HomeMy WebLinkAboutContract 53185-A1 RECEtUEp CSC No.53185-A1
JUN 3 0 2020
CnStRUAgy H FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 53185
This Amendment("Amendment")is entered into by and between the City of Fort Worth("City")
and the AB Christian Learning Center("Agency")by and through their respective duly authorized agents.
City and Agency may be referred to individually as"Party"and collectively as"Parties."
WHEREAS, City and Agency made and entered into City Secretary Contract No. 53185
("Contract")on December 5,2019;
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218;
WHEREAS, Agency requested a change on Exhibit A — Program Summary to adjust the
duration of certain services to include virtual services due to the COVID-19 situation, and an
increase of$19,332.50 in Salaries and FICA in the contract budget amount on Exhibit B;
WHEREAS,City believes that the requested amendment will help Agency meet the program's
goals and further the interests of both Agency and City; and
WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
I.
AMENDMENTS
A. Section 4.1 Provide CDBG Funds.shall be amended and replaced with the following:
City shall provide up to $104,332.50 of CDBG Funds under the terms and conditions of this
Contract.
B. The first sentence of Section 17. INSURANCE AND BONDING shall be
amended and replaced with the following:
Agency will maintain coverage in the form of insurance or bond amount of 104,332.50 to insure
against General Liability and Professional Liability.
C. EXHIBIT "A" — Program Summary and EXHIBIT "B" - Budget attached to the Contract are
hereby amended and replaced in their entirety with the EXHIBIT "A" — Program Summary and
EXHIBIT`B"— Budget,Revised February 19,2020,attached hereto.
II.
This amendment is effective as of the date of execution of this Amendment, and Agency may
request reimbursement for allowable costs during the extended period through September 31,2020.
M.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect. Capitalized terms not defined herein shall have the meanings assign E Too them in the Contra t.
Amendment No. 1 to CSC No. 53185 OFFICIAL RECOR 1
A B Christian Learning Center—After-School Tutoring(CDBG) CITY SECRETARY
FT. WORTH,TX
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No. 53185 Page 2
A B Christian Learning Center—After-School Tutoring(CDBG)
ACCEPTED AND AGREED:
A B CHRISTIAN LEARNING CENTER CITY OF FORT WORTH
V� By:Fernando Costa(Jun 26,202013:34 CDT)
Loretta Burns, Exec ive Director Fernando Costa,Assistant City Manager
ATTEST: APPROVE AS TO FORM AND
IF 0 .E EGALITY:
By: Jo Pate(Jua��010:07CDT)
City Secretary ICA t; Jo Ann Pate,Assistant City
M&C:G-19-0016 z• Y�� ,r' Ordinance No.24161-04-2020
1295 Certification No.2 �515
Date: August 6,2019
Recommended:
Via-Par Turner
By:Victor Turner(Jun 23,2020 D9:35 CDT)
Victor Turner, Director
CONTRACT COMPLIANCE MANAGER:
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and repotting
requirements
8ardaWa,,4sS-b
Barbara Asbury(Jun 22,202 16:00 CDT)
Barbara Asbury,Compliance and Planning Manager
Amendment No. I to CSC No.53185
AB Christian Learning Center—After-School Tutoring(CDBG) 0FF0CUAL RE((,'0WD
CITY SECREMM !I
FT. WORTH TX V
AB CHRISTIAN LEARNING CENTER EXHIBIT "A-1"
After-School Tutoring—COVID-19 Strategy PROGRAM SUMMARY
PROGRAM SUMMARY
(CDBG)
October 1, 2019 to September 30, 2020 $104,332.50
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program provides after-school academic tutoring with a STEM (Science, Technology,
Engineering and Mathematics) component to children ages 0 to 12 years of age. Each child will
receive a nutritional snack, tutoring and homework assistance. Reading assessments will be
conducted on each student at the beginning and at the end of the Program to determine student
progress.
