HomeMy WebLinkAboutContract 41354-A1n
OFFICIAL RECORD'
cl�r secRErAR�
�a WORTtI, 'iiC
<I�f Y SECRETARY
CONTRACT N®. � � ��� _ �
CSJ # 0902-48-711
District # 02-Fort Worth
Code Chart 64 # 15000
Project: Drainage Improvements at Various
Location in the City of Fort Worth
CFDA # 20.205
STATE OF TEXAS § ��� ���
COUNTY OF TRAVIS § �®i1�1-��..�. ``
ADVANCE FUNDING AGREEMENT
AMENDMENT # 1
THIS AMENDMENT IS MADE BY AND BETWEEN the State of Texas, acting through the Texas Department of
Transportation, hereinafter called the State, and the City of Fort Worth, acting by and through its duly authorized officials,
hereinafter called the Local Government.
WITNESSETH
WHEREAS, the State and the Local Government executed a contract on 16 of September 2010 to effectuate their
agreement to install high water warning signs, gauges, and warning flashers at roadway locations that are overtopped
during major storms; and,
WHEREAS; the project budget has been revised due to the Federal Participation Amount being fixed at $792,000; and,
WHEREAS, it has become necessary to amend that contract;
NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto,
the State and the Local Government do agree as follows:
AGREEMENT
Article 1. Description of Amended Items
Attachment C, Budget Estimate and Source of Funds, of the original agreement is deleted in its entirety, and replaced
with Attachment C-1, Budget Estimate and Source of Funds, contained herein.
All other provisions of the original contract are unchanged and remain in full force and effect.
Article 2. Signatory Warranty
The signatories to this amendment warrant that each has the authority to enter into this agreement on behalf of the
organization represented.
IN WITNESS WHEREOF, THE STATE AND THE LOCAL GOVERNMENT have executed duplicate counterparts to
effectuate this agreement.
THE LOCAL GOVERNMENT
THE STATE OF TEXAS
Executed for the Executive Director and
approved for the Texas Transportation
Commission for the purpose and effect of
activating and/or carrying out the orders,
established policies or work programs
heretofore approved and authorized by the
Texas Tfansnortatien Commission.
Scott Stephenson
Sr. Contracts Attorney
General 5ervires ni�.����.,
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s��r�tary C � �.4-� 9 i
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Revised 09-14-10
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,Texas Department of Transportation
P.O. BOX 6868 •FORT WORTH, TEXAS 76115-0868 • (817) 370-6500
May 19, 2011
RE: Drainage Improvements at various
Location in the City of Fort Worth -Amendment #01
CSJ: 0902 — 48 — 711
Tarrant County
David B. Jodray
Transportation Manager
Transportation and Public Works
City of Fort Worth,
1000 Throckmorton,
Fort Worth, Texas 76102
Dear Mr. Jodray:
Department
Originating Office:
FTW-TPD
Attached please find fully executed Amendment #01 for the above referenced project
Advanced Funding Agreement. This amendment is being requested by the Texas
Department of Transportation (TxDOT) because of the additional information to Article
01: Description of Amended Items.
Attachment C, Budget Estimate and Source of Funds, of the original agreement is
deleted in it's entirely and replaced with Attachment C-1, Budget Estimate and Source
of Funds attached to the amendment.
Your immediate attention would be appreciated. If you have any additional questions,
please contact Bowie Allen at (817) 370-6755.
Sincerely,
Allen A.R.A. Bowie
Transportation Funding Specialist
Transportation Planning and Development
Attachments
Cc: Kum Sou Ho, P.E.
FTW-Traffic THE TEXAS PLAN
REDUCE CONGESTION •ENHANCE SAFETY •EXPAND ECONOMIC OPPORTUNITY •IMPROVE AIR QUALITY
PRESERVE THE VALUE OF TRANSPORTATION ASSETS
An Equal Opportunity Employer
M&C Review
Page 1 of 3
Official site of the City of Fort Worth, Texas
COUNCIL ACTION: Approved on 3/22/2011 - Ord. No. 19594-03-2011
DATE: 3/22/2011 REFERENCE NO.: C-24791 LOG NAME: 20SWM-HWWS-
**AFA-4
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 1 in the Amount of $43.00 to City Secretary Contract No.
35581, a Local Project Advanced Funding Agreement with the Texas Department of
Transportation for Drainage Improvements at Various Locations in Fort Worth and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute Amendment No. 1 with the Texas Department of
Transportation in the amount of $43.00 to City Secretary Contract No. 35581 and revise the City
participation not -to -exceed amount from $550,846.00 to $550,889.00;
2. Authorize the transfer of funds from the Storm Water Capital Projects 2007 Revenue Bond Fund to
the Grant Capital Projects Fund in the amount of $43.00; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grant Capital Projects Fund in the amount of $43.00 from available funds.
DISCUSSION:
On May 18, 2(10, (M&C C-24231) the City Council authorized the City Manager to execute a Local
Project Advanced Funding Agreement with the Texas Department of Transportation (City Secretary
Contract No. 35581) with City participation not to exceed $550,846.00 for drainage improvements at
various locations in Fort Worth, This M&C is necessary to amend that agreement and increase the
City's participation due to a decrease in the amount of Federal participation.
