HomeMy WebLinkAboutContract 41169CSC No. 411 tool
AGREEMENT FOR COMMUNITY BASED PROGRAM
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and NEWDAY SERVICES FOR CHILDREN AND FAMILIES, a Texas non-profit
corporation ("Contractor") acting by and through Elna Vanderberg, Executive Director,
its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2011 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Character Counts!" which will support the adoption of a prevention focus by the
police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the Character
Counts! Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$40,751.50 ("Program Funds") to provide to the Contractor for the operation of the
Character Counts! Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the Character Counts!
Program. Contractor agrees to expend the Program Funds in agearduntrwithOFFFMAL moan
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Character Counts! Program budget, described in Exhibit "B", attached. Program
activities shall be reported in accordance with Exhibit "D", attached and effectiveness
measures shall be reported in accordance with Exhibit "E ', attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $40,751.50.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report as described in Section 4 2 below with each
RFR to support expenditure of Program Funds. Such report shall be signed by the
Contractor or duly authorized officer of the Contractor. The RFR, as described in Exhibit
"C", attached, and monthly Program Activities Report shall be submitted to City no later
than the 15th day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided. When services
are not provided during a month, a negative RFR and Program Activities Report is
required.
Submit monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Division of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Character Counts! Program
must be reported monthly and may be expended on the Character Counts! Program with
written permission from the Contract Administrator (see paragraph 13.3). Budget
adjustments shall be submitted to the Contract Administrator.
3. Term
The term of this Agreement is for a period beginning on November 1, 2010, and
ending on September 30, 2011. All of Contractor s expenditures under this Agreement
must be completed prior to September 30, 2011.
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4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Program Activities Report to document
the performance of the work described in Exhibit "D." The Program Activities Report
shall document the program activity names, numbers of participants attending and details
of the activities. The monthly Program Activities Report shall be submitted to City no
later than the 15th day after the end of each month. Additionally, the Contractor agrees to
provide a Program Effectiveness Measurement Report, Exhibit "E", to document the
goals achieved in support of the CCPD goals. The Program Effectiveness Measurement
Report shall be reported on a quarterly basis and included in the January, April, July and
October Program Activities Reports. The Program Effectiveness Measurement Report
must include any successes realized in descriptive detail The quarterly Program
Measurement Report shall be submitted to City no later than the 15th day after the end of
each quarter.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received in whole or in part,
City may, at its sole discretion, teiuiinate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is deter.uiined by City to be in the best interest of City; in the event of
Contractor default, inability to perfoini or to comply with the terms herein; or for other
good cause.
5.4 Termination will be effected by delivering to Contractor a written notice of
termination, specifying the portion of the Agreement affected and the effective date of
termination. Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
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(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid the Contractor's sole
remedy shall be reinstatement of this Agreement Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Character Counts! Program. Contractor shall maintain, replace or
repair any item of equipment used in support of the Character Counts! Program and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen. The
cost for maintenance, replacement or repair of any equipment used in support of the
Character Counts! Program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Character Counts! Program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds. The equipment inventory
shall mclude an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement Contractor its
officers, members, agents, employees, and subcontractors, upon demand by City shall
make such records readily available for investigation, examination, and audit In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report. This paragraph shall out live
the expiration or termination of this agreement
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plusthe
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include but are not limited to:
providing final Program Activities and Effectectiveness Measures, making final
payments, disposing of Character Counts! Program assets as appropriate and as directed
by City's Contract Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
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program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and/or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY; and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non-performance of this contract and agreement and/or the operations activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART BY ALLEGED NEGLIGENCE OF
OFFICERS AGENTS SERVANTS, EMPLOYEES, CONTRACTORS .OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
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even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same faun as above.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Character Counts! Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the Character Counts! Program during his tenure or for
one year thereafter shall have any interest direct or indirect, in any contract or
subcontract, or the proceeds thereof, for work to be performed hereunder. Contractor
shall incorporate, or cause to be incorporated, like language prohibiting such interest, in
all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor as an officer employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
Contractor will not unlawfully discriminate against any person or persons because of age,
race color, religion, sex, disability, national origin, sexual orientation, transgender,
gender identity or gender expression, nor will Contractor permit its officers, members,
agents, employees, subcontractors or program participants to engage in such
discrimination.
If any claim arises from an alleged violation of this non-discrimination covenant by
Contractor, its personal representatives, successors in interest or assigns, Contractor
agrees to indemnify City and hold City hani less.
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13. Compliance
13.1 Contractor, its officers, members, agents employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal state and local including
all ordinances, rules and regulations of City If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement If City calls the attention of
Contractor to any such violations on the part of Contractor or. any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist 817-392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL)• $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a foun that is acceptable to
the City's Risk Manager.
b. Non -Profit Organization Liability or Directors & Officers Liability:
$1,000 000 per occurrence, with a $1,000,000 annual aggregate limit, in a
foiui that is acceptable to the City's Risk Manager.
c. Workers' Compensation: Workers' Compensation and Employer's
Liability coverage with limits consistent with statutory benefits outlined in
the Texas Workers' Compensation Act (Art 8308-1.01 et seq. Tex. Rev.
Civ Stat.), and minimum policy limits for Employers' Liability of
$100,000 each accident/occurrence, $500,000 bodily injury/disease policy
limit and $100,000 per disease per employee.
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15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein, except for Directors & Officers Liability,
shall be endorsed with a waiver of subrogation in favor of the City. The Commercial
General Liability policy shall list the City as an additional insured. City shall have the
right to revise insurance coverage requirements under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable and, if for any reason a clause,
sentence paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall he in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any pnor or contemporaneous oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the teens of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
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1. CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copy To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
2. CONTRACTOR: Elna Vanderberg, Executive Director
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
3605 El Campo Avenue
Fort Worth, TX 76107
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective November 1, 2010.
CITY OF FORT WORTH
harles W. Daniels
Assistant City Manager
STATE OF TEXAS
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Charles W. Daniels, known to me to be the person
whose name is subscribed to the foregoing instrument, and acknowledged to me that the
same was the act of the Charles W. Daniels and that he executed the same as the act of the
City of Fort Worth for the purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day
, 2010.
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ROSELLA BARNES
MY COMMISSION EXPIRES
March 31, 2013
APPROVED AS TO FORM
AND LEGALITY:
By: 0A1R3-7
Charlene Sanders
Assistant City Attorney
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Notary Public in and for the State of Texas
ATTEST:
By:
Marty Hendri
City Secretary
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CITY SECRETARY
Ft WORTH, TX
CONTRACTOR:
NEW DAY SERVICES
FOR CHILDREN AND FAMILIES,
A Texas Nona Profit Corporation
,lna Vanderberg, Director"
Date: /
STATE OF TEXAS §
COUNTY OF TARRANI' §
ATTEST:
By:
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Elna Vanderberg, Director of New Day Services
for Children and Families, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that the same was the act of Elna
Vanderberg on behalf of New Day Services for Children and Families, of and that she
executed the same as the act of New Day Services for Children and Families for the
purposes and consideration therein expressed and in the capacity therein stated.
NEN UNDER DER MY HAND AND SEAL OF OFFICE this
, 2010.
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PAMELA A. ODEIDIN
My Commission Expires
August 31, 2012
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day
Notary Public in and for the State of Texas
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Exhibit A
FY2011 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: NewDay Services for Children & Families
DIRECTOR: Elna Vanderberg
P HONE NUMBER: (817) 926-9499
P HYSICAL ADDRESS: 3605 El Campo Avenue, Fort Worth, TX 76107
CONTACT PERSON: Etna Vanderberg EMAIL ADDRESS: elna@newdayservices.org
P HONE NUMBER: (817) 926-9499 FAX NUMBER: (817) 332-1119
P ROGRAM TITLE: Character Counts!
CCPD FUNDS REQUESTED: $ 49,541.50
AGENCY STATUS:
P rivate Nonprofit
P ublic Nonprofit
■
Mark the goal(s) that your project addresses.
■ Support efforts to reduce violent crime and gang -related activities through enhanced
enforcement activities and crime prevention programs
■ Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
■ Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Additionally, does program address the priority consideration listed below.
■ Project is a prevention or intervention program for youth and/or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: ELNA VANDERBERG
TITLE: Exe ve Directo
SIGNATURE:
DATE
PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please respond to
each of the following questions:
1) Describe in detail the problem that your program addresses.
2) Describe what your program does to 1) support efforts to reduce violent crime and gang -
related activities through enhanced enforcement activities and crime prevention programs, 2)
support efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime
through crime prevention and intervention programs.
3) Does your program address the CCPD priority/special emphasis of the prevention or
intervention of youth violence and/or family violence? Describe how your program
addresses this priority?
4) How will you measure the effectiveness of the program? Please describe evaluation tools
and the method of data collection that you will use. You must include specific
performance measures on the Activities and Outcomes Summary.
5) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
6) What makes this program unique from any other crime prevention program in Fort Worth?
7) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
8) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
PROPOSAL NARRATIVE
Agency History
N ewDay Services for Children and Families is a 501(c)(3) organization, serving distressed children and families
entering the Tarrant County Family and Juvenile Court Systems. NewDay serves these families by providing
Chaplains in the courts and detention center; providing education programs for adults and children impacted by
divorce juvenile crime, child abuse, neglect, lack of parental involvement and child support as well as working to
improve outcomes for children in foster care It also creates a continuum of care through a network of caring
volunteers and community service organizations that continue to serve when NewDay's involvement diminishes.
Because most clients are in financial distress, NewDay provides its services at NO CHARGE.
Better outcomes for children are at the heart of every NewDay program! Some of those programs deal directly
with the children, providing children of divorce with tools to handle the changes in their lives and providing
adolescents guidance in making better life choices through character -building with detained juveniles. Other
N ewDay programs deal indirectly with children. These programs work with families and individuals to improve
and stabilize the standard of well-being for children. Parents are educated in the risks their children face their
responsibility as a parent to address those risks and the importance of removing barriers so that the children have
a greater opportunity for physical, mental, emotional, educational, and financial well-being.
S ince 1997 NewDay has established a history of working with the staff and judges locally in the Family Law
Center Juvenile Justice Center and with the Family Initiatives Child Support Division of the Texas Attorney
General's Office, the American Humane Association American Bar Association Center for Children and the Law,
the National Fatherhood Initiative and the Quality Improvement Center on Non -Resident Fathers. NewDay is a
member of the Fatherhood Coalition of Tarrant County and the Healthy Marriage -Healthy Families Coalition of
Tarrant County Through its involvement with these entities NewDay is a leader in understanding the needs of
at -risk families and children in Tarrant County. Our programs continue to evolve to better meet those needs.
P roblem Statement
Juveniles in Tarrant County are at a high risk for continued delinquent behavior upon release from the detention
center. This impacts the community. If juveniles re -offend upon release, violent crime, gang related activities,
crime in neighborhoods will spread and family violence will escalate in intensity.
