HomeMy WebLinkAboutContract 41166CSC No: I \LAD
AGREEMENT FOR COMMUNITY BASED PROGRAM
RECOVERY RESOURCE COUNCIL
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ("Agreement") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ("City")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and RECOVERY RESOURCE COUNCIL, a Texas non-profit corporation
("Contractor") acting by and through Eric Niedermayer, Executive Director, its duly
authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2011 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are (1) to increase citizen
participation in the CODE BLUE program; (2) to support the adoption of a prevention
focus by the police department and the community and (3) to provide a secure
environment in which children can receive an education; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called FOCUS (Finding Opportunities to Create Uninterrupted Success) which will
support the adoption of a prevention focus by the police department and the community;
and
WHEREAS, City desires to contract with Contractor to operate the FOCUS
Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$50,000.00 ("Program Funds") to provide to the Contractor for the operation of the
FOCUS Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day-to-day administration of the FOCUS Program.
Contractor agrees to expend the Program Funds in accordance with its FOCUS Program
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OFFICIAL RECORD
1 CITY SECRETARY
tc,ttr WORT, TX
budget, descnbed in Exhibit "B", attached. Program activities shall be reported in
accordance with Exhibit "D", attached. and effectiveness measures shall be reported in
accordance with Exhibit "E," attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $50,000.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report as described in Section 4.2 below with each
RFR to support expenditure of Program Funds. Such report shall be signed by the
Contractor or duly authorized officer of the Contractor. The RFR, as described in Exhibit
"C", attached, and monthly Program Activities Report shall be submitted to City no later
than the 15`h day following the end of the month. Submittal of a monthly RFR and
Program Activities Report is required even if services are not provided. When services
are not provided during a month, a negative RFR and Program Activities Report is
required.
Submit monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Division of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the FOCUS Program must be
reported monthly and may be expended on the FOCUS Program with written permission
from the Contract Administrator (see paragraph 13.3). Budget •adjustments shall be
submitted to the Contract Administrator.
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3. Term
The term of this Agreement is for a period beginning on November 1, 2010, and
ending on September 30, 2011. All of Contractor s expenditures under this Agreement
must be completed prior to September 30, 2011.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A".
4.2 Contractor agrees to provide a monthly Program Activities Report to document
the performance of the work described in Exhibit "D." The Program Activities Report
shall document the program activity names, numbers of participants attending and details
of the activities The monthly Program Activities Report shall be submitted to City no
later than the 15th day after the end of each month. Additionally, the Contractor agrees to
provide a Program Effectiveness Measurement Report, Exhibit "E", to document the
goals achieved in support of the CCPD goals. The Program Effectiveness Measurement
Report shall be reported on a quarterly basis and included in the January, April, July and
October Program Activities Reports. The Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The quarterly Program
Measurement Report shall be submitted to City no later than the 15`h day after the end of
each quarter.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD and not from any other monies of
City. In the event that funds from the CCPD are not timely received in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in the event of
Contractor default, inability to perform or to comply with the terms herein; or for other
good cause.
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5.4 Termination will be effected by delivering to Contractor a written notice of
termination, specifying the portion of the Agreement affected and the effective date of
termination. Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the FOCUS Program. Contractor shall maintain, replace or repair any
item of equipment used in support of the FOCUS Program and/or for use under the terms
of this Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of the FOCUS Program and/or
for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds or City funds to repair or replace said equipment.
Contractor shall use any and all equipment purchased with Program Funds exclusively in
support of the FOCUS Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with
Program Funds. The equipment inventory shall include an itemized description of each
piece of equipment the date each piece of equipment was purchased, the cost of purchase
for each piece of equipment, and the location of each piece of equipment.
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7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at anytime any and
all such records relating to operations of Contractor under this Agreement Contractor its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report. This paragraph shall survive
the expiration or termination of this agreement.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Performance Narrative, making final payments, disposing of FOCUS
Program assets as appropriate and as directed by City's Contract Administrator (see
paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for . the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
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program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and/or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and/or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY; and Contractor hereby assumes
all liability and responsibility of City and its officers agents, servants, and employees for
any and all claims or suits for property loss or damage and/or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non-performance of this contract and agreement and/or the operations, activities and
services of the programs described herein WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers members agents,
employees, subcontractors invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as above.
10. Non -Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City or its designees or agents; no member of
the governing body of the locality in which the FOCUS Program is situated; and no other
public official of such locality or localities who exercises any functions or responsibilities
with respect to the FOCUS Program during his tenure or for one year thereafter, shall
have any interest, direct or indirect, in any contract or subcontract, or the proceeds
thereof, for work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor as an officer employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, sexual orientation, transgender,
gender identity or gender expression, nor will Contractor permit its officers, members,
agents, employees, subcontractors or program participants to engage in such
discrimination.
If any claim arises from an alleged violation of this non-discrimination covenant by
Contractor-, its personal representatives, successors in interest or assigns, Contractor
agrees to indemnify City and hold City harmless.
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13. Compliance
13.1 Contractor, its officers, members, agents employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal state and local including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817-392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL)' $1,000,000 per occurrence,
with a $2,000 000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non -Profit Organization Liability or Directors & Officers Liability:
$1,000 000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
c. Workers' Compensation: Workers' Compensation and Employer's
Liability coverage with limits consistent with statutory benefits outlined in
the Texas Workers' Compensation Act (Art. 8308-1.01 et seq. Tex. Rev.
Civ Stat.), and minimum policy limits for Employers' Liability of
$100,000 each accident/occurrence, $500,000 bodily injury/disease policy
limit and $100,000 per disease per employee.
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15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein, except for Directors & Officers Liability,
shall be endorsed with a waiver of subrogation in favor of the City. The Commercial
General Liability policy shall list the City as an additional insured City shall have the
right to revise insurance coverage requirements under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and if for any reason a clause,
sentence paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non-performance of this Agreement,
venue for said action shall he in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder and any prior or contemporaneous oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the teiinis of this
Agreement must be in writing and must be approved by each party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designatesbyproper
notice to the sending party.
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1. CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copy To: Sasha Kane Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
2. CONTRACTORa Eric Niedermayer, Executive Director
RECOVERY RESOURCE COUNCIL
2700 Airport Freeway
Fort Worth, TX 76111
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in wntmg of any changes to its 501 (c) (3)
tax-exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective November 1, 2010.
CITY OF FORT WORTH
harles W. Daniels
tant City Manager
STATE OF TEXAS
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Charles W. Daniels, known to me to be the person
whose name is subscribed to the foregoing instrument, and acknowledged to me that the
same was the act of the Charles W. Daniels and that he executed the same as the act of the
City of Fort Worth for the purposes and consideration therein expressed and in the
capacity therein stated.
GIVEN UANDER MY HAND AND SEAL OF OFFICE this
fforglatAte , 2010.
'S
•
ROSELLA BARNES
MY COMMISSION EXPIRES
March 31, 2013
APPROVED AS TO FORM
AND LEGALITY:
By:
Charlene Sanders
Assistant City Attorney
M&c: C - al 5 If)
11
day
/f?0A,e,tee, i>1‘,iccenr
Notary Public in and for the State of Texas
ATTEST:
By:
Marty Hendrix
City Secretary
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CONTRACTOR:
RECOVERY RESOURCE COUNCIL,
A Texas Nou°Pt Corporation
ATTEST:
By: By:
Eric
ermayer, Director
STATE OF TEXAS
COUNTY OF TARRAN'T §
BEFORE ME, the undersigned authority, a Notary Public in and for the State of
Texas, on this day personally appeared Eric Niedermayer, Director of New Day Services
for Children and Families, known to me to be the person whose name is subscribed to the
foregoing instrument, and acknowledged to me that the same was the act of Eric
Niedermayor on behalf of Recovery Resource Council, of and that she executed the same
as the act of Recovery Resource Council for the purposes and consideration therein
expressed and in the capacity therein stated.
EN UNDEJZ MY HAND AND SEAL OF OFFICE this day
trim1/24 , 2010.
.� `• � ��1'��.���ri'w �'R .ram
M F ;E LHATCHER
NOTARY PUBLIC
STATE OF TEXAS
a., _ . My Conani. Fxp. 11-16-2010
wart*remzinaratilispriwirgoiww?:;
a
Notary and for the State of Texas
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Exhibit A
FY2011 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: Recovery Resource Council
DIRECTOR: Eric Niedermayer
P HONE NUMBER: (817) 332-6329
P HYSICAL. ADDRESS: 2700 Airport Freeway; Fort Worth, TX 76111
CONTACT PERSON: Ronna Huckaby EMAIL ADDRESS: r.huckaby(arecoverycouncil.org
P HONE NUMBER: (817) 332-6329 FAX NUMBER: (817) 332-2828
P ROGRAM TITLE: FOCUS (Finding Opportunities to Create Uninterrupted Success)
CCPD FUNDS REQUESTED: $ 50,000
AGENCY STATUS:
X Private Nonprofit
❑ Public Nonprofit
Mark the goal(s) that your project addresses.
❑ Support efforts to reduce violent crime and gang -related activities through enhanced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
X Support efforts to increase the safety of youth and reduce juvenile crime through
crime prevention and intervention programs.
Additionally, does program address the priority consideration listed below.
Yes Project is a prevention or intervention program for youth and/or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Eric Niedermayer
TITLE: Chief Executive Officer
S IGNATURE: h Lip,( i i -.t
f.Ii Lf% t� yi . DATE:
J
PROPOSAL NARRATIVE
Provide a 4-5 page description of your program. In this narrative, please respond to
each of the following questions:
1) Describe in detail the problem that your program addresses.
The values, attitudes and interpersonal skills acquired early in life play a key role in the
development of violent behaviors. Research has associated the following risk factors with
perpetration of youth violence: history of violent victimization, learning disorders, high
emotional distress exposure to violence and conflict in the family (Dept Health & Human
Services, 2001; Resnick MD Journal of Adolescent Health 2004). In an earlier study it was
noted that children who observe violence at home may learn that violence is a way of
communicating and of dealing with life's everyday issues (Friday J.C., Ph D , "The
Psychological Impact of Violence in Underserved Communities," Journal of Health Care for
the Poor and Underserved, 1995). This study goes on to reveal that family violence seems to
cause adolescents more emotional distress than community violence.
The target middle school for the proposed program is located in a zip code area that is
adjacent to the Council's main office Traditionally, this area has become known as the
"Southeast Sector" of Fort Worth. The area presents one of the highest crime rates in the
city and in Tarrant County the majority of households are low income, African -American and
Hispanic racial/ethnic groups, as well as single -parent households. The Southeast Sector is
also home to Tarrant County's 'Directions Home - Homeless Initiative'. Four homeless
shelters and one domestic violence shelter are located in this area. Tarrant County and the
City of Fort Worth are investing many resources into this high -risk area including the
Southeast Weed & Seed Project and a proposed Central Resource Center for the Homeless.
2) Describe what your program does to support efforts to increase the safety of youth and reduce
juvenile crime through crime prevention and intervention programs.
The FOCUS (Finding Opportunities to Create Uninterrupted Success) program provides
a school -based strategy designed to increase the safety of youth and reduce juvenile crime.
The program will target at -risk youth, ages 11 to 14, attending Meadowbrook Middle School.
