HomeMy WebLinkAboutContract 41167csc No.
AGREEMENT FOR COMMUNITY BASED PROGRAM
SAFEHAVEN OF TARRANT COUNTY
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and SAFEHAVEN OF TARRANT COUNTY, a Texas non-profit corporation
("Contractor") acting by and through Mary Lee Hafley, President, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2011 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
SafeCommunities by the police department and the community and (3) to provide a
secure environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called SafeCommunities which will support the adoption of a prevention
SafeCommunities by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the
SAFECOMMUNITIES Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$23,272.00 ("Program Funds") to provide to the Contractor for the operation of the
SAFECOMMUNITIES Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fizlly perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" —Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the SafeCommunities
Program. Contractor agrees to expend the Program Funds in accordance with its
SafeCommunities Program budget, described in Exhibit "B", attached. Program
OFFICIAL RECORD
CITY S�CRETARY
1~T. WORTH, TX
activities shall be reported in accordance with Exhibit "D", attached. and effectiveness
measures shall be reported in accordance with Exhibit "E", attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $23,272.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such report shall be signed by the
Contractor or duly authorized officer of the Contractor. The RFR, as described in Exhibit
"C", attached, and monthly Program Activities Report shall be submitted to City no later
than the 15�h day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided. When services
are not provided during a month, a negative RFR and Program Activities Report is
required.
Submit monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Division of the Fort Worth Police Department.
ATTENTION: SASHA K:ANE, 350 W. Belknap, Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the SafeCommunities Program
must be reported monthly and may be expended on the SafeCommunities Program with
written permission from the Contract Administrator (see paragraph 13.3). Budget
adjustments shall be submitted to the Contractor.
3. Term
The term of this Agreement is for a period beginning on November 1, 2010, and
ending on September 30, 2011. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 201 1.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Program Activities Report to document
the performance of the work described in Exhibit "D." The Program Activities Report
shall document the program activity names, numbers of participants attending, and details
of the activities. The monthly Program Activities Report shall be submitted to City no
later than the 15`" day after the end of each month. Additionally, the Contractor agrees to
provide a Program Effectiveness Measurement Report, Exhibit "E", to document the
goals achieved in support of the CCPD goals. The Program Effectiveness Measurement
Report shall be reported on a quarterly basis and included in the January, April, July and
October Program Activities Reports. The Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The quarterly Program
Measurement Report shall be submitted to City no later than the 15`" day after the end of
each quarter.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in the event of
Contractor default, inability to perform or to comply with the terms herein; or for other
good cause.
5.4 Termination will be effected by delivering to Contractor a written notice of
termination, specifying the portion of the Agreement affected and the effective date of
termination. Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
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(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the SafeCommunities Program. Contractor shall maintain, replace or
repair any item of equipment used in support of the SafeCommunities Program and/or for
use under the terms of this Agreement that no longer functions or is lost or stolen. The
cost for maintenance, replacement or repair of any equipment used in support of the
SafeCommunities Program and/or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the SafeCommunities Program. Within 10
days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds. The equipment inventory
shall include an itemized description of each piece of equipment, the date each piece of
equipment was purchased, the cost of purchase for each piece of equipment, and the
location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report. This paragraph shall survive
the expiration or termination of this agreement.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contracts) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of
SafeCommunities Program assets as appropriate and as directed by City's Contract
Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
constnted as_ creating a partnership or_ joint enterprise between City and Contractor. It is
expressly. _understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
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8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and/or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY; and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non-performance of this contract and agreement and/or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
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10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the SafeCommunities Program is situated;
and no other public official of such locality or localities who exercises any functions or
responsibilities with respect to the SafeCommunities Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract,
or the proceeds thereof, for work to be performed hereunder. Contractor shall
incorporate, or cause to be incorporated, like language prohibiting such interest, in all
contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, sexual orientation, transgender,
gender identity or gender expression, nor will Contractor permit its officers, members,
agents, employees, subcontractors or program participants to engage in such
discrimination.
If any claim arises from an alleged violation of this non-discrimination covenant by
Contractor, its personal representatives, successors in interest or assigns, Contractor
agrees to indemnify City and hold City harmless.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
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13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817-392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non -Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
c. Workers' Compensation: Workers' Compensation and Employer's
Liability coverage with limits consistent with statutory benefits outlined in
the Texas Workers' Compensation Act (Art. 83084.01 et seq. Tex. Rev.
Civ. Stat.), and minimum policy limits for Employers' Liability of
$100,000 each accident/occurrence, $500,000 bodily injury/disease policy
limit and $100,000 per disease per employee.
15.2 Contractor's insurers) must be authorized to do business in the State of Texas for
the lines %J insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein, except for Directors &Officers Liability,
shall be endorsed with a waiver of subrogation in favor of the City. The Commercial
General Liability policy shall list the City as an additional insured. City shall have the
right to revise insurance coverage requirements under this Agreement.
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15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of. the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
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Copy To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
2. CONTRACTOR: Mary Lee Hafley, President
SAFEHAVEN OF TARRANT COUNTY
6815 Manhattan Blvd. Suite 105
Fort Worth, TX 76120
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective November 1, 2010.
CITY OF FORT WORTH
Assistant L1ty lvianager
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Charles W. Daniels, known to me to be the person
whose name is subscribed to the foregoing instrument, and acknowledged to me that the
same was the act of the Charles W. Daniels and that he executed the same as the act of the
City of Fort Worth for the purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 6! IV day
/11.9w?i dm J"�, 2010.
"'Y �`�; _ ROSELLA 9ARNES
'"•' * MY COMMISSION EXPIRES
Maroh 31, 2013
APPROVED AS TO FORM
AND LEGALITY:
B y:
Charlene Sanders
Assistant City Attorney
M&C: I ' c� °'•l �c�� �
I1
Notary Public in and for the State of Texas
ATTEST:
By:
Marty Hendrix
City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
C3
CONTRACTOR:
SAFEHAVEN OF TARRANT COUNTY
A Texas Non -Profit Corporation
By: �-
Mary ee Hafley, President
Date: �fluC-Ina � I , a0 / O
STATE OF TEXAS §
COUNTY OF TARRANT §
ATTEST:
By: c � C�-�, c� .�
t �,n ,
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Mary Lee Hafley, President
of New Day Services for Children and Families, known to me to be the person whose name
is subscribed to the foregoing instrument, and acknowledged to me that the same was the act
of Mary Lee Hafley on behalf of SafeHaven of Tarrant County, of and that she executed
the same as the act of SafeHaven of Tarrant County for the purposes and consideration
therein expressed and in the capacity therein stated.
GNEN UNDER MY HAND AND SEAL OF OFFICE this
� ��� ,(�/� , 2010.
MARILYN J. MEADOR
Notary Public, State of Texas
My Commission Expires
September 23, 2014
day
Notary Public in and ffir the State of Texas
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Exhibit A
FY2011 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: SafeHaven of Tarrant County
DIRECTOR: Mary Lee Hal -ley, President/CEO
PHONE NUMBER: 817-535-6462 ext 107
PHYSICAL ADDRESS: 6815 Manhattan Blvd, Suite 105
Fort Worth, Texas 76120
CONTACT PERSON: Stephanie Storey
EMAIL ADDRESS: sstorey@safehaventc.org
PHONE NUMBER: 817-535-6462 ext 117 FAX NUMBER: 817-259-1636
PROGRAM TITLE: SafeCommunities: A Primary Prevention Program
CCPD FUNDS REQUESTED: $ 23,335.51
AGENCY STATUS:
0 Private Nonprofit
❑ Public Nonprofit
Mark the goals) that your project addresses.
efforts to reduce violent crime and gang -related activities through enhanced
enforcement activities and crime prevention programs
C✓1 Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
0 Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
O Support
Additionally, does program address the priority consideration listed below.
� Project is a prevention or intervention program for youth and/or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME:
TITLE:
iIGNATURE;
Mary Lee Hafley
President/CEO
3
DATE:
PROPOSAL NARRATIVE
97
Provide a 4-5 page description of your program. In this narrative, please respond to
each of the following questions,
1) Describe in detail the problem that your program addresses.
"If the leading newspapers were to announce tomorrow a new disease that, over the past
year, had afflicted from 3 to 4 million citizens, few would fail to appreciate the seriousness of
the illness. Yet, when it comes to the 3 to 4 million women who are victimized by violence
each year, the alarms ring softly. " -Joseph R. Biden
Domestic violence is a pattern of abusive behavior used by one individual to extend power
and control over another in the context of an intimate relationship. It occurs across all
populations regardless of social, economic, religious, or cultural groups. Domestic violence
has far reaching consequences, harming families and the community, stunting personal
development and hampering economic growth.
Nearly one out of every four women in the United States experiences violence in an intimate
relationship at some point in her life.' Yet, it is one of the most underreported crimes in the
country .2 The Texas Health and Human Services Commission (HHSC) estimates that there
were 1,130,164 incidents of domestic violence in the state in 2008.3 However, the Texas
Crime Report published by the Texas Department of Public Safety states that there were
193,505 reported family violence cases, representing only 17% of HHSC's estimation. The
same report cites a total of 5,954 counts of domestic violence offenses in the city of Fort
Worth .4 Considering the rate of underreporting, domestic violence incidents in Fort Worth
could number as many as 35,024,
Domestic violence calls are some of the most dangerous situations police encounter.
According to the National Law Enforcement Officers Memorial Fund, more officers were shot
while on domestic disturbance calls than any other sort of dispatch in 2009. Additionally, the
FBI found that of the 530 officers killed between 1999 and 2008, 14% died while investigating
a domestic disturbance call.
The community requires a coordinated intervention in order to prevent the onset of the crime.
Such a response heightens the awareness of domestic violence and increases overall safety
of the community. Therefore, SafeHaven of Tarrant County proposes to continue operation
of Safe Comm unities: A Primary Prevention Program within Fort Worth's 76110 zip code.
2) Describe what your program does to 1) support efforts to reduce violent crime and
gang -related activities through enhanced enforcement activities and crime prevention
programs, 2) support efforts to increase the safety of residents and to decrease crime
throughout Fort Worth neighborhoods; and 3) support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs.
(Centers for Disease Control and Prevention, )008)
2 (Centers for Disease Control and Preventionj
3 (Texas Council on Family Violence, 2009)
4 (Texas Department of Public Safety, 2009)
SafeCommunities supports crime prevention using a holistic approach to primary prevention
by challenging and changing social norms and behaviors around domestic violence. Adapted
from proven primary prevention programs such as the Texas Association Against Sexual
Assault model, this project is 1) strategic, 2) population -based, 3) comprehensive and long-
term, 4) focused on root causes and contributing factors of violence; and, 5) based on
community mobilization.
3) Does your program address the CCPD priority/special emphasis of the prevention or
intervention of youth violence and/or family violence? Describe how your program
addresses this priority?
SafeCommunities directly addresses prevention of both family and youth violence. The
program is unique in its approach in that it educates communities on family and dating
violence, but obtains community input and leadership on how to end family/dating violence
within a particular community. The program was proven successful after implementing the
project in Haltom City and White Settlement in 2007, In those communities, staff worked
individually and collectively with schools, churches, faith communities, city government, law
enforcement, businesses and civic organizations to develop individualized plans of response.
SafeHaven remains available to assist both cities for consultation purposes.
In October 2010, SafeHaven initiated the SafeCommunities program in Fort Worth's 76110
zip code through CCPD funding. Since the initiation, SafeHaven staff developed a
SafeCommunities Implementation Manual. The prevention specialist also engaged schools,
faith communities, government officials, law enforcement, business, and other social service
agencies.
By interacting with such diverse community members, SafeHaven is able to access a wealth of
information from multiple perspectives and experiences. During focus group meeting and
through surveys, project staff began to assess the community infrastructure, identify gaps in
services and understand community needs. Currently, staff are analyzing data collected so
they can more adequately guide the community in identifying and potentially changing social
norms and attitudes about domestic violence.
Project staff and community members are currently engaging in a formalized community asset
mappingI a necessary process to identify community resources, including human material,
financial and institutional support for the primary prevention campaign. Information gathered
from these meetings, asset mapping and other community interactions will form the foundation
for a community -driven, long-term prevention plan.
In year two of the project, the advisory board will develop a logic model which will include
formalized goals and implementation steps to domestic violence prevention in the community.
At the close of FY2011, the board will evaluate the success of their prevention approach.
4) How will you measure the effectiveness of the program? Please describe evaluation
tools and the method of data collection that you will use. You must include specific
performance measures on the Activities and Outcomes Summary.
Effectiveness is measured by the number of sites and individuals involved, number of
presentations, and progress that tracks well with projected activities. We use pre and post-
tests and community surveys as evaluation tools. Data is collected by staff and processed
through our data collection system.
5) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
SafeCommunities will target individuals in the 76110 zip code and benefit
FY2011, our goal is to educate a minimum of 1000 youth and adults through a age rschoolsn
organizations. ,
churches/faith communities, city governmentlaw enforcement, businesses and civic
6) What makes this program unique from any other crime prevention program in Fort
Worth?
SafeHaven's community -based prevention programs typically center on educating individuals
through presentations. However, SafeCommunities not only educates individuals; it
strengthens the entire community. This systematic shift moves SafeHaven beyond simply
spreading family violence awareness to creating opportunities, establishing networks and
leading efforts to engage community members in ending family violence and preventing its
inception. With the right energy, resources and support, community stakeholders inform,
implement, evaluate and sustain the anti -violence campaign in their own neighborhoods. This
effort results in long-term, sustained community change, e.g., primary prevention.
7) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
With a two year grant from the Texas Health and Human Services Commission, SafeHaven
launched SafeCommunities as a pilot project in the cities of White Settlement and Haltom
City in September 2007. Both geographical locations have racially, ethnically and socio-
economically diverse populations. Project successes include: 1) Educating all staff in the
White Settlement Independent School District (WSISD) on peer abuse and teen dating
violence prevention; 2) Facilitating parent education workshops at the Family Support Center
in WSISD; 3) Partnering with Haltom City recreation center and fire department in the First
Annual Quad -Cities Public Safety Day; 4) Partnering with local businesses in Haltom City to
disseminate SafeHaven brochures and emergency cards to their customers; 5) Forming
active, participatory Advisory Committees in each city; 6) Educating hundreds of students in
WSISD and Birdville ISD. These communities now sustain the project and move forward with
SafeHaven's consultation rather than daily involvement.
