its 2010-2011 Action Plan as detailed in the following table:
Grant Funding
Source
Original 2010-2011
Action Plan
Final HUD Entitlement Allocation for
2010-2011
Difference
CDBG
$69743,925
$79331,207
$587,282
HOME
$31216,778
$372019937
($14,841)
ESG
$ 294,481
$ 296,227
$ 1,746
HOPWA
$ 8927529
$ 950,848
$ 58,319
TOTAL
$11,147,713
$1117801219
$632,506
Staff developed recommendations for the allocation of the actual funding from HUD and presented them to
the Community Development Council (CDC) on April 14, 2010. The CDC concurred with staffs
recommendation as shown in the following table:
Grant
Anticipated
Recommended
Recommended
Funding
Eligible Activity, Service or
Grant Funding
Grant Budget
Final Grant
Source
Program
Budget
Change
Budget
CDBG
Neighborhood Street
reconstruction projects
$0
$381,733
$381,733
located throughout the City in
CDBG eligible areas
Housing Counseling Services
$45,000
$889092
$133,092
Administration of CDBG and
$1,382,785
$117,456
$1,500,241
HOME programs
HOME
Community Housing
Development Organization
$482,517
($21227)
$480,290
(CHDO) Project Funds
Targeted Neighborhood Infill
Housing Development —
$500,000
($115130)
$4889870
Terrell Heights
Program Administration (10
$321,677
($1,484)
$320,193
percent Cap)
ESG
Presbyterian Night Shelter
$181,561
$1,746
$1837307
HOPWA
AIDS Outreach Center
$428,952
$1%439
$4489391
Catholic Charities — Lady
$649652
$19,439
$84,091
Hogan Project
Tarrant County Samaritan
$26%372
$19,439
$288,811
Housing
HED Grant Administration
$26,775
$2
$26,777
TOTAL
$632,506
A 30—day public comment period on the budget revisions was held from June 11, 2010 to July 12,
2010. Any
comments will be maintained by the Housing and Economic Development Department in accordance with
federal regulations.
The revised Action Plan allocates $1,131,780.00 in CDBG funds to public services activities including child
care, youth and senior services and other housing related services that benefit primarily low and moderate
income or disabled and disadvantaged populations. It also allocates $924,071.00 in HOPWA funds to
non—profit organizations providing housing and supportive services to persons with AIDS and allocates
$281,503.00 in ESG funds to homeless services providers and local emergency shelters. In accordance with
HUD recommendation, interdepartmental letters of agreement executed by the respective department heads
will be used to govern all grant —funded activities implemented by City departments. All contracts and
interdepartmental letters of agreement will authorize reimbursement of eligible costs as of their initial dates.
The CDC and staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following table:
Community Development Block Grant
Organization
AB Christian Learning Center —Stop Six Community Go Center
Boys and Girls Club of Greater Fort Worth—Estrellas
Cenikor Foundation —Substance Abuse Services/Homeless
Child Care Associates —Child Care
CJ's Studio of Performing Arts —Dance Studio
Clayton YES —Greenbrier Preschool
Clayton YES —School Aged Child Care
Cook Children's Health Care System —Save a Smile
Cornerstone Assistance —New Life Center
Cultural Center of Americas—GED/Adult Literacy in Spanish
Day Resource Center for the Homeless
EFW Montessori School, Inc. —Montessori Child Care
Fort Worth Housing Authority—Amaka Child Care Center
Girls, Inc., of Tarrant County —Girl Power
JMAC Youth Center of Tarrant County
The Ladder Alliance —Employment Training
Latin Arts Association, d/b/a Artes de la Rosa— After School Drama Program
Meals on Wheels, Inc., of Tarrant County —Home Delivered Meals
Mental Health Association of Tarrant County —Ombudsman Program
Mental Health Association of Tarrant County —Mental Health Advocate
Northside InterChurch Agency —Good Works/Buenas Obras
REACH, Inc. —Project Ramp
Salvation Army — S.T.A.R.T. Program
Senior Citizens Services — Como Senior Center
Senior Citizens Services — Diamond Hill Senior Center
Senior Citizens Services — Doc Session Senior Center
Tarrant Area Food Bank —Community Kitchen
United Community Centers —Crisis Intervention Program
YMCA of Metropolitan —School Age Child Care
YWCA —My Own Place
YWCA —Child Development Program