The components of the program are described below.
• Prevention & Intervention: Trained Prevention Specialists will facilitate a modified
curriculum of Project AIM, an evidence -based model program. The curriculum is
designed to reduce high -risk behavior (such as drinking, drug use, sexual activity, and
criminal activity) and give youth the information, skills and motivation to make safe and
healthy choices. At -risk youth will be involved in lectures, discussions, and interactive
role plays twice a week for_16-weeks, - Session topicswillinclude personae
management (self-esteem, goal setting, self -motivation); personal evaluations of self,
actions, behaviors; beginning to focus on the future; taking care of self, recognizing
consequences of risky behaviors (drug/alcohol use, sexual activity), and protecting self
from negative consequences; adaptability, creative thinking, and problem solving
(especially in response to barriers or obstacles; knowledge and skills for healthy
-elationships; listening and oral communication; personal career deielopment/goals;
knowledge and skills for effective behavior in peer groups: dealing with drinking and
_f
driving; dealing with gang overtures; talking with parents; leadership (making a
contribution to classroom and school).
• Social Marketing Campaign: Send A Message That Matters (SAMTM) ® is a school —
based campaign designed by Recovery Resource Council's Director of Prevention
Services The campaign was piloted in the Arlington Independent School District last
year with positive response and demonstrated impact. The campaign will be used to
promote and sustain the lessons learned in the curriculum.
• Opportunities to Give Back: The Youth Advisory Council (YAC). After completing the
16-week program, youth will have an opportunity to join the YAC The YAC will provide
opportunities for participating in school service activities, promoting SAMTM, and
training to help deliver prevention messages to elementary students.
3) Does your program address the CCPD priority/special emphasis of the prevention or
intervention of youth violence and/or family violence? Describe how your program
addresses this priority?
Yes, FOCUS is designed to remediate the impact of risk factors (such as witnessing family
violence or dating violence) by equipping youth with the knowledge and skills they need to
make healthy, responsible choices and the motivation to want to make those choices.
Interpersonal violence and bullying are two topics addressed in the Project AIM curriculum.
Program staff will establish protocols with school staff to provide the appropriate level of
intervention for youth who self -identify as victims of family violence or dating violence.
4) How will you measure the effectiveness of the program? Please describe evaluation tools
and the method of data collection that you will use. You must include specific
performance measures on the Activities and Outcomes Summary.
FOCUS is expected to produce the following outcomes:
• Youth will be engaged in thinking about a positive future self
• Youth will gain an improved ability to set goals and plans for a positive future
• Youth will develop skills to achieve effective communication
• Youth will gain an increased ability to experience success
• Youth will develop strategies to safeguard the likelihood of a positive future through
risk reduction
Recovery Resource Council will implement the process evaluation plan and quality
assurance activities that are provided and described in the Project AIM: Monitoring and
Evaluation Guide. This 55-page document was developed by the curriculum creators at
Children's Hospital in Los Angeles and is part of the intervention package. The Guide covers
process monitoring, process evaluation, outcome monitoring, data collection, and quality
assurance. It also provides the evaluation forms, participant and facilitator information forms,
fidelity observation forms, participant surveys, and a youth evaluation form Evaluation
results will be reviewed at 6-month intervals by project staff and management team.
Findings will be used to strengthen and improve outcomes for the participants, determine if
project activities are on schedule and working as intended, determine if changes or
modifications need to be made to activities, and insure that Project AIM is maintaining fidelity
to the program and curriculum.
Outcome objective forms and data will be collected and monitored using the Project AIM
measurement instruments that are provided in the Project AIM: Monitoring and Evaluation
Guide. A youth survey and teacher survey will be used to evaluate the helpfulness of the
project and a youth focus group will be used for follow-up activities and to assess the impact
of project activities on behavior and choices.
5) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
Number to be served: 141 youth will receive Project AIM curriculum services; 565 youth will
benefit from the Send A Message That Matters ® campaign.
The proposed program will benefit youth, ages 11 — 14, with risk factors such as use of
alcohol or other drugs history of early aggression; social or learning problems, exposure to
violence at home parental drug or alcohol use; friends who engage in problem behavior;
academic failure; or family disruption such as recent divorce or relocation. The program will
be available to at -risk middle schools in Fort Worth Independent School District During the
first year of operation the program will be piloted at Meadowbrook Middle School. Program
staff will enlist school counselors to help identify and outreach to at -risk youth The school -
based awareness campaign, Send A Message That Matters R, will also be used to inform
youth of the program and promote its message of making safe and responsible choices.
6) What makes this program unique from any other crime prevention program in Fort Worth?
Project AIM is a 16-session, twice -weekly risk -reduction intervention that promotes risk -
reduction by encouraging youth to engage in long-range goals for their future
The program is implemented twice a week over an 8-week period. There are a total of 16
sessions; each session lasts 50 minutes and is delivered by two facilitators. Project AIM was
conceptualized to address early adolescent (age 11-14) risk trajectories, emergence of
environmental risk (e.g., peer pressure), and the debilitating effects of poverty and racism.
Small group activities are used to create norms of delaying or abstaining from risk behaviors
(e g., sexual risk, drug use violence, school drop -out) that could prevent youth from
achieving future goals. Most prevention programs focus on the problem behaviors warning
signs, and skills to resist risky behaviors. This program is unique because it stresses
personal goal planning, protective factors, and promotes behavior change by empowering
youth with the knowledge and skills to achieve safe and healthy goals
7) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds necessary
at this time?
FOCUS is not currently in operation; however, the Council's Education Department has been
in operation since 1986. Last year, the Education Department provided services at 168
schools in 17 different Tarrant County school districts 100 alternative community sites, and 8
schools in Johnson County. Currently, Prevention Services are funded by state and local
government grants, United Way of Tarrant County, and foundations.
The Council has a rich history and strong experience in the area of prevention. Our
prevention specialist staff members are skilled in delivering prevention education
presentation and services to both youth and adults. They are proficient in the
mplementation of curriculum aimed to increase critical life skills, promote health and
motivate youth toward proactive behaviors and activities. The proposed project is based
on the Council's philosophy that youth violence and criminal activity prevention is
about health, decision making, choices and reducing risky behavior. [he content of our
6
current prevention programs has increased the awareness of the consequences of poor
health choices and risky behavior and thus has reduced youth violence. But our
measurements were focused not on reducing the intent to have sex or reducing the risk of
violence. Instead the staff focused on preventing the use of alcohol or other drugs, reducing
substance abuse and improving the youth's ability to make healthy choices. We stressed
that HIV, STD's, gang involvement, and date rape can result from the use of alcohol or
drugs. Project AIM, this program's selected prevention model, states in its literature that it:
"affects change in risky behaviors without focusing explicitly on the targeted risk... it is
designed to encourage young people to think about their desired future and how current risky
behavior choices can adversely affect it.'
For over 26 years the Council has taken prevention programs to schools, homeless and
domestic violence shelters and juvenile detention centers so that youth who are most at risk,
as well as those who face the dilemma of one poor choice, may receive the tools and skills
they need to be strong in the face of peer pressure and have the ability to be resilient if they
live in a dysfunctional home environment. Our results have verified that motivational models
that engage youth in activities will reduce their involvement in risky behaviors which will in
turn reduce such problems as youth violence, teen pregnancy, criminal activity and
substance use. In 2009, the evidence -based programs we provided documented a 75%
decrease in intent to use drugs and an 82% improvement in coping and social skills.
To augment our curriculum -based services staff also provided mentoring sessions, referrals
to additional services and a 12-hour parenting education program to over 500 parents.
Further, as needed, licensed Counselors provided drug and alcohol screening assessments
and brief motivational interviewing. In FY'09 our prevention services for youth were provided
at 168 schools of which 22 were Middle Schools. As successful as we were in reaching a
large number of schools, we did have schools on a waiting list for services due to
funding/staffing limitations. CCPD funds are needed to introduce this new program to at -
risk youth in Fort Worth.
6) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur
FOCUS is a new program of the Council's Education Department. We have applied for five
year funding from the US Department of Health & Human Services, Office of Adolescent
Services to provide FOCUS in five at -risk middle schools in Fort Worth ISD. The Council has
executed a Memo of Understanding with Meadowbrook Middle School to provide the
program. With the agency's long history and expertise in prevention education, the project
will be ready to begin in the Spring semester (January 2011). The first three months of the
grant year (Oct., Nov., Dec.) will be used to hire and train staff, obtain curriculum materials,
develop campaign materials, and coordinate project activities with Meadowbrook's operating
schedule.
7) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
CCPD funding will be used for the salary and benefits of one Prevention Specialist. This staff
will be a full time employee of the Council and 100% dedicated to the program.
8) If funds are awarded will this program continue beyond the CCPD funding period'?
Please explain your plan to sustain this program.
Recovery Resource Council has a strategic development plan designed to sustain effective prevention
programs. If, as expected, FOCUS is found to have significant impact in preventing youth violence and
reducing juvenile crime in at -risk populations the Council will obtain funding to continue the program
and expand it other schools in Fort Worth. The Council will leverage its success in obtaining
prevention program funding and sustain FOCUS through additional government grants such as the
Criminal Justice Division, Office of the Governor and foundation contributions.
PROGRAM ACTIVITIES & SCHEDULE
Organization: Recovery Resource Council Program Title: FOCUS (Finding Opportunities to Create Uninterrupted Success)
Please indicate month(s) when each program activity will occur by placing an "X" in the month column.
ACTIVITY
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JULY
AUG
SEPT
A
Logistical preparations for Year 1 (work
spaces, materials & equipment)
X
X
B
Notification to wrgct school of acquired
funding,
X
C
Intervio‘ing, hiring and orienting staff
X
X
D
Contact Project AJM developers to schedule
curriculum training
X
E
Program stall' stud). curriculum, prepare
activitio and rehearse lessons
X
X
F
. \leet \ith
engage partners
(approach
iuirod Lice
target schools to build relationships,
and initiate service scheduling
ISU personnel and other groups to
program)
X
X
G
Begin full scale curriculum implementation
�‘hile ensuring fidelity
X
X
X
X
X
X
X
X
X
Organization: Recovery Resource Council
List Specitic
Project Activities
Facilitate Project AIM curriculu
A. Meadowbrook Middle School,
grades 7"' and 8`h.
School -based social marketin
campaign: Send A Message T
Matters®
Create a Youth Advisory Counc
promote the messages of FOC
C. and provide a way for students
give back to their schooi anc
community.
ACTIVITIES AND OUTCOMES SUMMARY
Program Title: FOCUS (Finding Opportunities to Create Uninterrupted Success
Number of
Participants
Served by this
Activity
Duration:
Hours/Days/Weeks
How does this activity
relate to one of the three
CCPD goals? •
How will you measure
whether this activity was
successful in meeting one
of the three CCPD goals?
at
141 Youth
50 minute
session/twice a
week/8-weeks
Curriculum is designed to
address early adolescent
risk trajectories,
emergency of
environmental risk (e.g.,
peer pressure, and the
debilitating effects of
poverty, family violence,
and substance abuse.