In 2009, SafeHaven replicate the program in 76110 through the use of CCPD funds. This
area was selected based on the racially, ethnically, socio-economically diverse population
along with the crime rate in this portion of Fort Worth, Sperling's Best Places ranks violent
crime in the 76110 zip code as a six on scale of one (low crime) to ten (high crime). The
national is average three.
Successes realized during the first seven months of the planning phase include: • involved 73 community stated 12-month goals, members and partners in the planning phase, meeting 122% of
• Held 20 focus group meetings with a combined total of 107 community members, meeting
107% of stated 12-month goals.
• Educated 1,064 community members on domestic and dating violence, meeting 106% of
stated 12-month goals.
More recently, SafeHaven held its first advisory board meeting consisting of five community
members, many of whom expressed commitment to bring other individuals to subsequent
meetings. During future meetings, the board will assess the base cause of domestic violence
in the community and develop strategies they feel will be effective in engaging the community
in the prevention of domestic violence.
8) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur.
This is a continuation of the SafeCommunities program in the 76011zip code.
9) Briefly describe the specc expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
The expenditures for the planned CCPD funding include 0.5 FTE (including fringe benefits) of
a Prevention Outreach Specialist, local travel, a laptop computer and an LCD projector for
presentation purposes, and program curriculum and supplies.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
SafeCommunities is designed to be a 2-year program in which SafeHaven works to
mobilize community members in designing and implementing prevention methods within
their neighborhoods. FY2011 will be the second year for the SafeCommunities program
in the 76110 zip code. At the conclusion of the year, the community will have the tools
and methodologies established to sustain the program on its own. SafeHaven prevention
staff will always be available to the community for consultation purposes.
After completing, the mobilization of the 76110 zip code, it is SafeHaven's plan to
implement the SafeCommunities program into another area of Fort Worth.
7
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LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
Source 1: Public Donations
$5,807 from this source
This $5,807 will cover all related expenses including direct supervision, share of rent and utilities
and other administrative costs. ,
Source 2: CJD — VOCA SC1 %Dchools
$17,528.51 from this source
$14,466.40 will pay for the remaining balance of the 50% of the salary of the Prevention Outreach
Specialist not covered by the Grant.
$3,062.11 will pay for the 50% fringe benefits not covered by the grant
Source 3:
Source 4:
Source 5:
A. Personnel
Name
Donna Latta
BUDGET SUMMARY
Amount
Rani iactarl
rA. Personnel
$14,466,40
Fringe Benefits
31062,11
Travel
31000,00
1
,557.
Supplies
1,250.00
Contracts/Consultans
Other
OAL
3Euipment
5
Position
Prevention
Outreach
Specialist
TOTAL Personnel
B. Fringe Benefits
Name
Donna Latta
Position
Prevention
Outreach
Specialist
TOTAL Fringe Benefits
C. Travel
Purpose of Travel
Prevention services
In the community
i
z TOTAL Travel
BUDGET DETAIL
Rate of Pay x # of Hours
$13.91 * 2080 hours * 50%
Description of Benefits
FICA $14,466.40*7.65%
Work Comp $14,466.40*1.13%
Health Insurance
($298.66/month * 12 * 50%)
Location
Item
Laval 6,000 miles @
50 cents per mile
Cost
$14,466.40
$14.466.40
Cost
$1,106.68
$163.47
$1,r91.96
$3,062.11
Cost
$3,000.00
$3,000.00
D. Equipment
Item Cost per Item Quantity Cost
Dell Latitude $998.00 1 $998000
E5400 w/160 GB
hard drive
Dell 1210S $659000 1 $559000
projector with case
"OTAL Equipment $1.557_nn
C;
. ouppnes
Item Cost per Item Quantity
Supplies — see narrative
Copies 10 cents each 21500
TOTAL Supplies
r-. %.vnUac[sit,.onSUliantS
Description of the Service
none
TOTAL Contracts/Consultants
G. Other Costs
Item Cost per Item
none
TOTAL Other Costs
Quantity
I?
Cost
$1,000.00
$250000
�1.25n_nn
Cost
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel - $14,466.40
Funds are requested to cover 50% of the salary for a Prevention Outreach Specialist. This person will
directly interact with and engage various community stakeholders. The output of this work will be the
foundation of a long-term plan for the prevention of family violence.
Full salary for this employee is $28,932.80 ($13.91/hour " 40 hours per week "` 52 weeks), and 50% of
the employee's time would be spent on grant activities.
B. Fringe - $3,062.11
Fringe benefits for the Prevention Outreach Specialist are as follows:
FICA payroll tax at 7.65% of wages ($14,466.40 * 7.65%) - $1,106,68
Worker's Compensation insurance at 1.13% of wages ($14,466.40 * 1.13%) - $163,47
Health Insurance (employer portion) - $298.66 per month * 50% - $1,791.96
C. Travel - $3,000
Mileage expense according to agency policy is reimbursed at 50 cents per mile. Mileage is logged in a
written record. Mileage reimbursement requests must be signed by the employee and the employee's
supervisor.
Mileage is estimated at an average 125 miles per week for trips to and from sites and meetings. Due to
paid time off and holidays, 48 weeks is used in this calculation. 48 weeks * 125 miles * 50 cents per mile
_ $3,000
D. Equipment - $1,557
The great majority of the work on this project takes place in the field, so a laptopnecessary tool for
communications, data collection, presentations, reporting and other necessary tasks. Additionally, a
projector is needed for presentations and educational programs. Costs are based on the following
specifications:
• Dell Latitude E5400 — Intel Core 2 P8400 with VT, 4.0 GB, DDR2-800 SDRAM, 160GB
Hard Drive, Windows 7 - $998
• Dell 12105 Projector with case - $559
E. Supplies - $1,250.00
Planning for presentations and fairs is finalized after strategies are developed by the Advisory Board. in
the past, these activities have included art events, resource fairs, and parades. Costs vary depending on
the strategies employed and activities chosen but based on past experience we estimate a cost of
$1,000 for prevention activity supplies. Additionally, copy costs are incurred for materials, planning notes,
and meeting summaries. Estimated costs are based on 2,500 copies at 10 cents each ($250)
13
F. Contracts/Consultants
None
G. Other
None
1!
SAFEtiAVEN OF TARRANT COUNTY
LICENSING
SafeHaven of Tarrant County is not required to maintain a license to facilitate
SafeCommunities.
SAFEHAVEN OF TARRANT COUNTY
INSURANCE REQUIREMENTS
SafeHaven %J Tarrant County holds commercial liability insurance and agrees to comply
with all guidelines as required by the City of Fort Worth.
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach documentation of
non-profit status.
Yes.
2. How many board members does your organization have?
Currently, there are 21 board members.
3. How often does your board meet?
The Board of Directors meets once a month.
4, Who recruits board members?
Board members are recruited by community leaders and current board members.
5. What portion of the board is elected annually?
Approximately15% of the board is elected annually.
6. How long is a board term? How many consecutive terms may be served?
A board term is 3 years. Two consecutive terms may be served
7. Please list the names and occupations of your board officers.
See Attachment A
8. Please attach a copy of your board by-laws.
See Attachment B
9. If any member of the board is related to another board member or an employee of the
non-profit corporation, please explain the relationship.
Not applicable
16
Safes avcn
TARRANT COUNTY
BOARD OF DIRECTORS - 2010
John Mitchell-('06-'ll)
Chair
Texas Health Resources VP, Tax & Compensation
Ginny Tigue ('07-'12)
Vice Chair, Fund Development
Tique Property Co., Ltd. Co-owncr
Lisa Jamieson ('07-'12)
Vice Chair, Board Development
ShannonG mcey -Attorney
Toni Mayfield
Treasurer
�Vhiticy Penn 1-TP Tax Manager
Curt Osiek ('09-'ll)
Treasurer -Elect
Rhodes Osick & Co., LLP-Partner
Ruben Anguumo ('08-'10)
Secretary
OmniAmerican Bank Vice President
�ittaehm. A
y ■ r r r r r r ■ r ■ r ■ r ■ ■ r ■ r ■ r ■ ■ r r r ■ r r r ■ r r ■ ■ ■ r ■ ■ ■ ■ r ■ ■ ■ ■ ■ ■ ■ r ■ r ■ r r ■ r r ■ r ■ ■ ■ ■ ■ ■ ■ ■ r ■ ■ ■ r r r r ■ ■ ■ r ■ r ■ r r ■ r r ■ ■ �
ulie Bergkamp
Cantey Hanger LLP ,Attorney Ed MCNack ('08-110)
Ana Cruz ('09-'ll)
Community Hospice of Texan File Clerk/Assistant
John Fletcher ('09-'ll)
Fletcher Communications Owner
Pilar Geist ('09-'ll)
�mcrican rtincs Sr. 1T �tanagcr
Bob Ginsburg ('07-'l2)
\tcLlunald Sander.~ PC Att��rney
Judie Greenman ('09-'li)
Training Un(imitcd C-.onsultant
Gary EIardee ('l0-'12)
Scarah Communications ����ner
pantos Hernandez (05- 10)
t_� I A tichool Of Sorial �V��rl: heun� Prolt�ss,r
Burlington Northern Santa Fe Ivtarketing Director
Kevin Nelson ('06-'ll)
Carter � Burgess, Inc. -Sr. Vice President
Elizabeth Ray (708-'10)
Community Volunteer
.Julie Ross ('10-'12)
Lynn Pharr Ross, LLPAttorney
Scott Trrrnage ('OS-'Io)
t_irctrl:ICR Cis u��.ner
in
Via [II ('07-'1))
.-�lcun �.Ifn., Ltcl. VP%v�l ,bflg. C)perati�,ns
Lacy Walker('09-'ll)
[ll_' Energy Community Relations :ALinagcr
Attachm, B
SafeHaven of Tarrant County
6815 Manhattan Blvd.
Fort Worth, Texas 76120
(817) 535-6462
Fax: (817) 259-1636
www.safehaventc.org
Page -3-
TABLE OF CONTENTS
tlrticle [: Name.........................................................................................................................................3
Article[I: Offices....................................................................................................................................a 3
Article[li: Restrictions and Requirements...........................................................................................3
Article[V: Purposes and Powers; Members..........................................................................................1
ArticleV: Qoard of Directors.................................................................................................................5
ArticleVI: Officers.................................................................................................................................. 8
ArticleVll: Executive Committee........................................................................................................10
ArticleVIII: PresiclentlCFO................................................................................................................. 10
ArticleIX: Cornmittees......................................................................................................................... 10
ArticleXI: Transactions of the Corporation....................................................................................... 13
ArticleXI1: Qooks and Records........................................................................................................... to
ArticleXIII: Fiscal Year....................................................................................................................... IS
ArticleVIVO[ndemnitication................................................................................................................ 15
tlrticle XV: Notices................................................................................................................................ 18
Article XV1: Special Procedures Concerning ibleetings..................................................................... 18
Article XVII: Y:trliamentary:�uthorit;q....................................... ....... 19
.................................................
Article ?CV[II: Amendments to Bylaws................................................................................................ 19
Article YIX: ,Management of Corporate runds.................................................................................. 19
:krtirle XX: iMiscell:rneous Bylaw Provisions........................................................................ .......... I9
ArticleX`C[: Dissolution........................................................................................................................20
Page -3-
Article 1: Name
Phis corporation shall be known as Saferlaven of Tarrant County, a Texas nonprofit corporation
(hereinafter referred to as the "Corporation'").
Article 11: Offices, Registered Agent and Records
2.01 PrincipalOftice
The principal office of the Corporation in the State of Texas shall be located in Tarrant
County, Texas, The Corporation may have such other offices, either in Texas or elsewhere,
as the Board of Directors may determine. The Board of Directors may change the location of
any office of the Corporation.
2.02 Re4istet-ed Office and Anent
The registered office may, but need not, be identical with the Corporation's principal office in
Texas. The Board of Directors may change the registered office and the registered agent as
provided in the Texas Non-profit Corporation Act (the '`Act").
2.03 Records of Corporation
All ol'the records pertaining to the Corporation shall be kept at the principal office or at a
place that shall be designated by the Board of Directors. Any member of the Board of
Directors shall have the right to inspect the records of the Corporation at any reasonable time
within 24 hours' written notice to the President/CEO.
Article 111: Restrictions and Requirements
'fhe corporation shall be operated exclusively for the promotion of charitable and educational
purposes. The Corporation shall not pay dividends or other corporate income to its directors or
oflicers, or otherwise accrue distributable protits or permit the realization of private gain. The
Corporation shall have no power to take any action prohibited by the Act.
The Corporation shall have no power to take an_y action that �vould be inconsistent with the
reIuirements for a tax exemption under Internal Revenue Code Section 501(c)(3) and related
regulations, ruling and procedures. The Corporation shall have no power to take any action that
vould be inconsistent with the requirements for receiving tax-deductible charitable contributions
under Internal Revenue Code Section 1 70(c)(2) and related regulations. ruling and procedures.
Regardless of any other provision in the Articles of Incorporation or state law the Corporation shall
have no power to:
Page -d-
I . Engage in activities or use its assets in manners that are not in furtherance of one or more exempt
purposes as set forth above and defined by the Internal Revenue Code and related regulations,
ruling and procedures, except to an insubstantial degree.
2. Serve a private interest other than one that is clearly incidental to an overriding public interest.
3. Devote more than an insubstantial part of its activities to attempting to influence legislation by
propaganda or otherwise, except as provided by the Internal Revenue Code and related
regulations, rulings and procedures.
4. Participate in or intervene in any political campaign on behalf of or in opposition to any
candidate for public office. The prohibited activities include the publishing or distributing of
statements and any other direct or indirect campaign activities.
5. Have objectives that characterize it as an "action organization" as defined by the Internal
Revenue Code and related regulations, ruling, and procedures.
6. Distribute its assets on dissolution other than for one or more exempt purposes; on dissolution,
the Corporation's assets shall be distributed to an organization exempt from taxes under Internal
Revenue Code Section 501 (c) (3) to be used to accomplish the general purpose for which the
Corporation was organized.
7. Permit any part of the net earnings of the Corporation to benefit any private member of the
Corporation or any private individual.