Per M&C C-24231, approved by the City Council, the total funding for the project was $1,336,757.00,
which consisted of the following:
Description
Design
Construction
Direct State
Costs
TOTAL
Total Estimate
Cost
$195,000.00
$110951000.00
$1,342,889.00
Federal
Participation
$0.00
$755,550.00
36 493.00
$7921043.00
State
Participation
$0.00
$0.00
REM
Local
Participation
$195,000.00
$339,450800
$16, 396.00
$550,846.00
The $195,000.00 of design work expenditures were authorized to be transferred to the grant and
appropriated in the grant on M&C C-23483. Therefore, this transfer is not listed in the Financing
Section at this time,
http://apps.cfwnet.org/council�acket/mc_review. asp?ID=14783 &councildate=3/22/2011 5/24/2011
M&C Review
Page 2 of 3
Because the amount of Federal participation has been decreased, the current project funding
consists of the following:
Description
Design
Construction
Direct State
Costs
TOTA L
BACKGROUND:
Total Estimate
Cost
$195,000.00
$1,095,000.00
E, ::• ��
$1,342,889.00
Federal
Participation
$0.00
$755,507.00
36 493.00
$792, 000.00
State
Participation
$0.00
$0.00
Local
Participation
$195, 000.00
$339,493.00
$16,396.00
$550,889.00
As part of the 2004 Capital Improvement Program, the Citywide Roadway Flooding Hazard
Assessment was initiated to evaluate roadway flooding hazards within the City and to prioritize them
for removal, improvement or installation of warning systems. On July 27, 2004, the City Council
approved M&C C-20164 authorizing the City Manager to execute a contract with DeOtte, Inc., for a
Citywide Roadway Flooding Hazard Assessment. This contract was funded using the Street
Improvements Fund. On January 9, 2007, the City Council approved M&C C-21921 authorizing
Amendment No. 1 to this contract to evaluate and prioritize 250 additional locations where flooding is
known or suspected to be hazardous and to recommend warning systems or other treatments as
appropriate at approximately 25 specific locations. Amendment No. 1 was funded using the Storm
Water Capital Projects Fund.
The Storm Water Management Program was established to reduce flooding in Fort Worth, preserve
streams, minimize water pollution and to operate the storm water system in a more effective manner
to fully comply with state and federal regulatory requirements.. This will be accomplished by
infrastructure reconstruction and system maintenance, master planning, enhanced development
review and increased public education and outreach.
On October 16, 2007, the City Council approved the issuance and sale of bonds to fund capital
improvements in the storm water utility system scheduled over the next two years. The proceeds from
these bonds comprise the Storm Water Capital Projects 2007 Revenue Bond Fund.
Eighteen locations throughout the City have had high water warning systems (HWWS) installed.
Thirty-eight additional locations where the installation of a HWWS is recommended have been
identified. The Texas Transportation Commission Minute Order No. 110542 has provided for funding,
to be administered through Texas Department of Transportation (TXDOT), to assist in this installation
work. The funding will be provided in the form of a grant.
The LPAFA details the responsibilities. of bath the City and TXDOT in the development of the project.
The City is responsible for the design of the project, securing any needed rights -of -way, adjusting or
relocating utilities, identification and assessment of any environmental mitigation associated with the
project and advertising, awarding, and inspecting construction of the project. TXDOT is responsible
for plan review, inspection and oversight.
The proposed locations for the new HWWS are in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current capital budget, as appropriated, of the Grant Capital Projects Fund.
TO Fund/Account/Centers
$755.507.00
GR74 451942 020302341000
FROM Fund/AccountlCenters
1�P229 538070 201280012483 $355,889.00
http://apps. cfwnet. org/counci packet/mc_review. asp?ID=14783 &councildate=3/22/2011 5/24/2011
M&C Review
Page 3 of 3
vR74 472229 020302341.000 �55 88900
Submitted for City Manager's Office b�
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
20SWM-HWWS-AFA-4 AO.dac
HWWS Locations-LPAFA.doc
HWWSProposed.i�g
Fernando Costa (8476)
William Verkest (7801)
Linda S. Young (2485)
http://apps.cfwnet.org/council�acicet/mc_review.asp?ID=14783&councildate=3/22/2011
5/24/2011
ttI
TO: David Harbour, Transportation and Public Works
FROM: Marlena Tinker, City Secretary's Office
DATE: September 2, 2010
SUBJECT: ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT
OF TRANSPORTATION FOR AN STP-MM PROJECT (OFF STATE
SYSTEM)
These documents are being forwarded to you for original signatures from TxDOT. All signed
copies of the contract must be returned with original signatures for final processing.
Failure to return the documents will delay the final processing of the contract. Once we have
received all of the documents, we will assign a contract number. Thank you in advance for your
cooperation.
If you have any questions, please call me at 817-392-6090.
Attached: 2 sets of contracts