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Home My WebLink AboutContract 41142OMNI MY SECRETARY �- HOTELS CONTRACT''"" `� ii4a fort worth TO: Mr. Charles Daniels City of Fort Worth FAX: FROM: Carolyn Dent Director of Catering and Convention Services DIRECT LINE: 817-350-4040 FAX: 817-882-4547 DATE: 11 / 11 /2010 PAGES: (Including the Cover Sheet) Message: City of Fort Worth OMINI FORT WORTH HOTEL 1300 HOUSTON STREET FORT WORTH, TEXAS 76102 PHONE: 817-535-6664 FAX: 817-8 86-4547 www.omnifortworthhotel.com 11 19 -1 U �' U << 3 4 OFFICIAL RECORD CITY SECRETARY FT. WORTI; TX i OIv[NI HOTELS fort worth Credit Card Authorization Form i **Please fax this form to 817-886-4547 for billing purposes** Guest Name Cardholder Name Confirmation Number Billing Address: Phone Credit Card Type: American Express Master Card Credit Card Number Carte Blanche Discover ❑ Diners Club Visa Expiration Date Please indicate below all charges you authorize to be charged to your account: ■ All charges Restaurant ❑ Phone ❑ Laundry (-1 Room/Tax ■ Lounge Movies Gift Shop ❑ Golf Course Other ■ I hereby authorize the Omni Fort Worth to apply costs for the above listed items to the credit card identified above. I understand that the Hotel will pre -authorize the estimated charges five (5) business days in advance. Authorized Signature Date Please forward my statement and charge voucher to the following: Name • • Please fax to: ( ) Please Email to: Please mail to: Company Name CATERING/MEETING AGREEMENT Phone Omni Hotels 11/11/2010 Catering Manager Initials Client Initials MNI - HoTELs fort worth 1300 Houston Street Fort Worth, Texas 76102 Main Hotel Number: 817-535-6664 Direct Lines 817-350-4040 Sales Office Fax: 817-886.4547 Guest Fax: 817-882-8140 November 11, 2010 Mr. Charles Daniels Assistant City Manager City of Fort Worth 1000 Throckmorton Street Fort Worth, TX 76102 Dear Mr. Daniels, The Omni Fort Worth Hotel is pleased to confirm the following on a tentative basis: Organization: City of Fort Worth Function/Program: City of Fort Worth Program Date(s): December 1, 2010 — February 9, 2011 Meeting Room Accommodations The agenda listed below outlines your functions, as we currently understand them Please review your program and advise us of any changes. Function Setup Agr Room Rental Date Start End Description Room Time Time Wed. 8:00 12 00 NFL Unit 1704 Special Set Up Vanes Charge No Command Post 12/1/10 AM AM Superbowl 1301 Command Throckmorton —Wed. 2/9/11 Post Food and Beverage and Room Rental Revenue: The City of Fort Worth is allowed to provide food and beverage services for the purposes of this event only, throughout the time frame listed in this contract. You will be required to provide service ware, glassware/plastic ware and any items related to the food and beverage items that are brought in to the unit. There are no rental charges for utilizing the space. Deposits Required There will not be a deposit required for the purposes of utilizing the event space. Should the unit at 1301 Throckmorton suffer damages during set up occupancy or move out, the City of Fort Worth will be responsible for the repair or replacement of the damaged item(s) A walk -through prior to occupancy will take place with a representative of the City of Fort Worth as well as a representative of the Omni Fort Worth Hotel to ensure any imperfections are mutually inspected and recorded. Date of walk- through will be coordinated through your catering manager. Food and Beverage/Arrangements In order to ensure a successful function, we ask that all menus, room set-up requirements, audio visual needs and any other arrangements must be submitted a minimum of three weeks prior to the event At this time, the Hotel will prepare a Banquet Event Order outlining these arrangements for your approval. Menu prices will be guaranteed six months prior to the event date. Omni Hotels 11/11/2010 Catering Manager Initials Client Initials OMNI H•••••••••••oT.ELs.: fort worth Banquet Checks Any food or beverage purchases from the hotel must be paid at the time of order. No charges to the room will be allowed for food, beverage or movie purchases Any discrepancies or concerns about the checks can be discussed and resolved with the Banquet Manager or your Catering Manager on the day of the function If the client is not available, or chooses not to sign, he or she accepts the billing count of the Hotel. Room Assignments/Set-Up/Agreement: The hotel will provide up to (12) Tables and 40 banquet chairs for your use during the actual occupancy of the unit. If additional equipment is needed, the hotel will provide items at no charge based on availability. The hotel will provide up to 4 roll away beds at no charge for the dates when unit is occupied by overnight guests. The hotel will provide once daily housekeeping services, towels and toiletries for the dates when unit is occupied by overnight guests. Additional services needed will be at a charge of $25.00 per hour. The City of Fort Worth is responsible for any furniture, equipment or other items needed in the unit. The City of Fort Worth will work directly with the Omni Hotels Corporate Director of IT when finalizing needs for a wiring, installation and tear down of requested video links and connections. Shipping/Storage of Materials to the Hotel Due to limited storage space, we request prior notification of the number of boxes/packages to be sent to the hotel and the expected arrival date. We will store your materials up to three (3) days prior to your event. Should any materials be left behind, we will hold them no longer than three (3) days All boxes should be labeled with the following information: a) Name of Group; b) Date of Function; c) Catering Manager's Name, and d) Number of Boxes in Shipment. A charge of $5 00 per box/package will be assessed for the acceptance, storage and delivery of items to the function room This does not apply to any boxes that are not stored in our facility. Guests' Property Damage or Loss The hotel shall not assume responsibility for damages to, or loss of, merchandise of articles left in the hotel or unit prior to, during, or following the function, including decor and any items delivered to the unit. Decorations, Etc. The hotel does not permit the affixing of anything to the walls, floors or ceiling without prior written approval and supervision of the hotel. In the event that this is done without the Hotel's authorization and any damage is suffered the cost of repair and/or replacement will be billed to the City of Fort Worth. The client will be responsible for any damages done to the facilities during the period of time they are under your control, or the control of contractors hired by your organization. Electrical If additional electrical power is needed, the City of Fort Worth will work directly with the Omni Fort Worth Director of Engineering to ensure safe and secure use of the unit. Please advise us of your particular needs at least two weeks prior to the event. Charges will be applied accordingly should needs be above and beyond the equipment supplied in the unit Security The City of Fort Worth will work directly with the Omni Fort Worth Director of Loss Prevention to gain access for load in and entrance/exit from the unit and hotel for the duration of this contract. Omni Hotels 11/11/2010 Catering Manager Initials Client Initials Date: OMIT I HOTELS fort worth Approval It is agreed that this contract sets forth the entire agreement between the parties. The staff of the Omni Fort Worth Hotel looks forward to the opportunity to serve you and your guests. You can expect our complete dedication to ensuring the success of your event. Agreed and Accepted For the Omni Fort WHotel st\tei ()0 For tmni Fort Worth Hotel Carolyn Dent Director of Catering and Convention Services // /q --i0 Date: • F . the City of Fort Wo Mr. arles Daniels Assistant City Manager Date: /l /L. /o Approved as to Form and Legality: tad Monica Wofford Woo Assistant City Attorney Date: Attes aHendrix, City S 41 Oirf 10*0000°°p°0 rY k x warteavzow OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX Omni Hotels 11/11/2010 Catering Manager Initials Client Initials