Article [V: Purposes, Powers, Members
�f.01 Purposes
The purposes of the Corporation shall be as follows:
(a) To provide emergency shelter to victims of family violence and acknowledge them as crime
victims;
(b) To provide programs that meet the physical, emotional and legal needs of victims of family
violence,
(c) To provide programs that will help curtail lamily violence and the cycle of abuse;
(d) To provide a continuum of services to victims of family violence that extends across the life span
and improves the likelihood of non-violent future;
(e) To provide programs to increase public awareness of family violence and to address issues
relating to its prevention;
(t) To plan and execute cooperative efforts with other organizations to fullill the mission of the
Corporation.
T.02 Powers
The Corporation shall have such po�-vers as are now or may hereafter he granted by the Act.
=1.O3 iy(cmbers
As set forth in the Articles of Incorporation, the Corporation shallhave no members.
Page -5-
Article V: Board of Directors
5WUI Management of the Corporation
The Board of Directors shall be entrusted with administrative authority and responsibility for
managing the funds, property, and affairs of the Corporation. Only members of the Board of
Directors hold voting rights in the Corporation.
500 Number )ualitications and 'Tentue of Directors
l he Board of Directors shall consist of no fewer than 15 nor more than 25 directors.
Each director shall serve fbr a term of three (3) years, beginning with the calendar year
unless otherwise approved by the executive committee. Directors may be invited to serve a
second consecutive three-year term upon the recommendation of the Board Development
Committee. A director who has served for two consecutive terms shall not be eligible for re-
election to a third term until he or she has been absent from the Board for at least one ( I )
year, The chair may serve no more than one ( I ) additional year beyond his/her second term
as Past Chair. The composition of the Board of Directors shall be broadly representative of
the local community. The Chair, Fxecutive Committee or the Board of Directors may from
time to time appoint non -voting members, such as an advisory board to assist the Board and
the Corporation in meeting its stated purpose(s).
5.03 Nomination of Directors
At any meeting ut which the nomination of Directors occurs, a director may nominate a
person as a director, with consent of the nominee and the second of any other director. In
addition to nominations made at meetings, the Board Development Committee, in its board
development function. shall consider possible nominees and make nominations for each
election of directors.
�.04 Election of Directors
A person who meets the qualification requirements to he a Director and �uho has teen duly
nominated may be elected as a director. Directors shall be elected by the affirmative vote of
a simple majority of the Board of Directors.
S,(}� Removal of a Board livlember
The Board of Directors may vote upon the reconnuendatit>n of the Executive Committee to
remove a director at any time, for �o��d cause. f\ny Board member may be removed by a
simple majority vote of the Board of Directors whenever, in itsjudgment. the best interest of
the Corporation shall be served thereby.
5.06 Vacancies on Board of Directors
Any vacancy occurring in the Board of Directors and any directorship to be tilled because ol'a desire
of the Board to increase the number of Directors (not exceeding the maximum number of Directors,
as set out in Section 5.02 above), shall be filled by a vote of the Board of Directors upon
recommendation of the Board Development Committee. A Director elected to till a vacancy shall be
elected for the unexpired term of the predecessor in office.
5.07 Compensation
Directors shall not receive any remuneration for their services as Directors. Directors and
their immediate family members may not be employees of the Corporation.
5.08 Annual Meetinas
"fhe Annual Meeting of the Board of Directors shall take place during the first quarter of
each year.
5.09 TZeaular Meetings
Regular meetings of the Board of Directors shall be held no less than 8 times a year unless
otherwise ordered by the Executive Committee. The meetings may be held at any place
within the State of Texas as the Board of Directors provides,
5.10 Notice of Regular Meetinas
Notice ofany regular meeting of the Board of Directors shall be communicated to each
director at least three days preceding the meeting. Neither the business to be transacted at,
or the purpose of, any regular meeting of the Board of Directors need be specified in the
notice or waiver of notice of such meeting, unless specifically required by law or these
Bylaws.
5.1 I Special Meetings
Special meetings of the Board of Directors may be called by or at the request of the Chair or a
simple majvrity of the present number of Directors. The persons authorized to call special meetings
ofthe Board may fix any place within Tarrant County, Texas, as the place for holding any special
meeting of the Board of Directors called by them.
5.12 Notice of Special �LleetingY,s
Notice of any special meeting of the Board of Directors shall be communicated to each
director not less than one day nor more than 30 days before the date of the meeting. The
notice shall state the place, date, and time of the meeting, who called the meeting, and the
purpose or purposes for which the meeting is called.
Page -7-
5413 Quorum
A majority of the number of Directors in person or by telephone or video conference shall
constitute a quorum for the transaction of business at any meeting of the Board of Directors.
Business may be transacted at any duly called or held meeting at which a quorum of
Directors is present, and any action taken at such a meeting may be approved by the
affirmative vote ofa simple majority of the original quorum. In the event a quorum is not
present, then at any time the meeting may be adjourned, and notice of a new meeting for the
same purposes shall be given to the Directors. At Board meetings where a quorum is not
present and a time sensitive decision is necessary to apply for or receive funding, the Board
will be notified of these items and may vote on these items through any available electronic
means.
5.14 Duties of Directors
Serving as a Board member for the Corporation is a com►nitment and a responsibility.
Therefore each Board of Director member shall:
(a) Exercise ordinary business judgment in managing the affairs of the Corporation.
(b) Discharge his or her duties as a director, including his or her duties as a member of a committee:
( I) in good Faith, (2) with the care that an ordinarily prudent person in a like position would
exercise under similar circumstances; and (3) in a manner the director reasonably believes to be
in the best interest of the Corporation.
(c) Regularly attend board and committee meetings, participate in the decisions of the Board of
Directors, and exercise independent and informed.judgment.
(d) Not take any action he or she should reasonably believe would be unlawful. A director may not
appoint or permit a representative of the director to attend meetings or participate in discussions
therein, and may not confer upon another person or entity any right to vote at any meeting.
(e) Respect the confidentiality of information gained in his or her capacity as a directorand not
divulge such information or speak publicly as a spokesperson for the agency except as required
by the appropriate discharge of duty
The Board of Directors shall be responsible for hiring, supervising, and dismissing the
Fresldem, CEO.
5.15 Conflicts of interest
A Director shall conduct his or her personal affairs in such a manner as to avoid any possible
conflict of interest with his or her duties as a director: :1 Director shall disclose any conflict
i,f interest to the Board of Directors prior to the discussion or presentation of such a matter
before the Board of Directors. Upon disclosure, a director shall not vote or use his or her
personal influence on the matter and shall not be counted in determining the quorum for the
meeting. The minutes of (lie meeting shall reflect that a disclosure was made and the
abstention from voting.
5.16 Attendance
Board members are expected to regularly attend board meetings and inti�rm the agency of
Page -8-
any anticipated absences. Three (3) consecutive, unexcused absences create good cause for
removal of a director. The Executive Committee may act to remove any member who tails
to meet the attendance requirement. (Rev.5/22/08)
Article Vie Officers
6.01 Officer Positions
The Officers ofthe Corporation shall be Chair, Vice-Chair/Fund Development, Vice-
Chair/Board Development, Secretary, Treasurer. and Treasurer -elect.
The Board of Directors by resolution may create additional officer positions, define the
authority and duties of each such position, and elect or appoint persons to till the positions.
6.02 Nomination of Officers
"fhe Executive Committee shall nominate candidates fir the offices of Chair, Vice-
Chair/Fund Development, Vice-Chair/Board Development, Secretary, Treasurer and
Treasurer -elect and shall present the slate of candidates to the Board of Directors on or
before the last meeting of the Board of Directors each year. Any five or more directors may
nominate an additional candidate for office, with consent of the nominee, by notifying the
executive committee in writing no later than two weeks prior to the last meeting of the Board
of Directors each year.
6.03 Election and Term ofOftice
(a) Officers of the Corporation shall be elected annually by the Board of Directors at or beR�re the
last regular meeting of the Board of Directors each year.
(b) Officers shall assume their duties at the beginning of the next calendar year and shall serve until
a successor is duly selected and qualified.
(c) The Executive Committee may request that an officer extend his or her final term for one ( I )
additional year.
(d) All officers shall hold office for one (I) year or until their respective successors are elected and
qualified. An officer may succeed himselfor herself. for only one (I) year after his or her initial
term in office. No one person may hold more than one office at the same time.
G.0-1 Removal from Office
Any officer elected by the Board of Directors m<ty be removed by a simple majority vote of the
Board of Directors whenever, in its judgment, the best interest of the Corporation would be served
thereby.
f,.05 Vacancies
r� vacancy in any office shall be tilled by a vote ofthe Board of"Dircctors, for the unexpired
.� portion of the vacant oflice's term, upon the recommendation of the F,xecutive Conui�itfee.
Page- -9-
6Mo Duties of "Ricers
The duties of the Officers shall be as follows:
(a) Duties of Chair
fhe Chair shall:
( I ) Perform all duties incident to the office of Chair.
(2) Preside at all meetings of the Board of Directors and the Executive
Committee.
(3) Appoint Chairs of all committees and serve as ex ofticio as a member of all
committees. The Board Chair may appoint special committees and designate
the terms and duties of each, with the approval of the Board of Directors.
(4) Perform other duties prescribed by the Board of Directors.
(b) Duties ofVice-Chair/Board Development
The Vice-Chair/Board Development shall:
( I ) Assist the Chair and assume the duties of the Chair in his or her absence.
(2) Chair the Board Development Committee.
fhe Vice Chair may succeed the Chair.
(c) Duties ofVice-Chair/t�und Development
The Vice-Chair/Fund Development shall:
(1) Assist the Chair and assume the duties of the Chair in his or her absence
and/or the absence of the Vice-Chair/Board Development.
(2) Chair or appoint chair to committees or task forces formed to help secure
funding for the activities of the corporation.
(3) Provide leadership in developing strong, diverse donor base.
(d) Duties of Secretary
The Secretary shall:
(l) Give all notices as provided in the Bylaws or as required by law.
(2) Sign and verify the accuracy of, maintain, and distribute minutes of the Board
Of Directors and the executive committee, and keep the minutes as part of the
corporate records.
(3) 'Maintain custody of the corporate records and minutes ofall meetings and of
the seal of the Corporation at the principal office of the Corporation.
(44) Maintain a register of the mailing address of each director, officer, and
employees ofthe Corporation.
(e) Duties of Treasurer
"fhe frcasurer sha1L
(l) Be collector and custodian of corporate funds. make disbursements as
approved by the Board of Directors, and keep accurate records ofall receipts
and dishursements.
Page -10-
(2) Review the financial reports and other reports as requested by the Board of
Directors, and shall present such reports at meetings of the Board of Directors.
(3) Insure the compliance of an annual audit conducted by an independent CPA
selected by the Finance Committee.
(4) Chair the Finance Committee.
(t) Duties of Treasurer -elect
The Treasurer -elect shall work closely with the Treasurer for the purpose ofassuming
the Treasurer's role in a subsequent year.
Article VII: Executive Committee
The Executive Committee shall consist of the officers of the Board of Directors and the immediate
past Chair of the Board. The Executive Conunittee acts for the Board of Directors between regularly
scheduled meetings or in emergencies. They annually evaluate the performance of the
President/CEO. A majority of the Executive Committee shall constitute a quorum.
Article VIII: President/CEO
I he Board of Directors shall select and appoint the President/CEO who shall be the responsible
executive and administrative head of the corporation's activities and have general supervision and
of its work. The President/CEO shall have all other duties and responsibilities as the Board
:rectors from time to time may direct.
Article IX: Committees
The Board of Directors may adopt a resolution establishing one or more committees,
delegating specified authority to a committee, and appointing or removing members ofa
committee. A committee must include at least two directors, lithe Board of Directors
delegates any of its authority to a committee, the majority of the committee shall consist of
Directors. Any person who serves as a committee member and who is not a director shall not
have the power to vote.
(a) fhe Board of Directors may establish qualifications For membership on a conuuittee.
(b) The Board of Directors may delegate to the Chair its power to appoint and remove members of a
committee that has not been delegated any, authority of the Board of Directors.
(c) The establishment ofa committee or the delegation of authority to that committee shall not
relieve the Board of Directors, or any individual director, of arty responsibility imposed by the
Bylaws or by lavv.
Page -II-
(d) No committee, including the Executive Committee, shall have the authority of the Board of
Directors to:
(1) Amend the Articles of Incorporation.
(2) Adopt a plan of merger or a plan of consolidation with another corporation.
(3) Authorize the sale, lease, exchange, or mortgage of all or substantially all of the property
and assets of the Corporation.
(4) Authorize the voluntary dissolution of the Corporation.
(5) Revoke proceedings for the voluntary dissolution of the Corporation.
(6) Adopt a plan for the distribution of the assets of the Corporation.
(7) Amend, alter, or repeal the Bylaws.
(8) Elect, appoint, or remove a member of a committee or a director or officer of the
Corporation.
(9) Approve any transaction to which the Corporation is a party and that involves a potential
conflict of interest.
(10) Take any action outside the scope of authority delegated to it by the Board of Directors.
Article X: Standing Committees, Work Croups, Advisory Groups
10.01 Standing Committees• Ad Hoc Committees
"There shall be three standing committees:
(a) Executive Committee
(b) Finance
(c) Board Development
The Chair may create other committees or work grc7ups as needed to accomplish the work of
the organization or advise and consult with the Board of Directors and/or President/CEO.
Each committee/work group shall maintain minutes of meetings and records appropriate to
their purposes, and shall make regular reports to the Board of Directors.
10.0r, Finance Committee
"fhe Finance Committee consists of the Treasurer of the Corporation, who shall serve as the Chair of•
the Finance Committee, the Treasurer -Elect, and other Board members appointed by the F3oard
Chair.
Responsihilities include:
{a) Reviewing and recommending to the Board of Directors an annual budget;
(b) Reviewing at least once annualiv the investments and hank holdings of the Corporation
for possible change;
(c) Ensuring the completion annually ofan independent audit of the- Corporation's books by
a Certified Public Accountant:
((1) ivlaintaining a sound financial plan for the support of the Corporation's programs and
future needs.
Page -IZ-
10.03 Board Development Committee
fhe Board Development Committee comprises the Vice -Chair of Board Development,
current Chair, and Past -Chair. 'File Vice -Chair of Board Development shall chair the Board
Development Committee,
Responsibilities include:
(a) Presenting nominees for any position or vacancy authorized by these Bylaws to the
Board of Directors;
(b) Overseeing the annual training of new Directors;
(c) Ensuring that the Board is populated by a diverse group ofwomen and men whose
characteristics reflect those of the community and the interests of the Corporation.
