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HomeMy WebLinkAboutContract 41149-A1 (2)THE STATE OF TEXAS COUNTY OF TARRANT SECRETARYij co�cr `- % AMENDMENT No. 1 § CITY SECRETARY CONTRACT NO. (No M&C Needed) WHEREAS, the City of Fort Worth (City) and Kimley-Horn and Associates, Inc., (Engineer) made and entered into City Secretary Contract No. 41149, (the Contract) which was authorized by the City Council by M&C 24602 on the 16`h day of November, 2010; and WHEREAS, the Contract involves engineering services for the following project: North Holly High Service Pump Station Discharge Pipe Replacement Project WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I of the Contract is amended to include additional engineering services specified in the proposal letter dated August 16, 2012, a copy of which is attached hereto and incorporated herein. The cost for the additional professional services to be performed by the Engineer total $9,872.23. 2. Article II of the Contract is amended to provide for an increase in the maximum fee to be paid the Engineer for all work and services under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed $400,557.23. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY F4, um TH, TX ':)5-12 A10:08 IN EXECUTED on this _51` day of 3/0-ente/L 2012, in Fort Worth, Tarrant County, Texas. ATTEST: 1 Ma Kaser,etary APPROVAL RECOMMENDED: > 1 Frank Crumb, P.E. Director, Water Department Kimley-Horn and Associates, Inc. ENGINEER • B (% �� y Name: yee, mo00 o 0o 0 n ASd 0 o 0 0 o446 00)4 ErOa'tt *XAS:0# 0000 -tenetrAPPROVED: APPROVED AS TO FORM AND LEGALITY: Assistant City Attorney de710-0••••••-•4 Fernando Costa Assistant City Manager Pm J c- JU�,� L F 11©H1; '\"3 RECORD Kimley-Horn and Associates. Inc. August 16, 2012 Mr. Chris Harder, P.E. City of Fort Worth Water Department 1511 1 lth Ave Fort Worth, TX 76102 Re: North Holly High Service Pump Station Discharge Pipe Replacement Project City Secretary Contract #41149 Additional Services — Final Design KHA No. 061018077 Dear Chris: As we discussed in March of 2011 (during final design) and again in June of 2012 (end of construction contract schedule) Kimley-Horn provided additional design services that was not a part of the original scope of services. The services included the following as part of the Phase 3 design, construction details and specifications: • • 24-inch venturi meter (flow tube) design Flow Transmitter Piping Schematic Detail Flow Transmitter Piping Installation Detail Water Line 3B and Water Line 3C Connection Details Venturi Meter (flow tube) Specification We discussed providing these additional services at the time of final design. Due to the tight design schedule and the desire to meet the bidding advertisement date of April 14, 2011 we were directed to process with the aforementioned items and bill for the additional services accordingly. We discussed the possibility (if construction went according to schedule) there might be enough budget to cover the additional design services with the construction phase services task. Unfortunately the contractor was unable to meet the original construction schedule (construction contract: substantial completion May 27, 2012, and final completion July 26, 2012) and we are providing construction phase services longer than originally scheduled which is not providing the City the opportunity to utilize construction phase service budget to pay for the additional design services. We are currently under our projected construction phase services budget by approximately $8,500 and do not anticipate going over the budget even though the contractor has extended the schedule. We will attend the monthly meetings, participate in the final walk thru, coordinate with the inspector on the punch list and provide record drawings for the budgeted value. Suite 950 801 Cherry Street, Unit 11 Fort Worth, Texas 76102-6803 TEL 817 335 6511 FAX 817 335 5070 Kimley-Horn and Associates, Inc. Mr. Chris Harder, P.E , August 16, 2012, Page 2 As of July 31, 2012 the contract budget as compare to cost of service is as follows: Cost ®f Description Contract Service as of Di iference Amount July 31,2012 over/(under) - Task 1 Design Management $12,600 $12,600 $0 Task 2 Conceptual Design $59,954 $59,954 $0 C Task 3 Preliminary Design $81,183 $81,183 $0 Task 4 Final Design $127,234 $137,106.23 $9,872.23 Services $17,561 $17,561 $0 Task 5 Bid Phase } Task 6 Survey $21,845 $21,845 $0 Task 7 Construction Phase $70, 308 $61, 802.05 ($8,505.95) Services Total $390,685 $392,051.28 $1,366.28 The original contract amount is $390,685. The revised contract amount, including this request would be $400,557.23. Kimley-Horn requests the amount of $9,872.23 for the services performed. None of these services were performed by our MIWBE subconsultant. This will revise our total contract M/WBE participation percentage to 39%. Our M/WBE goal for this project is 17%. We appreciate the opportunity to be of continued service to the City. Please contact us if we need to provide any further information. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Glenn A. Gary, P.E. Senior Vice President GAG/JRA.: jra K:\FTW Utilities\061018077\PPP\Post NTP\Amendment\NorthHollyAddSvcRequest.doc M&C Review Page 1 of 2 .-- Official site of the City) o RA V :Vor th, Texas FogT %\ORT11 COUNCIL ACTION: Approved on 11/1 6/2©1 0 —� ** REFERENCE 60N HOLLY PIPE DATE: 11/16/2010 C-24602 LOG MAW NO.: REPLACEMENT CODE: C TYPE.: CONSENT PUBLIC NO HFARING: SUBJECT: Authorize an Engineering Agreement in the Amount of $390,685.00 with Kimley Horn and Associates, Inc., for the North Holly High Service Pump Station Discharge Pipe Replacement Project RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute an engineering agreement with Kimley Horn and Associates, Inc., in the amount of $390,685.00 for the North Holly High Service Pump Station Discharge Pipe Replacement Project. DISCUSSION: The North Hoiiy High Service Pump Station was constructed in 1892 while the North Holly Water Treatment Plant was constructed in 1912. Since that time, numerous expansions, rehabilitations, and improvements have been made to the treatment, pumping, and piping facilities at North Holly. The majority of the existing discharge pipe at the North Holly High Service Pump Station was installed in the 1940s. A portion of the discharge pipe is buried, and a portion is located in underground reinforced concrete tunnels, constructed in the 1930's During the summer months, pressures in these pipelines range from 95 to 105 psi. With pressures this high, a significant leak or pipe break would result in significant damage to the facilities. On June 19, 2007, (M&C C-22199) City Council authorized the execution of an engineering agreement for the North and South Holly Water Treatment Plant Condition Assessment. This assessment recommended replacement of the discharge piping due to the age, condition, the difficulty in making repairs, and the consequences should a break occur. The scope of work for the North Holly High Service Pump Station Discharge Pipe Replacement Project consists of the development of plans and specifications for the replacement of existing pipe, valves, and fittings. In addition, the engineering agreement includes demolition and abandonment of a portion of the underground tunnels to be replaced with a new pipe chase. Kimley Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 40 percent M/WBE participation. The City's goal on this project is 17 percent. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the Water Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers P265 531200 601530163133 $3901685.00 Submitted for City Manager's Office by: Fernando Costa (6122) http://apps.cfwnet.org/council__packet/mc_review.asp?ID=143 04&councildate 11/16/2010 8/17/2012 M&C Review Page 2 of 2 Originating Department Head: S. Frank Crumb (8207) Additional Information Contact Chris Harder (8293) ATTACHMENTS site map NH pipe replacement.pdf http://apps.cfwnet org/council_packet/mc_review.asp7ID=14304&councildate=11/16/2010 8/17/2012