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Home My WebLink AboutContract 53167-A1 CSC No.53167-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 53167 This Amendment("Amendment")is entered into by and between the City of Fort Worth("City") and the AB Christian Learning Center("Agency")by and through their respective duly authorized agents. City and Agency may be referred to individually as"Party"and collectively as"Parties." WHEREAS, City and Agency made and entered into City Secretary Contract No. 53167 ("Contract")on December 5,2019; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218; WHEREAS, it is the mutual desire of City and Agency to amend the Contract to change the program's service addresses due to the COVID-19 situation; WHEREAS,Agency requested a change in the locations listed on Exhibit A—Program Summary to include additional locations and to remove locations,as of April 15,2020; WHEREAS,Agency requested a change on Exhibit B—Budget to include$19,332.50 additional funds for fees to add 150 more students,as of April 15,2020; WHEREAS, City believes that the requested amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows so the additional locations are added to the Agreement and Agency may be reimbursed for allowed costs for those locations as of April 15,2020: I. EXHIBIT "A"—Program Summary attached to the Contract is hereby amended and replaced in its entirety with the EXHIBIT "A' — Program Summary and Exhibit "B" Budget and detail attached to the contract are hereby amended and replaced in its entirety with EXHIBIT "B" and detail,Revised April 15, 2020,attached hereto. II. Revise this statement in Section 17.INSURANCE AND BONDING to read: Agency will maintain coverage in the form of insurance or bond amount of $64,332.50 to insure against General Liability and Professional Liability. III. All terms and conditions of the Contract not amended herein remain unaffected and in full force nd effect,are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined erein shall have the meanings assigned to them in the Contract. � REC�IV'�D JUN 3 0 2020 EFT. WORTH, CORD trnro�fogwov TARY MyiicRErlA`� TX [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No. 53167 Page 2 A B Christian Learning Center—Freedom School Summer Reading (CDBG) ACCEPTED AND AGREED: A B CHRISTIAN LEARNING CENTER CITY OF FORT WORTH By; 1 By:Fernando Costa(Jun 29,202010:12 CDT) oretta Burn Executive Director Fernando Costa,Assistant City Manager ATTEST: APPROVE AS TO FORM AND LEGALITY: a1g*' By: J y;Tayl r Paris(Jun 29,2020 08:38 CDT) City Secretary :3:> Taylor C.Paris,Assistant City Attorney M&C: G-19-0016 s; .,1 1 Ordinance No.24161-04-2020 1295 Certification No. 2 515 Date: August 6,2019 ;:<w ' Recommended: viz i� By, Victor Turner(Jun 27,202013:01 CDT) Victor Turner,Director CONTRACT COMPLIANCE MANAGER: By signing, [acknowledge that I am the person responsible for the monitoring and administration of this contract,including ensuring all performance and reporting requirements Barbara AISL v Barbara Asbury(Jun 24,202012:19 CDT) Barbara Asbury,Compliance and Planning Manager Amendment No. 1 to CSC No. 53167 A B Christian Learning Center—Freedom School Summer Reading OFFICIAL RECORD (CDBG) CITY SECRETARY AB CHRISTIAN LEARNING CENTER EXHIBIT "A" Freedom School Summer Reading Program PROGRAM SUMMARY PROGRAM SUMMARY (CDBG) October 1, 2019 to September 30, 2020 $64,332.50 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The program will follow the Children's Defense Fund (CDF) Freedom Schools' research-based and multicultural curriculum in delivering Summer school classes to children and youth, ages 5 to 12, that supports children and families through five essential components: 1) high quality model reading, literacy and character building enrichment; 2) parent and family involvement; 3) civic engagement and social action; 