I O.O�t 'Perms of Oftice
(a) Each member ofa standing committee shall serve on the committee until the beginning of
the next calendar year or until a successor is appointed. A vacancy on a committee may
be tilled by an appointment made in the same manner as an original appointment. A
person appointed to till a vacancy on a committee shall serve for the unexpired portion of
the terminated committee member's term.
(b) Members of work groups or ad hoc committees shall serve until the task is completed
and/or until the Chair determines their work is done.
10.05 Committee Chair and Vice -Chair
'fhe chairs and vice -chairs of non -standing committees/work groups shall be appointed by
the Chair of the Board of Directors. The Committee Chair shall call and preside at all
meetings of the committee. The Vice -Chair shall assist the Chair and shall assume the duties
of the Chair in his or her absence.
10.06 Notice of Committee Nleetint;s
Written notice or committee meeting shall be delivered to each committee member not less
than one nor more than 30 days before the date of the meeting. The notice shall state the
place. date. and time of the meeting.
10.07 Quorum
A
majority of the number of members o(a committee in person or by telephone ru video
c-onference shall constitute a quorum fir the transaction of business at any committee
meeting. Business may be transacted at any duly called or held meeting at which a quorum
ol'eommittee members is present, and any action taken at such a meeting may be approved
by the affirmative vote ora simple majority of`the riginal durt oum. In the event a qurum ois
not present, then the meeting may be adjourned, and notice ofa new meeting fair the same
purposes shall be given to the committee members.
Page -13-
Article Mo. Transactions of the Corporation
II.OI Contracts
T'he Board of Directors may authorize any officer or agent of the Corporation to enter mto a
contract or execute and deliver any instrument in the name of and on behalf of the
Corporation. This authority may be limited to a specific contract or instrument or it may
extend to any number and type of possible contracts and instruments.
11.02 Checks and Drafts
r111 checks, drafts, or orders fir the payment of money, notes or outer evidences of indebtedness
issued in the name ofthe Corporation shall be signed by persons designated by the Board of
Directors.
11.03 Deposits
All funds ofthe Corporation shall be deposited ti•orn time to time to the credit of the Corporation in
such banks, trust companies, or other depositories as the Board of Directors may select.
(l.Od Gifts
oil behalf of the Corporation, the Board of Directors may accept or reject any contribution, gift,
bequest, or devise for the general purposes or for any specific purpose of the Corporation.
1 I.OS Potential Conflicts of Interest
(a) The Corporation shall not make any loan to a director or officer of the Corporation. A
director, officer, or committee member of the Corporation may lend money to and
otherwise transact business with the Corporation, except as otherwise provided by the
Bylaws, Articles of Incorporation, and all applicable laws. Such a person transacting
business with the Corporation has the same rights and obligations relating to those
matters as other persons transacting business with the Corporation.
(b) The Corporation shall not borrow money from or otherwise transact business with a
director, officer, or committee member of the Corporation unless the transaction is
described fully irl a legally binding instrument and is in the best interests of the
Corpuratiloll .
(c) 1-he Corporation shall not borrow muney ii•om or otherwise transact business with a
director, officer, or committee member of the Corporation without full disclosure of all
relevant facts and without the approval of the Board of Directors, not including the vote
of any person having a personal interest in the transaction.
,:� I I .O6 ('ruhibited ,Acts
Page -14-
As long as the Corporation is in existence, and unless the Board of Directors has given prior
approval, no director, officer, or committee member of the Corporation shall:
(a) Do any act in violation of the Bylaws or a binding obligation of the Corporation.
(b) Do any act with the intention of harming the Corporation or any of its operations.
(c) Do any act that would make it impossible or unnecessarily difficult to early on the
intended or ordinary business of the Corporation.
(d) Receive an improper personal benefit from the operation of the Corporation.
(e) Utilize the assets of the Corporation, directly or indirectly, for any purpose other than
00
carrying on the business of the Corporation.
( f) Wrongfully transfer or dispose of Corporation property, including intangible property
such as goodwill.
(g) Utilize the name of the Corporation, or any substantially similar name, or any trademark
or trade name adopted by the Corporation, except on behalf of the Corporation in the
ordinary course of the Corporation's business.
(h) Disclose information about the Corporation's legitimate activities unless they are already
known by the public or are of public record,
Article X1(: Books and Records
12.01 Required Books and Reeor•ds
z
The Corporation shall keep correct and complete books and records of account in its
principal office. File Corporation's books and records shall include:
(a) Afile-marked copy of all documents filed with the Texas Secretary of State relating to
the Corporation, including, but not limited to, the Articles of Incorporation, and any
Articles of Amendment, Restated Articles, Articles of Merger, Articles of Consolidation,
and Statement ofChange of Registered Office or Registered Agent.
(b) A copy of the Bylaws, and any amended versions or amendments to the Bylaws.
(c) Minutes of the proceedings of the Board of Directors and committees having any of the
authority of the Board of Directors.
(d) A list of the names and addresses of the directors, officers, and any committee members
of the Corporation.
(e) A financial statement showing the assets, liabilities, and nct worth of the Corporation at
the end of the seven most recent fiscal years.
(f) A financial statement showing the income and expenses of the Corporation for the seven
most recent Fiscal years.
(g) All rulings, letters, and other documents relating to the C'orpor►tiun's federal, state. and
local tax status.
(h) fhe Corporation's federal, state, and local information or income tax returns for each of
the Corporation's seven most recent tax years.
(i) The Corporation's seven most recent annual audit reports as required by 9,2.
12.O�� ACCOUnts and ,Audits
Page -IS-
The books and records of the Corporation shall be kept in accordance with generally
accepted accounting principles and shall be audited or reviewed annually by a certified
public accountant at the end of the fiscal year.
13.03 InsL�ction and Copyint;
Any director or officer of the Corporation may inspect and receive copies of all books and
records of the Corporation required to be kept by the Bylaws. The director or officer may
inspect or receive copies if the person has a proper purpose related to the person's interest in
the Corporation and if the person submits a request in writing. Any person entitled to inspect
and copy the Corporation's books and records may do so through his or her attorney or other
duly authorized representative. A person entitled to inspect the Corporation's books and
►ecords may do so at a reasonable time no later than fifteen (15) working days after the
Corporation's receipt of a proper written request. Any further public or private disclosure of
the Corporation's books and records is prohibited without the authorization of the Board of
Directors. The Board of Directors may establish reasonable fees for copying the
Corporation's books and records. 'File fees may cover the cost of materials and labor. "fhe
Corporation shall provide requested copies of books or records no later than fifteen (15)
working days after the Corporation's receipt of a proper written request.
Article XtII: Fiscal Year
The fiscal year of the Corporation shall be determined by resolution of the Board of Directors.
Article X[V: Indemnification
14.01 V1'hen (ndemnitication is 1Zeauired Permitted and Prohibited
(a) The Corporation shall indemnify a director, officer, committee member, employee, oe
agent of the Corporation who was, is, or may be named as a defendant or respondent
in any proceeding as a result of his or her actions or omissions within the scope of his
or her official capacity in the Corporation, except as hereafter limited. For the
purposes of this article. an agent includes one who is or was serving at the request of
the Corporation as a director•, officer. partner, venturer, proprietor, trustee, employee.
agent, or similar functionary ofanother corporation, partnership, joint venture, sole
proprietorship, trust, employee benefit plan, or other enterprise. The Corporation
shall indemnity a person only if he or she acted in good faith and reasonably believed
that the conduct was in the Corporation's best interests. In a case of a criminal
proceeding. the person may be indemnified only if he or she had no reasonable cause
to believe that the conduct was unlawful file Corporation shall not indemnity a
person Under the 1611owing circumstanees:
(I }Such person gained any personal profit or advantage to which he or she \Nas
not ie�ally entitled;
Page -16-
Al
(2) A claim is brought about or contributed to by the dishonesty of such person;
however, the Corporation will indemnify such persons for any claims upon
which suit is brought alleging dishonesty unless a judgment or other final
adjudication adverse to the person shall establish that he or she committed
active and deliberate acts of dishonesty with actual dishonest purpose and
intent which were material to the claim;
(3) For fees or expenses relating to claims seeking relief in any form other than
monetary damages;
(d) For damages arising from or caused by bodily injury, personal injury,
sickness, disease, or death;
(5) Defamation; and
(6) Willful violation of statute or ordinance committed with knowledge or
consent. A person is conclusively considered to have been found liable in
relation to any claim, issue, or matter if the person has been adjudged liable
by a court of competent jurisdiction and all appeals have been exhausted.
(b) The termination of a proceeding by judgment, order, settlement, conviction, or on a
plea of nolo eontendre or its equivalent does not necessarily preclude indemnification
by the Corporation.
(c) The Corporation shall pay or reimburse expenses incurred by a director, officer,
committee member, employee, or agent of the Corporation in connection with the
person's appearance as a witness or other participation in a proceeding involving or
affecting the Corporation when the person is not named as a defendant or respondent
in the proceeding.
(d) Before the final disposition ofa proceeding, the Corporation may pay indemnification
expenses permitted by the Bylaws and authorized by the Corporation; however, the
Corporation shall not pay indemnification expenses to a person before the final
disposition ofa proceeding if the person is a named defendant or respondent in a
proceeding brought by the Corporation or if the person is alleged to have improperly
received a personal benefit or committed other willful or intentional misconduct.
(e) If the Corporation may indemnify a person under the Bylaws, the person may be
indemnified against judgments, penalties (including excise and similar taxes), tines,
settlements, and reasonable expenses (including attorney's fees) actually incurred in
connection with the proceeding, however, if the proceeding was brought by or on
behalf of the Corporation. the indemnification is limited to reasonable expenses
actually incurred by the person in connection with the proceeding.
14.02 Procedures Relating to Indemnification Payments
(a) Before the Corporation may pay any indemnification expenses (including
attorneys tees), the Corporation shall specifically determine that indemniticati�_�n
is permissible, authorize indemnification, and determine that expenses to be
reimbursed are reasonable, except as provided in paragraph I=4.02(c), below. The
Corporation may make these determinations and decisions by any one of' tile
following procedures:
(I) ivlajority vote ota quorum consisting otdirectors who at time of'the vote are
y� not named dctcndanls or respondents in the proceeding.
Pace
t �-
(2) If such a quorum cannot be obtained, by a majority vote of a committee of the
Board of Directors, designated to act in the matter by a majority vote of all
directors, consisting solely of two or more directors x.\Yho at the time of the
vote are not named defendants or respondents in the proceeding.
(3) Determination by special legal counsel selected by the Board of Directors by
vote as provided in paragraph 14.02(a)(i) or 14.02(a)(ii), or if such a quorum
cannot be obtained and such a committee cannot be established, by a majority
vote of all directors.
(b) The Corporation shall authorize indemnification and determine that expenses to be
reimbursed are reasonable in the same manner that it determines whether
indemnification is permissible. if the determination that indemnification is
permissible is made by special legal counsel, authorization of indemnification and
determination of reasonableness of expenses shall be made in the manner specified by
paragraph 14.02 (a)(iii), above, governing the selection of special legal counsel. A
provision contained in the Articles of Incorporation, the Bylaws, or a resolution of the
Board of Directors that requires the indemnification permitted by paragraph 14.021
above, constitutes sufficient authorization of indemnification even though the
provision may not have been adopted or authorized in the same manner as the
determination that indemnification Is permissible.
(c) The Corporation shall pay indemnification expenses before final disposition of
proceeding only after the Corporation determines that the facts then known would not
preclude indemnification and the Corporation receives a written affirmation and
undertaking from the person to be indemnified. The determination that the facts then
known to those making the determination would not preclude indemnification and
authorization of payment shall be made in the same manner as a determination that
indemnification is permissible under paragraph 14.02(a), above. 'file person Is written
affirmation shall state that he or she has met the standard of conduct necessary fur
indemnification under the Bylaws. The written undertaking shall provide for
repayment of the amount paid or reimbursed by the Corporation if it is ultimately
determined that the person has not met the requirements for indemnification. The
undertaking shall be an unlimited general obligation of the person, but it need not be
secured and it may be accepted without reference to financial ability to make
repayment.
(d) 'file Corporation shall maintain appropriate insurance coverage to protect, defend,
and indemnify directors fir good faith actions taken within the scope of their service
as directors.
Article XV: i+totices
I �.01 Notices by N-tail. Fax. oxr lmail
Page - M
Any notice required or permitted to be given to a director, officer, or committee member of
the Corporation may he given by mail, fax, email, or telephone. If mailed, notice sliall be
deemed to be delivered on the third day after the notice is deposited in the United States mail
addressed to the person at his or her address as it appears on the records of the Corporation,
with postage prepaid. A person may change his or her contact information by giving written
notice to the Secretary of the Corporation.
15.02 Signed Waiver of Notice
Whenever any notice is required to be given, a waiver in writing signed by a person entitled
to receive notice shall be deemed equivalent to the giving of the notice. A waiver of notice
shall be effective whether signed before or after the time stated in the notice being waived.
(5.03 Waiver of Notice by Attendance
`fhe attendance of a person at a meeting shall constitute a waiver of notice of the meeting
unless the person attends for the express purpose of objecting to the transaction of any
business because the meeting is not lawfully called or convened.
Article YVI: Special Procedures Concerning Meetings
�, 16.01 Meetings b�Telephone, Teleconference, or Web Conference
,t
The
Board of Directors and any committee may hold a meeting by telephone, video, or web
conference call procedures. The notice of a meeting by these means must state the fact that
the meeting will be held by telephone, video, and/or web conference call, as well as all other
matters required to be included in the notice. Participation ot•a person in a conference call
meeting constitutes presence of that person at the meeting.
16.02 Internal Action
Any action required or permitted to be taken at any meeting of the Board of Directors or any
committee may by taken without a meeting if a written consenC thereto is signed by all
members of the Board of Directors or of the comm ittee, as the case may be, and such written
consent is tiled with the minutes of proceedings of the Board of Directors or of the
commrttee.