CFW Housing and Economic Development — Housing Counseling and Foreclosure
Prevention
CFW Parks and Community Services — Como Kids After —School Program
CFW Parks and Community Services — Northside Community Action Partners (CAP)
CFW Parks and Community Services — Woodhaven After School Enrichment Program
TOTAL CDBG
Amoun
$20,000.00
$147400900
$21,000.00
$117,000.00
$10,886.00
$18,000.00
$54,000.00
$21,870.00
$15,297.00
$18,070.00
$501000600
$201000.00
$27,000.00
$12,600.00
$257000000
$20,000.00
$201000.00
$33,696.00
$159750,00
$22,275.00
$21,092.00
$50,000.00
$20,000.00
$18,000.00
$18,000.00
$161000000
$189000600
$16,200.00
$451000600
$17,628.00
$1359000.00
$1339092.00
$25,000.00
$25,724.00
$16,200.00
$1,176,780.00
Emergency Shelter Grant :
Organization Amount
Presbyterian Night Shelter —Emergency Shelter $1835307400
SafeHaven of Tarrant County —Shelter Operations $20,000.00
SafeHaven of Tarrant County —Supportive Childcare $151157.00
YWCA Fort Worth and Tarrant County —Supportive Living $13,039.00
City of Fort Worth PACSD—SHIPP $50,000400
TOTAL ESG $281,503.00
Housing Opportunities For Persons With AIDS
Organization AznOZznt
AIDS Outreach Center—HOPWA $448,391.00
AIDS Resources of Rural Texas—HOPWA $1029778000
Catholic Charities —Lady Hogan Project $847091900
Tarrant County Samaritan Housing, Inc. —Supportive Services $288.811000
TOTAL HOPWA $924, 071.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund, contingent upon approval and receipt of adequate funding from HUD for
the term beginning June 1, 2010 and ending May 31, 2011.
FUND
CENTERS:
TO
Fund/Account/Centers
FROM Fund/AccountlCenters
GR76 539120 01720646OXXX $14131.780.00
GR76 539120 017206463XXX $2814503.00
GR76 539120 017206464XXX $9244071900
GR76 451727 01720646OXXX $587.282.00
GR76 539120 01220646OXXX $587.282.00
GR76 451727 017206461XXX ($14.841.00)
GR76 539120 017206461XXX ($14.841.00)
GR76 451727 017206463XXX 1 746.00
GR76 539120 017206463XXX $14746*00
GR76 451727 017206464XXX $58.319.00
GR76 539120 017206464XXX $58.319.00
CERTIFICATIONS:
Submitted for City Manager's Office bv: Tom M. Higgins (6192)
Originating Department Head: Jesus Chapa (5804)
Additional Information Contact: Mark Folden (8634)
ATTACHMENTS
1. 171011GRANTAC AO.doc
City of Fort Worth, Texas
Mayor and councii co
COUNCIL ACTION: Approved on 8/17/2010 —Ord. No.19276-08-2010
DATE: Tuesday, August 17, 2010 REFERENCE NO.: C-24401
LOG NAME. 171011GRANTACT
SUBJECT:
Authorize Budget Amendments to the City's 2010-2011 Action Plan for the Use of Grant Funds from the
United States Department of Housing and Urban Development Under its Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Shelter Grant and Housing Opportunities for
Persons with AIDS Program Authorize Execution of Related Contracts and Interdepartmental Letters of
Agreement for Program Year 2010-2011 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize budget amendments to the City's 2010-2011 Action Plan for use of grant funds totaling
$632,506.00 from the United States Department of Housing and Urban Development due to changes in
available federal grant funding;
2. Authorize the City Manager, or his designee, to execute contracts for a one year term for federal grant
funds for Program Year 2010-2011 for Community Development Block Grant, Emergency Shelter Grant and
Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding from the
United States Department of Housing and Urban Development;
3. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one—year if an
agency requests an extension and such extension is necessary for completion of the program;
4. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve program
goals, provided any amendment is within the scope of the program and in compliance with all applicable
laws and regulations governing the use of federal grant funds; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriation to the
Grants Fund in the total amount of $632,506.00 ($587,282.00 increase in Community Development Block
Grant funds, $14,841.00 decrease in HOME Investment Partnerships Program funds, $1,746.00 increase in
Emergency Shelter Grant funds and $58,319.00 increase in Housing Opportunities for Persons with AIDS
funds), all subject to receipt of these grants.