Outcome objectives and data
will be collected and
measured. A youth survey
and teacher survey will be
used to evaluate the
program's impact on
preventing youth violence
and juvenile crime.
g
hat
565 Youth
24 hours/7days/35
weeks
Campaign promotes and
reinforces safe and healthyto
choices.
A youth survey will be used
measure the impact of the
campaign on preventing or
reducing youth violence and
juvenile crime.
it to
US
to
35 Youth
1 hour session/twice a
month/22 weeks
Activity provides an
alternative to high -risk
behaviors such as bullying,and
violence, and engaging i
criminal activity.
A youth focus group will be
used for follow-up activities
to assess the impact of
Project activities on behavior
and choices.
" The CCPD Board and/or scoring committee may request modifications or additions to the outcome measures as a condition of award.
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
N o funds have been secured for the proposed project; however, 5-year funding has been requested
from:
S ource 1: US Department of Health & Human Services/Office of Adolescent Health Services.
Amount requested $566,204 to provide the project in 5 Fort Worth ISD middle schools and two
Cleburne ISO middle schools.
Source 2:
Source 3:
S ource 4:
S ource 5:
( A. Personnel
BUDGET SUMMARY
Amount
Reaueste
A.
Personnel
$32,000
B.
Fringe
Benefits
$
9,328
C.
Travel
$ 2,647
D.
Equipment
$ 2,400
E. Supplies
$ 3,625
F. Contracts/Consultants
0
G. Other
0
TOTAL
$50,000
BUDGET DETAIL
Name Position
TBD Prevention Specialist
Rate of Pay x # of Hours
* $15.384 x 40/hours x 52/weeks*
* This is an exempt position (not hourly) with annual salary at $32,000
TOTAL Personnel
Cost
$32,000
$32,000
B Fringe Benefits
Name Position
TBD Prevention Specialist
TOTAL Fringe Benefits
C. Travel
Description of Benefits
Annual Health Insurance
Life Insurance
FICA @ 7 65% of salary
Unemployment Insurance @ 2.97%
Employee Assistance Program
Worker's Compensation
Cost
$5,514
$ 100
$2,448
$ 950
$ 60
$ 256
$9,328
Purpose of Travel
Staff training
Service activity
TOTAL travel
Location Item
Local
Local
12
Cost
Training fees $•1,190
Mileage reimbursement $1,457
$2,647
D Equipment
Item
Cost per Item Quantity
Laptop computer system $2,400 1
TOTAL Equipment
Cost
$2,400
$2,400
E. Supplies
Item
Cost per Item Quantity
P rinting costs $17/each 15 posters
P rinting costs $0.06 2,825 bookmarks
S tandard office supplies for project staff
P rogram supplies $14.78 141
TOTAL Supplies
Cost
$255
$170
$1,116
$2,084
$3,625
F. Contracts/Consultants
Description of the Service
TOTAL Contracts/Consultants
Cost
$0
G. Other Costs
Item
Cost per Item Quantity
TOTAL Other Costs
Cost
$0
Recovery Resource Council
Project Title: FOCUS
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by
individual item. The budget narrative should clearly explain how funds will be used and why
expenditures are necessary for successful implementation of your program Please explain how
costs are calculated.
A. Personnel: $32,000
Recovery Resource Council will expend proposed salary and fringe benefits to
hire 1 full-time professional staff to deliver proposed project services.
Hiring preference will be given to candidates with bilingual skills in Spanish. The
Council will leverage staff resources within the agency to provide recruitment and
traininb, administrative and clinical oversight, and report writing.
B Fringe: $9,329
• $2,448 — based on
• $5,514 — based on
• $256 — based on
• $950 — based on
• $60 — based on
• $100 — based on
C. Travel: $2,647
FICA at 7.65% x annual salary of project staff
health insurance at $460/month x 12 months for project staff
Worker's Compensation at $256/annual for project staff
Unemployment Insurance at 2.97% x salary of project staff
Employee Assistance Program at $60/annual for project staff
annual life insurance costs for project staff
As we engage in planning, community outreach, continued assessment of need.
and full implementation of the FOCUS program, project staff will require mileage
reimbursement for their travels Approximately $1,457 will be used to teimburse
project statT mileage for these trips; based on the agency -approved reimbursement
rate of .505/per mile.
Project staff will attend the Project AIM curriculum training (.1,199 per trainee).
D. Equipment: $2,400
Amount is based on costs association with one laptop syslcin includirw Computer,
case, and set-up costs. Budget cost is based on current market value and historical
expenses.
Recovery Resource Council
Project Title: FOCUS
E Supplies: $3,625
Costs associated with providing basic office supplies for seven project staff
including items such as paper, puns, clips, staples binders, folders and note pads
= S1,116. ['hese items will be used in delivering grant -related service activities:
Probram implementation supplies (required youth materials including workbooks,
portfolios, and career explorer booklets) $14.78 per child in Project .\IM series
2400 = S2,084. Printing costs for school -based social marketing campaign
posters (15 at each of 1 school sites dj $17) = $255. Bookmarks at .06 each * 5
versions * 565 youth = $170.
F. Contracts/Consultants: 0
G. Other: 0
TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must attach a copy of current license. Attachments should be labeled
Licensing.
INSURANCE REQIUREMENTS
The program shall agree to provide and maintain during the program period of performance the
following insurance coverage A statement of concurrence with this requirement must be
submitted with your proposal.
Commercial General Liability (CGL)
Limit $1,000,000 per occurrence
$2,000 000 aggregate
City of Fort Worth named as Additional Insured
Non -Profit Organization Liability
May be called Directors & Officers Liability
Limit $1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors & officers, but committee members, volunteers, and the
organization itself for claims that do not involve bodily injury or property damage (these are covered under the CGL
policy)
COST INCURRED
All costs directly or indirectly related to preparation of a response to the RFP or any oral
presentation required to supplement and/or clarify the RFP which may be required by the City
shall be the sole responsibility of and shall be borne by Vendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and/or a dependent adult, regardless of how Tong
ago the incident occurred, and/or any violent crime within the past 10 years. Applicants will be
responsible for conducting background screening and for maintaining appropriate records,
which will be subject to review by the Police Department.
ACTIVITIES AND OUTCOMES
The CCPD Board retains the right to require additional activity, outcome, and/or programmatic
reporting to ensure a program's performance can be adequately evaluated. The CCPD Board
and/or scoring committee may request modifications or additions to the outcome measures as
a condition of award.
BOARD INFORMATION
1. Is your organization registered as a non-profit? If yes, please attach documentation of
non-profit status. Letter of non-profit status is in attachments.
2. How many board members does your organization have? Currently, 21 members.
3. How often does your board meet? 10 times a year.
4. Who recruits board members? Board members and Chief Executive Officer
5. What portion of the board is elected annually? New board members are elected as
terms expire
6. How Tong is a board term? 3 years. How many consecutive terms may be served? Two.
7. Please list the names and occupations of your board officers. A list of the board
members and their occupations is enclosed.
8. Please attach a copy of your board by-laws. See attachments.
9. If any member of the board is related to another board member or an employee of the
non-profit corporation, please explain the relationship.
Does not apply.
2010 Board of Directors
Julie Bullion, Buyer
Radio Shack
Michael Cuda, Attorney
Laura Hill, Owner
Downey Publishing
Krystal James, Community Volunteer
Bob Jameson, Director of Marketing
Renaissance Worthington Flotel
Susan Kleiser, PhD
Texas Christian University
Bryan Lankhorst, Mayor
Kennedale , ['X
Mel LeBlanc, Retired
Brian Matlock, CPA
Fenley McCarley, Community Volunteer
Richard McMillan
Kelly Hart & tT iIn an LLP
Ni.nica Molina
Holy Family Catholic Church
Chris Monroe, ( Board Chair)
Monroe & ,Monroe
Rene' MIo ire, Director of Student Services
Dort Worth ISD
2700 Airport Freeway Fort Worth. Texas 761 1 1
3I I) 332-6329 fax ,31 7) 332-2828 .ilvww recoveryrouncd org
RecoveryResource
3 rd C I L
Jerry Murray
Murray Branding
tilattie Parker, Chief of Staff
Rep Phil King
Matt Richard, Development Director
Northrup Grumman
Vanessa Richardson, ACA
City of Fort Worth
Darlene Tate, Counselor
Birdville ISD
Beverly Anne Roberts, Retired
Michael Tothe, Director of Sales
Colonial Country Club
Our Mission: ro reduce drug and alcohol
abuse and its stigma, by providing guidance.
educationand services to children adults anti families
Re c overyRe s ource
Our Mission: To Reduce Drug and Alcohol Abuse in our Community
BYLAWS
ARTICLE 1
Name, Principal Office, and Place of Business
Section 1.1 The name of this non-profit corporation is Recovery Resource Council.
hereinafter referred to as "the Council."
Section 1.2 The principal office of the Council shall be located in Fort Worth, Tarrant
County, 'Texas, in such place, as the Bo ird of ()hectors of the Council shall
designate
Section 1.3 Branch offices shall be maintained in the various sectors of Tarrant County as
indicated by the needs of the sectors and the resources of the Council.
Section 1.4 The Council shall operate in and serve the people throughout the Dallas/Fort
Worth Nietroplex as supported by contractors •ind funding sources.
Section 1.5 The Council shall observe all local, state and federal laws which apply to a non-
profit organization as defined in Section 501(c)3 of the internal Revenue Code of
1986 as amended.
ARTICLE 11
Purpose
`;et_tRw 1 1 n1povk(ring mdil ,duals and families in our community to achic
t ht_alth) alcohol and drug -free lifestyle.
e and Mal ntain
Section 12.1 l he purpose, is carried out through the prov'sum of information. education.
ad\ ocacv. intcrt`enuton. }tScti bleed{. anti -left rraf for treatment services.
Section 3.1
Section 3?
Section 3.3
Section 3.4
Section 3,5
ARTICLE III
Board of Directors
Ilse business and affairs of the Council shall he managed by the Chief Executive
Officer in accordance with the policies and procedures established by the Board
of Directors,
[he Board of Directors shall consist of not less than (10) nor more than twenty-
two ('') members who ire residents or w )rk in counties served by Recovery
Resource Council and who are elected by the Council membership at any I3oard
of Directors sleeting or by a ballot vote conducted by mail to all Board
members
I Ile termination of any member of the Board may result from three (3) absences
in a calendar year, defined as January 1 through December 31. After two (?)
absences, the Chief Executive Officer will issue a reminder letter to the Board
member, 'hose position on the Board is in jeopardy, advising them of their
Board attendance responsibilities. Board members who exceed the ilhsence limit
may ippeal their termination within thirty (30) days of receipt of notice of
termination to the Organization Committee by contacting the Board Chair.
Directors may serve a maximum of two (?) consecutive lull terms of three (3)
years each. A Director who \tias elected to till a vacancy on the Board may serve
two (?) c mseeutiye three (3) year terms in addition to the unexpired term of the
v icant position. Directors who have served at least two (2) full terms will not he
eligible for re-election until one (I) year after their retirement frlm the Board.
;Atter fulfilling a six (6) year term of office a Board member is also eligible for
membership on the Ad' isory Board.
No member shall serve on the I3oard of Directors of the Council 111ho has a
pecuniary interest in any business, organization, or profession with a primary
purpose of providing health cart or services in connection with alcoholism or
druu abuse for which a regular tee or charge is collected.