P rogram Goal
By showing them that they can choose to act positively instead of negatively, casting a vision of what they could
become and teaching them that there is strength in "Character Counts! , NewDay Services seeks to equip
detained juveniles in the Tarrant County Juvenile Detention Center, with tools oc character: Trustworthiness,.
Respect Responsibility, Fairness, Caring and Citizenship. (TRRFCC — pronounced "TERRIFICI"); in order to
make better choices upon release and to prevent re -offending, thereby reducing crime gang -related activities.
Thus creating a safer community/family environment and decreasing violent crime in Fort Worth's neighborhoods.
S upporting Data
Research shows that a contributing factor to continued delinquent behavior is a low level of developmental assets
present in the juveniles. These lower asset levels make the juveniles more prone to violent, risk -taking behaviors.
The lower asset levels also serve to diminish the juveniles' ability to resist danger or control impulses.
The SEARCH Institute of Minneapolis has identified 40 developmental assets that form a foundation for
healthy development in adolescents They are divided into two groups - External Assets (Support,
Empowerment Boundaries & Expectations, and Constructive use of Time) and Internal Assets
(Commitment to Learning, Positive Values, Social Competencies, and Positive Identity.) The average
child has 18 of the 40 assets.
In 2000, The Tarrant County United Way, in collaboration with the SEARCH Institute, released "A Profile
of Youth Attitudes and Behaviors" for Tarrant County. In this report only 40% of the youth indicated that
they could resist negative -peer pressureanddangerous situations. Only-35%-ot the -youth_ indreated that.
they sought to resolve conflict non-violently,
According to the Department of Juvenile Services 2004 Annual Report for Tarrant County, released in
November 2005, over half of the juveniles referred had prior delinquency referrals. This same report
further indicates that admissions to the Tarrant County Juvenile Detention Center for iiolent offenses
have been increasing from 2000 to 2006. the 2007 Texas Uniform Crime Reporting Program (UCR)
revealed that while juvenile arrests for violent crime had decreased by 15%, juvenile arrests for property
crime had increased 22%
"Incarcerated teens have a significant risk of long-term criminal involvement and in order to break the
cycle these teens need appropriate treatment, connections and support systems." Kids Count data book
(2004), Annie E. Casey Foundation
Consequences for Tarrant County
In "100 Things to Know About Life in Tarrant County", the 2005 Assessment of Health and Human Services
Needs conducted by United Way Tarrant County 48% of the households surveyed perceived teen crime as a
problem in their neighborhood and 28% indicated that their child had been bullied at school.
The FY2005 Tarrant County Community Plan identifies youth violence and persistent misbehavior by adolescents
as an issue needing to be addressed. It calls for effective violence prevention/intervention programs and
meaningful community service opportunities to instill self-worth and respect of others. The FY2010 Tarrant
County Community Plan DRAFT not only reiterates the FY2005 issues previously listed but explicitly includes risk
and recidivism reduction as key objectives.
CCPD-Related Goal & Priority/Special Emphasis
"Character Countsl" is a crime prevention/intervention program that encourages character building and asset-
building, thereby lowering risk factors and reducing violence in teens.
The character classes combined with a community service project, which are the working components of the
'Character Counts!" program, were chosen by NewDay to be used as an in-house intervention/prevention
program. "Character Counts!' has been identified by the Search Institute as actions that will encourage asset -
building, lower risk factors, and reduce violence in teens. These are in compliance with the Goals & Priorities
established by the Crime Control and Prevention District. The "Character Counts" program is a protect
addressing prevention or intervention of youth violence and will have a positive impact on providing a secure
environment for family and community alike
Program Summary
Through its "Character Counts!" program, Juveniles learn about Trustworthiness, Respect, Responsibility
Fairness Caring and Citizenship (TRRFCC — pronounced "TERRIFIC!") This program lowers the risk of juveniles
re -offending by 1) Teaching and empowering them with good character values to replace the bad; 2) Giving the
detainees a sense of achievement by awarding a certificate for maintaining Level One (best) behavior; 3)-Inviting
Level One detainees to attend Life Skills classes that casts a vision and provides the tools to choose a different
path that leads to success, independence, value, and self-worth with freedom from violence, crime and gang
related activities; 4) linking their good behavior to an "in-house" community service related activity with Cook
Children's Medical Center's Prayer Bear" program, 5) Providing a Character wrist band representing a specific
character trait that the juvenile should work on after leaving the detention center. Values are conveyed through
weekly character classes utilizing a nationally recognized character education strategy shown to reduce both
violence and risk factors. The community service activity is a collaborative effort with the "PrayerBear" Program
at Cook Children's Medical Center, by which detained juveniles 'earn" stuffed animals for sick children via their
good behavior. By staying on Level One (best) behavior, juveniles realize that they can change; that they have
the power to choose behaviors that will reduce family violence, create a safer neighborhood and last but not
least give them the opportunity to succeed in a crime free environment: In addition. Volunteers who teach Bible
classes at the Center are encouraged to incorporate a particular character trait into their classes; and a "Climate
of Character" is created by encouraging detention center personnel participation,
Target Population
Our program's target population is male and female juveniles between the ages of 10 — 16 years old who have
been admitted to the Tarrant County Juvenile Detention Center. Their presence in the detention center serves as
an indicator of a high -risk population. They have shown that they already have risk -taking, possibly violent,
behaviors. In Tarrant County there are a disproportionate number of minority and low income juveniles in the
detention center. About 650 juveniles are referred to the Juvenile Justice Center each month.
Program Services
Component 1 Character Classes
Character values are conveyed to the detained juveniles through weekly character classes that utilize "Character
Countsl", a nationally recognized curriculum and character education strategy shown to reduce both violence and
risk factors. (A 5-year study through South Dakota State University showed that CC! cut juvenile crime and drug
use sharply. CC! also uses moral reasoning as a key part of its program. In 2001 the Surgeon General identified
the moral -reasoning approach as an effective strategy for risk treatment in teens.)
All juveniles in the Tarrant County Detention Center are given the opportunity to participate in weekly character
building classes. Rotating on a weekly basis, six basic character values are taught: Trustworthiness Respect,
Responsibility, Fairness, Caring & Citizenship There are 4 boys' character classes offered and 1 girls'
character class offered each week. This allows detainees in all six detention halls, including STOP (Specialized
Treatment for Offenders Program — detained for 6 months -12 months). Recidivism rate in STOP is 2% - this
success of the Character Counts program in STOP has been a key factor in juveniles involved in STOP.
Each class lasts for one hour. All juveniles who desire such, also receive one-on-one guidance and follow-up in
developing Personal Action Plans that help the juvenile identify specific areas of character with which they
struggle and set goals for change. In addition volunteers teaching Bible classes are encouraged to incorporate
character traits into their class. Bible classes are conducted every night of the week with approximately 60% of
the population attending.
Program Expansion: A new component that we desire to add to the program is the "Character Bands".
As juveniles are released from the detention center they will be given a rubber wrist band that identifies
the character trait that they wish to develop in order to prevent continued delinquent behavior Each
character trait has its own color of wrist band with the trait identified on it The wrist band will serve as a
reminder to the juvenile as they resume life outside the detention center
NEW! I
The classes have had great positive impact within the detention center.
• Randy Turner, Director/Chief Juvenile Probation Officer for Tarrant County Juvenile Services, stated,
'The Character Counts! Classes that NewDay provides in our residential programs are well -received
...NewDay's direct involvement through the classes, and the individual supervision they provide,
contributes to the positive experience the youth have while under our supervision."
• One of the chaplains was waiting in a holding room with a detained. juvenile before court. The boy pulled
from his pocket a folded lesson sheet on Respect. When asked why he had kept the paper he replied, "/
carry it with me to remind me to try and act more respectful. I know now that if you want to be treated
with respect you have to treat others with respect first."
• The chaplains were approached by a Probation Officer who asked if they could create a special
Character Counts! Certificate for a released juvenile. It had come to the P.O. s attention that the young
man had spent his entire first paycheck not on himself but on clothes for a younger sibling. He was
presented with a certificate commending him for his Responsibility.
• A male juvenile had been a behavior problem for detention center staff each time he was detained.
During his final stay, one of the chaplains noticed that the juvenile had a more positive attitude and was
easier to get along with, When asked why he was acting differently this time the young man replied, "/
know that the judge is going to send me to TYC and I want to eam as many bears for those sick kids as I
can."
Component 2 In-house Community Service Proiect
While detained the juveniles have opportunity to participate in an in-house community service -related project
through collaboration with Cooks Children's Medical Center Juveniles are given the opportunity to place into
practice the values taught in class and show - by theft Level One behavior rating - they understand that they have
the power to choose behaviors which benefit themselves, their families and their community. If a detainee can
maintain a Level One behavior rating - the highest a detainee can earn - for 7 days, then a stuffed animal will be
donated to the "PrayerBear" program at Cook Children's on their behalf These stuffed animals (usually bears)
are then used by hospital staff and volunteers to encourage sick children in their recovery. NewDay acquires the
stuffed animals as donations through "PrayerBear drives° conducted by civic groups, churches, schools,
businesses and other organizations Certificates of Recognition are given to detainees as they earn
'PrayerBears".
The in-house community service project is an important component of the "Character Counts," program.
• Peggy Brasden Johnson, chaplain for the Interfaith Prayer Ministry at Cook Children's Medical Center,
commented on the 7-year collaboration with NewDay by saying, I heartily commend you for your service
to our community and sincerely thank you for your (help as we both) seek to nurture the spirits of some of
the most fragile of God's creations.''
•
The project has a positive impact on families of sick or injured children. A mother, when her sick child
was given a PrayerBear, wept openly. She said, "1 am from a long distance and feel so very alone while
my child is ill I cannot tell you how comforting it is to know that people I don't even know care about my
•
child." How much more impressive is the fact that the person who cared was a detained juvenile!
After spending time in the detention center a female juvenile was sent to placement. At her placement
center she tried to replicate the PrayerBears service project as a way of giving back to the community
Upon encountering too many barriers, she began working with a counselor and adapted the program to
what was available — girls in placement could earn the privilege to work in a local food bank program for
their good behavior instead of earning a bear
NewDay posts and maintains various banners in the detention center which encourages new behaviors in the
juveniles.
INEW! I
Program Expansion: NewDay would also like to provide program materials and training to detention
center staff, as it relates to the national "Character Counts!" concepts, in the form of a seminar workshop.
NewDay believes that it is important to have all staff that deal with the juveniles understand the character
concepts so that a consistent "climate of character' can be expected, maintained and fairly enforced
within the detention center.