DISCUSSION:
On April 13, 2010, the City Council approved the City's Action Plan for use of federal grant funds from the
United States Department of Housing and Urban Development (HUD) under the Community Development
Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Shelter Grant (ESG)
and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C G-16884).
Budgets in the Action Plan were based on prior year's grant allocations from HUD and City Council was
informed that staff would return with updated budget recommendations if necessary. HUD subsequently
published its 2010-2011 Entitlement Fund Allocations which resulted in a net increase of $632,506.00 in Lite
City's funding for its 2010-2011 Action Plan as detailed in the following table:
Grant Funding
Source
Original 2010-2011
Action Plan
Final HUD Entitlement Allocation for
2010-2011
Difference
CDBG
$6,743,925
$7,331,207
$587,282
HOME
$392167778
$3,2019937
($14,841)
ESG
$ 294,481
$ 296,227
$ 19746
HOPWA
$ 892,529
$ 9509848
$ 58,319
TOTAL
$11,147,713
$11,7801219
$632,506
Staff developed recommendations for the allocation of the actual funding from HUD and presented them to
the Community Development Council (CDC) on April 14, 2010. The CDC concurred with staff s
recommendation as shown in the following table:
Grant
Eligible Activity, Service or
Anticipated
Recommended
Recommended
Funding
Grant Funding
Grant Budget
Final Grant
Source
Program
Budget
Change
Budget
CDBG
Neighborhood Street
reconstruction projects
$0
$381,733
$381,733
located throughout the City in
CDBG eligible areas
Housing Counseling Services
$45,000
$88,092
$133,092
Administration of CDBG and
$11382,785
$117,456
$1,5001241
HOME programs
HOME
Community Housing
Development Organization
$4829517
($2,227)
$4807290
(CHDO) Project Funds
Targeted Neighborhood Infill
Housing Development —
$500,000
($11,130)
$488,870
Terrell Heights
Program Administration (10
$321,677
($1,484)
$320,193
percent Cap)
ESG
Presbyterian Night Shelter
$181,561
$1,746
$183,307
HOPWA
AIDS Outreach Center
$4285952
$1%439
$448,391
Catholic Charities — Lady
$64,652
$199439
$84,091
Hogan Project
Tarrant County Samaritan
$2695372
$19,439
$288,811
Housing
HED Grant Administration
$26,775
$2
$26,777
TOTAL
$632,506
A 30—day public comment period on the budget revisions was held from June 11, 2010 to July 12, 2010. Any
comments will be maintained by the Housing and Economic Development Department in accordance with
federal regulations.
