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Home My WebLink AboutContract 41121-A2 (2)CITY SECRETARY; CONTRACT No. `I /(9 I AMENDMENT TO CITY SECRETARY CONTRACT NO. 41121 WHEREAS, the City of Fort Worth ("City") and Research, Education, and Advocacy for Citizens with Handicaps, (d/b/a REACH of Fort Worth) ("Contractor") made and entered into City Secretary Contract No. 41121 (the "Contract"); WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD"); WHEREAS, Contractor desires to reallocate Four Thousand Two Hundred Fifty and No/100 Dollars ($4,250.00) of funds by increasing Contractual Services but leaving the total grant award at Fifty Thousand and No/100 Dollars ($50,000.00) by decreasing Other Operating Supplies; and WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet Contract objectives. NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Contractor, whose address is 1205 Lake Street, Fort Worth, TX, acting by and through Charlotte A. Stewart, its duly authorized Executive Director, do hereby agree as follows: I. a. Exhibit C is deleted in its entirety and replaced with the attached Exhibit C - Revised. b. This amendment is effective April 1, 2011. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] OFFICIAL RECORD CITY SECRETARY F3'. WORTH, TX CONTRACT AMENDMENT CSC NO. 41121 Page 1 Research, Education, and Advocacy for Citizens with Handicaps, (d/b/a REACH of Fort Worth) IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of this Contract Amendment in Fort Worth, Texas, this 11 day of USN' , 2011. ATTEST: City Secreta M&C: C-23715 Date: APPROVED AS TO FOR Assistant City Attorney � ' CITY O k\-9 -46 43 y o ACd o° )00O00°r nA Y: • 3 S\;t -QRT WO MAA S san lanis, Assistant City Manager REHABILITATION, EDUCATION, AND ADVOCACY FOR CITI ZENS WITH HANDICAP S, (D/B/A REACH OF FORT WORTH) By: Title: STATE OF TEXAS COUNTY OF TARRANT § This instrument was acknowledged before m e on by Susan Alanis, �� .�• Want C itY naaer o Fort Worth. 4 ' •) . V ' = MY COMMISSION EXPIRES r • .c` February 2, 2214 STATE OF TEXAS COUNTY OF TARRANT Wo�tfi on 11 Wo on beh 1 , 2011 behalf e City of Forta f of the City of (PULL M TARY PUBLIC, STATE OI FEXAS This instrument was acknowledged before m e on by d%,q fc fir 4. 57ri,q,/ , (Name), 1 Z t , 2011 L xre c u t, ✓L (: L %' L__. (Title) of Rehabilitation, Education, and Advocacy for Citizens with Handicap s, (dlb/a REACH of ort Worth), a Texas non-profit corporation, on behalf of said corporation. p p p -t OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX ti NOTA Y P BL C, CONTRACT AMENDMENT CSC NO. 41121 Page Rehabilitation, Education, and Advocacy for Citizens with Handicaps, (d/b/a REACH of Fort Worth) TATE OF TEXAS • • f 1 ,) )� >>)))))))»i1 \ )" CONTRACT PERIOD Name of Sub Grantee CITY OF FORT WORTH CDBG YEAR XXXVI From: 6/1/2010 To: 5/31/2011 REACH of Fort Worth EXHIBIT C - REVISED Page 1 of 3 Name of Program: Project Ramp Program CDBG Cost Category Budget Funds [a] [b] [c] [d] PERSONNEL SERVICES Salaries $ 5,750.00 $ - $ 5,750.00 FICA $ 425.00 $ - $ 425.00 Life Insurance $ 80.00 $ - $ 80.00 Health Insurance $ 1,455.00 $ - $ 1,455.00 Employment Tax - State $ 5.00 $ - $ 5.00 Employment Tax - Federal $ - $ - $ - Worker's Comp $ 35.00 $ - $ 35.00 Retirement $ - $ - $ - SUPPLIES Office Supplies $ 50.00 $ - $ 50.00 Postage $ 50.00 $ - $ 50.00 Teaching Aids $ - $ - $ - Food Supplies $ - $ - $ - Other: Building Materials $ 20,000.00 $ 15,750.00 $ 4,250.00 CONTRACTUAL SERVICES Telephone $ 300.00 $ - $ 300.00 Electric $ - $ - $ - Gas $ - $ - $ - Water/Waste Disposal $ - $ - $ - Rent [Building] $ 550.00 $ - $ 550.00 Custodial Services $ - $ - $ - Office Equipment Rental $ - $ - $ - Printing $ - $ - $ - Repairs $ - $ - $ - Bond $ 25.00 $ - $ 25.00 Fidelity Liability Insurance $ 150.00 $ - $ 150.00 Legal & Accounting $ - $ - $ - Private Auto Allowance - Local $ 750.00 $ - $ 750.00 Advertising $ - $ - $ - Conference & Seminars $ - $ - $ - Contractual Services $ 34,250.00 $ 34,250 00 $ - Miscellaneous $ - CAPITAL OUTLAY $ - Office Furni u= $ - Computer $ - Equipment Other: [Described] $ - TOTAL $63,875.001 $50,000.00I $13,875.00 $0.00 $0.00 $0.00 MATCHING FUND SOURCES [a] REACH Match Funds [b] [c] [d] BUDGET DETAIL Page 2 of 3 PERSONNEL SERVICES 1 2 3 4 5 6 7 8 Position / Title TOTAL STAFF SALARIES Hourly Rate Annual Hours " % of Time Amount FRINGE BENEFITS CATEGORY FICA Life Insurance Health Insurance Employment Tax Worker's Comp Retirement TOTAL FRINGE BENEFITS TOTAL PERSONNEL SERVICES % of Payroll 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% % Paid Amount by Agency 0% 0% 0% 0% 0% 0% % Paid by CDBG Amount 0% 0% 52% 0% 0% 0% BUDGET DETAIL Page 3 of 3 UTILITIES CATEGORY Telephone Electric Gas Waste/Water Disposal Other Total Utilities AVERAGE COST PER NUMBER OF MONTHS MONTH $ AMOUNT BUILDING LEASE BUILDING COST PER SQUARE LOCATION NO. SQUARE FOOT FOOT 1 2 3 TOTAL BUILDING LEASE AMOUNT 0 OTHER EXPENSES CATEGORY Fidelity Bond Liability Insurance Legal & Accounting Office Supplies Postage Printing Mileage Advertising TOTAL OTHER EXPENSES TOTAL CHARGE % CHARGED TO CDBG 0% 0% 0% 0% 0% 0% 0% 0% AMOUNT $ CONFERENCES AND SEMINARS EVENT 1 2 TOTAL CHARGE 3 TOTAL CONFERENCES AND SEMINARS % CHARGED TO CDBG AMOUNT $ OFFICE EQUIPMENT RENTAL ITEM TOTAL CHARGE 1 Copier Lease 2 TOTAL OFFICE EQUIPMENT RENTAL % CHARGED TO CDBG 0% AMOUNT $ City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/17/2010 - Ord. No. 19276-08-2010 DATE: Tuesday, August 17, 2010 REFERENCE NO.: C-24401 LOG NAME: 171011GRANTACT SUBJECT: Authorize Budget Amendments to the City's 2010-2011 Action Plan for the Use of Grant Funds from the United States Department of Housing and Urban Development Under its Community Development Block Grant, HOME Investment Partnerships Program, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS Program Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement for Program Year 2010-2011 and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize budget amendments to the City's 2010-2011 Action Plan for use of grant funds totaling $632,506.00 from the United States Department of Housing and Urban Development due to changes in available federal grant funding; 2. Authorize the City Manager, or his designee, to execute contracts for a one year term for federal grant funds for Program Year 2010-2011 for Community Development Block Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS grant funds, contingent upon receipt of funding from the United States Department of Housing and Urban Development; 3. Authorize the City Manager, or his designee, to extend or renew the contracts for up to one—year if an agency requests an extension and such extension is necessary for completion of the program, 4. Authorize the City Manager, or his designee, to amend the contracts, if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with all applicable laws and regulations governing the use of federal grant funds; and 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriation to the Grants Fund in the total amount of $632,506.00 ($587,282.00 increase in Community Development Block Grant funds $14,841 00 decrease in HOME Investment Partnerships