P rogram Monitoring
U sing information from the Detention Hearing Reports and the Distribution & Attendance Reports from the
NewDay Chaplains Office's, weekly status sheets containing number attending classes, percentage of Level One
ratings and number of PrayerBears earned/delivered — will be maintained. NewDay staff will meet monthly to
discuss any challenges the program has encountered and plan an adjustment response.
The program's success will be measured by maintaining a Level One Behavior with a goal of 50% achieving Level
One status. This serves as an indicator of self-control, better reasoning and a commitment to change — all of
which will contribute to preventing the juvenile from re -offending after release. Tracking in the form of letters from
juveniles to NewDay Chaplains will be encouraged. Previous letters state that, ..., I feel like hitting him but I am
not going to do it and "I'm glad you wrote me back I ve been doing good"; "I have not been getting in any
trouble... "I am trying to get a job in welding.. I have welding classes". Letters like these are proof that juveniles
are redirecting their lives In a positive manner that is steering them away from violence and crime and are
considered a means of data collection and measurable outcomes. In the future pre and post test evaluations will
be administered to measure retention of information
Program Licensing
There are no licensing requirements for operation of this program.
Experience, Funding and Outcomes to Date
The "Character Counts" program has been operating since 2003. It received its initial funding (2003-2006) from
the Texas Governor's Office through a grant from Safe and Drug Free Schools. Budget cuts at the State level
resulted in loss of funding for several juvenile programs in FY2007, of which "Character Counts" was one. Since
that time NewDay has continued to fund the basic program through individuals churches, and grants from the
Adeline & George McQueen Foundation, Speedway Children's Charities, Lockheed Martin AERO Club and the
Ryan Foundation. (Donations for general funds are utilized to bridge funding gaps; e.g. funding from the Amon G.
Carter Foundation.)
NewDay believes in the importance of this program and the positive impact it has on the lives of the juveniles.
NewDay will continue to seek funding for this program from private donors, foundations, charities and government
grants in order to insure its sustainability. NewDay holds two fundraising events annually, including a Golf
Tournament which can contribute to ongoing funding of programs if necessary.
l-he "Character Counts!" program is unique from other crime prevention/intervention programs because it is the
only one offered in the detention center where ju ieniles are faced with the consequences of their behavior and
are actually prepared to listen to advice. Since the implementation of 'Character Counts!' Level One behavior
has increased to 49%
1) Over 30,000 character -related contacts by the chaplains have been made since the CC! implementation
in 2002. Of those approximately 24,000 have attended the CC! classes offered over the years.
2) From 2002 through Current 2010, an annual average of 43% of the detained juvenile population attained
Level One status. 8y comparison, in 2002, the _average was 41%, but in 2010 it has risen to 49%.
3) 4 total of 7, 191 Prayer Bears have been donated to sick and injured children at Cooks Children's Medical
Center since 2002.
4) Since 2006, when Life Skills classes were added to the CCI program, 87% qualified to return for Part Two
and 80% qualified to return for Part Three.
Detained juveniles learn that they can change their behavior; having a positive impact on the community. Judges
and probation officers are using participation in 'Character Counts!" as an indicator regarding a juvenile's
commitment to change. Jean Boyd Distract Judge for the 323rd Family District Court of Texas, stated "Many
juveniles before my court who have been detained for a law violation have found value in their participation in the
Character Counts program. They have shown great pride in learning to moderate their behavior and having the
opportunity to help a child hospitalized in Cook Children's Hospital through a gift of a stuffed animal as a reward
for their successful participation."
Key Staff
Mike Brown serves as the Program Manager. He also is NewDay's Senior Advocate/Chaplain for the Juvenile
Justice Center. He teaches the weekly boys character classes and provides one-on-oneguidance in developing
Personal Action Plans and follow-up for the juveniles who express an interest. Mr. Brown has a BS in Education
and has served as a chaplain in the JJC since 2000. He spends 40+ hours a week in Character Counts activities.
Kristi Lambert teaches the weekly girls Character classes and weekly 3-part Life Skills Responsible for
maintaining the program data and documentation, she also coordinates the dispensing of Certificates of
Recognition to those juveniles who qualify for Level One status She will also coordinate the dispensing of the
"Character Bands" to juveniles as they are released. Ms. Lambert has a BA in Education and has served as a
chaplain at the Juvenile Justice Center since 2005. She spends approximately 20 hours weekly in Character
related activities.
The Tarrant County Juvenile Services requires that all individuals who work with detained juveniles pass a
criminal background check Both Mike and Kristi have passed this procedure and the results are on file at the
Juvenile Justice Center.
Funds for 2010-2011
Staff is the back -bone of the program. Funds requested in this proposal are largely for staff salaries. Since
"Character Counts!" consists of education, interactions and relationship -building our staff ARE our program. We
also are requesting funds for supplemental materials to assist staff as they plan character -building lessons.
The entire program budget is as follows:
B
Budget
Item
Program
Budget
Amount
Requested
CCDP
Staff
Salaries &
Fringe
$78,891
$39,445.5
Character
Development
Seminar
$5,100
$5,100
CCl
Wrist
Bands`
$3,600
$3,600
Instruction
Books
$247
$247
DVD
Set
$649
$649
Level
One Certificates
$500
$500
TOTALS
$88,987
$49,541.5
Conclusion
If detained juveniles are truly to be changed, the change must be intrinsic, one they see the value in and not just
because it keeps them out of trouble. The change in behavior must make sense to them because it is viable It
must make them feel worthwhile. It must connect their power to choose with their ability to make a significant
difference in their own lives and others who might be in a worse predicament than they are. Judge Jean Boyd
stated, "f believe this-program-helpsjuveniles-learn, -to makes positive_changesIn their lives. "For most of the
juveniles in the detention center, the "Character Counts!" program is their first experience in seeing how their
behavior can have a good outcome for themselves, their families and the community. Receiving positive
recognition for their effort is a precursor. It gives them something to build on after release. It gives vision for a
better life through better choices.
PROGRAM ACTIVITIES & SCHEDULE
Organization: NewDay Services for Children & Families
Program Title: "CHARACTER COUNTS!"
Please indicate month(s) when each program activity will occur by placing an "X" in the month column.
ACTIVITY
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JULY
AUG
SEPT
A
"Character Counts!" classes taught to
detained juveniles several times per week
X
X
X
X
X
X
X
X
X
X
X
X
B
Certificates are earned for attaining and
maintaining "Level One" (Best) behavior
X
X
X
X
X
X
X
X
X
X
X
X
C
Level One recipients attend "Life Skills"
classes, teaching wise choice making, self
sufficiency and career choices
X
X
X
X
X
X
X
X
X
X
X
X
D
A stuffed animal donated to Cook
Children's "Prayer Bear' program, on
behalf of each Level One detainee
X
X
X
X
X
X
X
X
X
X
X
X
E
Create a "Climate of Character" at the
Juvenile Justice Center by encouraging
staff to reinforce Character traits
X
X
X
X
X
X
X
.X
X
X
X
X
Encourage volunteers who teach Bible
ClasSes to incorporate character traits into
their classes
X
X
X
X
X
X
X
X
X
X
X
X
G
Wrist band representing a particular
cnaracter trait that needs to be worked on,
given to released detainee as a reminder
X
X
X
X
X
X
X
X
X
X
X
X
5
ACTIVITIES AND OUTCOMES SUMMARY
Organization: NewDay Services for Children & Families
Program Title: "CHARACTER COUNTS!"
List Specific
Project Activities
Number of
Participants
Served by this
Activity
Duration:
Hours/Days/Weeks
this acy
activity
How doeswhether
relate to one of the three
CCPD goals?
How will you measure
this activity was
successful in meeting one
of the three CCPD goals?
A.
Five Character Classes taught
weekly
40 — 50 per week
1 hour classes taught
weekly for 48 weeks —
Total 240 hrs
Prevention: Teaches
detainees to think before
acting violently thereby
increasing safety of
residents and decreasing
crime
Pre and post tests with
pertinent content questions
and specific character trait
scenarios will be
administered
Level One Behavior Certificates
i awarded to detainees maintaining
behavior for 7 consecutive days
(one week)
19 per week
52 weeks
(given weekly)
Safety: Detainees realize
that they can choose to
behave responsibly,
thereby benefiting
themselves and keeping
family and neighbors safe
Weekly Status Reports —
goal is to strive for 50%
Level One behavior
C.
Level One Certificate recipients are
invited to attend Life Skills Classes
Average of 5 per
class
Three times per week
Intervention: Detainees on
Level One "graduate" into
"Life Skills' which gives
them tools to choose a
path that leads to success
and a sense of self worth.
Participants must meet Level
1 status before being invited
— if level 1 status is lost —
return privilege is forfeited
'Stuffed animal ("Prayer Bears") are
collected from community
organizations and donated to Cook
Children's n behalf of detainees
4
Over 1,000 stuffed
animals donated in
2009
12 months —deliveries
to Cook Children's at
least once per month
Good Neighbor: Detainees
feel a sense of community
and pride by being part of
a project that benefits
P
another person
By Community support of
PrayerBear drives, feedback
from Cook Children's and
number of donated bears.
E.
Character wristbands, each
representing a specific character
trait, are given to detainees upon
release as a reminder
Enforcement: As a
reminder, wristbands
enforce a positive
character trait that
replaces the negative
Encourage correspondence
to chaplains regarding
progress: How detainees
used CC trait in real life
scenarios
6
The CCPLYt oard 4na1or scoring committee may request modifications or additions to the outcome measures as a condition of award.
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
S ource 1: "Mike Brown Ministries" Private Foundation
$16,800 used towards salary of Mike Brown, Senior Chaplain/Program Manager
S ource 2: Christ Chapel Bible Church
$4,800 used towards salary of Kristi Lambert
$400 donated for supplies
S ource 3: Benson Baptist Church
$2,400 used toward Kristi's salary
`Source 4: Foundations
Recent donations to "Character Counts!" for 2009 '10
N ovember 2009 — LM Aero Club - $20,000 (not expected to repeat donation for 2011)
March 2010 - $5,000 — Ryan Foundation (gives every 2nd year)
S ource 5:
N ewDay Services — Individual Donors, churches, Special Events, Foundations
If support is not received from other sources NewDay uses general funds to cover
program short falls. However, general donations have been down considerably.
N ewDay will continue to seek funding from these sources for all of its projects.
