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HomeMy WebLinkAboutContract 41168CSC No 41 \co& . AGREEMENT FOR COMMUNITY BASED PROGRAM THE WOMEN'S CENTER OF TARRANT COUNTY, INC. In consideration of the mutual covenants, promises and agreements contained herein, THIS AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and through Charles W. Daniels, its duly authorized Assistant City Manager, and THE WOMENS CENTER OF TARRANT COUNTY, INC., a Texas non-profit corporation ("Contractor") acting by and through Laura Hilgart, President, its duly authorized representative. RECITALS WHEREAS, City has determined that Community Based Programs are necessary to support crime prevention in City during FY 2011 to meet one or more of the Crime Control and Prevention District ("CCPD") goals, which are (1) to increase citizen participation in the CODE BLUE program; (2) to support the adoption of a free counseling for victimized children by the police department and the community and (3) to provide a secure environment in which children can receive an education; and WHEREAS, Contractor has agreed to operate a Community Based Program called free counseling for victimized children which will support the adoption of a free counseling for victimized children by the police department and the community; and WHEREAS, City desires to contract with Contractor to operate the FREE COUNSELING FOR VICTIMIZED CHILDREN Program; and WHEREAS, City, as consideration for the performance of Contractor, has appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of $25,569.00 ("Program Funds") to provide to the Contractor for the operation of the free counseling for victimized children program; NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the parties agree as follows: AGREEMENT 1. Responsibilities of Contractor Contractor covenants and agrees to fully perform, or cause to be performed, with good faith and due diligence, all work and services described in Exhibit "A" — Program Proposal, attached, and incorporated herein for all purposes incident to this Agreement. Contractor shall be responsible for day-to-day administration of the free counseling for victimized children program. Contractor agrees to expend the Program Funds in accordance with its free counseling for victimized children program budget, described in 1 OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX accordance with its free counseling for victimized children program budget, described in Exhibit "B", attached. Program activities shall be reported in accordance with Exhibit "D ', attached. and effectiveness measures shall be reported in accordance with Exhibit "E", attached. 2. Program Funds 2.1 In no event shall the total distribution of Program Funds from City made to the Contractor during the teen of this Agreement exceed the total sum of $25,569.00. Contractor shall keep all Program Funds in a specific account designated only for the Program Funds, and shall not commingle the Program Funds with any other monies. 2.2 Payment of the Program Funds from City to Contractor shall be made on a cost - reimbursement basis following receipt by City from Contractor of a signed Request for Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a written detailed Program Activities Report as described in Section 4 2 below with each RFR to support expenditure of Program Funds. Such report shall be signed by the Contractor or duly authorized officer of the Contractor. The RFR, as described in Exhibit "C", attached, and monthly Program Activities Report shall be submitted to City no later than the 15th day following the end of the month. Submittal of a monthly RFR and Program Activities Report is required even if services are not provided. When services are not provided during a month, a negative RFR and Program Activities Report is required. Submit monthly RFR with an original signature by an authorized representative to the Grants and Contracts Management Division of the Fort Worth Police Department. ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas 76102. Reimbursements will not be made until after receipt of an acceptable and approved RFR and a monthly Program Activities Report from the Contractor. Reimbursements shall be made within 30 days receipt of said documents. 2.3 Contractor is authorized to adjust any categories in the budget in an amount not to exceed 5% of those particular categories without prior approval of City, as long as the total sum does not exceed the amount of the Program Funds; however, Contractor must notify City in writing of any such adjustments. Any adjustment of more than 5% of each category must have written permission from City prior to any budget adjustment being made. Any program income earned directly as a result of thefree counseling for victimized children program must be reported monthly and may be expended on the free counseling for victimized children program with written permission from the Contract Administrator (see paragraph 13.3). Budget adjustments shall be submitted to the Contract Administrator. 2 3. Term The term of this Agreement is for a period beginning on November 1, 2010, and ending on September 30, 2011. All of Contractor s expenditures under this Agreement must be completed prior to September 30, 2011. 4. Program Performance 4.1 Contractor agrees to maintain full documentation supporting the performance of the work and fulfillment of the objectives set forth in Exhibit "A". 4.2 Contractor agrees to provide a monthly Program Activities Report to document the performance of the work described in Exhibit "D." The Program Activities Report shall document the program activity names, numbers of participants attending and details of the activities. The monthly Program Activities Report shall be submitted to City no later than the 15th day after the end of each month Additionally, the Contractor agrees to provide a Program Effectiveness Measurement Report, Exhibit "E", to document the goals achieved in support of the CCPD goals. The Program Effectiveness Measurement Report shall be reported on a quarterly basis and included in the January, April, July and October Program Activities Reports. The Program Effectiveness Measurement Report must include any successes realized in descriptive detail. The quarterly Program Measurement Report shall be submitted to City no later than the 15th day after the end of each quarter. 5. Default and Termination 5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies received from the CCPD and not from any other monies of City. In the event that funds from the CCPD are not timely received, in whole or in part, City may, at its sole discretion, terminate this Agreement and City shall not be liable for payment for any work or services perfonned by Contractor under or in connection with this Agreement. 5.2 If for any reason at any time during any term of this Agreement, City Council of City fails to appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30) days following delivery by City to Contractor of written notice of City's intention to terminate or (ii) the last date for which funding has been appropriated by City Council for the purposes set forth in this Agreement. 5.3 This Agreement may be terminated by City, in whole or in part, whenever such termination is determined by City to be in the best interest of City; in the event of Contractor default, inability to perform or to comply with the terms herein; or for other good cause. 3 5.4 Termination will be effected by delivering to Contractor a written notice of termination, specifying the portion of the Agreement affected and the effective date of termination. Upon Contractor's receipt of notice of termination, Contractor shall: (a) Stop work under the Agreement on the date and to the extent specified in the notice of termination; (b) Place no further order or subcontracts, except as may be necessary for completion of the work not terminated; (c) Terminate all orders and contracts to the extent that they relate to the performance of the work terminated by the notice of termination; and (d) Cease expenditures of Program Funds, except as may be necessary for completion of the work not terminated. 5.5 In the event City suspends or terminates this Agreement for cause, and the cause for such suspension or termination is determined to be invalid the Contractor's sole remedy shall be reinstatement of this Agreement. Contractor expressly waives any and all rights to monetary damages, including but not limited to actual, consequential, and punitive damages, court costs and attorney's fees. 5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor shall return to City any property provided hereunder or as so directed by the Contract Administrator (see paragraph 13.3). City will have no responsibility or liability for Contractor's expenditures or actions occurring after the effective date of termination of the Agreement. 6. Equipment and Maintenance All equipment purchased with Program Funds must meet all eligibility requirements of City. Contractor shall maintain all equipment used in the administration and execution of the free counseling for victimized children program Contractor shall maintain, replace or repair any item of equipment used in support of the free counseling for victimized children program and/or for use under the terms of this Agreement that no longer functions or is lost or stolen. The cost for maintenance, replacement or repair of any equipment used in support of the free counseling for victimized children program and/or for use under the terms of this Agreement is the sole responsibility of Contractor. Contractor shall not use Program Funds or City funds to repair or replace said equipment. Contractor shall use any and all equipment purchased with Program Funds exclusively in support of the free counseling for victimized children program. Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed inventory of all equipment purchased with Program Funds. The equipment inventory shall include an itemized description of each piece of equipment, the date each piece of equipment was purchased the cost of purchase for each piece of equipment, and the location of each piece of equipment • 4 7. Administrative Requirements 7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local, state and federal regulations, along with documentation and records of all receipts and expenditures of Program Funds. All records shall be retained for three (3) years following the termination or completion of this Agreement. City or its representatives shall have the right to investigate, examine and audit at anytime any and all such records relating to operations of Contractor under this Agreement Contractor its officers, members, agents, employees, and subcontractors, upon demand by City shall make such records readily available for investigation, examination, and audit In the event of such audit by City, a single audit of all Contractors' operations will be undertaken and may be conducted either by City or an independent auditor of City's choice. Contractor shall submit a copy of any audit performed by their independent auditor within 30 days of receipt of the final audit report. This paragraph shall survive the expiration or termination of this agreement. 7.2 If any audit reveals a questioned practice or expenditure, such questions must be resolved within fifteen (15) days after notice to Contractor by City. If questions are not resolved within this period, City reserves the right to withhold further funding under this and/or future contract(s) with Contractor. 7.3 If as a result of any audit, it is determined that Contractor misused, misapplied or misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the amount of such monies so misused, misapplied or misappropriated, plus the amount of any sanction, penalty or other charge levied against City because of such misuse, misapplication or misappropriation. 7.4 Contractor's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but are not limited to: providing final Performance Narrative, making final payments, disposing of free counseling for victimized children program assets as appropriate and as directed by City's Contract Administrator (see paragraph 13.3.). 7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the effectiveness of the services and work to be performed by Contractor under this Agreement, and City shall have access at all reasonable hours to offices and records of the Contractor, its officers, members, agents, employees, and subcontractors for the purpose of such monitoring 8. Independent Contractor 8 1 Contractor shall operate hereunder as an independent contractor and not as an officer, agent, or servant or employee of City Contractor shall have exclusive control of, and the exclusive right to control, the details of the work and services performed hereunder, and all persons performing same, and shall be solely responsible for the acts and omissions of its officers, members, agents, servants, employees, subcontractors, 5 program participants, licensees or invitees. The doctrine of respondeat superior shall not apply as between City and Contractor, its officers, members, agents, servants, employees, subcontractors, program participants, licensees or invitees, and nothing herein shall be construed as creating a partnership or joint enterprise between City and Contractor. It is expressly understood and agreed that no officer, member, agent, employee, subcontractor, licensee or invitee of the Contractor, nor any program participant hereunder is in the paid service of City and that City does not have the legal right to control the details of the tasks performed hereunder by Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees. 8.2 City shall in no way nor under any circumstances be responsible for any property belonging to Contractor, its officers, members, agents, employees, subcontractors, program participants, licensees or invitees, which may be lost, stolen, destroyed or in any way damaged. 9. Indemnification 9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its own expense, City and its officers, agents, servants and employees from and against any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kind or character, whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or nonperformance of this agreement and/or the operations, activities and services of the program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY; and Contractor hereby assumes all liability and responsibility of City and its officers, agents, servants, and employees for any and all claims or suits for property loss or damage and/or personal injury, including death, to any and all persons, of whatsoever kinds or character, whether real or asserted, arising out of or in connection with the execution, performance, attempted performance or non-performance of this contract and agreement and/or the operations activities and services of the programs described herem, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor likewise covenants and agrees to and does hereby indemnify and hold harmless City from and against any and all injury, damage or destruction of property of City, ansing out of or in connection with all acts or omissions of Contractor, its officers, members, agents, employees, subcontractors invitees, licensees, or program participants, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. 