CDBG Funds will be used to pay for salaries and FICA for Program employees, and participants'
membership fees charged by the service location (community center). The percentage of any
Program employee's salary will not exceed the percentage of Fort Worth clients participating in
the Program and shall be cost allocated in accordance with the amount applicable to the CDBG
funded Program.
Due to the Coronavirus pandemic ("COVID-19"), certain safety precautions were put in place,
such as social distancing and virtual leaning, for the safety of the personnel and participants. Due
to nature of COVID-19, the structure of the program must remain flexible so that participants still
receive the program services while ensuring everyone's health safety. Therefore, Agency may
temporarily provide remote services as described below. When social distancing and remote
learning is no longer necessary to ensure health safety, the program shall resume in-person, as
described below. The remote services, as allowed under the CARES Act and subsequent HUD
guidance, are the following:
Staff will create grade appropriate, weekly, work packages together for families with no Internet
access.
FaceTime with staff
1. Staff will be connecting with the students (and parents)twice or at least once a
week by phone or Zoom when available.
2. Staff will do a 15 minute story time for younger students, and have older students read
to them and discuss what they read.
Staff Time Usage for CDBG Funds
AMENDMENT 1-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 1
AB Christian Learning Center
1. Staff meetings by conference call or Zoom to develop strategies and plans for providing
service.
2. Downloading and printing appropriate grade level packages for students.
3. Assembling packages for individual students based on grade level (each teacher will
assemble packages for their students.
4. Packages will be provided to families who will drive through community center's
parking lot to pick up.
Agency's office is located at 5005 Brentwood Stair Road, Suite 200, Fort Worth, TX 76112.
Agency will provide Program services October 2019 through September 2020 at the following
City of Fort Worth Neighborhood Center location on the following days and times:
Martin Luther King Jr. Community Center
*Monday through Friday:
5565 Truman Drive, Fort Worth, TX 76112
Pre-Kindergarten service will be provided 2:30 to 6:00 pm, and
K through 5th grade students, 3:30 to 6:00 pm
Agency shall not change any locations without prior City approval. Costs incurred at any locations
that have not been approved by City shall not be reimbursed.
Agency is a Fort Worth Agency which means at least 90% of clients served by the Program are
Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all
clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients
with current household incomes at or below 80% of AMI.
REGULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 05L Child Care Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
Regulatory Citation(s): 24 CFR 570.201(e)
Coronavirus Aid, Relief, and Economic Security(CARES)Act (Temporary)
PROGRAM GOALS:
Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program
clients must be Income Eligible Clients. Agency must furnish City a Certification of Income
Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be
Income Eligible Clients. In this example, Agency would be required to furnish City 1,000
Certification of Income Statements that prove at least 510 of the clients served by the Program are
Income Eligible Clients.
AMENDMENT 1-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 2
AB Christian Learning Center
Minimum Number of Clients to be Served: The Program must serve a minimum of 60
Unduplicated Clients as shown by the monthly reports on Attachment III.
When determining the number of clients which constitutes 51%, HUD regulations require that
partial numbers must be rounded up.