3
BUDGET SUMMARY
Al Personnel
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Other
Amount
Requested
$36,000
$ 3,445.5
$ 5,100
$4,996
TOTAL
BUDGET DETAIL
$49,541.5
A. Personnel
Name Position Rate of Pay x # of Hours
Mike Brown Senior Chaplain/ $23.08 x 2080 hrs per yr = 48,000
@ 50% of cost Program Manager
Kristi Lambert Chaplain/ $23.08 x 1040 hrs per yr = 24,000
@ 50% of cost Coordinator
TOTAL Personnel
Cost
24,000
12,000
$36,000
B Fringe Benefits
Name
Position
Mike Brown Senior Chaplain
@ 50% of cost
Mike Brown
@ 50% of cost
Kristi Lambert Chaplain
@ 50% of cost
TOTAL. Fringe Benefits
Description of Benefits
FUTA, SUTA Wkrs Comp = 1,570
Health Benefits = 4,698
FUTA,SUTA Wkrs Comp = 623
C. Travel
Purpose of Travel
Location Item
Cost
$ 785
$2,349
311.5
$3,445.5
Cos
Seminar Training $1,700 3
TOTAL Travel
$5,100
$5;1007
D Equipment
Item Cost per Item
TOTAL Equipment
Quantity
Cost
$
E. Supplies
Item
Cost per Item
Wrist Bands $18 per bag
Instruction Books
DVD Set
Level One Certificates
TOTAL Supplies
Quantity
200
5
1
1,000
Cost
$3,600"
$ 247
$ 649
$ 500
$4,996
F. Contracts/Consultants
Description of the Service
TOTAL Contracts/Consultants
Cost
G. Other Costs
Item Cost per Item
TOTAL Other Costs
Quantity
Cost
10
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel
P rogram Manager — Mike Brown. Manages project, teaches boys' CC! classes and STOP CC!
classes, develops Personal Action Plans with juveniles and provides follow-up. Directs on -site efforts
of CC! program Dispenses Character wristbands & Level One certificates for good behavior &
recognition for Community Service project Maintains good relations with Cook Children's, solicits
"Prayer Bear" drives from community organizations churches, etc. by making presentations.
50% of Salary - $48,000 x 50% _ $24,000.00
Coordinator — Kristi Lambert: Teaches girls' CC! classes, assists in boys' classes, teaches "Life
S kills". Maintains documentation and data for program. Coordinates Character trait wristband
recipients & Level One Certificates for good behavior and recognition for Community Service.
50% of Salary - $24,000 x50% _ $12,000.00
B Fringe
Mike Brown — Futa,Suta, Workers Comp $2,193 X 50% _ $785
Knsti Lambert — Futa, Suta, Workers Comp $623 X 50% _ $311.5
Mike Brown — Health Benefits $4,698 X 50% _ $2,349
$ 3,445.50
C. Travel
Character Development Seminar — A 3-day session to equip youth -serving adults to be effective
character educators and certifies them to train others in the proven techniques of Character Counts!
Attendance for 3 individuals (2 NewDay Staff & 1 Juvenile Justice Center Staff) at $1700 each. Mike
Brown went to a CC! seminar in '03 Kristi has not been; to create a "climate of character" JJC staff
person would be invited to participate in the seminar)
($795 training + $500 travel + $120 meals + $285 lodging) 3x$1700 = $5100 $ 5,100.00
D. Equipment
E. Supplies
Character Counts! Wrist Bands — As juveniles are released from the detention center they will be
given a rubber wrist band that identifies the character trait that they wish to develop in order to prevent
continued delinquent behavior Each character trait has its wrist band with the trait identified on it.
The wrist band serves as a reminder to the juvenile as they resume life outside the detention center.
S ix Pillar wrist band sets w/5 sets in a bag (200 bags @ $18 per bag) $ 3,600.00
S upplemental Instruction Books — These books offer the instructors new and varied ways to
present the Six Character Traits. "Good Ideas to Help Young People Build Character - $40; "More
Good Ideas to Help Young People Build Character' - $10; 'Exercising Character for Teenagers' -
$52; "Character Counts, Implementation ToolKit" - $50; "Wisdom for Life" - $95
Total Cost for all five books lists above $ 247.00
DVD Set —"In. Search of Character",. a 10 volume DVD set to be used in. classroom instruction to
enhance the learning experience.
O ne Set $ 649.00
O ffice Consumables — 1,000 Level One Certificates @ 50 cents $ 500.00
li
F. Contracts/Consultants
G. Other
TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc Licensed
childcare center applicants must attach a copy of current license. Attachments should be labeled
Licensing. NO Licenses Required
INSURANCE REQIUREMENTS
The program shall agree to provide and maintain during the program period of performance the
following insurance coverage A statement of concurrence with this requirement must be
submitted with your. proposal. See attachments labeled "Insurance'
Current: Philadelphia Insurance Companies - Commercial General Liability (CGL) Pol. # PHPK424713
Limit $1 000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth will be named as Additional Insured
Non -Profit Organization Liability
May be called Directors & Officers Liability
Limit $1,000,000 per claim and aggregate
OTE' This policy protects not only the directors & officers, but committee members, volunteers, and the
organization itself for claims that do not involve bodily injury or property damage (these are covered under the CGL
policy)
COST INCURRED
All costs directly or indirectly related to preparation of a response to the RFP or any oral
presentation required to supplement and/or clarify the RFP which may be required by the City
shall be the sole responsibility of and shall be borne by Vendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult perpetrated any crime involving a child and/or a dependent adult, regardless of how long
ago the incident occurred, and/or any violent crime within the past 10 years. Applicants will be
responsible for conducting background screening and for maintaining appropriate records,
which will be subject to review by the Police Department.
Background Checks done on Staff and Volunteers and updated periodically.
ACTIVITIES AND OUTCOMES
The CCPD Board retains the right to require additional activity, outcome, and/or programmatic
reporting to ensure a program's performance can be adequately evaluated. The CCPD Board
12
and/or scoring committee may request modifications or additions to the outcome measures as
a condition of award.
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach documentation of
non-profit status. YES — See Attached
2. How many board members does your organization have? 13 (Two volunteer regularly
in Character Counts! - Jack Simmons and Will Johnson. Another, Tom Montgomery
serves in the Clergy and Police Alliance together with his wife Brenda.)
3. How often does your board meet? Five times per year
4. Who recruits board members? Current Board Members and Executive Director
5. What portion of the board is elected annually? Discussed annually, Executive
Committee members can continue to serve if no-one else desires the position,
subject to approval by the board.
6. How long is a board term? How many consecutive terms may be served? Terms are
two years and members can serve additional two years terms with board approval
7. Please list the names and occupations of your board officers. See Attached
8. Please attach a copy of your board by-laws. Attached
9. If any member of the board is related to another board member or an employee of the
non-profit corporation please explain the relationship.
Board Member, Chuck Seely is the son-in-law of Mike Brown, NewDay employee.
Board Members are required to disclose any conflict of interest and sign Statement
of Confidentiality Agreement.
13
NewDay Services for Children & Families Executive Board
Admin Office Phone 817 926-9499
MARCH 2010
2004 John Cayce
john.cayce@keilvhart.com
501 Lonesome Trail 817 439-5477 (hm)
Haslet, TX 76052 817 878-3597 (wk)
(Attomey at Law) 817 878-9797 (fax)
817 781-1174 (cell)
2009 Charts Conner
charla@koonsfuller.com
320 W. Eagle Drive
Ste. 200
Denton TX 76201
(Attorney at Law)
940 442-6677 (wk)
940 442-6671 (fax)
2008 Mike Dean
MwD0518 c(asbcglobal.net
124 Cooks Lane 817 492-4434 (hm)
Ft. Worth, TX 76120 817 917-6770 (cell)
(Bank: VP Lender - retired)
2004 Cheril Hardy
cherilshardvtesahoo.com
401 West Belknap St.
Criminal Court #7
Ft. Worth, TX 76169
(Judge: Tarrant County)
817 929-3324 (hm)
817 884-2969 (wk)
817 884-3365 (fax)
817 929-3324 (cell)
2010 Mike Ingram
emichaeIl omail.com
minaram4pdxinc.com
4942 Westbrlar Drive 817 732-1952 (hm)
Fort Worth TX 76109 817 367-4200 (wk)
(Exec. VP, CFO, General 817368 8579 (cell)
Counsel: PDX, Inc.)
2008 Will Johnson
William E Johnson.Jiaimco.com
wiipatlaw(a�swbell.net
9632 Linton Drive
Ft. Worth, TX 76108
(Network Admin:
Lockheed Martin )
2007 Trey Loftin
totheloftins( Vahoo.com
144 Woodland Hills Dr
Aledo, TX 76008
(Attorney — trial Lawyer)
817 246-5169
817 935-1723
817 246-5169
817 201-4279
(hm)
(wk)
(fax)
(cell)
817 441-8933 (hm)
817 698-9696 (wk)
817 698-9695 (fax)
817 296-1403 (cell)
2006 Steve Metcalf
acuramani sbcq(obat not
4317 Ridgeway Road 817 870-5096 (wk)
Ft. Worth, TX 76126 817 878-2816 (fax)
(Owner— Auto Repairs) 817 437-8085 (cell)
817 560-0264 (hm)
2006 Tom Montgomery
tm4harley41,aasahoo.com
3412 Oak Leaf Drive 817 295-0046 (hm)
Burleson, TX 76028 817 994-9897 (cell)
(AFLAC Regional Sales Coordinator. Retired)
2008 Linda Moore
LJMooreflash.net
4174 Inman Court
Ft. Worth, TX 76109
(Realtor: Virginia Cook)
2004 Cilff Porker
cl ff@parkerrecruitinq.com
604 E. 4th St., Ste 101
Ft. Worth, TX 78102
(CPA: Parker & Assoc.)
2004 Chuck Seely
cseely a.seelvoii.com
815 W. 10th St.
Ft. Worth, TX 76102
(Oil & Gas Operator
Seely Oil Company)
817 665-1222 (wk)
817 923-3864 (fax)
817 797-0476 (cell)
817 923-3864 (hm)
TREASURER
817 332-7757 (wk)
817 335-8702 (fax)
817 296-8258 (cell)
817 921-0155 (hm)
817 332-1377 (wk)
817 975-1412 (cell)
817 292-4887(hm)
2001 Jack Simmons
jusimmons weft newvorklife.com
3424 Wedgeworth Rd. South CHAIRMAN
Ft. Worth, TX 76133 817 528-5092 (cell)
(Financial Planner. 817 332-5954 (fax)
New York Life) 817 878-3246 (wk)
817 294-5089 (hm)
2003 Mack Ed Swindle
Mswindle@whitakerchalk.com
3525 Overton View Ct. SECRETARY
Ft. Worth, TX 76109 817 966 0371 (cell)
(Attorney. Whitaker, Chalk, 817 878-0501 (fax
Swindle & SawyerLLP) 817 731-3310 (hm)
817 878-0514 (wk)
2002 Etna Vanderberg
eina(W.newdaysennces-orq
3605A El Campo Ave. 817 929-9499 (wk)
Ft. Worth, TX 76107 317 332-1119 (fax)
(Executive Director. 817 681-8587 (cell)
NewDay Services) 817 336-2409 (hm)
1teetctase�for �
children & families
....where heating fbegino.