The revised Action Plan allocates $1,131,780.00 in CDBG funds to public services activities including child
care, youth and senior services and other housing related services that benefit primarily low and moderate
income or disabled and disadvantaged populations. It also allocates $924,071.00 in HOPWA funds to
non—profit organizations providing housing and supportive services to persons with AIDS and allocates
$281,503.00 in ESG funds to homeless services providers and local emergency shelters. In accordance with
HUD recommendation, interdepartmental letters of agreement executed by the respective department heads
will be used to govern all grant —funded activities implemented by City departments. All contracts and
interdepartmental letters of agreement will authorize reimbursement of eligible costs as of their initial dates.
The CDC and staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following table:
Community Development Block Grant
Organization
AB Christian Learning Center —Stop Six Community Go Center
Boys and Girls Club of Greater Fort Worth—Estrellas
Cenikor Foundation —Substance Abuse Services/Homeless
Child Care Associates —Child Care
CJ's Studio of Performing Arts —Dance Studio
Clayton YES —Greenbrier Preschool
Clayton YES —School Aged Child Care
Cook Children's Health Care System —Save a Smile
Cornerstone Assistance —New Life Center
Cultural Center of Americas—GED/Adult Literacy in Spanish
Day Resource Center for the Homeless
EFW Montessori School, Inc. —Montessori Child Care
Fort Worth Housing Authority—Amaka Child Care Center
Girls, Inc., of Tarrant County —Girl Power
JMAC Youth Center of Tarrant County
The Ladder Alliance —Employment Training
Latin Arts Association, d/b/a Artes de la Rosa— After School Drama Program
Meals on Wheels, Inc., of Tarrant County —Home Delivered Meals
Mental Health Association of Tarrant County —Ombudsman Program
Mental Health Association of Tarrant County —Mental Health Advocate
Northside InterChurch Agency —Good Works/Buenas Obras
REACH, Inc. —Project Ramp
Salvation Army — S.T.A.R.T. Program
Senior Citizens Services — Como Senior Center
Senior Citizens Services — Diamond Hill Senior Center
Senior Citizens Services — Doc Session Senior Center
Tarrant Area Food Bank —Community Kitchen
United Community Centers —Crisis Intervention Program
YMCA of Metropolitan —School Age Child Care
YWCA —My Own Place
YWCA — Child Development Program
CFW Housing and Economic Development — Housing Counseling and Foreclosure
Prevention
CFW Parks and Community Services — Como Kids After —School Program
CFW Parks and Community Services — Northside Community Action Partners (CAP)
CFW Parks and Community Services — Woodhaven After School Enrichment Program
TOTAL CDBG
Amoun
$201000600
$149400.00
$21,000.00
$117,000.00
$109886.00
$18,000.00
$54,000.00
$211870.00
$15,297.00
$18,070.00
$501000600
$20,000.00
$271000600
$12,600.00
$25,000.00
$201000.00
$20,000.00
$33,696.00
$151750.00
$221275000
$21,092.00
$501000600
$20,000.00
$18,000.00
$18,000.00
$165000.00
$18,000.00
$161200.00
$45,000.00
$17,628.00
$135,000.00
$1331092.00
$25,000.00
$25,724.00
$16,200.00
$1,176,780.00
Emergency Shelter Grant :
Organization Amount
Presbyterian Night Shelter -Emergency Shelter $1839307.00
SafeHaven of Tarrant County -Shelter Operations $20,000.00
SafeHaven of Tarrant County -Supportive Childcare $15,157.00
YWCA Fort Worth and Tarrant County -Supportive Living $13,039.00
City of Fort Worth PACSD-SHIPP $%000.00
TOTAL ESG $281,503.00
Housing• D�ortunities For Persons With AIDS
Organization A nour}�
AIDS Outreach Center-HOPWA $448,391.00
AIDS Resources of Rural Texas-HOPWA $102,778.00
Catholic Charities -Lady Hogan Project $84,091.00
Tarrant County Samaritan Housing, Inc. -Supportive Services $28&811.00
TOTAL HOPWA $924,071.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund, contingent upon approval and receipt of adequate funding from HUD for
the term beginning June 1, 2010 and ending May 31, 2011.