Article XVII: Parliamentary Authority
Robc.rt'ti Kules of Order Neely Revised shall be the parii,unentary authority on all matters of`
procedure not specilir<ill}cu�ered by the Bylaws ur by the procedures or policies adopted by the.
Board of Directors.
Page -19-
Article XVIII: Amendments to Bylaws
The Bylaws may be altered, amended, or repealed, and new Bylaws may be adopted by the
affirmative vote of two-thirds of the Board of Directors. The notice of any meeting at which the
Bylaws are to be altered, amended, or repealed, or at which new Bylaws are to be adopted, shall
include the text of the proposed Bylaw provisions, as well as the text of any existing provisions
proposed to be altered, amended, or repealed. Alternatively, the notice may include a fair
summary of those provisions.
Article XIX0 Management of Corporate Funds
No funds received by donation, bequest, or any other means shall be diverted from the use to
which they may be assigned by the donor, testator, or testatrix, unless such use is contrary to or
in conflict with the purposes of the Corporation or with state or federal law.
Article XX: Miscellaneous Bylaw Provisions
20.01 Lectal Authorities Governing Construction
The Bylaws shall be construed in accordance with the laws ofthe State of Texas. All
references in the Bylaws to statutes, regulations, or other sources of legal authority shall refer
to the authorities cited, or their successors, as they may be amended from time to time.
20.02 (e�;al Construction
Ifany Bylaw provision is held to be invalid, illegal, or unenforceable in any respect, the
invalidity, illegality, or unentbrceability shall not affect any other provision and the Bylaws
shall be construed as if the invalid. illegal, or unenforceable provision had not been included
in the Bylaws.
2p.03 Flead in:s
The headings used in the Bylaws are used fur convenience and shall not be considered in
construing the terms of the Bylaws.
20.0=� Gender Reference
IN
herever (he context requires, all words in the Bylaws in the male gender shall be deemed to
include the female or neutral gender, all singular words shall include the plural and all plural
:A words shall include the singular.
^` 20.05 Seal
The impression of a corporate seal is not necessary to the validity of any action of the
Corporation.
20.06 Parties &hind
The Bylaws shall be binding upon and inure to the benefit of the directors, officers,
committee members. employees, and agents of the Corporation and their respective heirs,
executors, administrators, legal representatives, successors, and assigns, except as otherwise
provided in the Bylaws.
Article XXt -Dissolution
The Board of Directors, after paying or making provision for the payment of all liabilities of the
Corporation, shall adopt a plan for the distribution of the remaining assets of the Corporation and
shall dispose of all assets of the Corporation exclusively for the purposes of the Corporation as
stated in the Corporation's Articles of Incorporation, by contributing the same to the one or more
organizations organized and operated exclusively for charitable or educational purposes that
have purposes similar to those of the Corporation and that qualify as charitable or educational
organizations under Section 501(c)(3) of the Code, as amended. Any of the Corporation's assets
not so disposed of shall be disposed of by the District Court of the county in which the principal
office of the Corporation is then located exclusively for such purposes. No private individual
will be entitled to share in the distribution of any assets of the Corporation upon its dissolution.
CERTIFICA"I'E OF SECRETARY
I certify that I am the duly elected and acting Secretary of Safef-laver of Tarrant County
and that the tc►regoing Bylaws constitute the Bylaws of Corporation. These Bylaws were
dLily adopted at a meeting of the Board of Directors that was held on August 17, 2006.
Df1�fED:
2006
Secretary ul'the C��rporation
Page -20-
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Brooke Kanur
rom: Reece Small
ent: Friday, May 21, 2010 4:29 PM
.'o: Chad Kashub, DonorPerfect
Ce: Brooke Kapur; Sarah McClellan -Brandt
Subject: RE: DonorPerfect Weblink -Online Donation/Form Solutions
Thank you Chad,
I will forward this information to our Development Associate to review.
Do you also have information regarding a financial management system that works with
DonorPerfect?
Regards,
Reece Small
-----Original Message -----
From: Chad Kashub, DonorPerfect[mailto:CKashub@donorperfect.comJ
Sent: Friday, May 21, 2010 1:59 PM
To: Reece Small
Subject: DonorPerfect Weblink - Online Donation/Form Solutions
Hi Reece,
I just left you a voice message as I receive the information that you had entered on our
website a short while ago.
eblink offers an integrated, customizable solution for accepting online donations and
`'irtually any type of online data.
Below is a link to our website with additional information on Weblink:
www. doriorperfect . com/weblinkforrns
The link below outlines several value-added tools as well as additional useful information:
htto:
rperfect.com/fundraising-software/increase-donations-online.as
To view sample Weblink forms that some of our other clients are using please go to our
website below (most of these forms would be considered to be of the complex form setup
variety):
http://www.donorperfect.corn/weblinksarnples
Below is a breakdown of the DonorPerfect fees associated with Weblink:
DonorPerfect Weblink Fee's (does not include applicable gateway and merchant account setup
and transaction fees):
Annual Service Fee = $480.00 for the 1st Form and an additional $120.00 for EACH additional
form.
One Time DonorPerfect Weblink Set-up Fee's (does not include applicable gateway and merchant
ccount setup and transaction Fees):
la. Simple Gift Form Set•rrp Fee = $195.00 (A generic gift form with white background and
your logo at the top that collects donor name address, phone, email, and gift amount. A not-
t
1'af;e l of l
[' IZ o G it E 5 5 I V F selectio eft
Gifts & incentives 8e;vac: It
ouaranleed
Cad Tult Fn~r 1 A&e 557 :?09
Shopping Cart Event Calendar Sign-up for Specials Catalog
. . facatwak PP 9 i 9 P g
Search by Keyword Or Items
Your PGI Order Confirmation
Thank you for your order. Please print this order contirmatlon page and keep a copy for your records.
We are sending you an a-med from pglordere.eom that confirms your order If you do not End n m your nbox. please cheek your Spam filter and add
pglorders.com to your whitelisl You will never receive marketing emads from this aa1. dress.
Due to the high volume of national event based orders. If your order contains stock products d will ship out in 2 business days via the shipping
method you have chosen below. Thank you for your order and understanding.
Order Number: OW036459
Description
20oz. Bike and Sports Bottle
,'ayt'n=ant Inforrnatinn
Card Typo Visa
Card Number ************8313
Cardholder
Reece Small
Expires
4/2012
PO Number
(i lt' ,ping Information
First Name
Reece
Last Name
Small
Vice President of
Title
Development
SafeHaven of Tarrant
Company
County
6815 Manhattan Blvd. ste.
Address
105
city
Fort Worth
state
TX
zip
76120
Fax
Phone
817-535-6462
Email
smbrandt@safehaventc.org
Method
Ground
5KU [113antlty Tout
DW00051 500 $445.00
Product
J95.00
Charges
50.00
Subtotal
445.00
Shipping
4J.45
Tax
0.00
Total
5488.45
(�=.!ling In+or;natiort
First Name
Reece
Last Name
Small
Vice President of
Title
Development
SafeHaven of Tarrant
company
County
6815 Manhattan Blvd. ste.
6815
Address
city
Fort Worth
state
TX
zip
76120
Fax
Phone
817-535-6462
Email
smbrandt@safehaventc.org
sloe. I 3N ,57 210;f t
i A: t rae 'ta19
+r:yrI-:R111 All 1<I iht� lt�,erved
A •��'. SiOrl 0f progressive Business Publications
hues:,'/��«w.��iproLltiuts.ct�m,''p�i.asp''Cart=�
rob title:
Department:
Reports "ro:
FLSA Status:
.�pproved gy:
PrepMeed By:
Approved Date:
S if'enaven of Tarrant County
.lob Description
Prevention Outreach Specialist
Prevention Services
Director of Prevention Services
Exempt
Chief Executive Officer
Human Resources
04/22/21009
SUiVtMARY:
Provides community development leadership for primary prevention oftamily violence.
GSSENTfAL DUTIES AND RCSPONStI31LtT(ES include the following. Uther duties may be assigned.
Interacts with diverse groups including civic and social clubs, neighborhood associations, community
organizations, churches, law enforcement, social service agencies, medical personnel, the private sector, the
general population and ad hoe committees established for the sole purpose ofpreventing family violence
Facilitates prevention programming to promote awareness of family violence.
Prepares and presents programs within the community targeting audiences from childhood to adulthood,
covering a host of topics including but not limited to peer abuse, teen dating violence and family violence.
;tnonslrates skills in developing, implementing and evaluating program initiatives.
Engages the community by marketing programs and initiatives of the Comnnmity Services Department while
supporting other educational initiatives
Seeks to build connections with other communit} members to promote family violence awareness by building
consensus and networking.
h9aintain accurate re -ports of daily activities and complete said reports required by the agency and funding
partners.
Assists in developing special events designed to increase outreach and prevention in specified areas i;f the
community such as marches, banquets and award recognitions.
Trains agency and community volunteers on public speaking and promoting family violence awareness.
OTHER DUTIES:
Attends community meetings as requested; represents the agencv and its mission.
Pursues tasks as a,skincd wiilt creativih, passion and cultural sensitivity.
Demonstrates willinuuess to wc,rk independentl} and pi,tentially with limited ra�pervisir.�n.
Carries out ar assists with other tasks in addition to the dirties listed above, in accordance with the philosophy
he agency.
Acts in accordance with the agency's mission statement and ��oals.
gUPERVISORY RESPONSCBILITIES:
Supervises interns and/or volunteers that ore assigned to the program as rey�rired by supervisor.
QUALI6ICATIONS:
To perform this.job successfully, <►n individual must he able to perform each essential duty satisfactorily. 1�he
requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accurnmodations may be made to enable individuals with disabilities til perform the essential functions.
EDUCATION and/or• E?�PERIENCE:
Bachelor's degree in Social Work or closely related field. Experience in education ur cunununity outreach
prefen•ed. Experience in education or conununity outreach preferred. Experience in and knowledge of fmrily
violence theory preferred.
LANGt1AGE SKILLS:
Must have excellent written and i?ral skills. Public speaking experie►7c;e required. Ability to read and interpret
documents such as assessments and professional journals. Ability to write reports, correspondence and
appropriate case notes. English/Spanish speaking highly preferred.
REASONING A(31LITY:
Ability to apply concepts such as factions, percentages ratios and proportions to practical situations. Ability
understand and analyze statistical data.
CERTIF[CATES, LICENSES, REGISTRATIONS:
Current Texas Driver's License required, �-lust provide proof ofauu7 liability insurance.
PIiYSICAi, DE��IANDS: The physical denr<ulds described here are representative of those that must be ruet
by an employee to successfully perform the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions. Position requires frequent
travel locally by personal automobile. Frequent walking, standing, sitting, stooping and stair climbing.
Occasional lifting up to 25 pounds.
WORK ENVIRONMENT: 'hhe work environment characteristics described here are representative i�fthose
an employee encounters while perfarrning the essential functions of this job Reasonable accurnmodations
may be made to enable individuals with disabilities to perform the essential functions. f�requenC exposure to
communicable diseases. Occasional exposure. to clients with addicriorl prnhlem�, m dice! injuries or
psychiatric disorders. Occasional e�pc�sure to angry or hostile clients.
Must hav:° reliable transportatirn and a wil(intsness and ability t�� travcv) d:w, evening,? and weekends.
Must have the tl�xibility fo ��ork e�enin<.:s and weekends as assi��ned.
-l-his jc�b description is nc�t intended to b� ale inclusive. Safe[ {even reservesthe ri��;ht to rc,vise i�r change job
duties a; the need arises. tliis j��u ,le�cripti�_,n does not constitute n written or rmplied contract of
ernplovment.
[ have read and understand a(I three pages of this juh descripti��n.
.. ;
Signature ,�
nape
r : r'
_.�- _ -_
,:..;,.
Event Manager
Mentor and
Tearn Builder
instructor
Additional
r ofessional
experience
140 West Stagecoach Trail
�Nillow Park, TX 76087
617- 994-2279
Strategy Coordinatoe/ Cho aCMpsarttBoard,9 e5ther�nrBapt�t
- Envisioned and planned urban outreach events
at community centers, parks and pedestrian malls
- Researched current demographic and cultural data as a basis for e�;er�ts
- initiated parinership with city and social service offi�.rals and churchca
- Mentored college aged teaching assistants
- Handled schedules and logistics for volunteer teams
- Created tools for increased team effectiveness
- designed presentations, learning activities and Q & A as a
beginning English teacher (Elementary)
- Utilized interactive games and activities as a Cultural Exchan�.�e
team teacher (Middle school)
- Stimulated peer to peer discussions about values through adapting an
interactive video series (High school)
Graphic Design, 6 '/z years
Radio Shack stational Advertising. Global Group, Inca,
Oklahoma Baptist University, PR dept.; Brad Price Design Studio
reaching, 8 years
Pnvate instructor K-6`" grade, Preschool Teacher, Buchman Daycare
Archive anti library experience, 1 year
Catalog Assistant at Oklahoma Baptist University library,
Archives Aid, Federal Records and Archives Center
Guest Relations, 1 '.z years
Reception staff at the Navigator's conference center, Secretary'receptio«�st
Buchman Baptist Church: Asst. Foreman, Rides, Six Flags Over texas
;peciaiized Training Mandarin Chinese, Intermediate lave{
Strategy Coordinator Training, International Mission Beard
Situational Leadership, Ken Blanchard
Experience ir, cross-cultural living, 12 years t �
/oiunteer `(Voile Boarding �.dvisory Committee. Morrison Chr,s.i�.n AcadeiY�y 0%
Parent Hail Patrot. t�ldedgwood Middle School'r�h
;�ct�ievernents Designed and ;or':�rn�ssianed an art display for a national exnibr.
in �.�ccpc�ratior� �rf�th Taipei City Hall, Lantern Festival, 2�03
Education BFA, Art, Oklaho�»a Baptist University, Ma}� t 984
Recent coursevdork�. Busu7ess Gamputer Applications course; �05
;;
''
SAFEHAVEN OF TA-RRANT COUNTY
FINANCIAL STATEMENTS
WITH COMPLIANCE REPORTS
YEARS ENDED SEPTEMBER 30, 2009 AND 200$
AND
REPORT OF INDEPENDENT AUDITORS
SAFEHAVEN OF TARRANT COUNTY
FINANCIAL STATEMENTS WITH COMPLIANCE REPORTS
YEARS ENDED SEPTEMBER 30, 2009 AND 2008
TABLE Or CONTENTS
FINANCIAL STATEMENTS:
Report of Independent Auditors
Statements of Financial Position
Statements of Activities
Statements of Functional Expenses
Statements of Cash Ftows
Notes to Financial Statements
COMPLIANCE REPORTS:
-� Report of Independent Auditors or
Reporting and on Compliance
Audit of Financial Statements
Government Auditing Standards
Internal Control Over Financial
and Other Matters Based on an
Performed in Accordance with
Report of Independent Auditors on Compliance with Requirements
Applicable to Each Major Program and on Internal Control Over
Compliance in Accordance with OMB Circular A433
Schedule of Findings and Questioned Costs
Schedule of Expenditures of Federal Awards
Notes to Schedule of Expenditures of Federal Awards
Sumary Schedule of Pri
mor Audit Findings
PAGE
1-2
3-4
E
6-7
0
24
25
26
27
NQ Sutton Frost Cary LLP
A Limited Liability Partnership
Certitled Public Accountants and Consultants
REPORT OF INDEPENDENT AUDITORS
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
We have audited the accompanying statements of financial position of SAFEHAVEN OF TARRANT
COUNTY (a nonprofit organization) as of September 30, 2009 and 2008, and the related
statements of activities, functional expenses, and cash flows for the years then ended. These
financial statements are the responsibility of the Organization's management. Our responsibility
is to express an opinion on these financial statements based on our audits.