2010 NewDay Services Board Officers
Jack Simmons — Chairman
Mack Ed Swindle — Secretary
Cliff Parker — Treasurer
4.1 I, vm : r= m li�� ,
P.O ;o.x l l 1< 11, R. ,Vof thy 7X roll7 nne ql l
tk w l? ;.i 2 1 1 9 �V= , try. Fond: 199
BYLAWS
OF
NEW DAY DIVORCE RECOVERY CENTER
A TEXAS NONPROFIT CORPORATION
ARTICLE 1
OFFICES
Principal Office
1.01. The principal office of the Corporation in the State of Texas shall be located at 4613
E Jim Mitchell Tr., in the City of Colleyville, County of Tarrant, 76034
1,02. The Corporation shall have and continuously maintain in the State of Texas a
registered office and a registered agent whose office is identical with such registered office, as
required by the Texas Non -Profit Corporation Act. The registered office may be, but need not be,
identical with the principal office of the Corporation in the State of Texas, and the address of the
registered office may be changed from time to time by majority vote of the members The initial
registered agent at this named office shall be Randy Thomas.
ARTICLE 2
Members
2.01, The Corporation shall have no members (as such term is defined in the Act).
ARTICLE 3
Board
3.01. The affairs of the Corporation shall be managed by the Board of Directors including,
without limitation, the hiring, dismissal and retention of any or all of the officers and/or employees
of the Corporation.
3.02. The number of Directors initially shall be seven (7). The number of Directors may be
altered fromtime totime by resolution duly adopted by the. Directors of this Corporation, but shall_
in no event be less than three (3) in number.
3.03. The Directors shall he divided into two classes, "A" and " B' . Each Director when appointed
shall be elected to a class. Each Class of Directors when elected shall serve for terms of two years,
Bylaws
Page 2
with the exeption that the initial term of Class "B" directors appointed on this date shall be for one
year and Class "B" directors shall stand for re-election prior to the first Annual Directors Meeting
The terms of each Class of Directors shall be staggered so that one Class and only one Class of
Directors shall be elected each year. The number of directors elected to each Class shall be kept as
equal as reasonably possible.
3.04. The Board of Directors, at one or more meeting (s) held no more than 60 days nor
less than 10 days prior to the next Annual Meeting of the Board of Directors, shall by majority vote
nominate and elect those persons who shall fill the seats as directors in the Class that will expire at
that upcoming Annual Meeting No person shall be disqualified from standing for nomination and
election as a director due to service as a current or prior officer of the Corporation or for serving in
any other capacity with the Corporation.
3.05. Annual meetings of the Board of Directors shall be held on the of October
of each year at 7:00 p.m. at the offices of the Corporation, or such other location as shall be agreed
to in writing in advance by resolution duly adopted by the Directors Notice (i) of any change in date,
time or location of the annual meeting or of (ii) any special meetings of the Board of Directors shall
be given at least ten (10) days previous thereto by written notice delivered personally or sent by mail,
fax or telegram to each Director at his address as shown by the records of the Corporation. If mailed
such notice shall be deemed to be delivered when deposited in the United States mail so addressed
with postage thereon prepaid. If notice be given by telegram, such notice shall be deemed to be
delivered when the telegram is delivered to the telegraph company. Any other form of notice shall
be deemed to be received when actually received. Any Director may waive notice of any meeting in
writing. All such written waivers shall be filed with the minutes of such meeting. The attendance of
a Director at any meeting shall constitute a waiver of notice of such meeting, except where a Director
attends a meeting for the express purpose of objecting to the transaction of any business because the
meeting is not lawfully called or convened The business to be transacted at, and the purpose of, any
special meeting of the Board shall be specified in the notice or waiver of notice of such meeting.
3.06. Special meetings of the Board of Directors may be called by or at the request of the
President or any three (3) Directors. The person or persons authorized to call special meetings by
the Board may fix any place, either within or without the State of Texas, as a place for holding any
special meetings of the Board called by them. Notice of the special meetings of the Board of
Directors shall be given at least three (3) days prior thereto by written notice delivered personally
or sent by mail, fax or telegram to each Director at his address as shown by the records of the
corporation. If mailed, such notice shall be deemed to be delivered when deposited in the United
States mail so addressed with postage thereon prepaid. Any Director may waive notice of any
meeting. The attendance of a Director at a meeting shall constitute a waiver of notice for such
meeting, except where a Director attends a meeting for the express purpose of objecting to the
transaction of any business because the meeting is not lawfully called or conveyed. No agenda need
ne specified in the notice or waiver of notice of such meeting, unless specifically required by law or
these Bylaws.
Bylaws
Page 3
3.07. At all meetings of the Board of Directors the presence of at least a majority of the
Directors then in office shall be necessary and sufficient to constitute a quorum for the transaction
of business; and the act of a majority of the Directors then in office shall be the act of the Board of
Directors, accept as may otherwise be specifically provided in statute or by these Bylaws.
3.08. Upon the occurrence of any vacancy on the Board of Directors or any directorship
to be filled by reason of an increase in the number of Directors, such position shall be filled by the
majority vote of the Directors at any meeting of the Board of Directors. A Director elected to fill
a vacancy on the Board of Directors shall be elected for the unexpired term of his predecessor in
office. A Director elected to fill a vacancy from an increase in the number of Directors shall be
elected for the remaining term of the Class of Directors to which he is appointed.
3.09. Directors as such shall not receive any compensation for their services, but nothing
herein contained shall be construed to preclude any director from serving the Corporation in any other
capacity, including but not limited to that of an officer and receiving compensation therefor.
3.10. Any action required or permitted to be taken at a meeting of the Board of Directors
may be taken without a meeting if a consent in writing, setting forth the action so taken, is signed by
all the members of the Board of Directors. Unless otherwise restricted by the Articles of
Incorporation, subject to the provisions required or permitted by law and these Bylaws for notice of
meetings, members of the Board of Directors may participate in and hold a meeting of such Board
by means of conference telephone or similar communication equipment by means of which all persons
participating in the meeting can hear each other, and participation in such a meeting shall constitute
presence in person at such meeting, except where a person participates in the meeting for the express
purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully
called or convened.
3.11. Any Director may be removed for cause only at any meeting of the Board of Directors
by the affirmative vote of a majority of all of such Members.
3.12.The Board may elect a Chairman who shall preside at all meetings of the Board of
Directors during his term of office. The Chairman shall be elected at the Annual Meeting of the
Board and shall serve until the next Annual Meeting of the Board, or until his successor is elected and
qualified.
ARTICLE N
Officers
4.01. The officers of the Corporation shall
a Treasurer, and such other officers, including but not
and Assistants of any office, as may be elected by
provisions of this Article.
be a President Executive Director, a Secretary,
limited to Vice Presidents, Executive Directors
the Board of Directors in accordance with the
Bylaws
Page 4
4.02 The officers of the Corporation shall be elected annually by the Board of Directors of
the Corporation at the annual meeting of the Board of Directors. If the election of officers shall not
be held at such meeting, such election shall be held as soon thereafter as possible. New offices may
be created and filled at any meeting of the Board of Directors. Each officer shall hold office until his
successor shall have been duly elected and shall have qualified.
4.03. Any officer elected or appointed may be removed with or without cause by a majority
vote of the entire Board of Directors.
4.04. A vacancy in any office because of death, resignation, disqualification or otherwise
may be filled by the Board of Directors for the unexpired portion of the term.
4.05. The President Executive Director ("President") shall be the principal executive officer
of the Corporation and generally supervise and control all of the business affairs of the Corporation.
The President shall preside at all meetings of the Corporation and all meetings of the Board of
Directors in the absence of the Chairman. The President may sign with the Secretary or any other
proper official of the Corporation authorized by the Board of Directors, any deeds, mortgages, bonds,
contracts, or other instruments which the Board of Directors have authorized to be executed except
in cases where the signing and execution thereof shall be expressly delegated by the Board of
Directors or by the Bylaws or by statute to some other officer or agent of the Corporation, and, shall
perform such other duties as may be prescribed by the Board of Directors from time to time.
4.06. In the absence of the President or in the event of his inability or refusal to act, a Vice
President shall perform the duties of the President, and when so acting shall have all the powers of
and be subject to all the restrictions upon the President. Any Vice President shall perform other
duties as from time to time may be assigned by the President or the Board of Directors.
4.07. If required by the Board of Directors, the Treasurer shall give a bond for the faithful
discharge of his duties in such sum and with such surety or sureties as the Board of Directors shall
determine. The Treasurer shall have charge and custody of and be responsible for all funds and
securities of the Corporation; receive and give receipts for money due and payable to the Corporation
from any source, whatever and deposit all such sums in the name of the Corporation in such banks,
trust companies, or other depositories as shall be selected in accordance with the provisions of Article
VI of these Bylaws; and in general perform all the duties incident to the office of the Treasurer and
such other duties as may be assigned by the President and by the Board of Directors.
4.08 The Secretary shall keep the minutes of the Corporation and of the Board of Directors
in one or more books provided for that purpose; give all notices in accordance with the provisions
of these Bylaws or as required by law; be custodian of the corporate records and of the seal of the
Corporation to all documents, the execution of which on behalf of the Corporation under its seal is
duly authorized in accordance with the provisions of these Bylaws; keep a register of the post office
address ofeach Director, which _hall be furnished to the Secretary by each Director; keep the official
roll for pur poses of voting, and any other matter; and in general perform all duties incident to the
Bylaws
Page 5
office of Secretary and such other duties as from time to time may be assigned by the President or
by the Board of Directors.
ARTICLE 5
Contracta
5.01. The Board of Directors may authorize any Officer or agent of the Corporation to enter
into any contract or execute and deliver any instrument in the name of and on behalf of the
Corporation. Such authority may be general or confined to specific instances. Any third party may
rely upon the signature of any such Officer or agent of the Corporation in any such contract or
instrument as the act and deed of the Corporation duly adopted by resolution of the Board of
Directors.
5.02. All checks, drafts or orders for the payment of money, notes, or other evidences of
indebtedness issued in the name of the corporation shall be signed by such Directors, Officers or
agents of the Corporation, or any of them, in the manner as shall from time to time be determined by
resolution of the Board of Directors.
5.03. All funds of the Corporation shall be deposited from time to time to the credit of the
Corporation in such banks, trust companies, or other depositories as the Board of Directors may
select.
5.04. The Board of Directors may accept on behalf of the Corporation any contribution, gift,
donation, bequest, or devise for the general purposes or for any special purpose of the Corporation.