ARTICLE IV
Mee tint and Quorums
'section 4.1 I he .Annual Nlectin y of the Council shall he field Turin+e the month of lanuary of
each year at such time and place as the t3.)ard of Directors may determine.
section 4 2 IIte Board off)ircctors shaft meet a minimum (ifsix (6j times per lcttr
Special nlectinis of the 13 and mavhe called by the President or ant two (_')
( tlticei , of the Board fir .,uch time and place as may rectified.
�'_tit 01 .� \ rnatorit� of the nic'rither,hip of the Board .;hall con ti1nte ;1 ��U�1rU111.
Section 5.1
:MITI( LEE V
Officers
l'he Officers of the Board of Directors shall consist of Chair or President, and
tour (4) or more Vice Presidents: Finance, Ad floc Committees and
Development. All of such Officers other than the Immediate Past President
shall he elected by majority Note of the Board of Directors at the Annual
Meeting of the members and shall serve tor •i term of one (I) year or until their
successor has been elected.
.fhe Immediate Past President shall not be elected by the Board of Directors but
shall automatically serve a one (1) year term of office for the year immediately
full Hying the date on which his or her successor as President is elected.
In the event that any Officer of the Board resigns prior to the expiration of his
or her terms of office. the Nominating Committee shall be convened for the
purpose of proposing a successor to till that Officer's unexpired term. and shall
recommend to the Board of Directors such successor for election, which shall
occur at any regular meeting of the I3oard c [Directors by nmijority. vote.
Section 5._' The President shall preside at all meetings of the Board of Directors and shall
he an Ex-ofticio member of all committees except the Nominating Committee.
Section 5.3
Section 5.4
Section 5.5
.[he Immediate Past President shall preside at all meetings in the absence of the
President Ind the President Elect. and shall function as Chair of the
Organization C ommittee. Ile/she shall also perform such other functions and
duties as may he delegated by the President or the Board of Directors.
Elie lour (4) Vice Presidents shall consist of a Vice President for Finance, a
Vice President for Littman Resources Vice President 1)r Pr( grams and Grants,
and a Vice President of Development. l'he Vice President shall represent and
report activities in their respective areas of responsibility and preside over the
Standing Committees in such area as hereinafter provided.
I he I-xecutike Committee of the Board shall he comprised of the President.
Immediate Past President, President Elect. and Vice Presidents of each of the
Standing (.'ommittees: Finance. Ad I loe C ommittees and Development, is well
as the President Elect. [ he 1=.xecutive Committee will meet at the direction t f
the President or ink two (2) Ottice►s of the Hoard.
1 he \ ICe President oI I Ill;llice 4'111ltlI he rtti1-1(111Sihie tl1r :Icleiltrat 1)(10kS. iO.
cct�tlllt, '<tnd 1);t11 present to the Board reunlal' titeinents Ut recetts
and expenditures. :\t the close of the fiscal year. an audited annual financial
report shall also he presented, The Vice President of 1 finance shall also he
responsible t1. r plans fur fundraising activities. excepting special events. as
outlined in the approved annual budget.
['he Vice President of luman Resources shall he responsible for consulting
with Council staff on all issues related to personnel and Council policies and
procedures as needed,
The Vice President of Programs and (;rants shall be responsible for consulting
with staff regarding program goals, program outcomes. proposal of new
programs, as well as the review of gr int proposals as needed.
The Vice President of Organization shall he responsible for meeting and
appraising expressed interest by prospective Board of Directors members, and
for presenting interested prospects to the Board for membership consideration.
The Vice President of Development shall be responsible fur planning,
o rganizing, and implementing special event fundraising activities.
Section 5.6 The Board of Directors may, by a majority vote of those present, remove any
Oftieer or Director from office and may till any vac tncy in my office.
.4RTIC'LE VI
Committees
Section 6.1
Section 6.2
Section 6.3
`;rction 6.4
t•.,,
cJ 1
['here shall be up to seven (7) Standing Committees of the Board of Directors.
which yyou'd consist of Directors appointed by the President, subject to tpproval
o f the Board, and vvhich ate designed as Billows: Executive, Finance. Human
Resources, Programs and Giants. Organization. Development. and Nomin thug.
The Executive Committee will meet. At the direction of the hoard or President
to address such issues as C'EO vacancy, CEO performance rr to address my
legal, trounce concerns of the agency.
The Finance Committee shall he responsible for adequate hooks or account and
sh ill present to chi, Board regular financial statements of receipts and
e xpenditures. At the close of the fiscal .'car, an audited annual financial report
shall also he presented. The Vice President of Finance shall tLO he resp_+nsihle
rnr plans lur fundraising activities, excepting special events. as outlined in the
ipprt ‘ cd annual budget
The !lurnan'Resources (omnittee art ;Ad I lot: committee shall v hen tasked he
reTnnsihfe for consultin with C ouncil ›tall on all issues tefrted to personnel
and (*tined policies (And proc %dares.
Section 6.5
Section 6.6
The Programs anti (;rants Committee shall be responsible for consulting with
stall regarding program goals, program mutt( ties, proposal of new programs,
and as well as the review of grant proposals as needed.
The Organization Committee is an ad hoc committee kvhose chairman is the
Immediate Past President find whose members shall he appointed by the
President. fhe Committee is responsible for all business of the l3oard not
assigned to other committees.
Section 6.7 The Development Committee shall be responsible for the planning, organizing.
and implementing of special event fundraising.
Section 6.8 A Nominating Committee shall consist of the President, immediate Past
President and the President Elect. The Nominating Committee is convened by
the President Elect. The NJ( urinating Committee shall propose for nomination
candidates for the Board of Directors to be elected at the Annual Meeting or any
t. ther regular meeting of the Board of Directors. the Nomint ting Committee
shill also propose nominations for each office to he tilled from the Board and
elected by .► two-thirds (2/3) vote ot'the Board of Directs rs.
Section 6.9
Section 7.1
`.tenon 7 '
Additional nominations may be made from the floor at the Annual Meeting or at
any other meeting of the Board of Directors provided the consent of the nominee
to serve has been secured In the event of vacancies on the Board of Directors or
offices prior to expiration of the term of the Director or Officer, the Nominating
Committee may nominate persons to till unexpired terms. These names shall be
submitted to the Board of Directors thirty (30) days prior to the meeting at which
the Board of Directors is to elect these Officers ►nd/or Directors. -
Each Board Member shall he appointed to one (1) or more committees. Each
member of a Committee may continue as such until the Annual Meeting of the
Council or until his or her successor has been appointed.
ARTICLE VII
Voting
Each Director _shall have one ( 1) kote. All elections shall he held and questions
lcciticd by a simple majority vote of the voting Directors present. except as
themisc procidetl.
\n� votim_!, member with a possible "conflict of. interest" shall declare the
conflict of interest. ahstain from voting on the particular issue. and the conflict
:halt he-rteordcd,
kRTI( LE VIII
Dues, Fees, Contracts
Section 8.1 No dues or fees shall be collected by. for. or on behalf of the Council unless
tuthorized and proved by the Board of Directors.
Section 8.-,
Section 8.3
Section 9.1
fhe name of the Council shall not be used in connection with, and the Council
shall not endorse. and camp•tign for funds, solicitations, sales. or programs
sponsored by other agencies or organizations unless the board of Directors has
authorized the use ()I' the endorsement.
The Board of Directors may authorize any Officer or Officers, agent or agents of
the Council to enter into any contract or execute and deliver any instrument in
the name ()land on behalf of the Council. and such authority may be general or
confined to specific instance.
ARTICLE IX
Rules of General Conduct and Procedure
Rules of Order. "Robert's Rules of (.)rder". newly revised, shall govern the
conduct of the Board and its committees on all of their deliberations except •ts
modified by statute, rule of these Bylaws. It is the intent of the Board to seek
consensus in all deliberations.
Section 9? Order of Business. The order of business for meetings shall he determined by the
President
ARTICLE X
Advisory Board
Section 10.1 Purpose. To provide advice and counsel to the Board of Directors in matters that
pertain to the objectives and overall operation of the organisation.
Section 10.2
Operation. The Advisory Board shall otter guidance and act its resource persons.
either collectively )r on an individual basis. In tddition the ;Ads isory Bodtrd may
present recommendations t the Board ut Direct irs that I3( aril's
consideration at any regular or special meeting of the Board of Directors.
Section Ill.; Alenthership. Individuals c'-ho qualify for the \dvisory Board shall have
personal experience or philosophy deemed or value to the Corporation. l' tential
nenihcis mute he invited by (Itr. Board trt Directors to join the :ldvisory 13ortrd
\dvi ion f3o,ird rncnthers shall he presentcd by the Board of Directors an 1 ..h:iII
142 approv ed by i Inatority \ He of 010-..e Boor&\ Inc ether`: present.
14%.1v,%.
Section 10.4 Cerm. Advisory Board members 1kill he requested to serve at the discretion of
the CEO and Board Chair.
Section 10.5 Resignation and Removal. Any Advisory Board member may be removed as a
member upon a majority vote at a meeting called for th it purpose with a qu )rum
present.
ARTICLE XI
Amendment to Bylaws
Section 11.1 These Bylaws may be amended by a two-thirds (2/3) vote of the Board of
Directors present at any regular or special meeting provided that a motion to
amend the Bylaws has been presented to a meeting of the Board of Directors ►t
least thirty (30) days prior to the meeting at which time the vote on the motion to
amend is taken
Amended: March 008
1 affirm that the information contained in the document is true and correct to the hest of my
knowledge.
Eric Niedermaver
Chief Executive Officer
[3oard of Directors Chair
ate
Date.
RecoveryResource
Our ;►Mission: To reduce drug and alcohol abuse and its .stigma by providing guidance,
education and services to children, adults and families.
Job Description
Job Title: Prevention Specialist
Department: Education
Program: FOCUS (Finding Opportunities to Create Uninterrupted Success)
Reports to: Assistant Dtrcetor of Prevention Services
Prepared by: Director of Prevention Services
FLSA status: Exempt
Prepared Date: May 2010
Summary: Provides Recovery Resource Council prevention program (FOCUS) and services
to youth in Tarrant County.
Supervises: No positions.
Duties and Responsibilities
Maintains professional standards and behaviors.
Supports the agency and its mission. Represents the agency well in the community; maintains
positive attitude toward job and staff; understands concept of client -centered service.
Demonstrates ethical and professional behavior. Works well with others; functions as a team
player; accepts supervision; communicates effectively with others. Exercises good judgment;
makes sound decisions; handles crisis effectively. Develops and implements creative approaches
to problem solving.
Maintains acceptable work performance, work patterns and documentation.
Maintains schedule of presentations, appointments and program services.
Completes and submits accurate, legible reports, paperwork and service folders according to
specified procedures and time lines. Accommodates Recovery Resource Council policy of
working 40 hours per week, allowing for flexible work schedule to include evening and weekend
hours. Complies with department standards and systems to ensure acc( untability, uniformity of
service and high -quality programming. Attends annual training's on cultural competency,
standards < t conduct risk protective factors. child/adolescent development, t11\7 ethics and
other topics as required. Performs other duties as assi ned by super isor or management.