9.2 Contractor agrees to and shall release City, its agents, employees, officers and legal representatives from all liability for injury death, damage or loss to persons or property sustained in connection with or incidental to performance under this agreement, 6 even if the injury, death, damage or loss is caused by City's sole or concurrent negligence. 9.3 Contractor shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. 10. Non -Assignment No assignment or delegation of duties under this Agreement by Contractor shall be effective without City's prior written approval. 11. Prohibition Against Interest 11.1 No member, officer or employee of City, or its designees or agents; no member of the governing body of the locality in which the free counseling for victimized children program is situated; and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be perfoiined hereunder. Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest, in all contracts and subcontracts hereunder. 11.2 No officer, employee, member or program participant of Contractor shall have a financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or services purchased with any funds transferred hereunder, except on behalf of Contractor as an officer, employee, member or program participant. Any willful violation of this paragraph with the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this Agreement voidable by City of Fort Worth. 12. Nondiscrimination Contractor will not unlawfully discriminate against any person or persons because of age, race color, religion, sex, disability, national origin, sexual orientation, transgender, gender identity or gender expression, nor will Contractor permit its officers, members, agents, employees, subcontractors or program participants to engage in such discrimination If any claim arises from an alleged violation of this non-discrimination covenant by Contractor, its personal representatives, successors in interest or assigns, Contractor agrees to indemnify City and hold City harmless. 13. Compliance 13.1 Contractor, its officers, members, agents employees, program participants, and subcontractors, shall abide by and comply with all laws, federal state and local including all ordinances, rules and regulations of City. If City calls to the attention of Contractor any such violation on the part of Contractor or any of its officers, members, agents, employees, subcontractors or program participants, then Contractor shall immediately desist from and correct such violation. 13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under the terms and conditions of this Agreement. If City calls the attention of Contractor to any such violations on the part of Contractor or any of its officers, members, agents, employees, program participants or subcontractors, then Contractor shall immediately desist from and correct such violation. 13.3 City designates Sasha Kane, Senior Contract Compliance Specialist 817-392- 4243, to act as Contract Administrator and delegates to this individual authority for Agreement administration, compliance, and monitoring. 14. Waiver of Immunity If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption (statutory or otherwise) from and against liability for damages or injury, including death to persons or property; Contractor hereby expressly waives its rights to plead defensively such immunity or exemption as against City. This section shall not be construed to affect a governmental entity's immunities under constitutional, statutory or common law. 15. Insurance Requirement 15.1 Contractor shall procure and shall maintain during the term of this Agreement the following insurance coverage: a. Commercial General Liability (CGL)• $1,000,000 per occurrence, with a $2,000 000.00 annual aggregate hmit, in a form that is acceptable to the City's Risk Manager. b. Non -Profit Organization Liability or Directors & Officers Liability: $1,000,000 per occurrence, with a $1 000,000 annual aggregate limit, in a faun that is acceptable to the City's Risk Manager. c. Workers' Compensation: Workers' Compensation and Employer's Liability coverage with limits consistent with statutory benefits outlined in the Texas Workers' Compensation Act (Art. 8308-1.01 et seq. Tex. Rev. Civ Stat.), and minimum policy limits for Employers' Liability of $100,000 each accident/occurrence, $500,000 bodily injury/disease policy limit and $100,000 per disease per employee. 8 15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines of insurance coverage provided and be currently rated in terms of financial strength and solvency to the satisfaction of the City's Risk Manager. 15.3 Each insurance policy required herein, except for Directors & Officers Liability, shall be endorsed with a waiver of subrogation in favor of the City. The Commercial General Liability policy shall list the City as an additional insured. City shall have the right to revise insurance coverage requirements under this Agreement 15.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of Texas and shall provide sufficient compensation insurance to protect Contractor and City from and against any and all Worker's Compensation claims arising from the work and services provided under this Agreement. 16. Miscellaneous Provisions 16.1 The provisions of this Agreement are severable, and if for any reason a clause, sentence paragraph or other part of this Agreement shall be determined to be invalid by a court or Federal or state agency, board or commission having jurisdiction over the subject matter thereof, such invalidity shall not affect other provisions which can be given effect without the invalid provision. 16.2 City's failure to insist upon the performance of any teuir or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of City's right to assert or rely upon any such term or right on any future occasion. 16.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution, perfoiuiance, attempted performance or non-performance of this Agreement, venue for said action shall he in Tarrant County, Texas. 16.4 Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and official motion, resolution or action passed or taken, to enter into this Agreement and to perform the responsibilities herein required. 16.5 This written instrument and the exhibits attached hereto, which are incorporated by reference and made a part of this Agreement for all purposes, constitute the entire agreement between the parties concerning the work and services to be perfoinued hereunder, and any pnor or contemporaneous oral or written agreement which purports to vary from the terms hereof shall be void. Any amendments to the terms of this Agreement must be in writing and must be approved by each party. 16.6 All notices required or permitted by this Agreement must be in writing and are deemed delivered on the earlier of the date actually received or the third day following (i) deposit in a United States Postal Service post office or receptacle; (ii) with proper 9 postage (certified mail, return receipt requested); and (iii) addressed to the other party at the address as follows or at such other address as the receiving party designates by proper notice to the sending party. 1. CITY: Charles W. Daniels, Assistant City Manager City Manager's Office City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Copy To: Sasha Kane, Contract Administrator Fort Worth Police Department 350 W. Belknap Street Fort Worth, TX 76102 2. CONTRACTOR: Laura Hilgart, President THE WOMEN"S CENTER OF TARRANT COUNTY, INC. 1723 Hemphill Street Fort Worth, TX 76110 16.7 None of the performance rendered under this Agreement shall involve, and no portion of the Program Funds received hereunder shall be used, directly or indirectly, for the construction operations, maintenance or administration of any sectarian or religious facility or activity, nor shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or activity. 16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status during the term of this Agreement. 16.9 Captions and headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement 16.10 The provisions and conditions of this Agreement are solely for the benefit of City and Contractor and are not intended to create any rights, contractual or otherwise, to any other person or entity. [THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.] 10 IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort Worth, Tarrant County, Texas, to be effective November 1, 2010. CITY OF FORT WORTH harles W. Daniels Assistant City Manager STATE OF TEXAS COUNTY OF TARRANT § BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Charles W. Daniels, known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that the same was the act of the Charles W. Daniels and that he executed the same as the act of the City of Fort Worth for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this //d da Y , 2010. • snfridi. *sit.; ° t; ROSELLA BARNES MY COMMISSION EXPIRES March 31, 2013 Y 3. APPROVED AS TO FORM AND I VGALITY: By: afaslc-C71-1--Z--------- Charlene Sanders Assistant City Attorney M & C : ,�045r i 11 jeaadae_2,— Notary Public in and for the State of Texas ATTEST: By: Marty Hendri City Secretary • p► 0u 0 ono 0 ma 0% ok)roo °0 o 000 • Pasic. Q c. sit 8 rg ,384./1 444tztektre OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX CONTRACTOR: THE WOMEN'S CENTER OF TARRANT COUNTY, INC. A Texas Non -Profit t orporation By: Laura Hilgart, Pre ident Date: STATE OF TEXAS ID COUNTY OF TARRANT § ATTEST: By: BEFORE ME, the undersigned authority, a Notary Public in and for the State of Texas, on this day personally appeared Laura Hilgart, President of The Women's Center of Tarrant County, Inc. known to me to be the person whose name is subscribed to the foregoing instrument, and acknowledged to me that the same was the act of Laura Hilgart, President on behalf of The Women's Center of Tarrant County, Inc, of and that she executed the same as the act of The Women's Center of Tarrant County, Inc for the purposes and consideration therein expressed and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day ,A70 eiz,-n title , 2010. Saw MELISSA A. MARTIN Notary Public, State of Texas My Commission Expires June 15, 2011 • • Notary Public in and for the State of Texas 12 Exhibit A FY2011 CRIME CONTROL AND PREVENTION DISTRICT PROPOSAL COVER SHEET AGENCY: The Women's Center of Tarrant County, Inc. DIRECTOR: Laura Hilgart (President & CEO) P HONE NUMBER: 817-927-4006 P HYSICAL ADDRESS: 1723 Hemphill St., Fort Worth, TX 76110 CONTACT PERSON: Laura Hilgart EMAIL ADDRESS: IhilgartAwomenscentertc.org P HONE NUMBER: 817-927-4006 FAX NUMBER: 817-924-2562 P ROGRAM TITLE: Free Counseling for Victimized Children CCPD FUNDS REQUESTED: $ 25,569 AGENCY STATUS: ✓ Private Nonprofit ❑ Public Nonprofit Mark the goal(s) that your project addresses. ❑ Support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs O Support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and ✓ Support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Additionally, does program address the priority consideration listed below. ✓ Project is a prevention or intervention program for youth and/or family violence. CERTIFICATION: I certify that the information contained in this proposal fairly represents the above -named agency's operating plans and budget for the proposed program I acknowledge that I have read and understand the requirements and provisions of the Request For Proposal and that the above -named agency will comply with all applicable rules and regulations relating to the procurement process. I certify that I am authorized to sign this proposal and to enter into and execute a contract with the City of Fort Worth to provide the services authonzed. TYPED NAME: Laura Hilgart TITLE: SIGNATURE: DATE- `/a� PROPOSAL NARRATIVE Provide a 4-5 page description of your program. In this narrative, please respond to each of the following questions: 1) Describe in detail the problem that your program addresses. The problems of childhood sexual and physical abuse and other types of victimization are overwhelming both in the impact on the lives of individual children and the negative repercussions for the community at large Child sexual and physical abuse has come to be widely regarded as leading causes of mental health problems in adult life. Sadly, child sexual and physical abuse is more common than most people know or can imagine: • 44% of all rape victims are under age 18 (U.S. Dept. of Justice, 2004). • 1 in 4 girls and 1 in 6 boys are sexually abused at some point in their childhood (Centers for Disease Control, www.cdc goy). • 15% of sexual assault victims are under the age of 12. (U.S. Dept. of Justice, 2003). • Almost five children die every day as a result of child abuse. More than three out of four are under,the age of 4. The influences of child victimization on interpersonal and social functioning in adult life are lasting and deleterious. There is also a considerable overlap between physical, emotional and sexual abuse and children who are subject to one form of abuse are significantly more likely to suffer other forms of abuse There is now an established body of knowledge clearly linking a history of child abuse with higher rates in adult life of clinical depression, post -traumatic stress disorders, eating disorders, teen pregnancy, substance abuse, suicide attempts, abuse of their own children, and criminal behavior. • About 80% of 21 year olds that were abused as children met criteria for at least one psychological disorder. • Abused children are 25% more likely to experience teen pregnancy. • Over 60% of people in drug rehabilitation centers report being abused or neglected as a child • About 30% of abused and neglected children will later abuse their own children, continuing the horrible cycle of abuse. • 14% of all men in prison in the USA were abused as children • 36% of all women in prison were abused as children • Children who experience child abuse & neglect are 59% more likely to be arrested as a juvenile, 28% more likely to be arrested as an adult, and 30% more likely to commit violent crime. 