AMENDMENT 1-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 3
AB Christian Learning Center
EXHIBIT "B" -BUDGET
Account Grant Budget Increase Decrease Total
PROGRAM PERSONNEL
Salaries 1001 $ 70,100.00 $ 17,902.50 $ 88,002.50
FICA 1002 $ 5,300.00 $ 1,430.00 $ 6,730.00
Life/Disability Insurance 1003
Health/Dental Insurance 1004
Unemployment-State 1005 $ - $ -
Worker's Compensation 1006
Retirement 1007
SUPPLIES AND SERVICES
Office/Program Supplies 2001 $ -
Postage 2002
Printing 2003 $ -
Computers 2004 $ -
Books 2005 $ -
MISCELLANEOUS
Contract Labor(City needs copy
of contract before expenses can be
reimbursed) 3001 $ -
Food Supplies 3002 $ -
Teaching Aids 3003 $ -
Craft Supplies 3004 $ -
Field Trip Expenses 3005
Mileage 3006
Other() 3007
Other() 3008
FACILITY AND UTILITIES
Telephone 4001
Electric 4002
Gas 4003
Water and Wastewater 4004
Solid Waste Disposal 4005
Rent(City needs copy of lease
before expenses can be
reimbursed) 4006
Cleaning Supplies 4007
Other() 4008
LEGAL,FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001 $ -
Directors and Officers 5002 $ -
General Commercial Liability 5003 $ -
OtherQ 5004
DIRECT ASSISTANCE
Other(Membership fees to MLK) 6001 $ 9,600.00 $ - $ - $ 9,600.00
BUDGET TOTAL $ 85,000.00 $ 19,332.50 $ - $ 104,332.50
CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT"B" -BUDGET-Amendment 1
AB Christian Learning Center-After School Tutoring Page 1
The following tables were created for the purpose of preparing,negotiating, and determining the cost
reasonableness and cost allocation method used by the Agency for the line item budget represented on the
first page of this EXHIBIT"B"—Budget. The information reflected in the tables is to be considered part
of the terms and conditions of the Contract. Agency must have prior written approval by the City to make
changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make
changes to EXHIBIT`B"—Budget is May 31, 2020.
SALARY DETAIL-PROGRAM PERSONNEL
Est.Percent to Amount to
Position Title Annual Salary Grant Grant
Executive Director $ 70,000.00 16.0% $ 13,307.50
Site Coordinator $ 36,000.00 14.7% $ 5,295.00
Grant Manager $ 10,000.00 50.0% $ 5,750.00
Reading intervention Specialist $ 5,500.00 100.0% $ 6,850.00
Grant Evaluator $ 4,000.00 100.0% $ 5,625.00
Tutor 1 $ 9,000.00 100.0% $ 11,025.00
Tutor 2 $ 6,900.00 100.0% $ 8,925.00
Tutor 3 $ 6,900.00 100.0% $ 8,925.00
Tutor 4 $ 6,900.00 100.0% $ 8,400.00
Tutor 5 $ 6,900.00 100.0% $ 8,400.00
Administrative Assistant I $ 10,400.00 1 52.9%1 $ 5,500.00
TOTAL 1 $ 172,500.00 1 $ 88,002.50
FRINGE DETAIL-PROGRAM PERSONNEL
Percent of Est.Percent to Amount to
Payroll Amount Grant Grant
FICA 7.65% $ 6,730.00 100.0% $ 6,730.00
Life/Disability Insurance
Health/Dental Insurance
Unemployment-State
Worker's Compensation
Retirement
TOTAL $ 6,730.00 $ 6,730.00
SUPPLIES AND SERVICES
Est.Percent to Amount to
Total Budget Grant Grant
Office/Program Supplies $ 5,000.00
Postage
Printing $ 1,000.00
Computers
Books
TOTAL $ 6,000.00
MISCELLANEOUS
Est.Percent to Amount to
Total Budget Grant Grant
Food Supplies $ 10,000.00
CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET
AB Christian Learning Center-After School Tutoring Page 2
Teaching Aids $ 6,000.00
Craft Supplies
Field Trip Expenses
Mileage
Other()
Other()
TOTAL $ 16,000.00 0.0% $ -
FACILITY AND UTILITIES
Est.Percent to Amount to
Total Budget Grant Grant
Telephone
Electric
Gas
Water and Wastewater
Solid Waste Disposal
Rent
Cleaning Supplies
Other()
TOTAL
LEGAL, FINANCIAL AND INSURANCE
Est.Percent to Amount to
Total Budget Grant Grant
Fidelity Bond or Equivalent
Directors and Officers
General Commercial Liability $ 350.00
Other()
TOTAL 1 $ 350.00
DIRECT ASSISTANCE-Amendment 1
Est.Percent to Amount to
Total Budget Grant Grant
Membership fees to MLK $ 9,600.00 100.0% $ 9,600.00
TOTAL $ 9,600.00 100.0% $ 9,600.00
CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT'B"-BUDGET
AB Christian Learning Center-After School Tutoring Page 3