Adheres to the approved procedures as it relates to job duties.
Provides curriculum -based prevention services ( Project ,A1:AI), presentations. support groups and
alternative activities- in strict accordance with established departmental procedures and time
lines. Ability to compose and deliver oral presentations. F tc.ilitates Camp EA educatie nal groups
rand actively participates in camp activities_ Fstablishcs links within the community to strengthen
collaborative efforts ind markets agency pry. yrams. ;Attends collaborative meetings, a needed.
as a representati'e of Rccovcry [resource Council. `shows initiative in program presentation and
c.pansion of recipient program sites_
Qualifications:
To perform this job successfully. an individual must be able to perform each essential duty satisfactorily
and meet minimum performance standards. .Must pass Criminal Background Check and Drug Screening.
The requirements listed below are representative of the knowledge skills. and abilities required.
Education and/or Experience:
High School Diploma or equivalent required. Bachelor degree preferred. Youth prevention education
experience preferred. Experience working with youth required. Certified Prevention Specialist preferred.
Support groups facilitation and/or educational presentation background preferred. Must be patient,
dynamic, empathetic supportive and friendly in working with youth. Must promote youth self -efficacy;
respect and value youth's ideas.. experiences and opinions. Demonstrate prior success in youth health
promotion and risk reduction.
Language Skills:
• Ability to read, analyze. and interpret general business materials and correspondence. Good reading,
writing and strong public speaking skills necessary.
• Ability to deliver oral presentations in a variety of public speaking venues. Ability to effectively
present age -appropriate information and respond to questions from groups of youth as well as adults
Ind the general public. Strong skills in active listening while communicating in a direct and non-
judgmental mariner
• Reasoning Ability to comprehend all facets of program delivery within the collaborative networking
system; ability to skillfully complete all written documentation required. Ability to solve problems
• nd deal with a variety of situations where only limited guidance exists. Ability to interpret a variety
of instructions and educational material th tt is communicated in written, oral, diagram, or
schedule form.
Physical Demands:
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; bend;
use hands and facilitate interactive activities and games both indoors and outdoors. The employee
must occasionally lift and/or move up to 10 pounds. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
• Possesses a means of reliable transportation with current required Texas liability, and has the ability
to travel throughout Tarrant County to multiple location sites.
Work Environment:
Work environments are varied and include classroom settings, recreation centers, camp grounds, shelters,
churches, criminal justice locations, and open-air settings. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Employee Signature Date
Director/Assistant Director Date
Chief Executive Officer Date
Name Hire Date
r
Date of L ast Review 1_ Date of Next Review
6507 Tempest Drive
Lisa Reiling
Arlington, TX 76001
l.reilinggarecoverycouncil org
CAREER Recovery Resource Council
Director of Prevention Services, 10/2006 - present
Advanced Certified Prevention Specialist
As the director of the Education Department and its' combined functions, activities and
staff, core responsibilities include'
• Responsible tor the overall direction, coordination and evaluation of all education
programs and 20-person staff.
• Collaborate with numerous school districts and community organizations to
implement program services.
• Manage required training and evaluate productivity and performance of all
prevention programs and personnel.
• Seek and pursue funding to insure programs are supported or expanded to meet
community needs
• Create and maintain budgets for all supervised contracts.
• Complete monthly and quarterly reports as required.
• Insure annual objectives of programs are met.
SafeHaven of Tarrant County, (previously The Women's Shelter & Women's Haven)
Director of Residential Services, 02/2006 - 09/2006
As the chief operating officer for two residential shelter facilities and a transitional housing
program for victims of domestic violence, core competencies include:
• Responsible for safety, case management implementation, service acquisition, goal
attainment, education and client satisfaction of all adult and child residents of two
emergency, shelters and transitional programs
• Responsible for a staff of 40+ including supervision of two program coordinators
• Management of multi -million dollar budget for the emergency shelters and
transitional housing programs
• Designing measurement instruments and data collection methods for program
evaluation
• Compliance with HHSC and HUD guidelines to ensure continued funding and
contract fulfillment
• Train staff, volunteers and community regarding agency history, services, policies
and procedures
• Design program structure merging new and existing programs of two agencies,
utilizing best practices
The Women's Shelter, Arlington, TX
Coordinator of Residential Services 10/02 - 02/06
As coordinator of a 72 bed residential facility for victims of domestic violence and
transitional services for 30 plus households, provided leadership of 20 staff including four
program supervisors. Responsibilities included:
• Oversight and management of all resident services and operations including client
services, facility security, food service and maintenance contracts
• Recruitment, hiring and training program staff - Crisis Hotline Super -visor, Case
Management Supervisor, Children's Program Supervisor and Facilities Supervisor
• Training for and supervision of residential facility volunteers
• Mediation of all grievances troni residents and staff
• Public speaking presentations in support of United Way and agency
• Organization staff development and training programs to promote morale and increase
productivity,
• Facilitation of 'keekly Cie St riling of all resident families
• Completion of IIUD mandated housing inspections for transitional housing units
Chtldren's Program Coordinator 07/96 - 10/02
Child Advocate 01/95 - 7/96
817-966-7752
Lint Reiling
Resume
Page two
DUCATION
ACHIEVEMENTS
COMMUNITY
COMPUTER
SKILLS
REFERENCES
University of Texas at Arlington
Bachelor of Arts in Psychology, December 1994
Major: Psychology
1995 Presentation at State Conference for Family Violence Professionals
Texas Council on Family Violence
Dallas, TX
• Assisted with implementation of workshop on "Support Groups and a Holistic
Approach to Working With Children."
1997 Presentation at State Conference for Family Violence Professionals
Texas Council on Family Violence
Houston, TX
• Presented workshop on "Camp Heart", Therapeutic Camping for Child Witnesses of
Domestic Violence
2005 CISM Training
• Completed training course on crisis intervention and stress management
2006 Substance Abuse Prevention Specialist Training
Southwest CAPT
Houston, TX
• Completed 40 hour training on prevention and related topics.
2007 Prevention Specialist Training
Dallas, TX
• Completed 16 hour training on Risk & Protective Factors, Strenthening Families,
Cultural Compentency and Child/Adolescent Development.
2000-present Various Curriculum and Prevention Specific Trainings
• Completed trainings on effective prevention strategies for working with youth
2005-2006, VOAD Committee, Voluntary Organizations Active in Disaster
• Represent agency at planning meetings and provide services and support to Hurricane
Katrina and Rita victims.
2002-2005, CPS Training Academy
• Provide domestic violence training with a focus on effects of domestic violence on
children.
2003-2004, Arington Life Shelter, Contract Work
• Ptovided consultation tor the growth of the Children's Program and facilitated
educational support groups for the children. Created curriculum.
2003-2005, Union Gospel Mission
• Provided domestic violence education groups for adult UG;M clients.
2009- present
• Selected to participate in DSHS prevention task force and actively participate in
various coalitions and LSD Advisory Councils
Windows, :Microsoft Office Suite, ;Access, Outlook. Publisher
PC, Macintosh, and Internet literate.
RZeferences available upon request.
RECOVERY RESOURCE COUNCIL
AUDTI'ED FINANCIAL STATEMENTS
AND
SUPPLEMENTARY INFORMATION
Year Ended August 31, 2009
CON TENTS
INDEPENDENT AUDITOR'S REPORT
Page
1
AUDITED FINANCIAL STATEMENTS
Statements of Financial Position
Statements of Activities
Statements of Cash Flows 5
Statements of Functional Expenses 6
Notes to Financial Statements 8
SUPPLEMENTARY INFORMATION
Schedule of Expenditures of Federal Awards 13
Notes to the Schedule of Expenditures of Federal Awards 15
Independent Auditor's Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial Statements , �,
Performed in Accordance with Government Auditing Standards
Independent Auditor's Report on Compliance with Requirements Applicable
to Each Major Program and Internal Control over Compliance in 18
Accordance with OMB Circular A-133
Schedule of Findings and Questioned Costs 20
Summary Schedule of Prior Year Audit Findings
3
•
RYLAND)FR, CLAY & C)PIT7, LLP
CER I IPIFt) PI WO; ACCOUNTANTS
INDEPENDENT AUDITOR'S REPORT
Board of Directors
Recovery Resource Council
Fort Worth, 'Texas
We have, audited the accompanying statement of financial position of Recovery Resource Council (the
"C'owicil") as of August 31 2009 and the related statements of activities, cash bows, and functional
expenses for the year then ended. These financial statements are the responsibility of the Council's
management. Our responsibility is to express an opinion on these financial statements based on our audit.
The prior -year summarized comparative information has been derived from the Council's 2008 financial
statements and, in our report dated January 29 2009, we expressed an unqualified opinion on those
financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of Recovery Resource Council as of August 31, 2009, and the changes in its net assets
'tnd its cash flows for the year then ended in conformity with accounting principles generally accepted in
the United States of America.
As discussed in Note 8 to the financial statements, effective September 1, 2008, the Council adopted
provisions of Statement of Financial Accounting Standards No. 157, Fair Value Measurements as it
relates to financial assets and liabilities.
In accordance with Government Auditing IStandarc/s, we have also issued a report dated December 3,
2009, on our consiicration of the Council's internal control over financial reporting and on our Lests of its
1
compliance with certain provisions of�r-iws, regulations, contracts, and grant 'agreements and other
(natters. The purpose of that report is to describe the scope of our testing of iutcanal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on the tntcmal
l.ntrol over financial reporting or en compliance, that ieport is an integral part of an audit pertbrmed in
_ e,2ordance \vtth Government ,Auditing Standards and shouldconsidered in :assessing the I'stllts of our
audit.
411, 114--
basic financial statements and in our opinion, is thirty
basic financial statements taken as a whole.