ARTICLE 6
Indemnification
6.01. The Corporation shall indemnify and advance expenses to any person who is or was
a Director to the fullest extent that a Corporation may or is required to grant indemnification and
advance expenses to a Director under the Texas Non -Profit Corporation Act. The Corporation may
indemnify and advance expenses to any person who (i) is or was an officer, employee or agent of the
Corporation or (ii) serves or has served at the request of the Corporation as a director, officer,
partner, venturer, proprietor, trustee, employee, agent, or similar functionary of another foreign or
domestic corporation, partnership joint venture, sole proprietorship, trust, employee benefit plan, or
other enterprise or entity, to the fullest extent that a corporation may or is required to grant
indemnification and advance expenses to a director under the Texas non -Profit Corporation Act;
notwithstanding the foregoing, however the Corporation may indemnify and advance expenses to an
officer employee or agent, or any person who is identified in (it) of the first clause of this sentence
and who is not a Director to such further extent, consistent with law, as may be provided by the
Corporation's Articles of Incorporation, these Bylaws, general or specific action of the Board of
Bylaws
Page 6
Directors, or by contract or as otherwise permitted or required by applicable law,
6.02. The Corporation may purchase and maintain insurance, at its expense, to protect itself
and any such Director, Officer, employee, agent, or other person specified in Section 6.01 against any
liability asserted against him and incurred by him in such capacity or arising out of his status as such
a person, whether or not the Corporation would have the power to indemnify him against such
liability under the Texas Non -Profit Corporation Act.
6.03. To the fullest extent permitted by the Texas Miscellaneous Corporation Laws Act
and/or the Texas Non -Profit Corporation Act, as such statutes now exist or may hereafter be
amended, a Director of the Corporation shall not be liable to the Corporation for monetary damages
for an act or omission in the Director's capacity as a Director. Ariy repeal or modification of this
Article 6.03 by the Members of the Corporation shall be prospective only and shall not adversely
affect any limitation on the personal liability of a Director of the Corporation existing at or prior to
the time of such repeal or modification.
ARTICLE 7
Books and Records
•
7.01. The Corporation shall keep correct and complete books and records of account and
shall also keep minutes of the proceedings of its Board of Directors.
ARTICLE 8
Fiscal Year
8.01 The fiscal year of the Corporation shall be the calendar year.
ARTICLE 9
&al
9.01. The Board of Directors shall provide a corporate seal and it shall have inscribed
thereon the words New Day Divorce Recovery Center.
ARTICLE 10
Waiver of Notice
•
10.01. Whenever any notice is required to be given under the provisions of the T' tas Non -
Profit Corporation Act or under the provisions of the Articles of incorporation or these Bylaws of
Bylaws
Page 7
the Corporation, a waiver thereof in writing signed by the person or persons entitled to such notice,
whether before or after the time stated therein, shall be deemed equivalent to the giving of such
notice.
ARTICLE 11
Amendment of Bylaws
11, 01, The Bylaws may be altered, amended, or repealed and new Bylaws may be adopted
by the vote of3/4ths of the members of the Board of Directors then in office, at any regular or special
meeting, if at least three (3) days written notice is given of the intention to alter, amend, or repeal
these Bylaws or to adopt new Bylaws at such meeting. Such notice to be effective must state the
Bylaw or Bylaws which are proposed to be altered, amended or repealed and the Bylaw or Bylaws
which are proposed to be written, changed or added in its place.
THE UNDERSIGNED, being the President and Secretary of New Day Services for Children
& Families DO HEREBY CERTIFY that the foregoing are the Bylaws of said Corporation, as
adopted by the majonty vote of the Board of Directors of the Corporation on the __ day of
1997.
? `MS DOCtlflaktrIctlarruzestaraildraar Wallawid
President
NewDay Services for Children S Fan les
.Iob Description — Mike Brown
Position Title: Senior Chaplain/Character Counts! Coordinator
Reports To: Executive Director
Purpose: Provide spiritual guidance and support to juvenile detainees. Help cultivate a
climate of character at the institution through planning, teaching,
coordinating and evaluating the Character Count's program at the
Juvenile Justice Center.
Primary Responsibilities: Promote a climate of character among juveniles, detention
staff, probation staff, and courts; maintain relationships with Juvenile Services
administration. Develop relationships of trust with the juveniles. Teach, counsel and
upon request, pray with the juveniles concerning their spiritual needs. reach "Character
Counts!" classes at the center Communicate with detainees' parents about Character
Counts! Keep judges and administrative staff apprised of CC! Activities and statistics.
Maintain records concerning the effectiveness of the program.
Additional Responsibilities: Coordinate Prayer Bear collections and deliveries to Cook
Children's Medical Center; network with other departments in Juvenile Services for
collaborative projects; attend weekly staff meetings with NewDay administration;
communicate with churches, schools, community organizations to seek support, solicit
PrayerBear drives, rind volunteers and other kinds of support for the program.
Qualifications:
BS in Education with 18 hours of graduate level courses in Biblical Studies from Abilene
Christian University Thirty-four years experience in vocational ministry including 2
years as volunteer hospital chaplain. Attended numerous conferences and workshops in
teaching, pastoral counseling, conflict resolution, biblical studies, character education and
parenting.
Skills: Ability to teach and do pastoral counseling. ('food at relationship building.
Experience:
Four years as a public school teacher. Chirty-four years in the ministry. Four years
experience as a Chaplain in the Tarrant County Civil and Juvenile Courts.
:Additional Requirements:
No prior criminal record or activity
Valid Texas Drivers License
NewDay Services for Children and Families
Job Description- Kristi Lambert
Position 'Title: Chaplain/Volunteer Coordinator/Character Counts Instructor
Reports To: Executive Director
Purpose: Provide spiritual guidance and support to juvenile detainees. Oversee
volunteers to juvenile chaplaincy Character Counts! Program, teach Character, Life Skills
and Bible classes, assist in cultivating a climate of character at the institution.
Primary Responsibilities: Teach Classes, meet with detainees, solicit, screen and
supervise volunteers; inform volunteers of Character Counts! Maintain relationships with
volunteers and juvenile detention staff, address all volunteer concerns about program,
report any problems and potential problems to appropriate JJC authority and NewDay's
Executive Director. Maintain statistics for CC! program Coordinate names of Level One
Certificate recipients. Monitor volunteer program for opportunities to enhance Character
Counts! Maintain volunteer database for active, in -active, and potential volunteers.
Additional Responsibilities: Assist in promoting climate of character among juveniles,
detention staff, probation staff, and courts; Maintain relationships with Juvenile Services
administration; teach Character and Life Skills Classes• network with other departments
in Juvenile Services for collaborative projects; attend monthly staff meetings with
NewDay administration; assist in daily record keeping.
Qualifications:
Bachelor's Degree. Background in Education, Ministry or Counseling.
Skills: Ability to teach, meet with and give counsel to at -risk youth, solicit, train,
supervise, and encourage volunteers, educate and inform volunteers regarding the
Character Counts program. Be innovative and collaborative; must be able to represent
NewDay Services and Tarrant County Juvenile Services in a positive manner.
Experience:
Minimum of two years experience in related field.
Additional Requirements:
No prior criminal record or activity
Valid 'texas I)rii,ers License
MICHAEL A. BROWN
1240 Burmeister Rd.
Fort Worth, TX 76135
Home Phone (817) 551-0894
Cell Phone (817) 683-8834
Office Phone (817) 838 4600 x444
OBJECTIVE: Seeking financial support for expansion of the Character Count
Program, of which I am the program director and an instructor, in Lynn W.
Ross Juvenile Detention Center.
QUALIFICATIONS
My training in education and Christian ministry in addition to nearly forty
years of experience in a variety of ministry roles and eight years as a
juvenile chaplain give me a comprehensive understanding of the forces
pushing teens toward high risk behaviors and violence and the measures
needed to help counteract them.
EDUCATION
1963-1968 BS in Music Education from Tennessee Technological University
Graduate Study Biblical and Related Studies, Abilene Christian University
Seminars and special studies on Conflict Resolution, Pastoral Counseling,
Working with at -risk teenagers
Certification Seminar in Character Counts Program
Certification Seminar in National Center For Fathering Curriculum
EMPLOYMENT
1967-1970 Director of Band and Chorus, Jackson Co., TN Public Schools
1970-1972 Minister of Youth and Music, Jefferson Ave. Church of Christ
Cookeville, TN
1972-1973 Choral Director, Cleveland High School Cleveland, TN
1973-1978 Minister of Education and Music, College St. Church of Christ,
Lebanon, TN
1978-1993 Minister of Education and Music, Southside Church of Christ, Fort
Worth, TX
1993-1999 Preaching Minister, Park Hill Church of Christ, Fort Worth, TX
2CC0- Chaplain, Scott D. Pvloore Juvenile Justice Center, Fort
Worth, TX, through r NewDay Services
REFERENCES
Supplied an request
Kristi L. Lambert
NewDay Services for Families and Children
PO Box 471233
Fort Worth, TX 76147
* PROFESSIONAL EXPERIENCE •
NewDay Services —Character Counts instructor and data recorder, any residents ages 10-17 (June 2005—Present)
---Life Skills program coordinator and instructor, males ages 10-17 (August 2006—Present)
Fort Worth 1SD—Full time classroom teacher, grades 6 and 7, general math (August 2000—May 2005);
--Math department chair (Spring 2004—May 2005); Fort Worth, TX
USD 233—Long-term substitute teacher grades 8 and 9, mathematics (March —May 2000); Olathe, KS
USD 233—Substitute teacher, grades Pre-K through 12 (January —March 2000); Olathe, KS
*Awarded: "Outstanding Substitute for 34 Quarter of the 99-00 School Year"
" VOLUNTEER EXPERIENCE "
Christ Chapel Bible Church—Women's Prayer Ministry leadership team member (starting April 2008);
---Young Adults Prayer Ministry coordinator (July 2004—October 2006);
---Small group facilitator (September 2002—Present); Fort Worth, TX
My Refuge —Prison Ministry, mission trip (July 2002, one week); Belmopan, Belize, Central America
Benson Baptist Church —Summer youth program coordinator (June -August 1996); Omaha, NE
Camp Moses Merrill —Cabin and worship leader (May 1995—June 2005, one week each year), Linwood NE
* EDUCATION *
Ottawa University —Bachelor of Arts, elementary education, emphasis math (December 1999); Ottawa, KS
• CERTIFICATION •
State of Texas —Elementary Education, grades 1-8 (effective Spring 2001, current)
* ADDITIONAL TRAINING *
Parenting and Paternity Awareness —Parental Responsibility curriculum training for instructors (September 2005)
r
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7408 Continental Trail
N. Richland Hills, TX 76182
(817) 498-0884
Fax (817) 605-0074
CHARLES O. PAUL
CERTIFIED PUBLIC ACCOUNTANT
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
NewDay Services for Children and Families
P 0. Sox 820402
Fort Worth, TX 76182
Charles@CharfesPaulCPA. com
We have audited the accompanying statement of financial position of NewDay Services
for Children and Families (the Organization) as of December 31, 2008, and the related
statements of activities and cash flows and functional expenses for the year then ended.