4) inter-generational servant leadership development; and 5) nutrition and health. Program will seek referrals from area and neighborhood elementary schools of children in need of these services, and will proactively coordinate and communicate with FWISD for such referrals. Program will conduct pre-and post-tests. CDBG Funds will be used to pay for salaries and FICA for Program employees. The percentage of any Program employee's salary will not exceed the percentage of Fort Worth clients participating in the Program and shall be cost allocated in accordance with the amount applicable to the CDBG funded Program. Agency's office is located at 5005 Brentwood Stair Road, Suite 200, Fort Worth, TX 76112. Agency will provide Program services June 15 thru July 24, 2020 (6 weeks) at the following City of Fort Worth Neighborhood Center location on the following days and times: Martin Luther King Jr. Community Center 5565 Truman Drive, Fort Worth, 76112 Ebenezer Baptist Church 4901 Dunbar St, Fort Worth, 76105 East Pointe Church of Christ(New) 3029 Handley Dr 76112 Community Missionary Baptist Church(New) 1125 E. Jessamine, 76104 Richmond Avenue Church of Christ (New) 1220 E. Richmond Ave, 76104 AMENDMENT 1-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 1 AB Christian Learning Center Monday through Friday, 8:00 a.m. to 3:00 p.m. Agency shall not change any locations without prior City approval. Costs incurred at any locations that have not been approved by City shall not be reimbursed. Agency is a Fort Worth Agency which means at least 90% of clients served by the Program are Fort Worth residents. Agency will submit documentation which verifies that at least 51% of all clients served by the Program, whether Fort Worth residents or not, are Income Eligible Clients with current household incomes at or below 80% of AMI. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 05L Child Care Services National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) Coronavirus Aid, Relief, and Economic Security (CARES) Act(Temporary) PROGRAM GOALS: Minimum Fort Worth Agency Program Performance Outcome: At least 51% of all Program clients must be Income Eligible Clients. Agency must furnish City a Certification of Income Statement for all clients served. For example, if the Program serves 1,000 clients, 510 must be Income Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification of Income Statements that prove at least 510 of the clients served by the Program are Income Eligible Clients. Minimum Number of Clients to be Served: The Program must serve a minimum of 250 Unduplicated Clients as shown by the monthly reports on Attachment III. When determining the number of clients which constitutes 51%, HUD regulations require that partial numbers must be rounded up. AMENDMENT 1-CDBG 51%PSA CONTRACT 2019-2020—EXHIBIT"A"—PROGRAM SUMMARY Page 2 AB Christian Learning Center EXHIBIT"B"-BUDGET Account Grant Budget Increase Decrease Total PROGRAM PERSONNEL Salaries 1001 $ 41,557.50 $ 4,242.50 $ 45,800.00 FICA 1002 $ 3,442.50 $ 90.00 $ 3,532.50 Life/Disability Insurance 1003 Health/DentalInsurance 1004 Unemployment-State 1005 $ - $ - Worker's Compensation 1006 Retirement 1007 SUPPLIES AND SERVICES Office/Program Supplies 2001 $ Postage 2002 Printing 2003 Computers 2004 $ Books 2005 $ MISCELLANEOUS Contract Labor(City needs copy of contract before expenses can be reimbursed) 3001 $ Food Supplies 3002 $ Teaching Aids 3003 $ Craft Supplies 3004 Field Trip Expenses 3005 Mileage 3006 Other(Facility Usage) 3007 $ 15,000.00 $ 15,000.00 Other(CDF/Books/Fees) 3008 FACILITY AND UTILITIES Telephone 4001 Electric 4002 Gas 4003 Water and Wastewater 4004 Solid Waste Disposal 4005 Rent(City needs copy of lease before expenses can be reimbursed) 4006 Cleaning Supplies 4007 Other() 4008 LEGAL,FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 $ Directors and