December 3, 2009
atcd, in all material respects, in relation to the
L I"
RECOVERY RESOURCE COUNCIL
S'LA'FEMENI'S OF FINAINCIAL, POSITION
August 31, 2009 and 2008
ASSETS
Cash and cash equivalents
Grants and accounts receivable, net
Contributions receivable, net
Prepaid expenses
Other assets
investments
Property and equipment, net
Total assets
LIABILITIES AND NET ASSETS
Liabilities
Accounts payable
Accrued liabilities
Deferred fundraising revenue
Total liabilities
ammitments and Contingencies (Note 6)
\.ssets
?.?stricted
1porarily restricted
Total net assets
Total liabilities and net assets
li11.1 i:��ri
2009
2008
$ 395,047 $
328,332
2,000
26,283
14,105
1.88, 555
124,105
512,558
310,680
8,524
22,139
14,105
214,122
145,367
$ 1,078,427 $ 1,227,495
$ 70,097 $
159,492
8,000
237,589
822,219
18,619
840,838
1,078,427
5 8, 807
148,574
207,381
887,104
133,010
1,020,114
1,227,495
RECOVERY RESOURCE COUN(1L
STATEMENTS or ACTIVITIES
Year Ended August 31, 2009, with Comparative
Total for 2008
Revenue and other support
Contributions
Government grants
United Way
Program fees
Special events, net of direct expenses of $45,286
and $38,011 for 2009 and 2008, respectively
Net unrealized and realized loss on investments
Interest and miscellaneous income
Net assets released from restrictions:
Satisfaction of program restrictions
Satisfaction of time restrictions
Total revenue and other support
Expenses
Program services
Substance abuse case management
Substance abuse education
Total program services
Supporting services
General and administrative
Fundraising
Total ,supporting services
'Fatal expenses
Change in net assets
Not assets at beginning of year
ctc;;
sets ;It end of y
t: hill('
Temper' ily
Unrestricted Restricted
$ 97,390 $
3,003,069
342,090
60,538
173,003
(25,567)
24,005
201,064
6,524
3,882,116
1,876,367
1,162,522
3,038,889
793,493
114,619
93,197
(201,064)
(6,524)
(114,391)
Total
2009 2008
$ 190,587
3,003,069
342,090
60,538
173,003
(25,567)
24,005
3,767,725
1,876,367
1,1 62,522
3,038,889
793,493
114,619
$ 398,650
3,003,282
208,385
45,568
228,441
(19,345)
41,782
3,906,763
1,926,677
1,106,936
3,033,613
706,842
125,796
908,112
908,112
832,638
3,947,001
(64,885)
887,104
322,219
(114,391)
133,010
18,619
3,947,001
3,866,251
(179,276)
1,020,1 14
40,512
979,ri0'2
840,818
{
E !,020,114
RECOVERY RESOURCE COUNCIL
STATEMENTS OF CASH FLOWS
`!ears Ended August 31, 2009 and 2008
Cash glows from Operating Activities
Change in net assets
Adjustments to reconcile change in net assets
to net cash provided (used) by operating activities:
Depreciation
In -kind contribution
Net unrealized and realized loss on investments
(Increase) decrease in operating assets
Grants and accounts receivable
Contributions receivable
Prepaid expenses
Increase (decrease) in operating liabilities
Accounts payable
Accrued Inabilities
Deferred revenue
Net cash provided (used) by operating activities
Cash Flows from investing Activities
Proceeds from sale or maturity of investments
Purchase of investments
Purchase of property and equipment
Net cash used by investing activities
Net increase (decrease) in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
is : Etch!. t
2009
(179,276)
21,262
25,567
(17,652)
6,524
(4,144)
11,290
10,918
8,000
(117,511)
70,315
(70,315)
(117,511)
5I2,558
395,047
2008
40,512
29,238
(40,180)
19,345
(77,243)
42,396
1,023
34,519
(22,455)
(5,018)
22,137
292,963
(292,963)
(5,794)
(5,794)
16,343
496,215
512,558
Supporting Services
General and Fund-
Adtninistrative Raising
$ 499,492
98,838
598,330
8,364
5,233
13,886
2,160
1,662
155
4,071
551
1,633
3,044
57,688
15,994
21,116
8,700
13,555
16,039
173,901
772,23(
71
,9
493
$ 34,950
27,612
57,562
1,317
17,873
2,631
91
541
39
964
9
11065
1,294
10,771
3,432
1,590
2,123
7,772
5,545
57,057
114,619
114,)19
Total
Supporting
Services
$ 534,442
121,450
655,892
9,681
23,106
16,517
2,251
2,203
194
5,035
560
2,698
4,333
68,459
19,426
22,706
10,823
21,327
21,634
230,958
886,850
62
111)4, 112
Total
2009
$ 2,085,530
523,224
2,608,754
29,801
522,596
18,543
4,667
12,038
1,001
18,395
712
6,835
9,054
216,315
62,404
142,178
51,845
182,449
38,152
1,31 6,985
3,925,739
7 (,76')
4, 001
2008
2,102,170
500,507
2,602,677
55,430
490,344
12,603
4,976
19,478
1,750
16,764
452
9,866
15,214
211,079
65,425
101,262
48,342
140,022
41,329
1,234,336
3,837,013
79,:?38
t, (i 51
RECOVERY 'RESOURCE COUNCIL,
NOTES FO FINANCIAL STA I'EMENTS
NOTE 1. NATURE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING
POLICIES
Nature of Activities
Recovery Resource Council (the "Council") was incorporated in 1957 as a Texas non-profit organization
and is a United Way Agency involved in various programs to inform and assist- the community
concerning issues involving alcohol and drug abuse. '1 his involvement includes preventive educational
programs as well as providing assistance to families and individuals affected by the problems created by
alcohol and drug abuse.
Management Estimates and Assumptions
Management uses estimates and assumptions in preparing financial statements in accordance with
accounting principles generally accepted in the United States of America. Those estimates and
assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and
liabilities, and the reported revenues and expenses. Actual results could vary from these estimates.
Cash Equivalents
The Council considers all highly liquid investments with an initial maturity of three months or less to be
L ash equivalents.
Grants and Accounts Receivable
Grants and accounts receivable represent billings to government agencies and others for reimbursement of
expenditures made under grant agreements or other contracts An allowance for doubtful accounts is
e stablished by management based on past experience and analysis of current balances. Management did
n ot consider an allowance necessary at August 31, 2009 and 2008.
Investments
Investments are reported at their fair values in the statement of financial position based on closing market
prices. Unrealized and realized gains and losses are included in the statement of activities.
Property and Equipment
Property and equipment purchased by the Council are recorded at cost and depreciated over estimated
useful lives using the straight-line method. Donations of property and equipment are recorded as support
at their estimated fair value. Such donations are reported as unrestricted support unless the donor has
ie-stricted the donated asset to a specific purpose. Absent donor stipulations regarding how long those
donated assets must be maintained the Council reports expirations of donor restrictions when the donated
or ac iuired assets are ulaced in scrvice as instructed by the donor. The Council reclassifies temporarily
restricted net assets to unrestricted nc.t assets at that time. Some assets or the Hated proceeds may revert
back to the federal funding agency upon disposal.
impairment of Long -Lived Assets
Ntanagemcnt evaluates its long-lived assets for financial impairment whenever events or changes in
circumstances indicate the carrying value of tin asset may not be recoverable. An impairment floss is
recognized when the estimated undiscounted future Dash flows from the as5cts are less than the carrying
✓ alue of the assets. 'assets to be dis)oscd n1 are repotted at the lower of their carryin, amount or lair
✓ rilue, )tit to :,ell 'tartagerrent of the: r;pintnn that he carrying It5 assrts
•�s their -mstitt ;teed rec,ov!tirihle irruitnt
RECOVERY RESOURCE COUNCIL
NOTES TO ➢ INANCIAL STATEMENTS
NOTE t. NATURE OF' ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING
POLICIES (Continued)
(Recognition of Donor Restrictions
Donor -restricted support is reported as an increase
assets depending on the statute of the restriction.
assets are reclassified to unrestricted net assets.
in temporarily restricted or permanently restricted net
When a restriction expires, temporarily restricted net
Contributions
Contributions, including unconditional promises to give, are recorded when pledges are made by the
respective donors. Piomises to give in excess of one year are recorded at their net present value. All
contributions are available for unrestricted use unless specifically restricted by the donor. Contributions
received with donor -imposed restrictions that are satisfied in the same period are reported as releases
from restrictions. Bequests are recorded as revenue at the time an unassailable right to the gift has been
established and the proceeds are measurable in amount. Conditional promises to give are recognized
when the conditions on which they depend are substantially met.
Revenue Recognition
1he Council records revenue upon receipt of contribution or unconditional promise to give, upon
expenditure of allowable costs reimbursable under grant agreements or as program fees are earned and
realizable.
Donated Services
No amounts have been reflected in the financial statements for donated services since no objective basis is
available to measure the value of such services However, a number of volunteers donate significant
amounts of their time to the Council.
Functional Allocation of Expenses
I'he costs of providing programs and other activities have been summarized on a functional basis in the
statement of activities Accordingly, certain costs have been allocated among the program and supporting
services benefited.
Recent Accounting Pronouncements
In July 2006, the FASE issued Interpretation No. 48,
I8). FiN 48 clarifies the accounting for uncertain
statements in accordance with Statement No. 109, .
recognition and measurement criteria for tax positions
141(volt/rting Jor Lfncerlainty in Income Taxes (FIN
tax positions recognized in an entity's financr it
1Iccouttiittt; Jbr fncome 7`txes. FIN 48 establishes
taken or expected to he taken in a tax return.
En December 2008, the PAS13 deferred the etfectrve date of F[N 48 for certain nonpublic entities to annual
financial statements for fiscal years hm inning atler Dec..ernber 15, 2008. The Council elected this deferral
:old accordingly will be required to adopt FIN 48 in is 2010 annual financial statements. Prior to adoption
of FIN 48, the Council will continue to evaluate its uncertain tax positions and related income tax
contingencies under Statement No. 5, .Iccouniitrg for Coi-ifingencies. SFAS No. 5 requires the Council to
accrue for losses it believes are arohanlc and can he reasonably estimated. ;Management ha, not asses„ed
he impact of trIN 48 on its tinanual position and rLsulrs of operations ;uid has not dew -mined if the
Itioption of I'ti f .1 '.vi i have 't material . rfe t Qn Ira tnlavCl;El :�ratt;rnt.'ri S.
RECOVERY RESOURCE COUNCIL
NOTES `CO FINANCIAL, STATEIYMEN CS
NOTE 1. NATC RE OF ACTIVITIES AND SUMMARY OF SIGNIFICANT ACCOUNTING
POLICIES (Continued)
Joint Costs
Fundraising tevenues are shown net of a portion of the direct costs related to the event. The rest of the
costs of fundraising events are included to education program expense due to the public information
provided, The amount of joint costs allocated to education follows:
Golf Tournament
Stars in Recovery
2009
Education
2,662
31,999
$ 34,661
2008
Fundraising Education Fundraising
$ 23,953 $ 2,323 $ 20,916
21,333 25,643 17,095
$ 45,286 $ 27,966 $ 38,01,1
Income Taxes
The Council is exempt from federal income taxes under Section 501(0(3) of the Internal Revenue Code
and is not a private foundation within the meaning of Section 509(a) of the Code.
Subsequent Events
Management evaluates subsequent events through the date of the report, which is the date the financial
statements were available to he issued,
Reclassifications
Certain items in 2008 have been reclassified for comparative purposes with 2009,
Prior -Year Comparative Information
The financial statements include certain prior -year summarized comparative information in total but not
by net asset class. Such information does not include sufficient detail to constitute a presentation in
conformity with accounting principles generally accepted in the United States of America Accordingly,
such information should be read in conjunction with the Council's financial statements for the year ended
August 31, 2008, from which the summarized information was derived.
NOTE 2. INVESTMENTS
;Investments consist If the following at August 31, 2009 and 2008:
009 2008
P.°lutual funds
Fair Value
138,555
Cost &'air Value t='ost
219,380 6 214,122 S 233,487
RECOVERY RESOURCE COUNCIL
NOTES TO FINANCIAL STATEMENTS
NOTE 3. PROPERTY AND EQUIPMENT
Property and equipment consists of the following at August 31, 2009 and 2008:
2009
224,875 $
77,325
161,375
Office equipment
Furniture and fixtures
Leasehold improvements
Less accumulated depreciation
463,575
(339,470)
124,105
2008
224,875
77,325
161,375
461,575
(318,208)
145,367
NOTE 4. RESTRICTIONS ON ASSETS
Temporarily restricted net assets at August 31, 2009 and 2008, relate to contributions specified for the
following purposes.