2) Describe what your program does to 1) support efforts to reduce violent crime and gang -related activities through enhanced enforcement activities and crime prevention programs, 2) support efforts to increase the safety of residents and to decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. This request is for funding of the Free Counseling for Victimized Children program. The program provides counseling for child victims of sexual assault abuse and other violent crimes. With counseling, child victims can heal from the trauma they have experienced to help them to avoid the manifestation of Tong -term cognitive and behavioral problems — including those that can lead to continuing the cycle of violence with their own children and other criminal behavior. Intervention is prevention The goal of the Free Counseling for Victimized Children program is to promote the healing and recovery of children who have experienced trauma from sexual assault, abuse or other violent crimes. The Free Counseling for Victimized Children program provides a spectrum of services designed to promote the healing and recovery of children who are victims of sexual assault, abuse or other violent crime. Counseling and support is also available for family members and significant others, which helps to stabilize and heal families devastated by horrific, violent crimes. Free Counseling for Victimized Children is an ongoing program of The Women's Center and is carried out by the Director of Rape Crisis & Victim Services, a Clinical Coordinator, nine Masters -level licensed counselors and a Program Support Specialist. Counselors provide individual, group, Play and Filial Therapy for children who are victims of sexual assault, abuse or other violent crimes. Counseling and support is also provided for victims' families and significant others. This treatment is augmented by a continuum of other services provided by staff and trained volunteers — including a 24-Hour Crisis Hotline, around -the -clock crisis intervention and support for victims presenting at area hospitals for forensic rape exams (and support for their significant others) and child and family accompaniment through criminal justice proceedings — all designed to give children the best opportunity to recover from victimization. The Women's Center moved into a new building in 2009, where we have three new therapy rooms — two for younger children and one devoted to adolescents This has greatly expanded our capacity to provide services for more children in the Fort Worth office, considering in the old building there was only one play therapy room. Counseling services are also provided at other community locations, including the Fort Worth Independent School District at Forest Oak Middle School and Western Hills Elementary School, and Willoughby House (a Texas Youth Commission facility for girls in Fort Worth). 3) Does your program address the CCPD priority/special emphasis of the prevention or intervention of youth violence and/or family violence? Describe how your program addresses this priority? Yes, the Free Counseling for Victimized Children program addresses the CCPD priority of prevention and intervention of youth and/or family violence. Thirty to forty percent (30- 40%) of sexual assault victims are abused by a family member. The Women's Center addresses this priority by providing counseling to victims of incest and family violence, as well as their non -offending family members. 2 4) How will you measure the effectiveness of the program? Please describe evaluation tools and the method of data collection that you will use. You must include specific performance measures on the Activities and Outcomes Summary. How Effectiveness Is Measured: The process of healing and recovery is measured by the child's improvement on treatment goals identified and agreed upon by the therapist and the child's parent or guardian. The therapist and client (in the case of a child the client's parent or guarding) jointly assess the client s problems and establish treatment objectives which are recorded on a treatment plan. Joint assessments and modifications in the treatment objectives are made in relation to the client's progress in therapy, at regular intervals, as deemed necessary by the therapist and significant others. The therapist records the child's progress in meeting treatment plan objectives Evaluation Tool and Performance Measures: At the end of therapy, the clients' completed treatment plans are used to evaluate the success of the program. The performance standard is that 80% of children receiving assessment and 3+ therapy sessions will achieve improvement on at least 75 % of their treatment plan objectives. Last year, 98% of child victims receiving therapy met 75% or more of their treatment plan objectives. Trauma -Focused Cognitive Behavioral Therapy Evaluation. In addition to our regular program evaluation, The Women's Center is participating in a University of Texas research study on Trauma -Focused Cognitive Behavioral Therapy, which is one of the treatment modalities used in counseling child victims as part of a community effort to improve services to victims through evidence -based practice. 5) Who will the program benefit? Child victims of sexual assault, family violence, and other violent crimes, and their families/significant others. How many people? What age group? Children and adolescents from <1 year -old through age 17. What geographic area will it serve? The entire project serves Tarrant and surrounding counties, but funds from this grant will serve specifically the City of Fort Worth. 6) What makes this program unique from any other crime prevention program in Fort Worth? This program targets crime prevention by intervening in the lives of child victims of sexual abuse and other violent crime in order to help them heal, and prevent their becoming involved in behaviors that can lead to violent crime and perpetuation of abuse. 7) Is the program already in operation? Yes If so, how long have you operated the program? Since 1986 What resources are currently used to operate the program? Resources used to operate the program include: • Staff Director of Rape Crisis & Victim Services, Clinical Coordinator and 9 licensed therapists. • Building/Office Space: Fort Worth Women's Center Offices, three Play Therapy rooms Fort Worth ISD schools (Forest Oak Middle School and Western Hills Elementary) and Willoughby House • Supplies. Games, toys art supplies, cleanup items, and other play therapy supplies to equip three Play Therapy rooms, office supplies • Other: Insurance; communications — phone, fax, Internet; postage; equipment maintenance — computers/network, copiers and Efforts To Outcomes database software for program performance management. The agency receives grants that support the Rape Crisis and Victim Services budget of $1,429,086 — some grants fund specific program components (such as The 24-Hotline and Crisis Intervention Services or Free Counseling for Child Victims or Prevention Education) and some grants fund the overall program. Funding for Rape Crisis and Victim Services includes the Criminal Justice Division of the Governor's Office ($239 100 for adult & child victim counseling services), the Office of the Attorney General ($211,014), United Way ($110 124), City of Fort Worth ($75,000), Tarrant County Hospital District/JPS Health Network ($40,000), City of Arlington Community Development Block Grant ($23,168 for Arlington services only) Lockheed AERO Club ($15,000), and Speedway Children's Chanties ($10,000 for Prevention Education). Why are CCPD funds necessary at this time? While we still receive funding from the United Way, there has been a 24% reduction in funding for all partner agencies of United Way which affects our Free Counseling For Victimized Children program, as well as all of our Rape Crisis & Victim Services. This reduction will increase to 50% in the next three years. A grant will help us to bridge this gap while we work to build stable funding to replace the loss of United Way dollars. 8) Is this a new program? If so, what other funds have you applied for? Also, please describe the sequence of steps needed to implement your project and the timeframe in which this will occur. No, it is an ongoing program. 9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully complete attached budget forms Specific expenditures include 5% of the Clinical Coordinator's salary & benefits, 15% of the Program Support Specialist s salary & benefits, office and educational supplies, occupancy/utilities, building and equipment maintenance, and insurance. Other grant funding covers a great deal of our staff salaries, so the area of the program where we need assistance is to cover our space costs and supplies to deliver the program. 4 10) If funds are awarded, will this program continue beyond the CCPD funding period? Please explain your plan to sustain this program. The Women's Center will continue to apply for funding from the Office of the Governor, the Office of the Attorney General, City of Fort Worth, and other sources of funding that have been the foundation for the program over the years Funds are also raised through individual contributions as well as two special events each year The Victory Over Violence Annual Walk/Run and the Men Who Love Women benefit. The CCPD funding will help us to manage the impact of the Toss of a large percentage of our United Way funding over the next two years, during which time we will seek additional resources to replace those funds. The Women's Center Board of Directors has recently formed a Resource Development Committee in order to identify new sources of funding for the agency. The entire agency is currently participating in a strategic planning process in order to develop a Strategic Plan for the coming years. Organization: PROGRAM ACTIVITIES & SCHEDULE d2jram Title: Please indicate month(s) when each program activity will occur by placing an "X" in the month column. ACTIVITY OCT NOV DEC JAN FEB MAR APR MAY JUN JULY AUG SEPT A Counseling for child victims x x x x x x x x x x x x B C D E F G 6 Organization: ACTIVITIES AND OUTCOMES SUMMARY Program Title: List Specific Project Activities Number of Participants Served by this Activity Duration: Hours/Days/Weeks How does this activity relate to one of the three CCPD goals? How will you measure whether this activity was successful in meeting one of the three CCPD goals? A. Counseling 225 Generally weekly, with appts available from 9 am — 4 pm Counseling for child victims of sexual abuse and other violent crime is an intervention that serves to prevent future mental health problems and criminal behavior, which supports efforts to increase the safety of youth and reduce juvenile crime through crime prevention and intervention programs. Treatment plans are used to document therapy goals and are used to measure program success. The goal or performance standard is that 80% of children receiving assessment and 3+ therapy sessions will achieve improvement on at least 75 % of their treatment plan objectives. B. C. D. E. * The CCPD Board and/or scoring committee mayrequest modifications or additions to the outcome measures as a condition ofaward. 7 LEVERAGE OF FUNDS Please identify other sources of funding that have been secured for the proposed project. Please indicate the source of funding, dollar amount of each source, and describe in detail how these funds support the project Source 1: Office of the Attorney General Amount: $211,014 How funds support the project: Funding is used for both adult and child victims counseling as well as prevention education programs. (Approx. 1/4 is used for the Free Counseling for Victimized Children program) S ource 2: Governor's Office, Criminal Justice Division Amount: $239,100 How funds support the project Funding is used for both adult and child victim counseling programs. A large portion of this funding pays for counselor's salaries. (Approx. 1/3 is used forthe Free Counseling for Victimized Children program) S ource 3: United Way Amount: $110,124 How funds support the project: Funding is used for both adult and child victim counseling programs. (Approx 1/3 is used for the Free Counseling for Victimized Children program) S ource 4: City of Fort Worth Amount: $75,000 How funds support the project: Funding is used for both adult and child victim counseling programs A portion of this funding pays for counselor's salaries. (Approx. 1/3 is used for the Free Counseling for Victimized Children program) S ource 5: Lockheed AERO Club Amount $15,000 How funds support the project: Funding is used for both adult and child victim counseling programs. (Approx 1/3 is used for the Free Counseling for Victimized Children program) BUDGET SUMMARY Amount --,--- -- A. Personnel $ 7,168 B Fringe Benefits 1,505 C. Travel D Equipment E. Supplies 2,844 F. Contracts/Consultants 2,448 G. Other 11,604 TOTAL $25,569 BUDGET DETAIL A. Personnel Name Position Rate of Pay x # of Hours Becka Meier — Clinical Coordinator Yadi Goodpaster Program Support Specialist TOTAL Personnel $24.95 hr x 91 hours $13.42 hr x 365 hours Cost $ 2,270 $ 4,898 $ 7,168 B Fringe Benefits • Name Position Becka Meier Clinical Coordinator Yadi Goodpaster Program Support Specialist TOTAL Fringe Benefits Description of Benefits FICA, Health Ins., Retirement, Worker's Comp, Unemployment FICA, Health Ins., Retirement, Worker's Comp, Unemployment Cost $ 477 $ 1,029 $ 1,505 C. Travel Purpose of Travel TOTAL Travel Location Item 9 Cost $0 D. Equipment Item Cost per Item Quantity Cost TOTAL Equipment $0 E. Supplies Item Cost per Item Educational & Office Supplies TOTAL Supplies Quantity Cost $237 per month x 12 months $ 2,844 $ 2,844 F. Contracts/Consultants Description of the Service Audit, Budding Security System, $204 per month x 12 months On -site Security on nights of client service, Other contracted services TOTAL Contracts/Consultants Cost $ 2,448 $ 2,448 G.Other Costs Item Cost per Item Quantity Occupancy/Utilities $351 per month x 12 months Building Maintenance $185 per month x 12 months Equipment Maintenance $210 per month x 12 months Insurance $221 per month x 12 months TOTAL Other Costs Cost $ 4,212 $ 2,220 $ 2,520 $ 2,652 $11,604 10 BUDGET NARRATIVE Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item. The budget narrative should clearly explain how funds will be used and why expenditures are necessary for successful implementation of your program. Please explain how costs are calculated. A. Personnel Clinical Coordinator — provides clinical supervision of therapists for the project, day-to-day management and supervision of the program, continued program development and improvement, and program evaluation; works closely with program partners including Fort Worth Police Department and District Attorney's Office. Calculated at $24.95 hr x 91 hours = $2,270 (approx: 5% of Clinical Coordinator s salary). P rogram Support Specialist — provides crisis phone counseling and information & referral in S panish, provides Spanish translation as needed for clients at the Center (many times in the capacity of working with Spanish-speaking parents of English speaking child wctims),and provides entry of program data into database Calculated at $13.42 hr x 365 hours = $4,898 (approx. 