We conducted our audits in accordance with U.S. generally accepted auditing standards and the
standards applicable to financial audits contained in Government Auditing Standards, issued by
the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of
material misstatement, An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements, An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating
the overall financial statement presentation. We believe that our audits provide a reasonable basis
for our opinion.
In our opinion, the tnancial statements referred to above present fairly, in all material respects,
the financial position of SAFEHAVEN OF TARRANT COUNTY as of September 30, 2009 and 2008,
and the changes in its net assets and its cash flows for the years then ended in conformity with
U.S. generally accepted accounting principles.
In accordance with Gvvernment Auditing Standards, we have also issued our report dated November 23, 2009 on our consideration of SAFEHAVEN OF TARRANT COUNTY'S internal control
over financial reporting and our tests of its compliance with certain provisions of laws,
regulations, contracts and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and
the results of that testing, and not to provide an opinion on the internal control over financial
reporting or on compliance. That report is an integral part of an audit performed in accordance
with Government Auditing Standards and should be read in conjunction with this report in
considering the results of our audits.
(Continued)
r300 Six Flays Drive, Suite 6(x) • Nling(on. Texas 7G01 I
iN 171 F'v49-8083 Metro (81 71 640,7809 F`�tx (81 7) 84y-3202
w�.,nv.sfcllp.com • E Mul: admut(�sfctlp com
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Our audits were performed for the purpose of forming an opinion on the basic financial
statements of SAFEHAVEN OF TARRANT COUNTY taken as a whole. The accompanying schedule
of expenditures of federal awards is presented for purposes of additional analysis as required by
U.S. Office of Management and Budget Circular A433, Audits of States, Local Governments,
and Non -Profit Organizations, and is not a required part of the basic financial statements. Such
information has been subjected to the auditing procedures applied in the audits of the basic
financial statements and, in our opinion, is fairly stated in all material respects, in relation to the
basic financial statements taken as a whole.
Arlington, Texas
November 23, 2009
f�A�O
A Limited Liability Partnership
-z-
SAFEHAVEN OF TARRANT COUNTY
STATEMENTS OF FINANCIAL POSITION
SEPTEMBER 30, 2009 AND 2008
ASSETS
Current assets:
Cash and cash equivalents
Investments
Grants receivable
Pledges receivable
Prepaid expenses
Total current assets
Property and equipment, net
Other assets
Endowment trust funds
Property held for sale
Deposits
Total other assets
2009
$ 365,354
975,142
325,031
100,971
2008
$ 617,651
1,362, 899
396,114
159000
25,360 113231
1,791,858 2,504,895
5,658,162 4,972,979
449,003 453,221
205,046 _
9,934 3,883
663,983 457,104
$ 8,114,003 $ 7,934, 978
(Continued)
The accompanying notes are tut integral part of these financial statements.
SAFEHAVEN OF TARRANT COUNTY
STATEMENTS OF to POSITION
SEPTEMBER 30, 2009 AND 2008
(Continucd)
LIABILITIES AND NET ASSETS
Current liabilities:
Accounts payable
Accrued expenses
Deferred revenue
Current maturities of long-term debt
Total current liabilities
Long-term debt, net of current maturities
Total liabilities
Net assets:
Unrestricted net assets:
Designated by the Board for The Women's
Shelter Endowment Trust
Undesignated
Total unrestricted net assets
Temporarily restricted
permanently restricted
Total net assets
$ 83,643
308,867
1239620
$ 121,679
245,320
1209845
26,025 26,025
542,155 5139869
575,906 101,931
1,118,061
449,003
69438,765
6,887,768
80,674
27,500
6.995.942
fhe accompanying notes are an integral part of these financial staternents.
-4-
453,221
69769,687
7,222, 908
68,770
27, 500
7,319,178
SAFEHAVEN OF TARRANT COUNTY
STATEMENTS OF ACTIVITIES
YEARS ENDED SEPTEMBER 30, 2009 AND 2008
Unrestricted net assets:
Support:
Public contributions
Texas Health and Human Services Commission
Grants
United Way
Special events
Total unrestricted support
Revenue:
Thrift store sales
Program service fees
Interest and dividend income
Miscellaneous
Total unrestricted support and revenue
Net assets released from restrictions -
satisfaction of program restrictions
Total unrestricted support, revenue and reclassifications
Expenses:
Shelter and transitional services
Children and youth programs
Clinical intervention services
Victims assistance and legal services
Community services and volunteer programs
Thrift store
Fundraising
Management and general
Total expenses
Net realized and unrealized loss on investments
Total expenses and other losses
Decrease in unrestricted net assets
Temporarily restricted net assets:
Contributions
Net assets released from restrictions
Increase
(decrease) in temporarily restricted net assets
Decrease in net assets
Net assets at beginning of year
Net assets at end of year
2009
$ t04511723
1,032,420
I t724,265
4059331
220,045
4, 833,784
554,785
62,743
49,708
243,597
5,744,617
32 t ,996
6,066,613
2,934,830
446,110
774,662
528,375
2879371
320*642
425,076
678,086
6,395,152
601
6,40 ! ,753
2008
$ 1,432,43 !
11038,932
1,787,287
3889164
253,451
4,900,265
459,579
52,236
62,182
60,913
5,53 5,175
391,912
5,927,087
3,071,494
476,312
681,808
484,723
371,817
320t797
3339458
673,455
6,413,864
309,222
6,723,086
33 5, i 40) (795,999)
333,900
(321,996)
1 ,904
(323,236)
7
,319,178
The accompanying notes are an integral part of these financial statements.
-5-
365,t 40
(391,912)
(269772)
(822,771)
8,141,949
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SAFEHAVEN OF TARRANT COUNTY
STATEMENTS OF CASH FLOW
YEARS ENDED SEPTEMBER 30, 2009 AND 2008
as flows from operating activities:
Decrease in net assets
Adjustment to reconcile decrease in net assets to
net cash used by operating activities:
Depreciation
In -kind donation of capitalized properties
In -kind donation of property held for sale
In -kind forgiveness of debt
Loss on disposal of assets
Unrealized and realized loss on investments
Changes in assets and liabilities:
Grants receivable
Pledges receivable
Prepaid expenses
Deposits
Accounts payable
Accrued expenses
Deferred revenue
Net cash used by operating activities
Cash is from investing activities:
Proceeds from sale of property
Purchases of property and equipment
Proceeds from sales of investments
Purchases of investments
Net cash provided (used) by investing activities
Cash flows from financing activities:
Proceeds from revolving promissory note
Repayment of long-term debt
Net cash provided (used) by financing activities
Net decrease in cash and cash equivalents
Cash and cash equivalents at beginning of period
Cash and cash equivalents at end of period
Supplemental cash flow information:
.Interest paid.
2009 2008
$ (323,236) $ (822,771)
4390873 393,605
(651000) -
(205,046) -
(26,025) (269025)
14,855
69601 309,222
71,083 94,116
(85,971) -
87,871 (5,507)
(6,051) (3,883)
(38,036) (8,717)
63,547 24,372
2,775 (28,755)
615) (59,488)
- 65,000
(1,060,056) (410,851)
390,532 363,878
(51158) -
(674,682) 18,027
500,000 -
(37,647)
500,000 (37,647)
(252,297) (79,108)
617,651 696,759
3651354 $ 617,651
$ 10,235 $ 1,281
"The accompanying notes are an integral part of these financial statements.
-S-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTTEMBER 30, 2009 AND 2008
1 - ORGANIZATION
The accompanying financial statements include the accounts of SAFEHAVEN OF TARRANT
COUNTY, (the "Agency"), a nonprofit organization incorporated in the state of Texas and THE
WOMEN'S SHELTER ENDOWMENT TRUST (the "Trust"), (collectively referred to aS the
"Organization"), The mission of the Organization is to end domestic violence through safety,
support, prevention and social change. This is done through services which shelter victims,
educate the community and support non -abusive, self-reliant families. Counseling services are
also provided at the Organization's resource centers in Arlington and Fort Worth, Texas. The
Organization is supported primarily by government and private grants and contributions from
individuals and other organizations.
During 2001, the board of the Agency formed the Trust exclusively for the benefit of the Agency.
The Agency is the owner of two entities, Shadow Haven, Inc. and Granville Haven, LLC, (the
"Entities") formed to serve as the non -managing general partner in three limited partnerships
(LP) and one limited liability corporation (LLC). The partnership interests in the LP's and LLC
are all 1 % or less. The LP's and LLC were formed to provide affordable supportive housing to
low-income individuals. The Entities' equity in the LP's and LLC is nominal.
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
BASIS OF ACCOUNTING
The accompanying financial statements are presented on the accrual basis of accounting.
Accordingly, revenues are recognized when earned and expenses are recorded as incurred.
NET ASSET ACCOUNTRJG
The accounts of the Organization are maintained in accordance with the principles of net asset accounting. Under net asset accounting, resources are classified into categories of unrestricted,
temporarily restricted, and permanently restricted net assets, according to funding source
restrictions as to timing and purpose of resources.
FINANCIAL INSTRUMENTS AND CREDIT RISK CONCENTRATIONS
Financial instruments which are potentially subject to concentrations of credit risk consist principally of cash and cash equivalents, investments, and grants receivable. Cash and cash
equivalents and investments are placed with high credit quality financial institutions to minimize
risk. Grants receivable are unsecured and are due from various grantor agencies under cost
reimbursement grants. The Organization continually evaluates the collectability of grants
receivable and maintains allowances, as considered necessary, for potentially uncollectible
unounts.
(Continued)
-9-
SAFEHAVEN OF 4 ARRANT COUNTY
NOTES TO FMANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
CASH AND CASFI EQUIVALENTS
The Organization considers all highly liquid investments with a maturity of three months or less
when purchased to be cash equivalents. The Organization does not consider highly liquid
investments included in the board restricted endowment to be cash equivalents. From time to
time, cash balances in these accounts may exceed federally insured limits.
PROGRAMS
The Organization pursues its objectives through the execution of the following programs:
Shelter and Transitional Services —Offers temporary housing, meals, clothing and transportation
for victims of domestic violence. Transitional living services provide longer -term support for
individuals and families while they establish a violence free life.
Children and Youth Programs —Provides counseling and recreational therapy to children who
witnessed family violence and violence prevention education to youth and teens.
Victims Assistance and Lepal Services —Provides access to legal services for victims of
domestic violence, on -site crisis intervention through local police departments, transportation to
the shelter and support for victims interacting with the civil and criminal justice systems.
Clinical Intervention Services —Makes available individual and group counseling by professional
counselors to help victims overcome the trauma of family violence and regain self-reliance.
Community Services and Volunteer Programs —Presents opportunities for individuals and
community groups to become involved in reducing incidences of domestic violence. Educates
the community concerning domestic violence and services of the Organization.
CONCENTRATION OF CONTRIBUTIONS
The Organization received approximately 17% and 19% of its total support for the years ended
September 30, 2009 and 2008, respectively, from a Family Violence Prevention and Services
Grant passed through from the Texas Health and Human Services Commission.
INVF?STMEN'TS
he
investments of the Organization consist of stocks, bonds and- mutual funds and are stated at
fair value in the statement of financial position.
(Continued)
•IO-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMI3ER 30, 2009 AND 2008
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
DONATED ASSETS
Donated marketable securities and other noncash donations are recorded as contributions at their
fair values at the date of donation.
PROPERTY AND EQUIPMENT
Property and equipment are recorded at cost or, if donated, at estimated fair market value at the
date of the gift. Depreciation is computed using the straight-line method over estimated useful
lives of 5 to 40 years for buildings and improvements and 2 to 20
ears r equipment,
Depreciation expense totaled $439,873 and $393,605 for the years ended ySeptember 30, 2009
and 2008, respectively.
RESTRICTED CONTRIBUTIONS
The Organization reports gifts of cash and other assets as restricted support if they are received
with donor stipulations that limit the use of the donated asset. When a donor restriction expires
,
that is, when a stipulated time restriction ends or purpose restriction is accomplished, temporarily
restricted net assets are reclassified to unrestricted net assets and reported in the statement of
activities as net assets released from restrictions.
FEDERAL INCOME TAX
The Organization is approved as a tax exempt organization under section 501 c 3 of the
Inierna! Revenue Code. Accordingly, no provision for income taxes is included in the financial
statements.
FUNCTIONAL ALLOCATION OF EXPENSES
The costs of providing the various programs and other activities have been summarized on a
ftmctional basis in the statement of activities. Accordingly, certain costs have been allocated
among the programs and supporting services benefited.
STIMATES AND ASSUMPTIONS
The preparation of financial statements in conformity with U.S. generally accepted accounting
principles requires management to make estimates and assumptions that affect the reported
amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of
the financial statements and the reported amounts of revenues and expenses during the reporting
period. Actual results could differ from those estimated.
(Continued)
-11-
SAFE14AVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
DONATED MATERIALS
Articles of clothing and similaz items donated to the thrift store are recognized at the point of
sale. Donated materials are not recognized when received as there is no clearly measurable and
objective basis for determining the value at that time.