FUND CENTERS:
TO Fund/AccountlCenters
FROM Fund/Account/Centers
GR76 539120 01720646OXXX $1.131.780.00
GR76 539120 017206463XXX $2814503.00
GR76 539120 017206464XXX $924.071.00
GR76 451727 01720646OXXX $587.282.00
GR76 539120 01720646OXXX $587.282.00
GR76 451727 017206461 XXX ($14.841.00)
GR76 539120 017206461XXX ($14.841.00)
GR76 451727 017206463XXX 1 46.00
GR76 539120 017206463XXX $1.746.00
GR76 451727 017206464XXX $58,319:00
GR76 539120 017206464XXX $58319.00
CERTIFICATIONS:
Submitted for City Manager's Office bv: Tom M. Higgins (6192)
Originating Department Head: Jesus Chapa (5804)
Additional Information Contact: Mark Folden (8634)
ATTACHMENTS
1. 171011GRANTAC AO.doc
City of Fort Worth, Texas
Mayor and council c
:l111 i"i
unication
COUNCIL ACTION: Approved on 8/17/2010 —Ord. No. 19276-08-2010
DATE: Tuesday, August 17, 2010 REFERENCE NO.: C-24401
LOG NAME: 17 1011 GRANTACT
SUB.IECT:
Authorize Budget Amendments to the City's 2010-2011 Action Plan for the Use of Grant Funds from the
United States Department of Housing and Urban Development Under its Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Shelter Grant and Housing Opportunities for
Persons with AIDS Program Authorize Execution of Related Contracts and Interdepartmental Letters of
Agreement for Program Year 2010-2011 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize budget amendments to the City's 2010-2011 Action Plan for use of grant funds totaling
$632,506.00 from the United States Department of Housing and Urban Development due to changes in
available federal grant funding;
2. Authorize the City Manager, or his designee, to execute contracts for a one year term for federal grant
funds for Program Year 2010-2011 for Community Development Block Grant, Emergency Shelter Grant and
Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding from the
United States Department of Housing and Urban Development;
3. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one—year if an
agency requests an extension and such extension is necessary for completion of the program;
4. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve program
goals, provided any amendment is within the scope of the program and in compliance with all applicable
laws and regulations governing the use of federal grant funds; and
5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriation to the
Grants Fund in the total amount of $632,506.00 ($587,282.00 increase in Community Development Block
Grant funds, $14,841.00 decrease in HOME Investment Partnerships Program funds, $1,746.00 increase in
Emergency Shelter Grant funds and $58,319.00 increase in Housing Opportunities for Persons with AIDS
funds), all subject to receipt of these grants.
DISCUSSION:
On April 13, 2010, the City Council approved the City's Action Plan for use of federal grant funds from the
United States Department of Housing and Urban Development (HUD) under the Community Development
Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Shelter Grant (ESG)
and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C G-16884).