2009 _
Program restriction $ 16,619
rime restriction 2�000
18,619 $
2008
124,486
8,524
133,010
NOTE 5. RETIREMENT PLAN
The Council participates in a defined contribution 401(k) profit sharing plan covering all eligible
employees. The Council contributes 2% of each eligible employee'` salary after one year of service,
regardless of.whcther the employee is making contributions to the plan. The plan also has a provision to
match an employee contribution up to an additional 2% of each eligible employee's salary. "rhe cost of
the plan is $65,406 in 2009 and $60,160 in 2008,
NOTE 6. COMMITMENTS AND CONTINGENCIES
;Operating Leases
1'he Council occupies
$ 162,623 in 2009 and
2009, follow:
its facilities and leases certain equipment under operating leases. Rent expense is
$145,840 in 2008. Future obligations under those tease agreements at August 31,
2010
2011
2012
2013
2014
fhereaticr
3,000
148,000
139,000
124,000
124;000_
200,0 )
t)71i,i)0O
RECOVERY RESOURCE COUNCIL
NOTES TO FINANCIAL STATEMENTS
NOTE 7. ECONOMIC DEPENDENCY
The Council receives a substantial amount of its support from federal and state government grants and
Lontracts. These grants and contracts require fulfillment of certain conditions as set forth in the grant
document. Failure to fulfill the conditions could result in the return of funds to grantors. In the opinion
of management the Council is in compliance with the terms of the grants and contracts.
NOTE 8. FAIR VALUE OF ASSETS AND LIABILITIES
Effective September 1, 2008, the Council adopted Statement of Financial Accounting Standards No, 157,
Fair Value Measurements (SFAS No. 157) SFAS No. 157 defines fait value, establishes a framework
for measuring fair value and expands disclosures about fair value measurements. SFAS No. 157 has been
applied prospectively as of the beginning of the year
SPAS No. 157 defines fair value as the price that would be received to sell an asset or paid to transfer a
liability in an orderly transaction between market participants at the measurement date. SFAS No. 157
also establishes a fair value hierarchy which requires an entity to maximize the use of observable inputs
and minimize the use of unobservable inputs when measuring fair value. The standard describes three
levels of inputs that may he used to measure fair value:
Level 1
Level 2
Quoted prices in active markets for identical assets or liabilities.
Observable inputs other than Level 1 prices, such as quoted prices for similar
assets or liabilities; quoted prices in markets that are not active; or inputs that are
observable or can be corroborated by observable market data for substantially the
full term of the assets or liabilities.
Level 3 Unobservable inputs that are supported by little or no market activity and that arc
significant to the fair value of the assets or liabilities.
Following is a description of the valuation methodologies used for assets and liabilities measured at fair
value on a recurring basis and recognized in the accompanying statements of Financial position, as well as
(he general classification of such assets and liabilities pursuant to the valuation hierarchy.
The recorded values of cash :and cash cquivalents, grants and
Approximate their fair values hosed on their short -terns nature,
counts receivable, and accounts payable
nvestments
Investments ark in mutual Rinds 'here L.uk;ted market prices are avi liable in an active market., and
tnerefoie, securities are clas;ifted vithiu Le frel l .,f the valuation hierarchy. Level 1 securities include all
Fntblically traced :;tocks, mutual funds, c._rti'ic ites of depo:,rt, and money market finds.
SUPPLEMENTARY INFORMATION
RECOVERY RESOURCE COUNCIL
SCHEDULE OF EXPENDITURES OF' FEDERAL AWARDS
Year Ended August 31, 2009
Federal Urantor/Pass-throutjh Grantor/Program Title
U.S. Department of health and Human Services
Pass Through:
Texuis Department of State Ilealth Services
Outreach Screening Assessment &. Referral
Youth Prevention -Indicated
Youth Prevention -Selected
Youth Prevention -Universal
Greater Dallas Council on Alcoholism
and Drug Abuse
Substance Abuse and Mental Health Services
Administration/ Mental Health and Mental
Retardation
Health First Plus
Substance Abuse and Mental Health Services
Adminisn ation/ Mental Health and Mental
Retardation
Project Hope
Texas Department of State .Health Services
Access to Recovery 11
ACL
Federal
CFDA
Number
93.959
93.959
93.959
93,959
93.959
93.230
93,243
93.275
93.275
Agency or
Pass -through
Number
2009-029890-001
2009-029830-001
2009-02857-00113
2009-029877-001
2008-025535-001
2009-030134-001
Federal
Expenditures
3 513,165
358,222
86,515
_492,873
- 1,450,775
20,925
1,471,700
4,224
399,439
578,349
38,733
617,082
2,492,445
RECOVERY RESOURCE COUNCIL,
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (Continued)
Year Ended August 31, 2009
Federal
CFDA
Federal Grantor/Pass-through Grantor/Program Title Number
U.S. Department of Housing and Urban Development
City of Arlington, Texas
Community Development Block Grant 14.235
Day Resource Center
New Start 14.235
Tarrant County Community Development
Supportive Housing 14.235
Mental Health and Mental Retardation
Supportive Housing 14.235
f. +. Pepartrrent of Labor
orkforce Solutions 17.253
uutal Federal Assistance
Inn
Agency or
Pass -through
Number
Federal
Expenditures
17,686
256,769
34,528
38,000
346,983
7,287
7,287
$ 2,846,715
RECOVERY RESOURCE COUNCIL
NOTES TO THE SCUTEDULE OF EXPENDITURES OF FEI)E1tAL AWARDS
Year Ended August 31, 2009
NOTE 1. BASIS OF PRESENTATION
The accompanying schedule of expenditures of federal awards includes the federal grant activity of
Recovery Resource Council (the "Council") and is presented on the accrual basis of accounting. The
information in this schedule is presented in accordance with the requirements on OMB A-133 ,tudits of
States, Local Governments, and Non-P,oft Organizations. Therefore, some amounts presented in this
schedule may differ from amounts presented in, or used in the preparation of basic financial statements.
NOTE 2. SUBRECIPIENTS
Of the federal expenditures presented in the schedule, the Council provided no federal awards to
subrecipients.
NOTE 3. NON- CASH ASSISTANCE,
The Council did not receive any non -cash assistance from federal awards for the year ended August 31,
2009,
NOTE 4. LOANS
At year-end, the Council had no loans or loan guarantees outstanding with federal awarding agencies.
l RYLANL)LR, CLAY & CJPITZ, I.I.P
`\ (:CRTIFln) PUBLIC ACCOUNTANT;
,
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCiAL
REPORTING AND ON COMPLIANCE ANi) 01 HER MATTERS BASED ON AN AUDIT OF
,FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH
GOVERNMENT AUDITING ST 4 NDARDS
Board of Directors
Recovery Resource Council
Fort Worth, Texas
We have audited the financial statements of Recovery Resource Council (the "Council") as of and for the
year ended August 31, 2009, and have issued our repot t thereon dated December 3, 2009. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the united States.
Internal Control Over Financial Reporting
In planning and performing our audit, we considered the Council's internal control over financial
reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on
the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the
Council's internal control over financial reporting. Accordingly, we do not express an opinion on the
effectiveness of the Council's internal control over financial reporting.
Our consideration of internal control over financial reporting was for the limited purpose described in the
preceding paragraph and would not necessarily identify all deficiencies in internal control that might be
significant deficiencies or material weaknesses however, as discussed below, we identified certain
deficiencies in internal control over financial reporting that we consider to be significant deficiencies.
A control deficiency cxists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent or detect
misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of
control deficiencies, that adversely affects the entity's ability to initiate, authorize, record, process, or
report financial data reliably in accordance with generally accepted accounting principles such that there
is more than a remote likelihood that a misstatement of the entity's financial statements that is more than
inconsequential will not be prevented or detected by the entity's internal control We consider the
deficiency described in the accompanying schedule of fir dings and questioned costs as finding 09-1 to
he a significant deficiency in internal control over financial reporting.
A material weakness is a st,gniticant deficiency, or combination of significant deficiencies, that results in
more than a remote likelihood that a material misstatement of the • financial .statements will nut be
prevented or detected by the entity's internal control.
(')itr consideration of internal control over financial reporting ',vas :or the limited purpose described in the
first paragraph and would not necessarily identify all deficiencies in Internal control that might be
significant deficiencies, and accordingly, would not necessarily disclose all ;ignrficant deficiencies that
are also considered material weaknesses. However, we believe that the significant deficiency described
above -is not a material weakness,
{ omplinnce and Other ,`'tatters
As I1art of obttunirt_g rc sitr?ttbte a ti ance about Cvhether 'ouneil's financial slat.Cnlents :1rc iihe of
1. Tad misstatement,
�'i'ftl[nl cf t�.:t71)1 !iS c�t?1]iS)ililnCL 'VL111 �:i=1t) I i)t(lv'JtC�i1S')f 11�.yti,' U).(t1Cr11 ,
-: .. t 5\ .'1,`11h rf;•As 7'A35
i O
fj:Le.•!'
contracts and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit and, accordingly, we do not express such an opinion The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
repotted under Govel nntent Auditing Standards,
The Council's response to the finding identified in our audit is described in the accompanying schedule
of findings and questioned costs. We did not audit the Council's response and, accordingly, we express
no opinion on it.
This report is intended solely for the information and the use of the Board of Dircctots, management,
federal awarding agencies, and pass -through entities and is not intended to he and should not be used by
'anyone other than these specified parties.
4,1a4tir&L e6° gaGJAI Le-P
December 3, 2009
Ty C i j� RYIANOCR, CLAY !k OPr12, LLP
K �J Gf RtII'W riJOIIC. ACCOUNTANTS
t ?:
INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITII REQUIREMENTS
APPLICABLE TO EACII MAJOR PROGRAM AND INTERNAL CONTROL OVER
COMPLIANCE IN ACCORDANCE WITH OMB C IRCULAR A-133
Board of Directors
Recovery Resource Council
Fort Worth, Texas
Compliance
We have audited the compliance of Recovery Resource Council (the "Council") with the types of
compliance requirements described in the U. S. Office of ivfanagement and Budget (OMB) Circular A-
133 Compliance Supplement that are applicable to each of its major federal programs for the year ended
August 31, 2009. The Council's major federal programs are identified in the summary of auditor's
results section of the accompanying schedule of findings and questioned costs. Compliance with the
requirements of laws, regulations, contracts, and grants 'applicable to each of its major federal programs
is the responsibility of the Council's management. Our responsibility is to express an opinion on the
ienacil's compliance based on our audit.
WY r-iducted our audit of compliance in accordance with auditing standards generally accepted in the
:Jnirekl States of America; the standards applicable to financial audits contained in Government ;auditing
Stairf.u•.e•, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
'.deal Governments, and Non-PrcJit Organizations, Those standards and OMB Circular A-133
cat we plan and perform the audit to obtain reasonable assurance about whether noncompliance
.: types of compliance requirements referred to above that could have a direct and material effect
•r ;3d or federal program oecunred. An audit includes examining, on a test basis evidence about the
t.compliance with those requirements and performing such other procedures as we considered
necw...24 to the circumstances. We believe that our audit provides a reasonable basis. for our opinion
Our audit does not provide a legal determination on the Council's compliance with those requirements.