20% of Program Support Specialist's salary). Fringe: FICA, Insurance (Health, Life, Disability), Worker's Compensation Unemployment, and Retirement calculated at 21 % of Clinical Coordinator and Program Support Specialist salaries. ($2270 x 21 = $477) + ($4898 x .21 = $1029) for a total of $1505. B Travel N/A C. Equipment N/A D Supplies For purchase of Educational Supplies such as games, toys, art supplies, cleaning supplies, etc. to maintain three Play Therapy Rooms for counseling child victims, office supplies such as pens, paper, staples, paper clips, file folders, etc. Calculated at $237 per month x 12 months = $2 844 E. Contracts/Consultants For contracting of services including financial audit, building security system, on -site security on nights of client service, other services Calculated at $204 per month x 12 months = $2,448. F. Other • Occupancy/Utilities for electricity, water, gas & waste in building where services are provided (including counseling offices and Play Therapy room). Calculated at $351 per month x 12 months =$4,212. • Building Maintenance. for maintaining building where services are provided. Calculated at $185 per month x 12 months =$2,220 • Equipment Maintenance. for maintaining computers, network copiers, Efforts To Outcomes database for program performance evaluation. Calculated at $210 per mo x 12 mos. = $2,520. • Insurance: for maintaining insurance in order to provide service delivery (includes liability, building, Directors & Officers, etc.). Calculated at $221 per month x 12 months = $ 2,652 11 TERMS AND CONDITIONS PAGE LICENSING IT IS THE POLICY OF THE WOMEN'S CENTER THAT ALL THERAPISTS PROVIDING COUNSELING SERVICES MUST BE MASTER'S LEVEL AND BE A LICENSED SOCIAL WORKER OR LICENSED PROFESSIONAL COUNSELOR OR BE WORKING TOWARD LICENSURE UNDER A QUALIFIED SUPERVISOR. INSURANCE REQIUREMENTS STATEMENT OF CONCURRENCE: The Women's Center agrees to provide and maintain during the program period of performance the following insurance coverages Commercial General Liability (CGL) Limit $1,000,000 per occurrence $2,000,000 aggregate City of Fort Worth named as Additional Insured Non -Profit Organization Liability May be called Directors & Officers Liability Limit $1,000,000 per claim and aggregate NOTE: This policy protects not only the directors & officers, but committee members, volunteers, and the organization itself for claims that do not involve bodily injury or property damage (these are covered under the CGL policy) BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN IT IS THE POLICY OF THE WOMEN'S CENTER OF TARRANT COUNTY TO CONDUCT BACKGROUND CHECKS ON ALL AGENCY VOLUNTEERS. Applicants are required to conduct background screening for any volunteer or employee who will be working with children under the proposed program. Automatic disqualification of a potential worker or volunteer is appropriate when screening indicates that the individual, as an adult perpetrated any cnme involving a child and/or a dependent adult, regardless of how long ago the incident occurred and/or any violent crime within the past 10 years. Applicants will be responsible for conducting background screening and for maintaining appropriate records, which will be subject to review by the Police Department 12 BOARD INFORMATION 1. Is your organization registered as a non-profit? Yes If yes, please attach documentation of non-profit status. See attached. 2. How many board members does your organization have? 38 3. How often does your board meet? The Full Board of Directors meets 10 times per year. Executive, Finance and Program Committees meet once per month. Other committees meet as needed. 4. Who recruits board members? The Board Development Committee submits a slate of Officers and Directors at the last meeting of the year; submits nominees to the Board as vacancies occur; and analyzes the skill, outreach and leadership needs of the Board and continuously cultivates prospective candidates for Board service. 5. What portion of the board is elected annually? One-third. 6. How long is a board term? How many consecutive terms may be served? Board terms are three years, and two consecutive terms may be served. 7. Please list the names and occupations of your board officers. Becky Renfro Borbolla, Chair Vice President, Renfro Foods Sharon Millians, Vice Chair Partner, Kelly Hart & Hallman LLP Gary Kennedy Treasurer Sr. Vice President & General Counsel American Airlines Jeff Anderson, Secretary Sr Vice President, Employee Benefits Frost Insurance Tom Johnson, Past Chair President, Tom B. Johnson, CPA, PC Tasa Anderson Director of Donor Relations Texas Health Harris Methodist Foundation Jennifer Baggs Senior Vice President 13 PlainsCapital Bank Kathy Baker Community Volunteer Gyna Bivens Executive Director,The North Texas LEAD Crystal Bolt Community Volunteer Reagan Casey Vice President -Fort Worth, Liberty Bank Tina L. Castillo Comptroller, Union Drilling, Inc. Russell D. Cawyer Attorney, Kelly Hart & Hallman LLP Lezlie D. Culver Community Volunteer Tammy Decker Vice President, Human Resource First American Payment Systems Hugo Del Pozzo Managing Director Bravo Equity Partners Jean Devero Community Volunteer Pat Dunne Texas Exchange Bank Martha J. Fry Community Volunteer Josephine Garrett Josephine Garrett, PC Tera Garvey Community Volunteer Janet Hahn Attorney, Decker Jones McMackin McClave Hall & Bates Sue Harvison Community Volunteer Linda Herchert Community Volunteer Carla J. Higgins Three Oaks Management Group, Inc. Ashlee Jung Managing Partner The Jung Group David M. Mellina Mellina & Larson, P.C. Anne Moroneso Community Volunteer Amy E Nettle Special Partner, Crouch & Ramey, L.L.P. Brian M. Phillips President Phillips Ray Capital Management Gina Puente -Brancato CEO/Owner Puente -Brancato Enterprises, Inc. Mala Mahendroo Rangadass, Ph.D. Assoc. Professor Dept. of Obstetrics & Gynecology Univ. of Texas Southwestern Med Ctr. Ruthie E. Santiago Human Resources Business Manager Dallas Fort Worth Airport Board Sherry Scifres Community Volunteer Wesley Snyder Community Volunteer Sandy Swinnea Director of Finance and Planning Tarrant Regional Water District Tyler Trahant President MinkerTrahant & Associates Jhani Wright -Williams Assistant Vice Pres. Trust Department Frost Bank 8. Please attach a copy of your board by-laws. See attached. 9. If any member of the board is related to another board member or an employee of the non-profit corporation, please explain the relationship N/A 14 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. CORPORATE BYLAWS Adopted October 10, 1979 and Revised June, 2004 ARTICLE I Purpose A. The Corporation is organized exclusively for religious, charitable, scientific or educational purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1986 (or corresponding provisions of any future United States Internal Revenue Law), including any lawful act or activity not inconsistent with those purposes, in which non-profit corporations may engage under the laws of the State of Texas Consistent with these purposes, the Corporation shall serve as a communication center for women's needs, Interests and resources; and to enable and assist women individually and as a group, through public education activities, the development and dissemination of model programs, and the provision of counseling training and educational programs and services. B. To further these objectives and purposes, the Corporation shall have and may exercise all of the powers conferred by the laws of Texas on corporations formed under the laws pursuant to and under which this Corporation is formed, as such laws are now in effect or may at any time hereafter be amended; provided, however, that in all events and under all circumstances, the following provisions shall apply: 1. No part of the net earnings of the Corporation shall inure to the benefit of, or be distributable to, its members, if any, directors, officers or other private persons except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of its charitable educational, religious or scientific purposes including for such purposes the making of distributions to organizations that qualify as exempt organizations under Sections 501(c)(3) of the Internal Revenue Code (or corresponding of any future United States Internal Revenue Law). 2. No substantial part of the activities of the Corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation and the Corporation shall not participate in, or intervene in (including the publishing or distributing of statements), any political campaign on behalf of (or in opposition to) any candidate for public office. ARTICLE II Registered Office and Registered Agent The registered office of the Corporation shall be maintained in Fort Worth, Tarrant County, Texas where the Corporation shall maintain a registered agent. The Board of Directors (Board) shall be authorized to establish other offices as well, from time to time. 01Agency Budget & Other Documents\By-Laws\WC Bylaws 2004 final revision 6-30-04-doc ARTICLE III Directors 1. General Powers. The affairs of the Corporation shall be managed by its Board. All voting rights shall be vested solely in the Board, whose members shall serve without compensation. The Board shall have all powers authorized by these Bylaws as amended from time to time, and all powers now or hereafter authorized under the Texas Non -Profit Corporation Act of the State of Texas, or its successor. 2. Number. The number of Directors authorized shall be forty (40). The Board may be increased or decreased in number from time to time by action or a regular or special meeting of the Board, but in no event shall it be decreased to fewer than ten (10) Directors. No Director shall be removed from office prematurely due to a reduction in the authorized number of Directors. 3 Election and Term of Office. The term of office shall be three (3) years. The terms are to be staggered such that 1/3 of the terms shall expire at the end of each year. The Directors shall be elected annually by the Board at the last meeting of the year and assume their duties at the first Board meeting of the new fiscal year, which begins in January. The Directors shall be elected from the slate submitted by the Board Development Committee. Other candidates may be nominated by petition signed by at least ten (10) members of the Board and filed in the office of the President and Chief Executive Officer (CEO) no later than fifteen (15) days prior to the last meeting of the year. The President and Chief Executive Officer (CEO) shall mail a copy to all Officers and Directors within five (5) days of the last meeting of the year. No further nominations may be made. In addition, the Board shall, at any meeting, elect Directors to fill vacancies created by death, ineligibility, or resignation of any Directors. Any Director so elected shall hold office until the end of the term so created, or until a successor has been elected. Any vacancy so created shall be filled by the affirmative vote of a majority of the remaining Directors. All Directors may serve a maximum of two successive three-year terms. Directors filling unexpired terms are subject to the term for which they are elected Under special circumstances and when deemed by the Board to be in the best interest of the Corporation, the Chair s term, regardless of the number of successive terms already served as Director may be extended one (1) year, and can continue to be extended on an annual basis, but in no event shall any Director serve more than six (6) consecutive years as Chair of the Board. In case of an increase in the number of Directors, the additional Directors shall be elected by the Board then in office: one-third for a three-year term; one-third for a two-year term; and one-third for a one-year term. Each Director's term shall continue until a successor has been elected. However, unless special consideration is granted by the Executive Committee to accommodate Directors who are inactive for good cause, any Director who is absent from three (3) consecutive regular or special meetings of the Board may be asked to resign, upon written notice by the Executive Committee. The Executive Committee is authorized to consider and if they choose, to approve at a Director's request a temporary 3-6 month leave of absence from Board service due to special health, business or other circumstances. 4. Regular Meetings. The Board shall meet a minimum of six (6) times each year. G:\Agency Budget Si Other Documents\By-Laws\WC Bylaws 2004 final revision 6-30-04.doc 2 5. Annual Meeting. An annual meeting of the Board shall be held each January for the purposes of installing Officers, Directors, and members of the Executive Committee, and for transacting any other business. It shall be held at a place designated by the Board or if no such designation is made, then at the registered office of the Corporation. 6. Special Meetings. Special meetings of the Board or Executive Committee may be called by the Chair and shall be called by the Chair upon the written request of at least five (5) Directors. Any request for a special meeting shall contain a summary of the proposals of business intended to be brought before the meeting. Special meetings may be held by telephone or E-mail The Chair shall determine the time and place, within Tarrant County where a special meeting is to be held. 7. Notice. The Directors shall be given at least three (3) days notice of regular and special meetings, by mail, telephone, or in person. Attendance of a Director at a meeting shall constitute a waiver of notice of that meeting. The notice need not specify the business to be transacted, nor the purpose of the meeting, unless specifically required by law or by these bylaws. 8. Quorum. One-third of the entire Board shall constitute a quorum for the transaction of business at any meeting of the Board, but in the event the Board is less than full it shall be one-third of those actually serving. 9. Manner of Acting. The act of a majority of the Board at a meeting, at which a quorum is present, shall be the act of the Board, except where disallowed by law. ARTICLE IV Officers 1. Number and Title. The Officers of the Corporation shall be Chair, Vice Chair (the number to be determined by the Board) Treasurer, and Secretary, all of whom shall also be members of the Board, and a. President and Chief Executive Officer (CEO). Any two or more offices may be held by the same person except the offices of Chair and Secretary. The Officers shall have all powers specified in these Bylaws, as amended from time to time, and all powers authorized under the Texas Non -Profit Corporation Act of the State of Texas, or its successor. 