DONATED SERVICES
Donated services are recognized as contributions if the services create or enhance no�nancial
assets or require specialized skills, are performed by people with those skills, and would
otherwise be purchased by the Organization.
DEFERRED REVENUE
Income from special events is deferred and recognized in the period in which the special event
occurs.
RECLASSIFICATIONS
;.
Certain reclassifications have been made to the 2008 financial statements to conform to the 2009
presentation.
ADOPTION OF NEW ACCOUNTING STANDARDS
In June 2009, the Financial Accounting Standards Board ("FASB") issued Statement of Financial
Accounting StandardsNo. 168, The FASB Accounting Standards Codification and the
Hierarchy of Generally Accepted Accounting Principles — a replacement of FASB Statement No.
162, and also issued Accounting Standards No. 2009-01, Generally Accepted Accounting
Principles (ASC Topic MAO), which establishes the FASB Accounting Standards Codification
("Codification" or "ASC") as the official single source of authoritative U.S. generally accepted
accounting principles ("GAAP"). All guidance contained in the Codification carries an equal
level of authority. All existing accounting standards are superseded. All other accounting
guidance not included in the Codification will be considered non -authoritative. The Codification
is not intended to change GAAP, but it will change the way GAAP is organized and presented.
The Codification is effective for financial statements issued for interim and annual periods
ending after September 15, 2009. Except for the disclosure requirements, the adoption of this
statement did not have an impact on the determination or reporting of the Organization's
Financial statements. The Organization is providing the Codification cross-reference alongside
the references to the standards issued and adopted prior to the adoption of the Codification. The
Codification does not change current U,S. GAAP, but is intended to simplify user access to all
authoritative U.S. GAAP by providing all the authoritative literature related to a particular topic
in one place. As it relates to the Organization, the Codification is effective July 1, 2009 and will
(Continued)
.12-
yyY
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEM13ER 30, 2009 AND 2008
(Continued)
2 -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
ADOPTION OF NEW ACCOUNTING STANDARDS (Continued)
require future references to authoritative U.S. GAAP to coincide with the appropriate section of
the Codification. Accordingly, this standard will not have an impact on the Organization's
financial position or changes in its net assets.
In May 20090 the FASB issued SFAS No. 165, Subsequent Events (ASC 855-10). This statement
establishes general standards of accounting for disclosures of events that occur after the date of
the statement of financial position date but before financial statements are issued or are available
to be issued. In particular, this statement sets forth (1) the period after the balance sheet date
during which management of a reporting entity should evaluate events or transactions that may
occur for potential recognition or disclosure in the financial statements, (2) the circumstances
under which an entity should recognize events or transactions occurring after the statement of
financial position date in its financial statements$ and (3) the disclosures that an entity should
make about events or transactions that occurred after the statement of financial position date.
This statement is effective for interim or annual periods ending after June 15, 2009. The
Organization adopted this statement during the year ended September 30, 2009. This statement is
not expected to have any impact on the Organization's financial position or changes in its net
assets.
In September 2006, the FASB issued FAS No. 157, Fair Yalue Measurements ("ASC 820-10") which defines fair value, establishes a framework for measuring fair value under current
accounting pronouncements that require or permit fair value measurement and enhances
disclosures about fair value measurements. Effective October 1, 2008, the Organization adopted
the provisions of ASC 820-10 for its financial assets and liabilities that are re -measured and
reported at fair value each reporting period. In accordance with the provisions of FASB Staff
Position 157-2, Effective Date of FASB Statement No. 157 (ASC 820-10) the Organization has
elected to defer implementation of ASC 820-10 until October 1, 2009 as it relates to nonfinancial
assets and nonfinancial liabilities that are not permitted or required to be measured at fair value
on a recurring basis. The Organization is evaluating the impact, if any, this statement will have
on those nonfinancial assets and liabilities.
ASC $20-10 defines fair value as the exchange price that would be received for an asset or paid to transfer a liability (an exit price) in the principal or most advantageous market for the asset or
liability in an orderly transaction value hierarchy which requires an entity to maximize the use of
observable inputs when measuring fair value. Adoption of ASC 820-10 did not have an impact
on the financial statements of the Organization.
(Continued}
-13-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO r rNANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
2 - SUMMARY ur SIGNIFICANT ACCOUNTING POLICIES (Continued)
ADOPTION OF NEW ACCOUNTING STANDARDS (Continued)
In August 2008, the FASB issued FASB Staff Position ("FSP") 117-1 (ASC 958-205),
Endowments of Not for -Profit Organizations: Net Asset Classification of Funds Subject to an
Enacted Version of the Uniform Prudent Management of Institutional Funds Act, and Enhanced
Disclosures for all Endowment Funds. The standard provides guidance on the net asset
classification of donor -restricted endowment funds for a not -for -profit organization that is
subject to an enacted version of the Uniform Prudent Management of Institutional Funds Act of
2006 ("UPMIFA"), which serves as a model act for states to modernize their laws governing
donor -restricted endowment funds and requires additional disclosures about endowments (both
donor -restricted funds and board -designated funds), whether or not the organization is subject to
UPMIFA. During the year ended September 30, 2009, the Organization adopted ASC 958-205.
The adoption of ASC 958-205 did not have an impact on the Organization's net asset
classifications of endowment funds.
3 -INVESTMENTS
As discussed in Note 2, ASC 820-10 was implemented by the Organization on October 1, 2008. In
addition to defining fair value, ASC 82040 establishes a fair value hierarchy which requires an
entity to maximize the use of observable inputs and minimize the use of unobservable inputs when
measuring fair value. The standard describes three levels of inputs that may be used to measure fair
value.
Level I - Inputs to the valuation methodology are quoted prices available in active
markets for identical investments as of the reporting date;
Leve12 - Inputs to the valuation methodology are other than quoted prices in active
marketsI which are either directly or indirectly observable as of the reporting
date, and fair value can be determined through the use of models or other
valuation methodologies;
Level 3 - Inputs to the valuation methodology are unobservable inputs in situations
where there is little or no market activity for the asset or liability and the
reporting entity makes estimates or assumptions related to the pricing of the
asset or liability including assumptions regarding risk.
A financial instrument's level within the fair value hierarchy is based an the lowest level of any
input that is significant to the -fair value measurement. "I'lte following is a description of the
valuation methodology used for instruments measured at fair value, including the general
classification of such instruments pursuant to the valuation hierarchy:
(Continued)
-14-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
3 - INVESTMENTS (Continued)
Cash and cash equivalents, Valued at net asset value of $1 per share.
Common stocks, corporate bonds and U.S. government securities: Valued at the closing price
reported on the active market on which the individual securities are traded.
Mutual funds: Valued at the net asset value ("NAV") of shares held by the Organization at year
end. The NAV is a quoted price in an active market,
Certificates of deposit: Valued on a recurring basis using a matrix based on interest rates.
Interest in mineral rights: Valued based on a multiple of annual revenues.
Below are the Organization's financial instruments as of September 30, 2009 carried at fair value
on a recurring basis by the ASC 820-10 fair value hierarchy levels described above:
lnves�-,ents:
anon stock
..: ia) funds
lei Cer.ificates of deposit
Interest in mineral rights
Leven Leve12 Level3 Total
$ 53804 $
7739095
designated endowment trust funds:
Cash and cash equivalents 35 813
ommon stock 74,341
c:1 itual funds 171,174
Corporate Bonds 140 995
U.S. government securities 26,680
773,095
46,242 - 46,242
150,001 1500001
74,341
171,174
140,995
26,680
$ 1 227,902 150,001 $__ 1,424 14, 45
The following table sets forth a summary of changes in the fair value of the Organization's level 3 assets for the year ended September 30, 2009:
[3alance, beginning ofyear
Purchases, sales, issuances
and settlements (net)
al Bance, end of year
(Continued)
-t5-
[merest in
Mineral
Rights
$ 150,001
la
$ 150,001
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
3 -INVESTMENTS (Continued)
Investment returns consist of the following for the years ending September 30:
2008
Dividend and interest $ 49,708 $ 62,182
Net realized and unrealized loss on investments (61601) (309,222)
4 -PROPERTY AND EQUIPMENT
Property and equipment consists of the following:
Land and improvements
[iuildings and improvements
Fumiture and equipment
Construction in progress
Vehicles
Accumulated depreciation
5 -ENDOWMENT TRUST FUNDS
$ 43,107 $ 247,040
2009
$ 4989850
7,035,935
1163 8,65 5
1 t5,566
2008
$ 498,850
6,4289t 38
1,005,546
115,850
115,566
91289,006 81163,950
(3,630,844ZO (3,190,971)
$ 52658,162 14,972,979
As of September 30, 2009 and 2008, the board of directors had designated $449,003 and
$453,221, respectively, of unrestricted net assets as a general endowment fund to support the
mission of the Organization. Since that amount resulted from an internal designation and is not
donor -restricted, it is classified and reported as unrestricted net assets.
The Organization has a spending policy of appropriating for distribution each year an amount
deemed prudent to carry out the charitable purposes of the Organization.
To achieve that objective, the Organization has adopted an investment policy that attempts to
maximize total return consistent with an acceptable level of risk. Endowment assets are invested
in a well diversified asset mix, which includes equity and debt securities. Investment risk is
measured- in termsofthe total- endowment -fiend; investment assetsandallocation between asset--
classes and strategies are managed to not expose the fund to unacceptable levels of risk.
(Continued)
-t6-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
5 -ENDOWMENT TRUST FUNDS (Continued)
Composition of and changes in endowment net assets for the year ended September 30, 2009
were as follows:
Board -designated endowment net assets, beginning of year
Investment income
Net depreciation
Amounts appropriated for expenditure
Board -designated endowment net assets, end ofyear
6 -RESTRICTIONS ON NET ASSETS
Temporarily restricted net assets are available for the following purposes:
Technology
Transitional living
Communication
Furniture
Medications
Children and youth
2009
$ 18,171
4,369
14,178
4,705
39,251
WOK.U41
$ 453,221
13,902
(13,939)
(41181)
2008
$ 20,918
4,246
15,000
10,000
Permanently restricted net assets consist of cash reserves to be held indefinitely, the income from
which is expendable to support program services
7 -LONG-TERM DEBT
In 2005, the Organization borrowed $90,000 from a financial institution. The proceeds were used
in part, to retire the note used to purchase the Berry Good Buys building. The note terms include
monthly payments of $1,743 at an interest rate of 6%. The loan was paid off during the year
ended September 30, 2008.
The Organization entered into a contract in 2003 with the City of Fort Worth for property for a
low income housing project. Based on the contract, the City of Fort Worth will forgive debt of
$26,025 annually over the next 10 years. There is no stated interest rate on the debt. If the
Organization ceases to use the property for low income housing, the Organization will return the
property and its improvements to the City of Fort Worth and no loan balance or accrued interest
thereon shall be owed. The balance at September 30, 2009 is $101,931.
(Continued)
-17-
SAFEHAVEN OF I -ARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2008
(Continued)
% - LONG-TERM DEBT (Continued)
During the year ended September 30, 2009, the Organization entered into a revolving promissory
note with a bank allowing the Organization to borrow up to $500,000. The note earns interest at
the bank's prime rate (3.25% at September 30, 2009) plus 1.5% with a final payment due on
December 19, 2010. The note is collateralized by the Organization's property in Fort Worth,
Texas. $500,000 was due under the note at September 30, 2009.
Debt forgiveness and principal payments for the next four years are as follows:
2010
2011
2)12
2)13
Less current maturities
$ -LEASES
$ 26,025
526,025
26,025
23,856
601,931
26,025
$ 5759906
The Organization leases offices under the terms of four operating leases. Rent expense of
$160,593 and $145,234 is reported in the statement of functional expenses for the years ended
September 30, 2009 and 2008, respectively. Future minimum lease payments under these lease
agreements are as follows for the years ending September 30:
2010 $ 153,548
2011 127,152
2 )12 29,214
2 )13 12,173
9 -EMPLOYEE E3F_NEFI"[' PLANS
In 2007 the Organization initiated a 403(b) plan for employees. Employees can make pre-tax
salary reduction cantributions to the plan, up to the allowed IRS limits. Employees working
greater than 1,000 hours per year are eligible to receive employer matching and base
contributions if they are 21 years of age after one year of service. The Organization makes
matching contributions of 100 percent of the employee's salary reduction contribution up to 2
percent of the employees' compensation. In addition, the Organization makes a base contribution
of 2 percent of employees' compensation. Employees are immediately fully vested in their
individual contributions and are fully vested in the employer contributions after 5 years of service
or attainment of age sixty-five. The Organization's contributions to the plan amounted to
$77,305 and $68,463 for the years ended September 30, 2009 and 2008, respectively.
(Continued)
-18-
SAFEHAVEN OF TARRANT COUNTY
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 2009 AND 2009
(Continued)
1 O -DONATED SERVICES
The fair value of donated architectural services included as contributions and capitalized assets in
the financial statements for the year ended September 30, 2009 totaled $65,000. Although no
amounts have been reflected in the financial statements, a substantial number of volunteers have
donated significant amounts of their time in the Organization's program services.
11 -DONATED APARTMENT UNITS
The Organization received free rent for apartment units that are provided to clients in its
transitional housing program. The estimated fair market value of these apartment units are
reflected in the accompanying statements of activities as contributions and client assistance
expense in the amount of $67,488 and $70,523 for the years ended September 30, 2009 and
2008, respectively.
12 -PROPERTY HELD FOR SALE
During the year ended September 30, 2009, the Organization received a donation of a house
located in Burleson, Texas, The Organization intends to sell the house within the next year
13 -SUBSEQUENT EVENTS
The Organization evaluated subsequent events after the statement of financial posi#ion date of
September 30, 2009 through November 23, 2009, which was the date the financial statements
were issued, and concluded that no additional disclosures are required.
t �-
REPORT OF INDEPENDENT AUDITORS ON INTERNAL CONTROL OVER FINANC[AL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF
FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAUDITING
STANDARDS
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
We have audited the financial statements of SAFEHAVEN OF TARRANT COUNTY (a nonprofit
organization) as of and for the year ended September 30, 2009 and issued our report thereon
dated November 23, 2009. We conducted our audit in accordance with U.S. generally accepted
auditing standards and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered SAFEHAVEN OF TARRANT COUNTY's
internal control over financial reporting as a basis for designing our auditing procedures for the
purpose of expressing our opinion on the financial statements, but not for the purpose of
expressing an opinion on the effectiveness of SAFEHAVEN OF TARRANT COUNTY's internal
control over financial reporting. Accordingly, we do not express an opinion on the effectiveness
of SAFEHAVEN OF TARRANT COUNTY's internal control over financial reporting.
