HomeMy WebLinkAboutContract 52747-A1 CSC No. 52747-A1
AMENDMENT NO. 1 TO
CITY SECRETARY CONTRACT NO 52747
DIGESTER CLEANING SERVICES
This AMENDMENT No. 1 is entered into by and between the City of
Fort Worth (hereafter "City"), a home rule municipal corporation situated in
portions ofTarrant, Denton and Wise Counties, Texas, with its principal place of
business at 200 Texas Street, Fort Worth,Texas,and Synagro of Texas CDR Inc,
(hereafter "Contractor"). City and Contractor may be referred to herein
individually as a "Party" and collectively as the "Parties."
WHEREAS, on or about September 9, 2019, the Parties entered into City of
Fort Worth City Secretary Contract No. 52747 (the "Agreement") for digester
cleaning,which was authorized by M&C 19-0057 on August 20, 2019; and
WHEREAS, on June 16, 2020, by M&C 20,0402, the City Council of the
City of Fort Worth, Texas authorized the execution of Amendment No. I to the
Agreement in the amount of $125,000 to cover higher than anticipated volumes
removed from the digesters during the cleaning process;
NOW, THEREFORE, City and Contractor, acting herein by and through
their duly authorized representatives, enter into the following agreement to amend
the Agreement:
1.
Section 2 of the Agreement is amended to add the following language:
This agreement is effective as of the date subscribed below by the City's
designated Assistant City Manager ("Effective Date) and shall expire one
calendar year therefrom ("Expiration Date"). The City shall have the sole
option to renew the Agreement,with Contractor's concurrence,under the same
terms and conditions for up to five (5) one-year renewal periods ("Renewal
Period"), City shall also have the option to renew the Agreement early
within any one-year period if funds are exhausted. Each renewal period is
subject to funding availability. City will provide Contractor with notice of
intent to renew at least 60 days before the Expiration Date of the Agreement or
any Renewal Period.
2.
Section 3 of the Agreement is amended to add the following language:
City shall pay Contractor in accordance with the provisions of this Agreement
and Attachment B. The annual contract amount under this Agreement, per
term, shall be an amount up to $625,000.00 ("Contract Amount"). The
Contract Amount shall not change in any subsequent renewal period,except as
provided in the ITB. Contractor shall not perform any additional services or
bill for expenses incurred for City not specified by this Agreement unless City
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J �a
em'aF 20?0 OFFICIAL RECORD
cr�.sF� l CITY SECRETARY
FT WORTH,TX
By; oa�ae ghao�t(�u�zs,2o 13:0.5CDT By,
Name: Dana Burghdoff Name: RJZ4ftT4
Title: Assistant City Manager Title:
Date:
Date: Jun 29, 2020 --r—
APPROVAL RECOMMENDED:
Chrisfapher(Jun N�arder
R By: Chutophef Harder25,202009:02 CDT)
j Name: Chris Harder
's1ti'sa•e�C..,
Title; Water Department Direct-0
ATTEST:
B ry
Name: Mary.).Kayser
Title: City Secretary :?
APPROVED AS TO FORM AND LEGALIT4� �; ° ..,. I,GO.NTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
L�/4.ei4�
By; responsible for the monitoring and administration
Name: Douglas W Black of this contract,including ensuring all performance
Title: Sr.Assistant City Attorney and reporting requirements.
I
CONTRACT AUTHORIZATION: {
M&C:,_,20-0402_ f +f'
i Date:_6-16-2020 Il By: _ l•—�
1295 J$ 2020-618769 Name: Russell Redder
Title: Sr Professional Engineer —
OFFICIAL RECORD
C6re'SECRETARY
FT WORTH,TX
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/16/20 M&C FILE NUMBER: M&C 20-0402
LOG NAME: 60ANAEROBIC DIGESTER CLEANING SRVCS-SYNAGRO
SUBJECT
Authorize the Execution of Amendment No. 1 to the Contract with Synagro of Texas-CDR, Inc.for Anaerobic Digester Cleaning Services to
Provide for a Revised Renewal Language and Additional Funding in the Amount of$125,000.00 for a Revised Contract Amount of
$625,000.00 and Authorize a Revised Baseline Contract Amount of$625,000.00 for Subsequent Renewals(COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 to City Secretary Contract No.52747 with Synagro of Texas-CDR, Inc.for Anaerobic Digester
Cleaning Services,in the amount of$125,000.00,for a revised contract amount of$625,000.00 and a change to the timeline for renewals;
and
2. Authorize a revised contract base cost in the amount to$625,000.00 for subsequent renewals.
DISCUSSION:
On August 20,2019,(M&C 19-0057)City Council authorized an agreement with Synagro of Texas CDR Inc.for anaerobic digester cleaning
services for the Village Creek Water Reclamation Facility(VCWRF).VCWRF continually operates fourteen(14)anaerobic digesters to treat
biosolids to be sent to the dewatering facility.Over time,digesters accumulate inert solids which take away usable treatment volume and impact
the quality of biosolids sent for dewatering and land application. Periodically cleaning the digester tanks removes untreatable materials and allows
for inspection and maintenance of components that are otherwise inaccessible.
The Water Department anticipated expenditures with Synagro-CDR Inc.to be in the amount of$500,000.00 to cover the cost of cleaning a
minimum of two digesters per year.Since October 2019,one digester(number 5)has been cleaned and Synagro began cleaning a second
digester.Digester 5 yielded 25%more solids than expected and incurred an overall cost of$350,000.00($100,000.00 over estimated budget).
Thus,the original funding is insufficient to complete the cleaning activities for the second digester this year.Additionally,based on this experience,
staff requires the flexibility to renew the contract upon the expiration of the funds and not just at the end of a year's term.The increased contract
capacity and flexible renewal term will apply to future annual renewals in case a similar higher volume of inert solids is encountered as the
remaining digesters are cleaned.
M/WBE OFFICE-A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the
Office of Business Diversity(OBD), in accordance with the M/WBE or BIDE Ordinance, because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget,as previously appropriated,in the Water&Sewer Fund to
support the approval of the above recommendation and execution of the amendment to the contract. Prior to an expenditure being incurred,the
Water Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: Chris Harder 5020
Additional Information Contact: Russell Redder 4970