2 Election and Term of Office. Officers shall be elected annually by the Board at the last meeting of the year, and shall assume their duties at the first board meeting of the following year. If the election is not held at that meeting it shall be held as soon as convenient. Vacancies may be filled at any meeting of the Board. Each Officer's term shall continue until a successor has been elected. However, unless special consideration Is granted by the Executive Committee for good cause, any Officer who is absent from three (3) consecutive regular or special meetings of the Board may be asked to resign, upon written notice by the Executive Committee. In addition any Officer may be removed by an affirmative vote of a majority of the Board whenever it judges that to be in the Corporation's best interest. G:Wgcncy Budget & Other Documents \ By -Laws \WC Bylaws 2004 final revision 6-30-04.doc 3. Chair of the Board The Chair shall be the chief elected officer of the Corporation, presiding at all meetings of the Board. Subject to the control of the Board, the Chair shall supervise and control generally all the business of the Corporation, and perform any other duties prescribed from time to time by the Board. The Chair may sign and if ordered by the Board, shall sign with any person designated by the Board, any instruments except when that duty has been delegated by the Board or by these Bylaws to some other Officer or agent of the Corporation, or when the law requires that someone else sign. The Chair shall chair the Executive Committee. 4. Vice Chair In the absence of the Chair, or if the Chair is unable or refuses to act, the Vice Chair, in order designated or if no designation, then in the order of election, shall perform the duties and have all powers and be subject to all restrictions upon the Chair. Regardless of the absence or disability of the Chair, the Chair, may delegate to any Vice Chair any power and duty of the office of the Chair or any other duty, and no party dealing with the Corporation shall ever be required to inquire as to the authority of the Vice Chair. It shall be presumed that the Chair is absent or disabled or has delegated that authority to the Vice Chair, unless that party has notice to the contrary 5. Secretary. The Secretary shall keep or cause to be kept the minutes of the meetings of the Board; insure that all notices are duly given; keep or cause to be kept the Corporate records and the seal of the Corporation; and insure that the seal is affixed to all documents required or authorized; keep or cause to be kept a register of the names and addresses of each Director and Officer; and perform all other duties the Chair of the Board assigns from time to time. 6. Treasurer. The Treasurer shall perform such duties as are usually incumbent upon such office. He or she shall see that proper and accurate accounts are kept of the financial condition of the Corporation and that proper books are maintained. He or she shall insure that the financial policies adopted by the board are duly followed and that an independent audit is made of the accounts of the Corporation at the end of each fiscal year. He or she shall report the financial condition of the Corporation at each regular meeting of the Board, and perform any other duties the Chair of the Board assigns from time to time. 7. President and Chief Executive Officer (CEO). The President/CEO shall be the authorized general manager and chief administrative officer of the Corporation and, subject to the supervision of the Board, shall perform such duties as may be incident to her/his office or specifically delegated to her/him by the Board The President/CEO shall serve at the pleasure of the Board and receive such compensation as the Board may from time to time determine. The, President/CEO as general manager and chief administrative officer, shall be responsible for all operations of the agency including hiring, supervising and dismissing staff as well as defining and assigning their work. The President/CEO shall compile and submit to the Board any information as required from time to time. The President/CEO shall be an ex-officio member of the Board of Directors the Executive Committee and any other committee created by the Board of Directors. G::Agency Budget & Other Documents \By-Laws\WC Bylaws 2004 final re ion 6-30-04doc 4 ARTICLE V Committees 1. Standing Committees: A. Executive Committee. The Executive Committee shall consist of the Officers, the immediate Past Chair and all standing committee chairs; it shall meet monthly unless the Chair and President/CEO determine there is no need. It shall have and exercise the authority of the Board in the management of the Corporation. However, that shall not relieve the Board or any individual Director of any responsibility. Any immediate past Chair whose Board term has expired shall be eligible to serve on the Executive Committee in an ex-officio capacity until she/he is no longer in an immediate Past Chair status. B. Board Development Committee. The Board Development Committee shall consist of five (5) Directors. Its purpose will be to: (1) submit a slate of Officers and Directors at the last meeting of the year; (2) submit nominees to the Board as vacancies occur; and (3) analyze the skill, outreach and leadership needs of the Board and continuously cultivate prospective candidates for Board service. C. Other Standing Committees: (1) Business Operations Finance Program (2) Term of Office. Each Committee's term shall be until the next annual meeting of the Board or until a successor is appointed unless the Committee is terminated. Vacancies or Committees may be filled in the same manner as the original appointment. (3) Quorum A majority of the Committee shall constitute a quorum except as otherwise provided by law, or if the Board provides otherwise when designating the Committee. (4) Rules. The Board shall provide each Committee with a set of guidelines. The Committees may adopt rules and procedures for their own government consistent with these Bylaws and the Board's guidelines. From time to time, people who are not members of the Board of Directors may be invited to serve on or consult with standing or temporary Committees in an ex-officio capacity, as appointed by the Chair and approved by Committee members. Other Committees. The Board may form other standing or temporary Committees from time to time and shall designate the purpose and authority of each Committee. The Chair shall appoint the members of all Committees (5) G.Ugency Budget & Other DocumenlskBy-Laws1WC Bylaws 2004 final revision 6-30-04.doc 5 ARTICLE VI Subsidiary Operations The Board is authorized to conduct any service not provided for under the Charter but consistent with the purposes of this organization, provided there are proper safeguards to insure that the service is subject to review, supervision and control of the Board and meets the requirements of the General Not -for Profit Corporation Act of the State of Texas or its successor. ARTICLE VII Transactions of the Corporation 1. Contracts. The Board may authorize any officer or agent to enter into any contract or execute and deliver any instrument on behalf of the Corporation. That authority may be general or specific. 2. Payment. All checks and other orders for payment by the Corporation shall be signed by the officer or agent in accordance with policies adopted by the Board from time to time. 3. Bank Accounts. All funds of the Corporation shall be deposited to the credit of the Corporation in banks or other depositories authorized by the Board The Officers are authorized as set out in adopted Financial Policies to open and withdraw funds from the accounts on the behalf of the Corporation. 4. Special and General Funds. Special funds shall include all funds from government contracts and all gifts designated for special purposes. They shall be used solely for those purposes. All other funds shall be general funds. 5. Potential Conflicts of Interest. The Corporation shall not make any loan to a director or officer of the Corporation. A member, Director, Officer, or committee member of the Corporation may lend money to and otherwise transact business with the Corporation except as otherwise provided by the Bylaws, Articles of Incorporation and amendments thereto, and all applicable laws. Such a person transacting business with the Corporation has the same rights and obligations relating to those matters as other persons transacting business with the Corporation. The Corporation shall not borrow money from or otherwise transact business with a member, Director, Officer, or committee member of the Corporation, unless the transaction is described fully in a legally binding instrument and is in the best interests of the Corporation. The Corporation shall not borrow money from or otherwise transact business with a member, Director, Officer, or committee member of the Corporation without full disclosure of all relevant facts and without the approval of the Executive Committee of the Board of Directors, not including the vote of any person having a personal interest in the transaction. 6. Prohibited Acts. As long as the Corporation is in existence, and except with the approval of the Board of Directors or the members, no member, Director, Officer, or committee member of the Corporation shall: A. Do any act in violation of the Bylaws or a binding obligation of the Corporation. B. Do any act with the intention of harming the Corporation or any of its operations. G:Wgency Budget & Other Documents\By-Laws\WVC Bylaws 2004 final revision 6-30-04.doc 6 C. Do any act that would make it impossible or unnecessarily difficult to carry on the intended or ordinary business of the Corporation. D. Receive an improper personal benefit from the operation of the Corporation. E. Use the assets of this Corporation, directly or indirectly for any purpose other than carrying on the business of the Corporation. F. Wrongfully transfer or dispose of Corporation property, including intangible property such as good will G. Use the name of the Corporation (or any substantially similar name) or any trademark or trade name adopted by the Corporation except on behalf of the Corporation in the ordinary course of the Corporation's business. H. Disclose any of the Corporation business practices, trade secrets, or any other information not generally known to the business to any person not authorized to receive it. I. Commit Corporation funds without appropriate approval of the Board ARTICLE VIII Records The Corporation shall keep correct and complete records of accounts and minutes of all Board meetings and the names and addresses of all Directors and Officers, at the registered office. ARTICLE IX Fiscal Year The fiscal year of the Corporation shall be from January 1 through December 31 of each year. ARTICLE X Corporate Seal The Board shall provide a corporate seal on which the name of the Corporation and the word "Seal" in a circle shall be inscribed. It shall be required to be affixed only where required by law. It or a facsimile may be affixed to instruments requiring corporate seal G:Ugency Budget & Other Docwnentsllly-Laws\WC Bylaws 2004 final revision 6-30-04.doc 7 ARTICLE XI Indemnification of Officers and Directors The Director and all Officers or other elective or appointed representatives of the Corporation shall be indemnified and their liability limited to the fullest extent authorized by the Texas Non -Profit Corporation Act, Article 1396-2.22A Vernon's Annotated Civil Statutes as it now exists or hereafter may be amended. ARTICLE XII Dividends Prohibited The Corporation shall not pay any dividend or part of its income to its members, Directors, or Officers However, it may reasonably compensate its members Directors or Officers for services rendered. ARTICLE XIII Dissolution The Corporation is a non-profit corporation. Upon dissolution, all the Corporation's assets shall be distributed to an organization exempt from taxes under Internal Revenue Code Section 501(c)(3) for one or more purposes that are exempt under the Texas franchise tax pursuant to a plan of distribution duly adopted by the Corporation pursuant to Article 6.03 of the Act, as amended. ARTICLE XIV Amendments These Bylaws may be amended or repealed, and new Bylaws adopted by a majority of the Directors present at any regular or special Board meeting, after at least five (5) days written notice. O:\Agency Budget & Other Documents\By-Laws\WC Bylaws 2004 final revision 6-10-04.doc g THE WOMEN'S CENTER OF TARRANT COUNTY, INC. JOB DESCRIPTION Revised 7/22/2009 JOB TITLE: Clinical Coordinator DEPARTMENT: Rape Crisis and Victim Services SUMMARY: The Clinical Coordinator supervises the clinical activities of the Rape Crisis and Victim Services program in accordance with established policies and procedures. RESPONSIBILITIES: 1. Supervise the day-to-day operations of clinical component of the program in conjunction with the Director of Rape Crisis and Victim Services. a. Develop and implement counseling services (individual and group) for client. b. Recruit train and retain clinical staff. c. Provide regular clinical supervision to counselors for program operation and as required for advanced licensure. d. Facilitate group elimcal supervision in conjunction with contracted clinical consultants. e. Train supervise, and coordinate the work of student interns. f. Provide counseling to program clients as appropriate, both in-house and at off -site locations. g. Conduct annual therapist performance evaluations. h. Respond to calls of concern regarding clinical services. i. Routinely review charts of clinical staff. j. Provide staff back-up for telephone and hospital calls on a rotating basis. k. Read, analyze, and interpret human service periodicals, professional journals, and government regulations as they relate to the therapeutic setting. 1. Maintain professional credentials. m. Maintain regular updates of community resources for use by clinical and crisis staff. n. Maintain Continuing Education Provider status with the state for counselors and social workers. o. Maintain individual liability insurance coverage for clinical practice/supervision. 