Budgets in the Action Plan were based on prior year's grant allocations from HUD and City Council was
informed that staff would return with updated budget recommendations if necessary. HUD subsequently
published its 2010-2011 Entitlement Fund Allocations which resulted in a net increase of $632,506.00 in the
City's funding for its 2010-2011 Action Plan as detailed in the following table:
Grant Funding
Source
Original 2010-2011
Action Plan
Final HUD Entitlement Allocation for
2010-2011
Difference
CDBG
$6,743,925
$7,3311207
$5875282
HOME
$3,216,778
$3,201,937
($14,841)
ESG
$ 294,481
$ 296,227
$ 1,746
HOPWA
$ 8929529
$ 9509848
$ 58,319
TOTAL
$11,1475713
$11,780,219
$632,506
Staff developed recommendations for the allocation of the actual funding from HUD and presented them to
the Community Development Council (CDC) on April 14, 2010. The CDC concurred with staffs
recommendation as shown in the following table:
Grant
Eligible Activity, Service or
Anticipated
Recommended
Recommended
Funding
Grant Funding
Grant Budget
Final Grant
Source
Program
Budget
Change
Budget
CDBG
Neighborhood Street
reconstruction projects
$0
$381,733
$381,733
located throughout the City in
CDBG eligible areas
Housing Counseling Services
$45,000
$88,092
$1339092
Administration of CDBG and
$1,382,785
$117,456
$1,500,241
HOME programs
HOME
Community Housing
Development Organization
$482,517
($29227)
$480,290
(CHDO) Project Funds
Targeted Neighborhood Infill
Housing Development —
$500,000
($119130)
$488,870
Terrell Heights
Program Administration (10
$3219677
($1,484)
$320,193
percent Cap)
ESG
Presbyterian Night Shelter
$181,561
$1,746
$183,307
HOPWA
AIDS Outreach Center
$4289952
$199439
$448,391
Catholic Charities — Lady
$64,652
$19,439
$84,091
Hogan Project
Tarrant County Samaritan
$2695372
$19,439
$288,811
Housing
HED Grant Administration
$26,775
$2
$26,777
TOTAL
$632,506
A 30—day public comment period on the budget revisions was held from June 11, 2010 to July 12, 2010. Any
comments will be maintained by the Housing and Economic Development Department in accordance with
federal regulations.
The revised Action Plan allocates $1,131,780.00 in CDBG funds to public services activities including child
care, youth and senior services and other housing related services that benefit primarily low and moderate
income or disabled and disadvantaged populations. It also allocates $924,071.00 in HOPWA funds to
non—profit organizations providing housing and supportive services to persons with AIDS and allocates
$281,503.00 in ESG funds to homeless services providers and local emergency shelters. In accordance with
HUD recommendation, interdepartmental letters of agreement executed by the respective department heads
will be used to govern all grant —funded activities implemented by City departments. All contracts and
interdepartmental letters of agreement will authorize reimbursement of eligible costs as of their initial dates.
The CDC and staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following table:
Community Development Block Grant
Organization Amou
AB Christian Learning Center —Stop Six Community Go Center $20,000.00
Boys and Girls Club of Greater Fort Worth—Estrellas $14,400.00
Cenikor Foundation —Substance Abuse Services/Homeless $219000.00
Child Care Associates —Child Care $1175000.00
CJ's Studio of Performing Arts —Dance Studio $10,886.00
Clayton YES —Greenbrier Preschool $189000.00
Clayton YES —School Aged Child Care $545000000
Cook Children's Health Care System —Save a Smile $21,870.00
Cornerstone Assistance —New Life Center $159297000
Cultural Center of Americas—GED/Adult Literacy in Spanish $18,070.00
Day Resource Center for the Homeless $50,000.00
EFW Montessori School, Inc. —Montessori Child Care $201000.00
Fort Worth Housing Authority—Amaka Child Care Center $279000000
Girls, Inc., of Tarrant County —Girl Power $12,600400
JMAC Youth Center of Tarrant County $25,000.00
The Ladder Alliance —Employment Training $20,000.00