In ew. inion, the Council complied, in all material respects, with the requirements referred to above
that are applicable to each of its major federal programs fir the year ended August 3 I, 2009.
Internal Control Over Compliance
The management of the Council is responsible for establishing and maintaining effective internal control
over compliance with requirements of laws, regulations, contracts, and grants applicable to federal
programs. In planning and performing our audit, we considered the Council's internal control over
;ompliance ,vith requirements that could have a direct and material effect on a Major federal program in
order to determine our auditing nrn.'edur':._s For the purpose of expressing our opinion on :ornpliance hut,
not for the purpose of expressing an opinion on (he it eetiieness of internal control oiler compliance.
Accordingly, we tlO not t.xpress an opinion on the effectiveness of the Council's internal control over
compliance
A coiitrel deficiency in an entity's internal control -over compliance exists when 'he design_ or operation
()la conrtof does not allow management or employees, in the normal course of performing their assi},med
Functions, toprevent rr detect noncompliance t•nth a type of ccmpliarice requirement of a [Herat
y't1orSRI Oil :1 r !i elyltlt811t {let-tuftst'y c)ntrr;l dCttCle(tCV, or On'�hrntltinn c>t Ctirrl.l'DI
.ICIui. , ;hat Ir.tb,,'r �c.i"., ;late 'ti, file cnti':,t''i ahil tj' -s rltiroti?LSt'r ,l Rderat art-c im `;tteh that d-tc:r'
1+01
1I1 i")`i;u t.3 i;_O8
more than a remote likelihood that noncompliance with a type of compliance requirement of a federal
program that is more than inconsequential will not be prevented or detected by the entity's intennal
control.
A material weakness is a significant deficiency, or combination of significant deficiencies, that results in
more than a remote likelihood that material noncompliance with a type of compliance requirement of a
federal program will not be prevented or detected by any entity's internal control
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and would not necessarily identify all deficiencies in internal control that might
be significant deficiencies or material weaknesses. We did not identity any deficiencies in internal
control over compliance that we consider to be material weaknesses, as defined above.
This report is intended solely for the information and use of the Board of Directors, management, federal
awarding agencies, and pass -through entities and is not intended to bc and should not be used by anyone
other than these specified parties.
rtw,deA,
ecomber 3, 2009
tG P
RECOVERY RESOURCE COUNCIL
;SCHEDULE OF FINDINGS AND QUESTIONED COSTS
Year Fndcd August 31, 2009
Section I - Summary of Auditor's Results
'Financial Statements
Type of auditor's report issued:
Internal control over financial reporting:
Miteriat weakness(es) identified'
Significant deticiency(ies) identified that are not
considered to be material weaknesses?
Noncompliance material to financial statements noted?
•
Federal Awards
Internal control over major programs.
a Material weakness(es) identified?
Significant deficiency(ies) identified that are
not considered to be material weaknesses?
Type of auditor's report issued on compliance for
major programs:
Any audit findings disclosed that are required to be
reported in acc,ordanc.e with section 510(a) of
Circular A-133?
Identification of major programs:
CFDA
Numbers
Unqualified
yes X no
X yes
yes X no
Unquali fled
none reported
yes X no
yes X none reported
yes x no
Name of Federal Program or Cluster
14.235 Supportive Housing Program
93,243 Substance Abuse and Mental Health Services Projects
Dollar threshold used to distinguish between
type A and type B programs: 'R300,000
Auditce qualified as low -risk auditee? X Yes no
RECOVERY RESOURCE COUNCIL
SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued)
Year Ended August 31, 2009
Section 1I - Financial Statement bindings
Finding No. 09-1
Criteria: Financial statements prepared in accordance with generally accepted accounting principles must
recognize expenses in the accounting period that services were received.
Condition: During testing of the accounts payable balance, we noted that several disbursements,
representing approximately $33,000 of expenses related to the year ended August 31, 2009, were not
properly accrued.
Perspective information: During our initial testing based on size of the disbursement, all 3 selected
items related to the year ended August 31, 2009 were not accrued. We expanded our testing by lowering
the threshold noting that 2 additional payments related to the year ended August 31, 2009 were properly
accrued.
Cause: The date was not entered into the accounting software based on the date services were received,
and the internal controls in place did not prevent the error.
Effect: The accounts payable balance and related expenditures were understated by $33,000.
Recommcr►dation. We recommend the finance director review invoices entered into the accounting
system for proper date.
Response: The Council agrees that the accounts payable account was understated at year end. Procedures
will be refined to properly identity and accrue liabilities in future periods.
Section BE — Federal Award Findings and Questioned Costs
No matters were reported.
RECOVERY RESOURCE (COUNCIL
SUMMARY SCHEDULE OF PRIOR- YEAR AUNT FINDINGS
Year Ended August 31, 2009
Audit Findings: None
Corrective Action Taken: N/A
Exhibit
Recovery Resource Center
Budget Detail Worksheet
A. Personnel
Position
Description
% on Project
Total
Prevention
Specialist
$15.384
This
is
x 40
an exempt
hours
x 52
position
weeks
(not
hourly)
100%
$32,000.00
Sub
-Total
$32,000.00
B.
Fringe
Benefits
Position
Description
Total
Annual
Life insurance
health
insurance $5,514
$100
00
00
Prevention
Specialist
FICA
Unemployment
@
7.46%
of
insurance
salary
o $2,448
@ 2.97 /o $950.00
00
$9,328.00
Employee
assistance
program $60.00
Worker's
compensation
$256.00
Sub
-Total
$9,328.00
C. Travel
Purpose
of Travel
Location
Item
Computation
Cost
Staff
Training
Local
Training
fees
$1190.00
Service Activity
Local
Mileage
reimbursement
.505/per
mile
$1,457.00
Sub
-Total
$2,647.00
D. Equipment
Unit
Price/
Description
Number
Total
Item
$2,400.00
Laptop
computer
system
$2,400.00
Sub
-Total
$2,400.00
E. Supplies
Unit
Price/
Item
Description
Number
Total
Printing
costs
15
posters
$17/each
$255.00
Printing
costs
2,825
bookmarks
2,825/$.06
$170.00
for
Standard
office supplies
project
Office
supplies
staff
$1,116.00
Program supplies
Workbooks,
portfolios
and
booklets
141/$14.78
$2,084.00
Sub
-Total
$3,625.00
F.
Consultants
and
Contractor
Services
Description
Unit
Number
Price/
Total
Item
Sub
-Total
$0.00
G.
Other
Cost
Unit
Price/
Description
Number
Total
Item
Sub
-Total
$0.00
Budget
Summary
Budget
Category
Amount
A.
Personnel
$32,000
B.
Fringe
$9,328.00
C.
Travel
$2,647.00
D.
Equipment
$2,400.00
E Supplies
$3,625.00
F.
Consultants
and
Contractor
Services
$0.00
G.
Other
Costs
$0.00
TOTAL
PROJECT
COSTS
$50,000.00
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2011 Community -Based Programs
Program Period 11/1/10 to 09/30/11
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered by this request:
A
Budget Category Budget Amount
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants/Contracts
8 Other -Direct Cost
9 Indirect Costs
Total Programmatic Costs
$
32000.00
9,328.00
2:400.00'
3,625.00
50000.00
Submitting Agency: Recovery Resource Center
Agency Contact Name:
Phone Number:
Email:
Invoice Number:
Address:
to
mm/dd/yy
B
Total of Previous
Reimbursements
Requested
mm/dd/yy
C
This
Request
D
(B+C)
Total
Requested
E
(A-D)
Balance
Available
32,000AO
9,328.00
2,647.00_'
50A00.QQ
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
1 have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Summary:
Total Budget: $ 50,000.00
Previous Requests: $
This Request $
Total Spent: $
Balance left in grant: $ 50,000.00
Agent Use Only
Fund
Account
Center
Grantee Authorized Official Date
Title
Exhibit D
FY 2011 Community -Based Programs
Program Activities Report
Program Period 11/01/10 to 09/30/11
Submit to: Fort Worth Police Department Agency: Recovery Resource Council
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Cumulative Total
Activities Monthly Total Nov 1st- Present Year End Goal
Number of unduplicated students attending Project Aim class for
the month 141
Number of duplicated students attending Project Aim class for the
month 2115
Number of unduplicated students participating in a school based
social marketing campaign during the month 565
Number of unduplicated students participating in the Youth
Advisory Council during the month 35
Please include a narrative of events and accomplishment that occurred during the reporting month.
Exhibit E
1
2
FY 2011 Community -Based Programs
Program Effectiveness Measurement Report
Program Period 11/01/10 to 09/30/11
Due Quarterly: Nov -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department Agency. Recovery Resources Council
Sasha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
Period covered: to
Effectiveness Measurements
80% of youth will show an improvement in safety and crime awareness factors as self -reported on the youth survey
Please include a narrative of events and accomplishment that occurred during the reporting period
75% of teachers will report an improvement in observed classroom/school safety and crime behaviors as measured by
teacher survey
Please include a narrative of events and accomplishment that occurred during the reporting period
3 90% of students will report learning at least two new strategies to keep themselves safe and crime -free
Please include a narrative of events and accomplishment that occurred during the reporting period
4 85% of students will show improvement in their social and life skills as measured by curriculum pre/post test
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during the reporting period.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/28/2010
DATE: Tuesday, September 28, 2010 REFERENCE NO.: C-24499
LOG NAME: 35FY 11 RECOVERYRESOURCE
SUBJECT:
Authorize a Contract with Recovery Resource Council for the Fiscal Year 2011 Community —Based Funding
from the Crime Control and Prevention District Fund in the Amount of $50,000.00 to Operate a Finding
Opportunities to Create Uninterrupted Success School Based Program
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute a contract with Recovery
Resource Council for the Fiscal Year 2011 Community —Based Funding from the Crime Control and
Prevention District Fund in the Amount of $50,000.00 to Operate FOCUS (Finding Opportunities to Create
Uninterrupted Success) a School Based Program
DISCUSSION
The Crime Control and Prevention District (CCPD) Board included funds totaling $162,000.00 in its Fiscal
Year 2011 budget for community —based crime prevention programs. Funding requests for community
programs were solicited through a Request for Proposal (RFP) .
A panel consisting of City staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals of
the CCPD The CCPD Board reviewed the panel's recommendations at its August 24, 2010 meeting. The
CCPD Board subsequently approved the panel's recommendation to fund five of the crime prevention
programs including Recovery Resource Council. The term of the contract is October 1, 2010 through
September 30, 2011
The Recovery Resource Council FOCUS (Finding Opportunities to Create Uninterrupted Success) Program
provides a school —based strategy designed to increase the safety of youth and reduce juvenile crime. The
program will target at —risk youth, ages 11 to 14 attending Meadowbrook Middle School. Funding for this
program will provide for a full time prevention specialist salary and fringe benefits, travel for training and
service activities and supply costs.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendation and
adoption of the proposed Fiscal Year 2011 Budget funds will be a available in the Fiscal Year 2011 Budget
as appropriated of the Crime Control and Prevention District Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR79 539120 0359504 $50,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. fundingverifcation.pdf
Tom Higgins (6192)
Jeffery W. Halstead (4231)
Monique Lee (4221)