2. Insure that confidential and accurate records and statistics are maintained. a. Provide monthly, quarterly, and annual statistical reports as requested to the Director of Rape Crisis and Victim Services, Program Support Specialist, Director of Grants Management and Quality Assurance and funding sources. b. Review client files and prepare annual report detailing client evaluation data on all appropriately closed cases. c. Assist clinical staff with preparation of client records in response to requests for client information and/or subpoenas for client records. In conjunction with Program Director, serve as program/agency liaison both internally and with external program partners. a. In Program Director's absence, or as otherwise instructed, supervise operations of additional program components. b. Communicate with other social service agencies and community groups as requested. Maintain effective working relations with other agencies and programs. Assist other agencies as a source of referral or in providing other referral services. c. Make public presentations and speeches on the program and services of The Women's Center and other appropriate topics as requested. d. Represent the agency in the media and in community forums as requested. e. Assist students, research teams, and community planning bodies as appropriate and requested. Provide volunteer training regarding clinical skills and issues. Attend staff meetings and required Women's Center functions. Promote a positive image of The Women's Center in all community contacts. f. g• h. 4. Other duties as assigned. RELATIONSHIPS: REPORTS TO: SUPERVISES: PROMOTION: Director of Rape Crisis and Victim Services All therapists in Rape Crisis and Victim Services No formal line of promotion to or from this position. PHYSICAL ENVIRONMENT: Work is performed indoors using computers and printers with occasional electrical and mechanical hazards. Work may on occasion include several hours of repetitive motion due to program information and data input into computer, as well as handwritten case notes. Must be able to manage the personal and professional stress of clients including children, who are dealing with violent, brutal abuse. Must be able to work with others in a team setting and communicate with clients and the community in a courteous and professional manner. May require overtime when crisis, reports or other situations occur. COMMUNICATION: INTERNAL: A high level of communication both verbal and written is required with the Director of Rape Crisis and Victim Services, clinical counselors, and other Women's Center employees to exchange job -related infonnnation. EXTERNAL: A high level of communication, both verbal and written, is required to provide information and education to other social service agencies, criminal justice professionals and the community. MINIMUM Education Licensure: Experience: Knowledge: QUALIFICATIONS: Master s Degree in Social Work or Master's Degree in a counseling field from an accredited college/university. Must have and maintain a current Texas license — LCSW or LPC, with licensing board approved supervisor status. Three years experience in counseling and case management. Supervisory experience preferred Knowledge of generally accepted counseling theory and techniques. Knowledge of sexual assault and abuse -related issues. Other: Valid Texas Driver's license, insurance and use of own vehicle for agency business. Demonstrated computer skills/knowledge (including Microsoft Word and Excel) commensurate with position required. Regular attendance and dependability are essential. This job description reflects the general duties considered necessary and essential to describe the principle functions of the job as identified, and shall not be considered a detailed description of all of the work requirements that may be inherent in the position. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice Employee Signature: Date: • THE WOMEN'S CENTER OF TARRANT COUNTY, INC. JOB DESCRIPTION Revised 11/21/2007 JOB TITLE: Program Support Specialist DEPARTMENT: Rape Crisis and Victim Services SUMMARY: To assist the Director of Rape Crisis and Victim Services, Education Coordinator, and Clinical Coordinator by preparing and coordinating all statistical information pertaining to funding, community education, and victim services. RESPONSIBILITIES. Management Information 1. Administer the reporting of monthly, quarterly, yearly and other program reports as requested to Director, CEO, CFO, Board of Directors, and funding sources 2. Administer the program's automated Integrated Technology System (ITS) as per agency policy and procedure. 3. Provide appropriate notary services for clients. 4. Coordinate and manage book sales of Quest for Respect. 5. Assist the Director of Rape Crisis & Victim Services with various administrative duties. 6. Maintain & distribute bus passes as per agency policy and procedure. 7. Assess program need for supplies and services, develop purchase order and submit to Business Operations Department. RESPONSIBILITIES: Crisis Response & Intervention 1. Assist in answering 24-hour hotline and business line. 2. Provide support and/or crisis intervention at rape exam sites and other accompaniment sites. 3. Rotate as staff backup for telephone and hospital calls. RESPONSIBILITIES: Community Relations 1. Maintain effective working relations with other agencies and programs. 2. Assist students and other callers with information as requested and appropriate. RELATIONSHIPS: REPORTS TO: Director of Rape Crisis and Victim Services SUPERVISES: None directly. PROMOTION: No formal line of promotion to or from this position. PHYSICAL ENVIRONMENT: Work is performed indoors using computers and printers with occasional electrical and mechanical hazards. Work may on occasion include several hours of repetitive motion due to program information and data input. Must be able to manage the personal and professional stress of clients, including children, who are dealing with violent, brutal abuse. Must be able to work with others in a team setting and communicate with clients and the community in a courteous and professional manner. May require overtime when crisis reports or other situations occur. COMMUNICATION: INTERNAL: A high level of communication, both verbal and written is required with the Director of Rape Crisis and Victim Services, Education Coordinator Clinical Coordinator and other Women's Center employees to exchange job -related information. EXTERNAL: A high level of communication both verbal and written, is required to provide information to clients hospital staff and other agencies. MINIMUM QUALIFICATIONS: Education Two years college in Liberal Arts, Social Work, Counseling, or related field. Two years experience in office management or support Ability to type 45 wpm. Familiar with Microsoft Word, Excel & Access spreadsheets, proficiency in data entry. Knowledge of crisis intervention theory and techniques. Knowledge of community resources. General knowledge of women's issues, including sexual assault and abuse. Ability to work with a large team balance priorities, demonstrate flexibility, and yet remain focused. Must have access to regular and reliable transportation, valid driver's license, current automobile insurance and be prepared to travel on Center business. Regular attendance and dependability are essential. This job description reflects the general duties considered necessary and essential to describe the principle functions of the job as identified, and shall not be considered a detailed description of all of the work requirements that may be inherent in the position. This job description is not an employment agreement or contract. Management has the exclusive right to alter this job description at any time without notice. Employee Signature: Date: Rebecka Meier, M.Ed , NCC, LPC (817) 927-4039 Education: B.A. in Psychology, 1995 Truman State University Kirksville MO M.Ed. in Counselor Education, 1999 University of North Texas Denton, TX Certification/ Nationally Certified Counselor, 1999 Licensure Licensed Professional Counselor, 2001 Approved LPC-Intern Supervisor, 2004 Experience: The Women's Center 1999-Present Clinical Coordinator, Rape Crisis and Victim Services Program Fort Worth, TX Oversee the clinical counseling program and provide clinical supervision for 9 full-time Therapists and 1 Master -level Counseling Intern, all who maintain caseloads of crime/abuse victims of all ages. Full -Tune Therapist Individual and Group counseling, as well as case management and support through the criminal justice process for crime victims/abuse victims of all ages. Part-time Crisis Interventionist Handle 24-hour hotline calls, emergency walk-in appointments and court accompaniment for crime victims of all ages. Also part of the 24-hour response to 3 area hospitals to support recent sexual abuse/sexual assault survivors and their families. Volunteer Responsible for multiple on -call shifts per month for 24-hour hotline and response to 3 area hospitals to support recent sexual abuse/assault survivors and their families. University of North Texas Counseling Center 1998-1999 Counseling Internship Individual counseling for college students with a variety of presenting issues. Denton County Jail Group Counseling Internship 1998 Group Counseling in the adult, male unit. THE WOMEN'S CENTER OF TARRANT COUNTY, INC. AUDITED FINANCIAL STATEMENTS Year Ended December 31, 2008 CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1 AUDITED FINANCIAL STATEMENTS Statements of Financial Position 2 Statements of Activities 3 Statements of Cash Flows 4 Statements of Functional Expenses 5 Notes to Financial Statements 6 R I C 10 RYLANDER, CLAY & OPITZ, LLP CERTIFIED PUBLIC ACCOUNTANTS Smart Solutions. Real Results. INDEPENDENT AUDITOR'S REPORT Board of Directors The Women's Center of Tarrant County, Inc. Fort Worth, Texas We have audited the accompanying statement of financial position of The Women's Center of Tarrant County, Inc. (the Center") as of December 31, 2008, and the related statements of activities, cash flows, and functional expenses for the year then ended. These financial statements are the responsibility of the Center s management. Our responsibility is to express an opinion on these financial statements based on our audit. The prior -year summarized comparative information has been derived from the Center's 2007 financial statements and, in our report dated July 3, 2008, we expressed an unqualified opinion on those financial statements. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects the financial position of The Women's Center of Tarrant County, Inc. as of December 31, 2008, and the changes in its net assets and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated May 27, 2009 on our consideration of the Center's internal control over financial reporting and on our tests of its compliance with certain provisions of laws regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the intemat control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. As discussed in Note 8, the Center changed its method of accounting for fair value measurements in accordance with Statement of Accounting Standards No.157 Fair Value Measurements, in 2008. f yectm °-vt1 May 27, 2009 oi2;t75 , LP 3200 Riverfront Drive, Suite 200 I Fort Worth, Texas 76107-6585 1 PHONE: 817.332.2301 Mil mu: 817.429.9531 FAX:817.338.46081 www,rcosolutions.com of the RSM McGladrey Network An Independently Chimed Member THE WOMEN'S CENTER OF TARRANT COUNTY, INC. STATEMENTS OF FINANCIAL POSITION December 31, 2008 and 2007 ASSETS Cash and cash equivalents Accounts receivable Contributions receivable, less allowance of $1,500 in 2008 and 2007 Prepaid expenses Investments Assets restricted for capital campaign Other assets Construction costs Property and equipment, net Total assets LIABILITIES AND NET ASSETS Liabilities Accounts payable Accrued liabilities Deferred revenue Total liabilities Commitments and Contingencies - Notes 11 and 12 Net Assets Unrestricted Undesignated Designated: Operating Building maintenance Equipment purchases New program development Temporarily restricted Program Capital campaign Total net assets Total liabilities and net assets See notes to financial statements. 2 2008 $ 239,103 190,077 8,821 22,763 2,631,185 2,207,639 178,420 5,457,066 659,174 $ 11,594,248 $ 728,248 131,957 66,250 926,455 5,395,558 1,300,000 1,500,000 100,000 150,000 3,050,000 8,445,558 14,596 2,207,639 2,222,235 10,667,793 $ 11,594,248 2007 $ 736,338 169,613 55,325 27,136 1,669,669 6,211,510 15,153 716,680 643,608 $ 10,245,032 $ 148,910 128,481 88,746 366,137 GIP 2,219,495 1,229,666 150,000 3,599,161 3,599,161 68,224 6,211,510 6,279,734 9,878,895 $ 10,245,032 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. STATEMENTS OF ACTIVITIES Year Ended December 31, 2008, with Comparative Total for 2007 Revenue and other support: Contributions Capital campaign contributions United Way Government grants and contracts Program service fees Special events income, net Investment income Net realized and unrealized gain (loss) on investments Mineral income Miscellaneous income Net assets released from restriction: Satisfaction of capital campaign restrictions Satisfaction of program restrictions Total revenue and other support • Expenses: Program services: Rape crisis Employment Counseling and case management Total program services Supporting services: Management and general Fundraising Capital campaign Total supporting services Total expenses Change in net assets Net assets at beginning of year Net assets at end of year See notes to financial statements, Temporarily Unrestricted Restricted $ 333,735 $ 542,778 988,671 23,700 167,651 228,556 (25,331) 11 4,770,961 161,373 7,192,105 1,132,305 584,040 320,715 2,037,060 139,909 138,166 30,573 308,648 2,345,708 4,846,397 3,599,161 $ 8,445,558 3 107,745 767,090 00 MO de (4,770,961) (161,373) (4,057,499) d e • Total (4,057,499) 6,279,734 $ 2,222,235 2008 $ 441,480 767,090 542,778 988,671 23,700 167,651 228,556 (25,331) 11 01 3,134,606 1,132,305 584,040 320,715 2,037,060 139,909 138,166 30,573 308,648 2,345,708 788,898 9,878,895 $ 10,667,793 2007 $ 541,557 1,431,160 516,105 1,164,200 27,489 164,387 199,579 24,490 52,610 4,678 de 4,126,255 995,206 916,475 276,930 2,188,611 125,440 144,671 115,792 385,903 2,574,514 1,551,741 8,327,154 $ 9,878,895 TAR, WOMEN'S CENTER OF TARRANT COUNTY, INC. STATEMENTS OF CASH FLOWS Years Ended December 31, 2008 and 2007 Cash Flows from Operating Activities Change in net assets Adjustments to reconcile change in net assets to net cash provided by operating activities: Depreciation In -kind donations Net realized and unrealized gain on investments (Increase) decrease in operating assets Accounts receivable Contributions receivable Prepaid expenses Other assets Increase (decrease) in operating liabilities Accounts payable and accrued liabilities Deferred revenue Contributions restricted for capital campaign Net cash provided by (used In) operating activities Cash Flows from Investing Activities Proceeds from sale of investments Purchase of investments (Increase) decrease in cash restricted for capital campaign Purchase of property and equipment Net cash used in investing activities Cash Flows from Financing Activities Cash received restricted for capital campaign Net cash provided by financing activities Net Increase (decrease) in cash and cash equivalents Cash and cash equivalents at beginning of year Cash and cash equivalents at end of year See notes to financial statements. 