Latin Arts Association, d/b/a Artes de la Rosa— After School Drama Program $20,000.00
Meals on Wheels, Inc., of Tarrant County —Home Delivered Meals $33,696.00
Mental Health Association of Tarrant County —Ombudsman Program $15,750.00
Mental Health Association of Tarrant County —Mental Health Advocate $22,275.00
Northside InterChurch Agency —Good Works/Buenas Obras $217092.00
REACH, Inc. —Project Ramp $50,000.00
Salvation Army — S.T.A.R.T. Program $20,000.00
Senior Citizens Services — Como Senior Center $189000.00
Senior Citizens Services — Diamond Hill Senior Center $18,000.00
Senior Citizens Services — Doc Session Senior Center $16,000.00
Tarrant Area Food Bank —Community Kitchen $189000.00
United Community Centers —Crisis Intervention Program $16,200.00
YMCA of Metropolitan —School Age Child Care $459000.00
YWCA —My Own Place $17,628.00
YWCA — Child Development Program $1359000400
CFW Housing and Economic Development — Housing Counseling and Foreclosure $133,092.00
Prevention
CFW Parks and Community Services —Como Kids After —School Program $25,000.00
CFW Parks and Community Services —Northside Community Action Partners (CAP) $25,724.00
CFW Parks and Community Services — Woodhaven After School Enrichment Program $16,200.00
TOTAL CDBG $1,176,780.00
Emergency Shelter Grant:
Organization Amount
Presbyterian Night Shelter —Emergency Shelter $183,307.00
SafeHaven of Tarrant County —Shelter Operations $20,000.00
SafeHaven of Tarrant County —Supportive Childcare $151157.00
YWCA Fort Worth and Tarrant County —Supportive Living $13,039.00
City of Fort Worth PACSD—SHIPP $50.000.00
TOTAL ESG $28I150100
Housing O�ortunities For Persons With AIDS
Organization Amount
AIDS Outreach Center—HOPWA $448,391.00
AIDS Resources of Rural Texas—HOPWA $1029778000
Catholic Charities —Lady Hogan Project $84,091000
Tarrant County Samaritan Housing, Inc. —Supportive Services 12882811.00
TOTAL HOPWA $924, 071. 00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as
appropriated, of the Grants Fund, contingent upon approval and receipt of adequate funding from HUD for
the term beginning June 1, 2010 and ending May 31, 2011.
FUND
CENTERS:
TO
Fun1uAccount/Centers
FROM Fund/AccountlCenters
GR76 539120 01720646OXXX $1.131.780.00
GR76 539120 017206463XXX $281.503.00
GR76 539120 017206464XXX $9244071.00
GR76 451727 01720646OXXX $5874282.00
GR76 539120 01720646OXXX $5874282900
GR76 451727 017206461XXX ($14.841.00)
GR76 539120 017206461XXX ($14.841.00)
GR76 451727 017206463XXX $14746900
GR76 539120 017206463XXX $14746900
GR76 451727 017206464XXX $58.319.00
GR76 539120 017206464XXX $584319.00
CERTIFICATIONS:
Submitted for Citv Manager's Office by: Tom M. Higgins (6192)
Originating Department Head: Jesus Chapa (5804)
Additional Information Contact: Mark Folden (8634)
ATTACHMENTS
1. 171011GRANTAC AO.doc
Page 1 of 1
Chakrathouk, Manivanh
From: Folden, Mark
Sent: Tuesday, July 05, 2011 8:33 AM
To: Chakrathouk, Manivanh
Subject: RE: Contract: Amendment to CSC No. 40866 AIDS Outreach Center of Fort Worth
Doh! It's 40886, M&C is C-24401. I'll bring hard copies in a minute when I pick up the rest of my contracts.
Thanks!
From: Chakrathouk, Manivanh
Sent: Monday, June 27, 2011 14:20
To: Folden, Mark
Subject: Contract: Amendment to CSC No. 40866 AIDS Outreach Center of Fort Worth
Hi Mark,
In looking at this contract, I noticed Contract no. 40866 is for an Interlocal Agreement (see below) that
does not references anything with AIDS Outreach:
��InterlocalAgreement with the City of Haltom City for Participation in the Environmental Col%ction Center Household
Hazardous Waste Program"
Please advised the correct contract no. and provide a hard copy of an M&C to this contract?
Additionally, if you provide the original contract copy, that would be greatly appreciated.
Thank you,
ACI1211n1StI'at1VC-' TE'Ch121C1c7T1
City. Secret�uy Office � 1000 Throcl�morton St. I Ft Vwrorth, TX. 76102
O: 817-3ci?_60t�{3 � I:: ��Ianivanh.C':iial�rathouk,c �fortworthgov.org
7/5/2011