Program funds, $1,746.00 increase in Emergency Shelter Grant funds and $58,319.00 increase in Housing Opportunities for Persons with AIDS funds), all subject to receipt of these grants. DISCUSSION: On April 13, 2010, the City Council approved the City s Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), Emergency Shelter Grant (ESG) and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C G-16884). Budgets in the Action Plan were based on prior year's grant allocations from HUD and City Council was informed that staff would return with updated budget recommendations if necessary. HUD subsequently published its 2010-2011 Entitlement Fund Allocations which resulted in a net increase of $632,506.00 in the City's funding for its 2010-2011 Action Plan as detailed in the following table: Difference Grant Source Funding Original Action 2010-2011 Plan Final HUD Entitlement 2010-2011 Allocation for CDBG $6,743,925 $7,331,207 $587,282 ($14,841) HOME $3,216,778 $3,201,937 ESG $ 294,481 $ 296,227 $ 1,746 HOPWA $ 892,529 $ 950,848 $ 58,319 $632,506 TOTAL $11,147,713 $11,780,219 Staff developed recommendations for the allocation of the actual funding from HUD and presented them to the Community Development Council (CDC) on April 14, 2010 The CDC concurred with staffs recommendation as shown in the following table: Grant Funding Source Eligible Activity, Program Service or Anticipated Grant Budget Funding Recommended Grant Change Recommended Budget Grant Budget Final CDBG Neighborhood reconstruction located CDBG eligible throughout Street projects areas the City in $0 $381,733 $381,733 Housing Counseling Services $45,000 $88,092 $133,092 Administration HOME programs of and $1,382,785 $117,456 $1,500,241 CDBG HOME Community Development (CHDO) Project Housing Organization Funds $482,517 ($2,227) $480,290 Heights Neighborhood Development - Infill $500,000 ($11,130) $488,870 Targeted Housing Terrell Administration Cap) (10 $321,677 ($1,484) $320,193 Program percent ESG Presbyterian Night Shelter I $181,561 I $1,746 I $183,307 HOPWA AIDS Outreach Center $428,952 $19,439 $448,391 Catholic Hogan Charities Project - Lady $64,652 $19,439 $84,091 Tarrant Housing County Samaritan $269,372 $19,439 $288,811 HED Grant Administration $26,775 $2 $26,777 $632,506 2010 to July 12, TOTAL A 30 day public comment period on the budget revisions was held from June 11, 2010. Any comments w'll be maintained by the Housing and Economic Development Department in accordance with federal regulations. The revised Action Plan allocates $1,131,780.00 in CDBG funds to public services activities including child care, youth and senior services and other housing related services that benefit primarily low and moderate income or disabled and disadvantaged populations. It also allocates $924,071.00 in HOPWA funds to non—profit organizations providing housing and supportive services to persons with AIDS and allocates $281 503.00 in ESG funds to homeless services providers and local emergency shelters. In accordance with HUD recommendation, interdepartmental letters of agreement executed by the respective department heads will be used to govern all grant —funded activities implemented by City departments. All contracts and interdepartmental letters of agreement will authorize reimbursement of eligible costs as of their initial dates. The CDC and staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following table: Community Development Block Grant : Organization AB Christian Learning Center —Stop Six Community Go Center Boys and Girls Club of Greater Fort Worth—Estrellas Cenikor Foundation —Substance Abuse Services/Homeless Child Care Associates —Child Care CJ's Studio of Performing Arts —Dance Studio Clayton YES —Greenbrier Preschool Clayton YES —School Aged Child Care Cook Children's Health Care System —Save a Smile Cornerstone Assistance —New Life Center Cultural Center of Americas—GED/Adult Literacy in Spanish Day Resource Center for the Homeless EFW Montessori School Inc —Montessori Child Care Fort Worth Housing Authority—Amaka Child Care Center Girls, Inc. of Tarrant County —Girl Power JMAC Youth Center of Tarrant County The Ladder Alliance —Employment Training Latin Arts Association, d/b/a Artes de la Rosa— After School Drama Program Meals on Wheels, Inc., of Tarrant County —Home Delivered Meals Mental Health Association of Tarrant County —Ombudsman Program Mental Health Association of Tarrant County —Mental Health Advocate Northside InterChurch Agency —Good Works/Buenas Obras REACH, Inc. —Project Ramp Salvation Army — S.T.A.R.T. Program Senior Citizens Services — Como Senior Center Senior Citizens Services — Diamond Hill Senior Center Senior Citizens Services — Doc Session Senior Center Tarrant Area Food Bank —Community Kitchen United Community Centers —Crisis Intervention Program YMCA of Metropolitan —School Age Child Care YWCA —My Own Place YWCA — Child Development Program CFW Housing and Economic Development — Housing Counseling and Foreclosure Prevention CFW Parks and Community Services — Como Kids After —School Program CFW Parks and Community Services — Northside Community Action Partners (CAP) CFW Parks and Community Services — Woodhaven After School Enrichment Program TOTAL CDBG Amount $20,000.00 $14,400.00 $21,000.00 $117,000.00 $10,886.00 $18,000.00 $54,000.00 $21, 870.00 $15,297.00 $18,070.00 $50,000.00 $20,000.00 $27,000.00 $12,600.00 $25,000.00 $20,000.00 $20,000.00 $33,696.00 $15,750.00 $22,275.00 $21,092.00 $50,000.00 $20,000.00 $18,000.00 $18,000.00 $16,000.00 $18,000.00 $16,200.00 $45,000.00 $17,628.00 $135,000.00 $133,092.00 $25,000.00 $25,724.00 $16,200.00 $I,176,780.00 Emergency Shelter Grant : Organization Presbyterian Night Shelter —Emergency Shelter SafeHaven of Tarrant County —Shelter Operations SafeHaven of Tarrant County —Supportive Childcare YWCA Fort Worth and Tarrant County —Supportive Living City of Fort Worth PACSD—SHIPP TOTAL ESG Housing Opportunities For Persons With AIDS : Organization AIDS Outreach Center—HOPWA AIDS Resources of Rural Texas—HOPWA Catholic Charities —Lady Hogan Project Tarrant County Samaritan Housing, Inc. —Supportive Services TOTAL HOPWA These programs are available in ALL COUNCIL DISTRICTS. Amount $183 307.00 $20 000.00 $15 157.00 $13 039.00 $50 000.00 $281,503.00 Amount $448,391.00 $102,778.00 $84,091.00 $288,811.00 $924, 071.00 FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated of the Grants Fund, contingent upon approval and receipt of adequate funding from HUD for the term beginning June 1, 2010 and ending May 31, 2011. FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Originating Department Head& Additional Information Contact: ATTACHMENTS 1. 171011GRANTAC AO.doc FROM Fund/Account/Centers GR76 539120 GR76 539120 GR76 539120 GR76 451727 GR76 539120 GR76 451727 GR76 539120 GR76 451727 GR76 539120 GR76 451727 GR76 539120 017206460XXX 017206463XXX 017206464XXX 017206460XXX 017206460XXX 017206461XXX 017206461XXX 017206463XXX 017206463XXX 017206464XXX 017206464XXX Tom M Higgins (6192) Jesus Chapa (5804) Mark Folden (8634) $1.131,780.00 $281,503.00 $924,071.00 $587,282.00 $587.282.00 ($14,841.00) ($14,841.00) $1,746.00 $1,746.00 $58,319.00 $58.319.00