4 2008 2007 $ 788,898 $ 1,551,741 18,589 (178,062) 25,331 (20,464) 46,504 4,373 (163,267) 136,453 (22,496) (767,090) (131,231) 6,459,652 (5,372,490) 1,186,383 (4,150,118) (1,876,573) 1,510,569 1,510,569 (497,235) 736,338 $ 239,103 14,052 (46,999) (24,490) 39,499 (53,043) 1,932 5,833 (43,315) 56,249 (1,431,160) 70,299 4,400,797 (6,188,699) (1,440,066) (395,267) (3,623,235) 3,859,032 3,859,032 306,096 430,242 $ 736,338 TNF WOMEN'S CENTER OF TARRANT COUNTY, INC. STATEMENTS OF FUNCTIONAL EXPENSES Year Ended December 31, 2008, with Comparative Total for 2007 Salaries and related costs Professional fees Supplies Telephone and answering service Utilities Postage Occupancy Printing/advertising and promotions Assistance to individuals Travel Conferences Equipment maintenance and rentals Insurance Janitorial Maintenance Other Rape Crisis Program Services Supporting Services Counseling Total Management and Case Program and Employment Management Services General $ 957,034 $ 455,643 24,696 13,448 28,313 16,807 22,270 7,761 10,979 5,859 2,483 887 18,547 23,081 11,226 21,892 4,049 10,322 5,727 5,412 833 9,362 8,770 12,885 6,199 3,294 1,788 2,177 1,558 4,213 5,554 Total expenses before depreciation 1,123,213 Depreciation Total expenses 9,092 579,351 4,689 $1,132,305 $ 584,040 See notes to financial statements. $ 263,941 $ 6,897 4,239 Fund - Raising 1,676,618 $ 116,254 $ 113,353 45,041 1,561 1,618 49,359 2,564 4,640 5,973 36,004 1,310 1,634 3,179 20,017 1,377 1,512 118 3,488 2,107 701 14,290 55,918 698 876 3,680 1,350 569 7,190 3,549 694 912 1,560 318,141 2,574 $ 320,715 $ 36,798 174 600 4,049 - 16,894 462 979 6,814 102 58 25,322 3,254 2,028 22,633 1,570 1,712 5,776 394 432 4,647 398 443 11,327 6,559 6,471 Capital Campaign upa'gn $ 29,409 Total Supporting Total Services 2008 2007 $ 259,016 3,179 7,204 2,944 2,889 2,808 1,574 774 1,441 160 5,282 3,282 826 841 1,164 14,194 $ 1,935,634 $ 2,067,425 48,220 85,673 56,563 52,140 38,948 35,275 22,906 23,462 6,296 9,008 57,492 56,879 37,572 62,413 4,049 17,539 18,335 23,853 6,974 10,087 30,604 38,155 25,915 27,308 6,602 6,601 5,488 8,513 25,521 36,131 2,020,705 138,784 137,057 30,573 306,414 2,327,119 2,560,462 16,355 1,125 1,109 2,234 18,589 14,052 2,037,060 $ 139,909 $ 138,166 $ 30,573 $ 308,648 $ 2,345,708 $ 2,574,514 5 J THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NOTES TO FINANCIAL STATEMENTS • NOTE 1. SUMMARY OF ACTIVI'1'1ES AND SIGNIFICANT ACCOUNTING POLICIES Nature of Activities and Governance The Women's Center of Tarrant County, Inc. (the "Center") opened in Fort Worth, Texas in January 1979. The Center provides comprehensive crisis intervention, counseling, and crime prevention services in the areas of sexual assault and other violent crime; information, referral and counseling for women in crisis and transition; comprehensive employment services for women and men, and public advocacy and community education in all the areas in which the Center works. The Center's mission is "to enable and empower women - individually and as a group - and to build better futures for women, families and the community. ' The Center is governed by a Board of Directors (the "Board"), which is composed of up to forty unpaid community members. The Board s key roles and responsibilities are strategic planning, policy development, and general organization oversight and accountability. The Board employs the President and Chief Executive Officer, who is the general manager and chief administrative officer of the Center. Management Estimates and Assumptions Management uses estimates and assumptions in preparing financial statements in accordance with accounting principles generally accepted in the United States of America. Those estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and the reported revenues and expenses. Actual results could vary from the estimates that are used Cash Equivalents The Center considers all highly liquid investments with an initial maturity of three months or less to be cash equivalents. Accounts Receivable Accounts receivable represent government grant receivables and program service fees billed and uncollected at December 31, 2008 and 2007 Based on past experience and analysis of current receivable collectibility, no allowance for doubtful accounts is considered necessary. Investments Investments are carried at fair value based on quoted market prices. Realized and unrealized gains and losses are included in the statement of activities. Property and Equipment Property and equipment that are purchased are recorded at cost and depreciated over their estimated useful lives using the straight-line method. Donations of property and equipment are recorded as support at their estimated fair value. Such donations are reported as unrestricted support unless the donor has restricted the donated asset to a specific purpose. Assets donated with explicit restrictions regarding their use and contributions of cash that must be used to acquire property and equipment are reported as restricted support. Absent donor stipulations regarding how long those donated assets must be maintained, the Center reports expirations of donor restrictions when the donated or acquired assets are placed in service as instructed by the donor. The Center reclassifies temporarily restricted net assets to unrestricted net assets at that time. 6 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (Continued) Impairment of Long -Lived Assets Management evaluates its long-lived assets for financial impairment whenever events or changes in circumstances indicate the carrying value of an asset may not be recoverable. An impairment loss is recognized when the estimated undiscounted future cash flows from the assets are less than the carrying value of the assets. Assets to be disposed of are reported at the lower of their carrying amount or fair value, less cost to sell. Management is of the opinion that the carrying amount of its long-lived assets does not exceed their estimated recoverable amount. Recognition of Donor Restrictions Donor -restricted support is reported as an increase in temporarily or permanently restricted net assets depending on the nature of the restriction. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets. Donated Equipment and Services Donated materials are reflected as contributions at their estimated value at the date of receipt. The Center had $194,564 in 2008 and $82,892 in 2007 of property and donation of services that require specialized skills which would require purchase if not donated. Of these amounts $16,502 in 2008 and $82,892 in 2007 are treated as a contribution with an offset to program service expense; in 2008 the remaining $178,062 has been capitalized. Allocation of Functional Expenses Functional expenses, which are not solely and specifically related to a functional program, are allocated based principally on estimates made by management. Revenue Recognition The Center recognizes program fees, contributions and unconditional pledges when received, and grant revenue when the related expenses are incurred. Income Taxes The Center is exempt from federal income taxes under Section 501(c)(3) of the Internal Revenue Code and is not considered a private foundation within the meaning of Section 509(a) of the Code. Recent Accounting Pronouncements In June 2006, the Financial Accounting Standards Board (FASB) issued FASB Interpretation No. 48 Accounting for Uncertainty in Income Taxes (FIN 48) — an interpretation of FASB Statement 109. FIN 48 clarifies the accounting for uncertain tax positions recognized in an entity's financial statements in accordance with FASB Statement No 109, Accounting for Income Taxes. FIN 48 establishes recognition and measurement criteria for tax positions taken or expected to be taken in a tax return. In December 2008, the FASB deferred the effective date of FIN 48 for certain nonpublic entities to annual financial statements for fiscal years beginning after December 15, 2008. The Center has elected this deferral and accordingly will be required to adopt FIN 48 in its 2009 annual financial statements. 7 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NOTES TO FINANCIAL STATEMENTS NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES (Continued) Recent Accounting Pronouncements (Continued) Prior to adoption of FIN 48, the Center will continue to evaluate its uncertain tax positions and related income tax contingencies under Statement No. 5, Accounting for Contingencies. SFAS No. 5 requires the Center to accrue for losses it believes are probable and can be reasonably estimated. Management has not assessed the impact of FIN 48 on its statement of financial position and the related statements of activities and has not determined if the adoption of FIN 48 will have a material effect on its financial statements. Prior -Year Comparative Information The financial statements include certain prior -year summarized comparative information in total but not by net asset class. Such information does not include sufficient detail to constitute a presentation in conformity with accounting principles generally accepted in the United States of America Accordingly, such information should be read in conjunction with the Center's financial statements for the year ended December 31, 2007, from which the summarized information was derived. Reclassifications Certain amounts in 2007 have been reclassified to conform with 2008 presentation. NOTE 2. CONTRIBUTIONS RECEIVABLE At December 31, 2008 and 2007, contributors have made unconditional promises to give operating funds of $10,321 and $56,825, respectively, to the Center. Receipts of the promised contributions at December 31, 2008, are expected in 2009. Management anticipates that $1,500 of the promises to give at December 31, 2008 and 2007 may be uncollectible and accordingly, established an allowance for uncolIectible contributions for these amounts at December 31, 2008 and 2007. NOTE 3. INVESTMENTS Investments consist of the following: Cash equivalents Certificates of' deposit Fixed income securities Fair Value $ 721,370 1,696,686 213,129 $ 2,631,185 2008 2007 Cost $ 721,370 1,671,714 246,849 ID$ 2,639,933 Fair Value $ 265,199 954,257 450,213 $ $ Cost 265,199 959,427 440,391 1,669,669, $ 1,665,017 Subsequent to year-end, the credit and liquidity crisis in the United States and throughout the global financial system has resulted in substantial volatility in financial markets and the banking system. These and other economic events have had a potential adverse impact on investment portfolios. As a result the Center's investments have likely incurred a decline in fair value since December 31, 2008. 8 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NOTES TO FINANCIAL STATEMENTS NOTE 4. ASSETS RESTRICTED FOR CAPITAL CAMPAIGN The Center has started a capital campaign to build a new facility to replace the current building, The balance in assets restricted to the campaign consist of the following. Cash and cash equivalents Fixed income securities, at fair value Certificates of deposit Contributions receivable, net of discount 2008 $ 307,638 1,226,571 673,430 $ 2,207,639 2007 $ 1,509,216 95,916 3,189,469 1,416,909 $ 6,211,510 At December 31, 2008 and 2007, contributors to the capital campaign have made unconditional promises to give of $695,226 and $1,471,575, respectively, on which management has determined no allowance for uncollectible contributions is necessary. These promises to give are scheduled to be paid at various times in the future and accordingly have been discounted to the present value of the future cash payments using a discount rate of 5.0% resulting in an unamortized discount of $21,796 in 2008 and $54,666 in 2007. Collection of the receivables is expected through 2011 as follows: Due in one year $ 372,443 Due in two to five years 322,783 $ 695,226 NOTE 5. PROPERTY AND EQUIPMENT Property and equipment are comprised of the following: Land and buildings Furniture and equipment Leasehold improvements Less accumulated depreciation 2008 $ 582,550 $ 358,988 69,711 1,011,249 352,075 $ 659,174 $ 2007 582,550 369,114 101,785 1,053,449 409,841 643,608 Construction costs represent costs incurred related to construction of the new building to be funded by the capital campaign Depreciation of these costs will begin once the building is completed and put in use. 9 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NO'1'ES TO FINANCIAL STATEMENTS NOTE 6. LINE OF CREDIT The Center has a $100,000 unsecured line of credit with a bank to provide. for short-term cash flow requirements. This unsecured line of credit was initiated in May 2003, is renewed annually, and bears interest at the prime interest rate, or 3.25% at December 31, 2008. The line of credit is unused at December 31, 2008. During 2007, the Center obtained an additional $750,000 unsecured line of credit with the bank to provide for upcoming cash flow needs related to capital construction. This line of credit was initiated in July 2007 and bears interest at the prime rate, or 3.25% at December 31, 2008. The line of credit is unused at December 31, 2008 and expires on January 13, 2010. NOTE 7. RESTRICTIONS ON NET ASSETS Temporarily restricted net assets at December 31, 2008 and 2007, consist of the following: Program expenses Building 2008 $ 14,596 2,207,639 $ 2,222,235 2007 $ 68,224 6,211,510 $ 6,279,734. NOTE 8. FAIR VALUE OF ASSETS AND LIABILITIES Effective January 1, 2008, the Center adopted Statement of Financial Accounting Standards No. 157, Fair Value Measurements (SFAS No 157). SFAS No. 157 defines fair value, establishes a framework for measuring fair value and expands disclosures about fair value measurements. SFAS No. 157 has been applied prospectively as of the beginning of the year SFAS No. 157 defines fair value as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. SFAS No. 157 also establishes a fair value hierarchy which requires an entity to maximize the use of observable inputs and minimize the use of unobservable inputs when measuring fair value. The standard describes three levels of inputs that may be used to measure fair value: Level 1 Level 2 Level 3 Quoted prices in active markets for identical assets or liabilities Observable inputs other than Level 1 prices such as quoted prices for similar assets or liabilities; quoted prices in markets that are not active; or inputs that are observable or can be corroborated by observable market data for substantially the full term of the assets or liabilities Unobservable inputs that are supported by little or no market activity and that are significant to the fair value of the assets or liabilities. 