A control deficiency exists when the design or operation of a control dues not allow management
or employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination
of control deficiencies, that adversely affects SAFEHAVEN OF TARRANT COUNTY'S ability to
initiate, authorize, record, process or report financial data reliably in accordance with generally
accepted accounting principles, such that there is more than a remote likelihood that a
misstatement of SAFEHAVEN OF TARRANT COUNTY's financial statements that is more than
inconsequential will not be prevented or detected by SAFEHAVEN OF TARRANT COUNTY's internal
control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that a material misstatement of the financial statements
will not be prevented or detected by .SAFEHAVEN OF TARRANT COUNTY'S internal control.
(Continued)
zo-
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Our consideration of the internal control over financial reporting was for the limited purpose
described in the first paragraph of this section and would not necessarily identify all deficiencies
in internal control that might be significant deficiencies or material weaknesses. We did not
identify any deficiencies in internal control over financial reporting that we consider to be
material weaknesses, as defined above.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether SAFEHAVEN OF TARRANT COUNTY'3
financial statements are free of material misstatement, we performed tests of its compliance with
certain provisions of laws, regulations, contracts and grant agreements, noncompliance with
which could have a direct and material effect on the determination of financial statement
amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit and, accordingly, we do not express such an opinion. The results of our
tests disclosed no instances of noncompliance or other matters that are required to be reported
under Government Auditing Standards.
This report is intended solely for the information and use of the board of directors, management
and federal awarding agencies and pass -through entities and is not intended to be and should not
be used by anyone other than these specified parties.
7i�a/LA
A Limited Liability Partnership
Certified Public Accountants
Arlington, Texas
November 23, 2009
REPORT OF INDEPENDENT AUDITORS ON COMPLIANCE WITH REQUIREMENTS
APPLICABLE TO EACH MAJOR PROGRAM AND ON INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133
IIoard of Directors
SAFEHAVEN OF TARRANT COUNTY
Compliance
We have audited the compliance of SAFEHAVEN OF TARRANT COUNTY (a nonprofit organization)
with the types of compliance requirements described in the U.S. Office of Management and
Budget (OMB) Circular A433 Compliance Supplement that are applicable to each of its major
federal programs for the year ended September 30, 2009, SAFEHAVEN OF TARRANT COUNTY's
major federal programs are identified in the summary of auditor's results section of the
accompanying schedule of findings and questioned costs. Compliance with the requirements of
laws, regulations, contracts and grants applicable to each of its major federal programs is the
responsibility of SAFEHAVEN OF TARRANT COUNTY's management. Our responsibility is to
express an opinion on SAFEHAVEN OF TARRANT COUNTY's compliance based on our audit.
We conducted our audit of compliance in accordance with U.S. generally accepted auditing
standards; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and OMB Circular Ae133,
Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB
Circular A433 require that we plan and perform the audit to obtain reasonable assurance about
whether noncompliance with the types of compliance requirements referred to above that could
have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about SAFEHAVEN OF TARRANT COUNTY's compliance with
those requirements and performing such other procedures as we considered necessary in the
circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit
does not provide a legal determination on SAFEHAVEN OF TARRANT COUNTY's compliance with
those requirements.
In our opinion, SAFEHAVEN OF TARRANT COUNTY complied, in all material respects, with the
requirements referred to above that are applicable to each of its rnajor federal programs for the
year ended September 30, 2009.
(Continued)
-22-
Board of Directors
SAFEHAVEN OF TARRANT COUNTY
Internal Control Over Compliance
The management of SAFEHAVEN OF TARRANT COUNTY is responsible for establishing and
maintaining effective internal control over compliance with requirements of laws, regulations,
contracts and grants applicable to federal programs. In planning and performing our audit, we
considered SAFEHAVEN OF TARRANT COUNTY's internal control over compliance with
requirements that could have a direct and material effect on a major federal program in order to
determine our auditing procedures for the purpose of expressing our opinion on compliance, but
not for the purpose of expressing an opinion on the effectiveness of internal control over
compliance. Accordingly, we do not express an opinion on the effectiveness of SAFEHAVEN OF
TARRANT COUNTY's internal control over compliance.
A control deficiency exists in an entity's internal control over compliance when the design or
operation of a control does not allow management or employees, in the normal course of
performing their assigned functions, to prevent or detect noncompliance with a type of
compliance requirement of a federal program on a timely basis. A significant deficiency is a
control deficiency, or combination of control deficiencies, that adversely affects the entity's
ability to administer a federal program such that there is more than a remote likelihood that
noncompliance with a type of compliance requirement of a federal program that is more than
inconsequential will not be prevented or detected by the entity's internal control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that
results in more than a remote likelihood that material noncompliance with a type of compliance
requirement of a federal program will not be prevented or detected by the entity's internal
control.
Our consideration of the internal control over compliance was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in internal
control that might be significant deficiencies or material weaknesses. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses, as
defined above.
"['his report is intended for the information of the board of directors, management and federal
awarding agencies and pass -through entities and is not intended to be and should not be used b
anyone other than these specified parties, y
:�rlington, Texas
November 23, 2009
fit'
A Limited Liability Partnership
Certified Public Accountants
-23-
SAFEHAVEN OF TARRANT COUNTY
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED SEPTEMBER 30, 2009
A. Summary of Audit Results
The auditor's report expresses an unqualified opinion on the financial statements of
SAFEHAVEN OF TARRANT COUNTY.
2. No significant deficiencies relating to the audit of the financial statements are
reported in the Report of Independent Auditors on Internal Control Over Financial
Reporting and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards.
3. No instances of noncompliance material to the financial statements of SAFEHAVEN of
TARRANT COUNTY were disclosed during the audit.
4. No significant deficiencies relating to the audit of the major federal award program
are reported in the Report of Independent Auditors on Compliance with Requirements
Applicable to Each Major Program and Internal Control Over Compliance in
Accordance with OMB Circular A-133.
5. The auditor's report on compliance for the major federal award program for
SAFEHAVEN OF TARRANT COUNTY expresses an unqualified opinion.
6. Audit findings relative to the major federal award program for SAFEHAVEN OF
TARRANT COUNTY are reported in Part C of this Schedule.
7. The program tested as a major program was the U.S. Department of Health and
Human Services Social Services Block Grant CFDA It 93.667.
8. The threshold for distinguishing Types A and B programs was $300,000.
9. SAFEHAVEN OF TARRANT COUNTY was determined to be a low -risk auditee.
B. Findings -Financial Statements Audit
None
C. Findings and Questioned Costs -Major Federal .Award Programs Audit
None
-24-
SAFEHAVEN OF TARRANT COUNTY
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
YEAR ENDED NEPTEMBER 30, 2009
Pass•throucc Grantor/Prottrarrt Title
U.S. Department of HeaIN and Human Services:
Texas Health and Human Services Commission:
Social Services Block Grant
Social Services Block Grant
Family Violence Prevention and Services Grant
Texas Department of Agricullure;
Child and Adult Care Food Program
U.S. Department of Housing and Urban Development:
City of Arlington:
Emergency Shelter Grant
City of Fort Worth:
Emergency Shelter Grant
Emergency Shelter Grant
Homeless Prevention and Rapid Rehousing
Tarrant County;
Emergency Shelter Grant
Supportive Housing Program Grant
Supportive Housing Program Grant
Supportive Housing Program Grant
Supportive Housing Program Grant
Supportive Housing Program Grant
Texas Department of Housing and Community Affairs:
Emergency Shelter Grant
U.S. Dpartment of Justice:
Texas Department of Criminal Justice;
Crime Victim Assistance
Crime Victim Assistance
Safe and Drug Free Schools
Juvenile Justice and Delinquency
Prevention
Office of Attorney General of Texas:
Crime Victim Compensation
City of Fort Worth:
Enforcement of Protection orders Program
Tarrant County:
Violence Against Women Formula Grant
Direct Assistance:
U.S. Department or Its -Violence Against
Women Formula Grant
U.S. Department of Justice - Domestic Violence,
Stalking, or Sexual Assault Grant
Federal Emergency Management Agency
Emergency Food and Shelter National Board Program
Total federal awards
25-
CFDA M _Pass-throu¢h Grantor Y
93.667 529-08-0013-00008
93.667 529=0M013-00008A
93.671 529-08-0013-00008
10.538 75Q3052
I4.231 08-132
14.231 37586
14.231 37582
14.257 39247
14.231 5-08-UC-08-0001
14.235 FXOIB601008
14.235 TX0I13601029
14.235 TXOI B601025
14.235 TXO18601020
14.235 TXO1 BSO1014
14.231 42080000304
16.575 1375610
16.575 2103301
84.186 2169101
I6.540 2192001
l6.576 0803346
16.590 2007-WE-AX•0004
16.588 WF-06-V30.15136-09
16.524 2005-WL-AX-0087
16.736 2007-WH-AX-0002
Expenditures
S 8I2,831
37,237
182,333
79,413
38,306
16,723
20,827
1,137
37,312
141,755
23,071
48,107
15,490
102,148
77,571
415,428
4,212
3,142
1,162
50,713
89,272
60,300
219,735
82,870
97.024 8376-00 63,500
S 2,624,615
SAFEHAVEN OF TARRANT COUNTY
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL A WARDS
YEAR ENDED SEPTEMBER 300 2009
1 -BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards includes the federal grant activity
of SAFEHAVEN OF TARRANT COUNTY and is presented on the accrual basis of accounting. The
information in this schedule is presented in accordance with the requirements of OMB Circular
A-133, Audits of States, Local Governments, and Non -Profit Organization. Therefore, some
amounts presented in this schedule may differ from amounts presented in, or used in the
preparation of, basic financial statements.
-26-
None
SAFEHAVEN OF TARRANT COUNTY
SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
YEAR ENDED SEPTEMBER 30, 2009
_z7_
Exhibit B
SafeHaven of Tarrant County
Budget Detail Worksheet
F Consultants and Contractor Services
Item
Eti�
Unit Price/
.;...;,.,, Number. Total......
Sub -Total � $0.00
1 of 3
2of3
3 of 3
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2011 Community -Based Programs
Program Period 11/1/10 to 09/30/11
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Submitting Agency: W0111en'3 Center of Tarrant County
Agency Contact Name:
Phone Number:
Email:
Invoice Number:
Address:
Period covered by this request: to
mm/dd/yy mm/dd/yy
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
1 have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Grantee Authorized Official Date
Summary:
Total Budget: $ 25,569.00
Previous Requests: $ -
This Request: $ -
Total Spent: $
Balance left in grant: $ 25,569.00
Fiscal Agent Use Only
Fund Account `:Center"'
Exhibit D
�.-
Period covered:
Activities
FY 2011 Community -used Progrnm
Program Activities and Effectiveness Measures
Program Period 11/01/10 to 09/30/11
Submit to: Fort Worth Police Department
Sasha Knne
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
t0
Number of unduplicated community partners involved in the
implementation of strntegies in the 76110 community
Number of unduplicated citizens educated in the community
Number of unduplicated advisory board members
Agency:
Name:
email:
Phone Number:
Address:
Cumulative Total
Monthly Total Nov 1st- Present Year End Goal
Please include a narrative of events and accomplishment that occurred during_the reporting. month...
60
1000
12
.��. ,, _w.,�
Exhibit E
Program Effectiveness Measurement Repori
Program Period 11/01/10 to 09/30/11
Due Quarterly: Nov -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department
Sasha Knne
350 West Belknap Street
2id Floor
Fort Worth, TX 76102
Period covered: to
Effectiveness Measurements
Agency: SafeHaven of Tarrant County
Name:
email:
Phone Number:
Address:
1 Of community partners surveyed, 75% will indicate that prevention efforts in 76110 would be effective.
Please include n narrative of events and accomplishment that occurred during the reporting period
2 Participants will complete apre/post test and 709'• will show an increase in knowledge and abilities.
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during fhe reporting period.
City of Fort Worth, Texas
Mayor and councii Cl
COUNCIL ACTION: Approved on 9/28/2010
unication
DATE: Tuesday, September 28, 2010 REFERENCE NO.: C-24500
LOG NAME: 35FYIISAFEHAVENTC
SUB.TECT:
Authorize the Execution of a Contract with Safe Haven of Tarrant County for the Fiscal Year 2011
Community —Based Funding from the Crime Control and Prevention District Fund in the Amount of
$23,272.00 to Operate a Family Violence Prevention Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with SafeHaven of
Tarrant County for the Fiscal Year 2011 community —based funding from the Crime Control and Prevention
District Fund in the amount of $23,272.00 to operate a family violence prevention program.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board included funds totaling $162,000.00 in its Fiscal
Year 2011 budget for community —based crime prevention programs. Funding requests for community
programs were solicited through a Request for Proposal (RFP) issued.
A panel consisting of City staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals of
the CCPD. The CCPD Board reviewed the panel's recommendations at its August 24, 2010 meeting. The
CCPD Board subsequently approved the panel's recommendation to fund five of the crime prevention
programs including SafeHaven of Tarrant County (SafeHaven). The term of the contract is October 1, 2010
through September 30, 2011.
SafeHaven is a prevention program focused on educating communities on ending and preventing family
violence. The program supports crime prevention using a holistic approach to primary prevention by
challenging and changing social norms and behaviors around domestic violence. The program approach
educates communities on family violence and obtains community input and leadership on how to end family
violence. The SafeHaven staff works directly with schools, churches, City government, law enforcement,
businesses and civic organizations to create an individualized plan of response to family violence. The
program will serve 1,000 youths and adults within the 76110 community.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendation and
adoption of the proposed Fiscal Year 2011 Budget, funds will be available in the Fiscal Year 2011 Budget as
appropriated of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers
FROM Fund/Account/Centers
GR79 539120 0359504
$23.272.00
CERTIFICATIONS:
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. fundingverifcati54 44
Tom Higgins (6192)
Jeffrey Halstead (4231)
Monique Lee (4221)