Officers 5002 $ General Commercial Liability 5003 $ Other(facility usage) 5004 Other(Children's Defense Fund fee) 5004 $ DIRECT ASSISTANCE Other(Membership fees to MLK) 6001 $ BUDGET TOTAL $ 45,000.00 $ 19,332.50 $ $ 64,332.50 CDBG 51%PSA CONTRACT 2019-2020-EXHIBIT"B"-BUDGET AB Christian Learning Center Page 1 The following tables were created for the purpose of preparing,negotiating,and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXMBIT"B"-Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXFHBIT"B"-Budget is May 31,2020. SALARY DETAIL-PROGRAM PERSONNEL Position Title Annual Salary Est.Percent to Grant Amount to Grant Executive Director $ 70,000.00 12.1% $ 8,500.00 Project Coordinator $ 9,000.00 54.4% $ 4,900.00 Grant Manager $ 1,100.00 100.0% $ 1,100.00 Project Directors 1 $ 5,400.00 39.4% $ 2,130.00 Project Directors 2 $ 5,400.00 39.4% $ 2,130.00 Project Directors 3 $ 5,400.00 39.4% $ 2,130.00 Project Directors 4 $ 5,400.00 39.4% $ 2,130.00 Project Directors 5 $ 5,400.00 39.4% $ 2,130.00 Site Coordinators 1 $ 3,960.00 40.4% $ 1,600.00 Site Coordinators 2 $ 3,960.00 40.4% $ 1,600.00 Site Coordinators 3 $ 3,960.00 40.4% $ 1,600.00 Site Coordinators 4 $ 3,960.00 40.4% $ 1,600.00 Site Coordinators 5 $ 3,960.00 40.4% $ 1,600.00 Servant leader Intern 1 $ 350.00 100.0% $ 350.00 Servant leader Intern 2 $ 350.00 100.0% $ 350.00 Servant leader Intern 3 $ 350.00 100.0% $ 350.00 Servant leader Intern 4 $ 350.00 100.0% $ 350.00 Servant leader Intern 5 $ 350.00 100.0% $ 350.00 Servant leader Intern 6 $ 350.00 100.0% $ 350.00 Servant leader Intern 7 $ 350.00 100.0% $ 350.00 Servant leader Intern 8 $ 350.00 100.0% $ 350.00 Servant leader Intern 9 $ 350.00 100.0% $ 350.00 Servant leader Intern 10 $ 350.00 100.0% $ 350.00 Servant leader Intern 11 $ 350.00 100.0% $ 350.00 Servant leader Intern 12 $ 350.00 100.0% $ 350.00 Servant leader Intern 13 $ 350.00 100.0% $ 350.00 Servant leader Intern 14 $ 350.00 100.0% $ 350.00 Servant leader Intern 15 $ 350.00 100.0% $ 350.00 Servant leader Intern 16 $ 350.00 100.0% $ 350.00 Servant leader Intern 17 $ 350.00 100.0% $ 350.00 Servant leader Intern 18 $ 350.00 100.0% $ 350.00 Servant leader Intern 19 $ 350.00 100.0% $ 350.00 Servant leader Intern 20 $ 350.00 100.0% $ 350.00 Servant leader Intern 21 $ 350.00 100.0% $ 350.00 Servant leader Intern 22 $ 350.00 100.0% $ 350.00 Servant leader Intern 23 $ 350.00 100.0% $ 350.00 Servant leader Intern 24 $ 350.00 657.1% $ 2,300.00 Servant leader Intern 25 $ 350.00 657.1% $ 2,300.00 TOTAL I $ 135,650.00 1 33.8% $ 459800.00 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Payroll Amount Est.Percent to Grant Amount to Grant FICA 7.65% $ 10,377.23 34.0% $ 3,532.50 Life/Disability Insurance Health/Dental Insurance Unemployment-State Worker's Compensation Retirement TOTAL $ 10,377.23 34.0% $ 3,532.50 SUPPLIES AND SERVICES Amendment I-CDBG 5 1%PSA CONTRACT 2019-2020-EXIBBIT"B"-BUDGET AB Christian Learning Center Page 2 Total Budget Est.Percent to Grant Amount to Grant Office/Program Supplies $ 1,000.00 Postage Printing $ 500.00 ,Computers Books TOTAL $ 1,500.00 MISCELLANEOUS Total Budget Est.Percent to Grant Amount to Grant Contract Labor(AmeriCorps Vista contract Food Supplies $ 31,500.00 Teaching Aids $ 2,500.00 Craft Supplies Field Trip Expenses Mileage $ 5,400.00 Other Other(Facility Usage) $ 62,750.00 23.9% $ 15,000.00 TOTAL $ 102,150.00 14.7% $ 15,000.00 FACILITY AND UTILITIES Total Budget Est.Percent to Grant Amount to Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Othero TOTAL LEGAL,FINANCIAL AND INSURANCE Total Budget Est.Percent to Grant Amount to Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability $ 350.00 Oth TOTAL $ 350.00 DIRECT ASSISTANCE Total Budget Est.Percent to Grant Amount to Grant Membership fees to MLK TOTAL $ - 0.0% $ - Amendment I-CDBG 5 1%PSA CONTRACT 2019-2020-EXHIBIT'B"-BUDGET AB Christian Learning Center Page 3