10 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NOTES TO FINANCIAL STATEMENTS NOTE 8. FAIR VALUE OF ASSETS AND LIABLITIES (Continued) Following is a description of the valuation methodologies used for assets and liabilities measured at fair value on a. recurring basis and recognized in the accompanying statements of financial position, as well as the general classification of such assets and liabilities pursuant to the valuation hierarchy. Investments Where quoted market prices are available in an active market, securities are classified within Level 1 of' the valuation hierarchy Level 1 securities include publically traded stocks, mutual funds certificates of deposit and money market funds. If quoted market prices are not available, then fair values are estimated by using pricing models, quoted prices of securities with similar characteristics or discounted cash flows. The following table presents the fair value measurements of assets and liabilities recognized in the accompanying statement of financial position measured at fair value on a recurring basis and the level within SFAS No. 157 fair value hierarchy in which the fair value measurements fall at December 31 2008. Investments Investments included in assets restricted Total Fair Value $ 2,627,226 $ Quoted Prices In Active Markets for Identical Assets (Level 1) 2,627,226 Fair Value Measurements Using Significant Other Observable Inputs (Level 2) $ - $ 1,226,571 1,226,571 $ 3,857,797 $ 3,857,797 $ $ Cash and Cash Equivalents, Accounts and Contributions Receivable and Accounts Payable The carrying amount approximates fair value based on their short-term nature. Significant Unobservable Inputs (Level 3) NOTE 9. UNRESTRICTED DESIGNATED NET ASSETS The unrestricted designated net assets of the Center represent amounts designated by the Center's Board to be used for operating, building maintenance, equipment purchases, and new program development Designated operating net assets are comprised of no less than six months average operating expenses Designated building maintenance net assets are comprised of $1,500,000 raised during the 2005-2009 Capital Campaign. Earnings from these funds will be used as needed in the annual operating budget to fund increased operating costs of a new, larger facility. Designated equipment net assets are comprised of funds to be used if new equipment is needed. Designated new program net assets are comprised of funds set aside to take advantage of new program or partnership opportunities which generally require matching or seed funds. 11 THE WOMEN'S CENTER OF TARRANT COUNTY, INC. NOTES TO FINANCIAL STATEMENTS NOTE 10, EMPLOYEE PENSION PLAN The Center has a defined contribution employee pension plan to which it contributes an amount equal to 5% of eligible employees' salary. Employees are eligible to participate in the plan after they have completed one year of service or immediately after hire date if they have worked for another social service organization within the last three years for a comparable period Participating employees vest 100% after four years of service or upon attainment of their early retirement age. Forfeitures due to employee separation from service before vesting are used to reduce Center contributions. Contributions were approximately $57,000 in 2008 and $55,000 in 2007 NOTE 11. COMMITMENTS The Center leases certain office space and equipment under noncancelable operating leases having remainingterms in excess of one year. The minimum lease commitment at December 31, 2008, follows: 2009 21,000 2010 20,000 2011 20,000 2012 8,000 $ 69,000 Rental expense approximated $44,000 in 2008 and $43,000 in 2007. At December 31, 2008, the Center had commitments of approximately $240,000 in construction fees and $238,000 in furniture purchases, all of which are expected to occur m 2009 NOTE 12. CONTINGENCIES The Center receives several federal and state awards for specific purposes that are subject to review and audit by the grantor agencies. Such audits could lead to requests for reimbursements to grantor agencies for expenditures disallowed under the terms of the awards In the opinion of management, disallowed costs, if any will not materially affect the financial position or the results of activities of the Center. NOTE 13. SUBSEQUENT EVENT - ESTATE BEQUEST The Center was named a remainder beneficiary in the Virginia Robinson Irrevocable Trust. In March 2009, the Center received a check for $375,000 and 10.5% interest in the Robinson Ranch located in Palo Pinto County, Texas. At March 31, 2009 the total account holdings are held in trust at J.P. Morgan Chase Bank, NA and total approximately $1,616,000. These amounts represent the beneficial interest of a remainder trust and are therefore restricted until received. 12 Internal Revenue Service Date: February 11, 2004 Women's Center of Tarrant County, Inc. 1723 Hemphill Street Fort Worth, TX 76110-1516 Dear Sir or Madam: Department of the Treasury P. O Box 2508 Cincinnati, OH 45201 Person to Contact: Janet M. Duncan 31-07676 Customer Service Specialist Toll Free Telephone Number: 8 00 a.m. to 6:30 p.m. EST 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 75-1501868 This is in response to your request of December 15, 2003, requesting an address update, as reflected above, and regarding your organization's tax-exempt status. In October 1985 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. sed on information subsequently submitted, we classified your organization as one that is not a private ndation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day up to.a maximum of $10,000, when a return is filed late unless there is reasonable cause for the delay, All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, l$Ljcies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift t purposes if they meet the applicable provisions of sections 2055, 2106 and 2522 of the Code. Women's Center of Tarrant County, Inc. 75-1501868 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. The law also requires organizations that received recognition of exemption on July 15, 1987, or later to make available for public inspection a copy of the exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. Organizations that received recognition of exemption before July 15, 1987, and had a copy of their exemption application on July 15, 1987 are also required to make available for public inspection a copy of the exemption application any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. For additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999 - 17. cause this letter could help resolve any questions about your organization's exempt status and found i status, you should keep it with the organization's permanent records. at on If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, g Janna K. Skufca, Acting Director, TE/GE Customer Account Services Exhibit B Position Clinical coordinator Program support specialist Women's Center of Tarrant County Budget Detail Worksheet Description $24.95hr x 91 hours $13.42 hr x 365 hours % on Project 100% 100% Total $2,270.00 4,898.00 Sub -Total Position Clinical coordinator Program support specialist Description FICA health insurance, retirement, worker's compensation, unemployment FICA health insurance, retirement, worker's compensation, unemployment Sub -Total $7,168.00 Total $477.00 $1,029.00 $1,505.00 Purpose of Travel Location Item Computation Sub -Total Cost $0.00 $0.00 Item Description Unit Price/ Number Total Sub -Total $0.00 Item Educational & Office Supplies Description Unit Price/ Number $237 per month x 12 months Sub -Total onsultauts and: Contractor Item Audit, building security system, on -site security of nights of clients, other contracted services Description Unit Price/ Number $204.00 x 12 months Total $2,844.00 $2,844.00 Total $2,448.00 Sub -Total $2,448.00 G. Other Cost Descr'ption Unit Number Price/ Total Item Occupancy/utilities $351.00/month x 12 months $4,212,00 $185.00/month x 12 months $2,220.00 Building maintenance $210.00/month x 12 months $2,520.00 Equipment maintenance Insurance $221.00/month x 12 months $2,652 00 Sub -Total $11,604.00 Budget Summary Budget Category Amount A. Personnel $7,168.00 B Fringe $1,505.00 C. Travel $0.00 D. Equipment $0.00 E Supphes $2,844.00 F. Consultants and Contractor Services $2,448.00 G. Other Costs $11,604.00 TOTAL PROJECT COSTS $25,569.00 3 of Exhibit C Monthly Request for Reimbursement (RFR) FY 2011 Community -Based Programs Program Period 11/1/10 to 09/30/11 Submit to: Fort Worth Police Department Submitting Agency: Women's Center of Tarrant County Sasha Kane Agency Contact Name: 350 West Belknap Street Phone Number: 2nd Floor Email: Fort Worth, TX 76102 Invoice Number: Address: Period covered by this request: Budg 1 Perso 2 Fnng 3 Trave 4 Equip 5 Suppl 6 Const 7 Cons 8 Other 9 Indire Total A to mm/dd/yy mm/dd/yy B Total of Previous Reimbursements C This D (B+C) Total E (A-D) Balance et e ultants/Contracts Category Budget Amount Requested Request Requested Available nnel Cost Costs $ $ $�_.�505�09. $ - $ - $ $' $ - $ $_. ies ruction ctCosts Programmatic ment Direct $.. `` .__ ,?84,00;; $ - $ $_._., ... 2,$44 40; $ $ $ .. $ $ $ 2,48 00w $ - $ $�,. 3150400rt $ - $ $.__ $ - $ $1N_ $ ,",," 25569 0©Q $ - $ 0; Please Attach: 1. Attach copies of invoices and the receipts on all expenditures 2. For Personnel Cost, include copies of signed times sheets 3. Attach a copy of Monthly Performance Report 1 have reviewed this request and certify that the listed expenses are accurate and are chargeable to the CCPD Community Based Program approved budget. Summary: Total Budget: $ 25,569.00 Previous Requests: $ This Request: $ Total Spent $ Balance left in grant: $ 25,569.00 Grantee Authorized Official Date Title Exhibit D FY 2011 Community -Based Programs Program Effectiveness Measurement Report Program Period 11/01/10 to 09/30/11 bue Quarterly: Nov -Jan due Feb 15th, Feb -Apr due May 15th, May -Jul due Aug 15th , and Aug -Sep due Oct 15th Submit to: Fort Worth Police Department Agency: Sasha Kane Name: 350 West Belknap Street email: 2nd Floor Phone Number: Fort Worth, TX 76102 Address: Period covered: to Effectiveness Measurements The Women's Center i rearmenr plans mcivamg inaiviauai rnerapy goals are usea TO measure cnenr ana program success. i ne perrormance standard is that 80% of child victims and their significant others receiving assessment and 3+ therapy sessions will achieve improvement on at least 75 % of their treatment goals. (Evaluation of closed cases is reported every six months.) Please include a narrative of events and accomplishment that occurred during the reporting period. a) Number of closed cases meeting criteria of 3+ therapy sessions b) Number of child victims and significant others achieving improvement on at least 75% of treatment goals c) Percent of child victims and significant others achieving improvement on at least 75% of treatment goals (b _ a = c) 1st Six Months 2nd Six Months Please include a narrative of any success stories during the reporting period. TOTAL FOR YEAR Exhibit E FY 2011 Community -Based Programs Program Activities Report Program Period 11/01/10 to 09/30/11 Submit to: Fort Worth Police Department Agency: Sasha Kane Name: 350 West Belknap Street email: 2nd Floor Phone Number: Fort Worth, TX 76102 Address: Period covered: to Activities Monthly Total The Women's Center Cumulative Total Nov lst- Present Year End Goal Number of unduplicated child victims and significant others receiving counseling during the month 225 Number of continuing/duplicated child victims and significant others receiving counseling during the month Total number (new + continuing ) of child victims and significant others receiving counseling during the month City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/28/2010 DATE: Tuesday, September 28, 2010 REFERENCE NO.: C-24501 LOG NAME: 35FY11WOMENSCENI'ER SUBJECT: Authorize the Execution of a Contract with the Women's Center of Tarrant County for the Fiscal Year 2011 Community —Based Funding from the Crime Control and Prevention District Fund in the Amount of $25,569.00 to Operate a Free Counseling Program for Children Victimized by Violent Crimes RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with the Women's Center of Tarrant County for the Fiscal Year 2011 Community —Based Funding from the Crime Control and Prevention District Fund in the amount of $25,569.00 to Operate a Free Counseling Program for Children Victimized by Violent Crimes. DISCUSSION: The Crime Control and Prevention District (CCPD) Board included funds totaling $162,000.00 in its Fiscal Year 2011 budget for community —based crime prevention programs Funding requests for community programs were solicited through a Request for Proposal (RFP) . A panel consisting of City staff and community representatives was assembled to evaluate the proposals to ensure that minimum qualifications were met and that the proposed projects met one or more of the goals of the CCPD The CCPD Board reviewed the panel's recommendations at its August 24, 2010 meeting. The CCPD Board subsequently approved the panel's recommendation to fund five of the crime prevention programs including the Women's Center of Tarrant County. The term of the contract is October 1, 2010 through September 30, 2011. The Women's Center's Free Counseling for Victimized Children Program will provide counseling for child victims of sexual assault, abuse, and other violent crimes. With counseling, victims can heal from the trauma they have experienced to help them avoid manifestation of long—term cognitive and behavioral problems; including those that can lead to continuing the cycle of violence. Counseling will be provided at the Women's Center Offices, Forest Oak Elementary, Western Hills Elementary School and Willoughby House. Funding will pay partial salary and fringe benefits for a clinical support specialist and a program support specialist. Additionally, funds would provide for supplies and contractual services for security systems, utilities and building maintenance. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendation and adoption of the proposed Fiscal Year 2011 Budget funds will be available in the Fiscal Year 2011 Budget as appropriated of the Crime Control and Prevention District Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. fundingverifcation.pdf GR79 539120 0359504 $25.569.00 Tom Higgins (6192) Jeffery W. Halstead (4231) Monique Lee (4221)