These financial statements are the responsibility of the Organization's management. Our
responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the
United States of America. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures In the financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material
respects, the financial position of NewDay Services for Children and Families as of
December 31, 2008 and the changes in its net assets and cash flows for the year then
ended in conformity with accounting principles generally accepted in the United States
of America.
CHARLES 0. PAUL, CPA
October 10, 2009
*Pre r.axas Society of
CFA Certified Public Accountants
American Institute of
Certified Public Accountants
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NEWDAY SERVICES FOR CHILDREN AND FAMILIES
Statement of Financial Position
December 31, 2008
ASSETS
Cash and cash equivalents $214,343
Grants receivable 15,731
Total current assets 230,074
Fixed assets at cost, net of $1,297
accumulated depreciation 1,972
Total Assets
LIABILITIES AND NET ASSETS
$ 232,046
Current Liabilities:
Accounts payable and accrued liabilities $ 1,627
Total current liabilities 1,627
Commitments and contingencies
Net assets:
Unrestricted
Temporarily restricted net assets
230,419
Total net assets 230,419
Total Liabilities and Net Assets $ 232,046
The accompanying notes are an integral part of the financial statements
(2)
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
Statement of Activities
For the Year Ended December 31, 2008
Revenue and support:
Contributions
Government grants
Special events, net of $34,336 in expenses
Investment income
Assets released from restriction
Expenses:
Program services
General and administrative expense
Increase in net assets
Net assets, beginning of year
riet assets, end of year
Unrestricted
Temporarily
Restricted
$ 338,384 $
85,543
48,015
3,375
2,000
477,317
349,478
67,003
416,481
60,836
169,583
$ 230,419
me
OP
(2,000)
(2,000)
(2,000)
2,000
$
The accompanying notes are in integral part of the financial statements
(3)
Total
$ 338,384
351543
48,015
3,375
475,317
349,478
67,003
416,481
58,836
171,583
$ 230,419
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
Statement of Cash Flows
For the Year Ended December 31, 2008
Cash flows from operating activities:
Increase in net assets
Adjustments to reconcile the increase
in net assets to net cash provided
by operating activities:
Depreciation
Decrease (Increase) in grants receivable
Decrease (increase) in prepaid expenses
Increase (decrease) in accounts payable and accrued liabilities
Net cash provided by operating activities
Cash flows from investing activities:
Capital expenditures
Net cash used by Investing activities
Cash flows from financing activities:
Net increase in cash and cash equivalents
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end of year
Schedule of non -cash Investing and financing activities:
None
Supplemental Statement of Cash Flow information:
Investment income received
The accompanying notes are an integral part of the financial statements
(4)
$ 58,836
524
(8,776)
1,550
1,082
53,216
(648)
(648)
52,568
161,775
$ 214,343
$ 3,375
NEWDAY SERVICES FOR CHILDREN AND FAMILIES
Statement of Functional Expenses
For the Year Ended December 31, 2008
Salaries
Payroll Taxes
Employee Benefits
Total
Contract sevices
Accounting services
Curriculum supplies
Office supplies
Postage
Printing and publications
Dues and memberships
Facility rent
Staff training
Bank charges
Travel, meals, entertainment and gifts
Insurance
Website
Other
Total
Depreciation
Total
Program
Services
$ 276,976
20,816
16,964
314,756
900
2,716
8,142
71
1,134
15,216
418
6,125
GO
Oa
349,478
$ 349,478
General and
Administrative
$ 27,484
2,373
29,857
4,470
4,000
1,680
1,270
199
465
17,310
1,450
1,589
1,065
227
2,897
66,479
524
$ 67,003
The accompanying notes are an integral part of the financial statements
(5)
Total
304,460
23,189
16,964
344,613
5,370
4,000
2,716
9,822
1,341
1,333
465
32,526
418
1,450
7,714
1,065
227
2,897
415,957
524
$ 416,481
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NEWDAY SERVICES FOR CHILDREN AND FAMILIES
Notes to Financial Statements
1. Summary of Significant Accounting Policies
(a) Organization and Operations
NewDay Services for Children and Families ("The Organization) is a Texas Non -Profit
Corporation. The Organization is exempt under Section 501 (c)(3) of the Internal
Revenue Code. The Organization has had operations at the Family Law Center (formerly
the Civil Courts) in Tarrant County, Texas since 1997 and in the Juvenile Justice Center
since 2000. NewDay Services for Children and Families offers help and hope to the
children and families it comes in contact with through the Tarrant County Family and
Juvenile Court Systems. That help and hope comes in the form of chaplains, educational
classes and resource referrals within the community to agencies and churches.
Financial support is received in the form of charitable donations from churches,
businesses, community organizations & individuals. Some program support is received
from foundation and government funding sources.
(b) Financial Statement Presentation
For financial reporting purposes, the Organization's net assets are grouped and
reported by the following three classifications:
Unrestricted - includes funds that represent resources over which the Board of Directors
has discretionary control to carry out operations of the Organization in accordance with
Its bylaws.
Temporarily Restricted - includes funds that represent resources expendable only for
those operating purposes specified by the donor. Resources of this classification
originate principally from grants and gifts.
Permanently Restricted - includes funds that have been accepted with donor
stipulations that the principal oe maintained intact in perpetuity with only the income to
be utilized.
(c) Grants Receivable
Grants receivable are composed of current grants receivable under the Organization's
contract with the Attorney General's office. In the opinion of management there are no
significant uncoilectible accounts therefore, no allowance for doubtful accounts has
been provided in these statements.
(6)
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NEwpAY SERVICES
(d) Fixed Ass Notes to Finn al Statements
nts F
Assets
Expenditure
s for StatenTents FAMILIES
are recorded recorded their estimated fair and equipment are slated
reported as purpose. As d support unless
the date at cost. Do
donated restricted support
donated with the do of restricted
Hated
restrictions
must b Assets
ert. ith ex nor has re gardi g their
assets a
assets ns when the maintained,
donor
stipulations resricted the doh donatior
over $150 t ned zaoninstructions regarding Hated asse
nor
and withassets are P►aced )n a Organization regarding �thorr use are
Depreciation a useful life I t0 service, n reports g how n
useful lives of fixed ass n excess o f one a Organization of longthoseassets Is calculated Year nor
u►ated o n capitalized fixed
Equipment
n the straight-line method
(e) income Tax 5 over the fallowing
Taxes Years
The
(Organ►2ation is exemptdetermined from b::,o8
beernaRevers Pubc e taxes under
charity and n t aprivate
(f1 Functional ofAdditionally, the Organization
of
Ex.enses Allocation
a private foundat/onnl2at/on has been
The co cation
costs
summarized o providing the
eerta►n costs n a functional various
benefited, Expenses
beena va ►n thprograms and
accounting, don a are l basis incated statementsupporting
recorded among theof functional x services
(g) Contributions
de when incurred /n accordance
and Senses, accrual
have
been
ontrlb ordanc
utlons and Grants a with h accrual basis
Contributionsasis o1
°r pertnanenti
restrictions, W and
rest�cted receive
ends When support, depending
are records
onor
reclassified
purpose a donor restriction d as unrestricted,
ossified to restriction i
assets released is e expires, tla the existencetemporarily
the leased from unrestricted net accomplished, temporarily
at is, when and nature restricted,
amounts of unrestictedetsonassetsand re d, ithe
a stieled time of any restrictionnt
If Porte restrictedme
restricted restrictions estate
gifts are listed as a met ri ih contributions. of actseas are
unrestrlctee year of coniri g net d bution,
(7)
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NEwpAY SERVICES F
(h) Con Notes to Financial H1pREN AND FAMILIES
Contributed Statements
Services
Or substantial number o f 9anlzatJon,s vole
that create activities steers have individuals substantial
enhance nonfinancial
o However, e, the donated significant
nfin Organization eco amounts
Provide possessing anc/aJ assess n only
contributions hatc d by donation.
those skills , or that require
recognizes °f time to th
churchesdividal Included skills, and 9alre specialized
related don
and governmental
facility space the oflnanuid Nal ally need to e skills, provided
Ovide�lcei
(I) Cash ntal entitles, that was donated o the is $26 28purchaQed if not
and Cash E iValents 1n-
organ1zatlon by lead
three a Organization
months or less all
quality flea ass
malnialn financial institutions cash highly liquid instruments purchased wit m credit financial i exposure b Organization h maturity of
(I) Use of k associate institution. The Organization
controlling has places
its
Estimates
d with its 9anlzatiocash balances cash with
mates cash balances.
Then never experienced
accounting
preparation of Perlenced
and untingPoned financial m !n
affect the reported
require statements
liabilities amounts re management to aka estimates
mitY with generally
those and z the date of the assets and,labilitiesa n disclosure
contingent
accepted
e estimates. expenses Burin financial statements disclosure and assumptions
9 the reporting menis °f contln s that
g period. and the reported gent assets
d. Actual raga/is could differ ants of
2. Fixed Assets frog
The composition of fixed assets at December 31, 200a
Equipment
Less
is as follows:
accumulated depreciation
$ 3,269
4. Commitments1297
an—Oniin en .
Grants and eras __ _�-_.
instrument bequests require
grantor. Failure to fulfill the
fulfillment
since b Aid beau ough that of
Y accepting at remains a conditions co certaine aft inconditions
accommodated
,Board as Set fort
d the provisionsif of and their terms, the deems thehas,
of h in the grant
the gig the Organization funds to the
s contingency remote
' in essence
(8)
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NEWDAY SERVICES FOR CHILDREN AND FAMILIES
Notes to Financial Statements
In January 2009, the Organization entered into a one-year lease for office space. The
lease requires monthly lease payments totaling $22,200.
5. Fiscal Agency Agreement
In October 2008, the Organization entered into a Memorandum of Agreement with a local
workforce agency whereby the Organization will reimburse the agency for costs
associated with the Fatherhood Coalition of Tarrant County. Funds will be reimbursed to
the Organization from the Texas Department of Family and Protective Services. No costs
were incurred or reimbursed under this arrangement in 2008.
WORTHAM
INSURANCE &RISK MANAGEMENT
February 22, 2010
New Day Services For Children&Families
P. O. Box 471233
Fort Worth, TX 76147
Re: Fidelity Bonds Policy #104876647
Policy Effective: 02/ 23/ 2010 - 02/ 23/ 2013
/surer GG
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Dear Mr. Vanderberg:
We are pleased to enclose the captioned renewal policy.
Your premium invoice is enclosed, along with a return envelope for your convenience.
Please make your check payable to Wortham Insurance.
It is important to review this document to verify the information is accurate. If you wish
to make changes and/or feel corrections are necessary, please call us at your earliest
opportunity.
As your Account Representative, I want you to be completely satisfied with your
insurance program. Any time I can be of assistance, please call me at 817 336-3030.
Sincerely,
Mary ChaOa
Select Account Manager
AMC/ kc
WORTHAM-FORT WORTH, INC.
A .\ (ember of The jVorrharn Group
Fort Worth • Dallas • EEouston • San Antonio • Austin
1500 \Vest Seventh Street, Fort Worth, Texas 76102-2505
Tel: 317.336.3030 Fix: 317. 136.3257
www.WortharnFGV corn
WORT RAM
INSURANCE S RISK MANAGEMENT
April 16, 2010
APR 1 9 2010
NewDay Services for Children & Families
P O. Box 471233
Fort Worth, TX 76147
Re: Directors & Officers Policy #EKI3017619
Policy Effective: 05/02/2010 - 05/02/201.1
Dear Elna:
The enclosed Binder of Insurance has been issued to serve as temporary
proof of coverage until the policy is issued by Scottsdale Indemnity Company.
This policy was issued as per our proposal. Your Agent, Daniel Oster will be glad to
review your exposures and any other possible gaps in coverage related to your field. He
can be reached at 817 339-3161.
Please review the Binder to verify that coverage has been ordered as you
requested.
Your insurance protection is our priority. Anytime you have a question or we can be of
assistance, we welcome your call.
Sincerely;;' 1!
f'
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Curdy Lucid, 6S ACSR
Commercial Ac 4 unt Supervisor
WoRT'HA41_FnRT WORTH, INC,
.ttenrh.rrof The Rortham Group
Furl Worth • Dallas • Houston • San Antonio • Austin
10I0 West Sevrnrh Street, Fort `WVorth, texas 76102-2%5
TcL ,317 336..303t) Fur: St7.1l6.3257
wwsv.WorrharFWazr rn
JAM
Philadelphia Insurance Companies
One Bala Plaza, Suite 100, Bala Cynwyd, Pennsylvania 19004
Quotation Number: 4167202
PROPOSAL FOR INSURANCE
Named Insured and Mailing Address:
New Day Services For Children & Family
PO Box 471233
Fort Worth TX 76147-1233
Insurer: Philadelphia Indemnity Insurance Company
Policy Perlod From. 05/29/2010
Proposal Valid Until: 05/29/2010
Product: Non Profit
Submission Type: Renewal Business
foureol 4-esa
Proposal Date: 04/27/2010
Producer: 1582
Wortham Insurance & Risk Management
1600 W. 7TH STREET
FORT WORTH, TX 76102
Contact: Sherry Mize
Phone: (817)336-3030
Fax: (999)999-9999
To: 05/29/2011
at 12:01 A.M. Standard Time at your mailing address shown above.
Production Underwriter: Goff, Lance R.
Underwriter: Brewster, Simone
IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY,
WE AGREE WITH YOU TO EXTEND INSURANCE AS STATED IN THIS PROPOSAL,
THIS PROPOSAL CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS
INDICATED, THIS PREMIUM MAY BE SUBJECT TO ADJUSTMENT
Commercial Property Coverage Part
Commercial General Liability Coverage Part
Commercial Inland Marine Coverage Part
Commercial Auto Coverage Part
Professional Liability
The Total Premium includes Federal Terrorism Risk Insurance Act
in the amount ot:
Bill Plan Options:
_ 250/0 Down & 3 Monthly Installments
_ 25% Down & 5 Monthly Installments
_ 25% Down & 9 Monthly Installments
_ 50% Down & 2 Monthly Installments
_ Fixed Annual
TOTAL
Ail Bill Plans are subject to a minimum installment of $500
The premium shown Is subject to the following terms and conditions:
A signed UM/UIM Selection/Rejection form is required upon binding. (If
plicable.)
.n/ taxes, fees or surcharges included in the total premium shown on the proposal
are not subject to installment billing,
NOTE: Renewal proposal isattached. This proposal may not be changed except by
the Home Office Underwriter. Be sure to review and advise of any changes.
PREMIUM
169.00
1,009.00
100.00
172.00
483.00
$ 1,933.00
5.00
Exhibit B
NewDay Services for Children and Families
Revised Budget Detail Worksheet
A. Personnel
Position
Description
% on
Project
Total
Mike
Brown,
Senior
$23.08
x 2080
hours x 50%
50%
$24,000.00
Chaplain/Program
Manager
Krisiti
Lambert
50%
$12,000.00
$23.08
x 1040
hours x 50%
Chaplain/Coordinator
Sub
-Total
$36,000.00
B. Fringe
Benefits
Position
Description
Total
Mike
Brown, Senior
FUTA,
SUTA
Workers
Comp
= $1,570
x 50%
$785.00
Chaplain/Program
Health
Benefits=
$4,698
50
°
/o
$2,349.00
Manager
@ 50%
x
Krisiti
Lambert
Chaplain/Coordinator
50%
@
FUTA,
SUTA
Workers
Comp=
$623
x 50%
$311.50
Sub
-Total
$3,445,50
CTravel
Purpose of Travel
Location
Item
Computation
Cost
Sub -Total
$0.00
D. Equipment
Price/
Unit
Number
Total
Item
Description
Sub
-Total
$0.00
E. Supplies
Unit
Price/
Number
Total
Item
Description
Instruction
Books
5 x $49.40
$247.00
DVD
Set
1
x $649.00
$649.00
Level
One
Certificates
1,000
x $0.41
$410.00
Sub
-Total
$1,306.00
F.
Consultants
and
Contractor
Services
Unit
Price/
Number
Total
Item
Description
1 of
Sub -Total
$0.00
G.
Other
Cost
Description
Unit
Number
Price/
Total
Item
$0.00
Sub
-Total
$0.00
2 of 3
Budget
Summary
Budget
Category
Amount
A.
Personnel
$36,000.00
B.
Fringe
$3,445.50
C. Travel
$0.00
D.
Equipment
$0.00
E. Supplies
$1,306.00
F.
Consultants
and
Contractor
Services
$0.00
$.00
G.
Other
Costs
TOTAL
PROJECT
COSTS
$40,751.50
3 of
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2011 Community -Based Programs
Program Period 11/1/10 to 09/30/11
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Budget Catego
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants/Contracts
8 Other -Direct Cost
9 Indirect Costs
Total Programmatic Costs
Period covered by this request:
A
Budget Amount
ry
Submitting Agency: NewDay Services for Children
Agency Contact Name:
Phone Number:
Email:
Invoice Number:
Address:
to
$
mm/dd/yy mm/dd/yy
B
Total of Previous
Reimbursements
Requested
$
C
This
Request
D
(Bit)
Total
Requested
E
(A-D)
Balance
Available
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3• Attach a copy of Monthly Performance Report
I have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Summary:
Total Budget: $
Previous Requests: $
This Request: $
Total Spent: $
Balance left in grant: $ 40,751.50
40,751.50
Grantee Authorized Official Date
Title
Nxhib it D
FY 2011 Community -Based Programs
Program Activities Report
Program Period 11/01/10 to 09/30/11
Submit to: Fort Worth Police Department Agency:
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Activities
Monthly Total
NewDay Services
Cumulative Total
Nov 1st- Present
Year End Goal
1 Number of Character Counts! Classes taught during the month 220
2 Number of unduplicated detainees attending Character Counts!
Classes during the month
3
1760
Number of Level One Behavior Certificates earned by detainees for
maintaining 7 consecutive days of improvement 836
4 Number of students attending Life Skills Classes 660
Exhibit E
FY 2011 Community -Based Programs
Program Effectiveness Measurement Report
Program Period 11/01/10 to 09/30/11
Due Quarterly: Nov -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department Agency:
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Effectiveness Measurements
NewDay Services
Pre and post tests given with pertinent questions and specific character trait scenarios will be administered to
determine effectiveness
Please include a narrative of events and accomplishment that occurred during the reporting period
2 Through a weekly status report on the detainees to achieve a 5O% success in Level One behavior
Please include a narrative of events and accomplishment that occurred during the reporting period
3 Detainees must reach Level One status before being invited to the higher level classes
Please include a narrative of events and accomplishment that occurred during the reporting period
4 Detainees achieve a feeling of a sense of community and pride by being a part of a project that benefits another
person based on a one time questionnaire
Please include a narrative of events and accomplishment that occurred during the reporting period
5 Encourage follow-up correspondence with the Chaplains regarding progress and how they used the "Character Counts!"
traits after release in real life.
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during the reporting period.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/5/2010
DATE: Tuesday, October 05, 2010 REFERENCE NO.: C-24520
LOG NAME: 35FY 11NEWDAYSERVICES
,SUBJECT:
Authorize a Contract with NewDay Services for Children and Families for the Fiscal Year 2011
Community —Based Funding from the Crime Control and Prevention District Fund in the Amount of
$40,751.50 to Operate a Character Counts! Program for Juveniles in the Tarrant County Juvenile Detention
Center
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with NewDay
Services for children and families for the Fiscal Year 2011 community —based funding from the Crime
Control and Prevention District Fund in the amount of $40,751.50 to operate a "Character Counts!" Program
for juveniles in the Tarrant County Juvenile Detention Center.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $162,000.00 in its Fiscal
Year 2011 budget for community —based crime prevention programs Funding requests for community
programs were solicited through a Request for Proposal (RFP) .
A panel consisting of City staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals of
the CCPD The CCPD Board reviewed the panel's recommendations at its August 24, 2010, meeting. The
CCPD Board subsequently approved the panel's recommendation to fund five of the crime prevention
programs including NewDay Services for Children and Families. The term of the contract is October 1, 2010
through September 30, 2011.
Juveniles in Tarrant County are at a high risk for continued delinquent behavior upon release from the
detention center. The goal of NewDay Service's "Character Counts!" Program is to show juveniles that they
can choose to act positively instead of negatively, casting a vision of what they could become by teaching
them that there is strength in character. Through the "Character Counts!" program, juveniles learn about
trustworthiness, respect, responsibility, fairness, caring and citizenship CCPD funding will pay for salary
and fringe benefits for one full time position and one part time position, travel and supplies. The target
population for this program is 10-16 year olds that have been incarcerated in the Tarrant County Juvenile
Detention Center.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendation and
adoption of the proposed Fiscal Year 2011 Budget funds will be available in the Fiscal Year 2011 Budget as
appropriated of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $40.751.00
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. fundmgverifcation.pdf
Tom Higgins (6192)
Jeffery W. Halstead (4231)
Monique Lee (4221)
ORT ORTH
INTEROFFICE MEMORANDUM
TO: Memo to the Record
FROM: Nicole Seidel, Assistant to the City Secretary
DATE: March 15, 2012
SUBJECT: Contract No. 41669 and M&C C-25484
Mayor and Council Communication No. C 25484, which cancelled City Secretary Contract
No. 41669 was approved on March 6, 2012.
City Secretary's Office