HomeMy WebLinkAboutContract 40974CITY SECRETARY, Iin
CONTRACT NO_±+U91 Lt,
TEXAS DEPARTMENT OF TRANSPORTATION
GRANT FOR ROUTINE AIRPORT MAINTENANCE PROGRAM
(State Assisted Airport Routine Maintenance)
TxDOT Project No.: AM 2011MECHM
TxDOT CSJ No.: M102MECHM
Part I - Identification of the Project
TO: The City of Fort Worth, Texas
FROM: The State of Texas, acting through the Texas Department of Transportation
This Grant is made between the Texas Department of Transportation, (hereinafter
referred to as the "State"), on behalf of the State of Texas, and the City of Fort Worth, Texas,
(hereinafter referred to as the "Sponsor").
This Grant Agreement is entered into between the State and Sponsor shown above, under
the authority granted and in compliance with the provisions of the Transportation Code, Chapter
21.
The project is for airport maintenance at the Fort Worth Meacham Airport.
Part II - Offer of Financial Assistance
1. For the purposes of this Grant, the annual routine maintenance project cost, Amount A, is
estimated as found on Attachment A, Scope of Services, attached hereto and made a part
of this grant agreement.
State financial assistance granted will be used solely and exclusively for airport
maintenance and other incidental items as approved by the State. Actual work to be
performed under this agreement is found on Attachment A, Scope of Services. State
financial assistance, Amount B, will be for fifty percent (50%) of the eligible project
costs for this project or $50,000.00, which ever is less, per fiscal year and subject to
availability of state appropriations.
The Sponsor may request the State to provide mowing services, services to be provided at
the discretion of the State. However, mowing services will not be eligible for state
financial assistance. Sponsor will be responsible for 100% of costs of any mowing
services.
OFFICIAL RECORD
CITY SECRETARY
Ft WORTH TX
EILIT DOC (8/2008)
Page 1 of 12
10-2U-10 A07:54 IN
Scope of Services, Attachment A, of this Grant, may be amended, subject to availability
of state funds, to include additional approved airport maintenance work. Scope
amendments require submittal of an Amended Scope of Services, Attachment A.
Services will not be accomplished by the State until receipt of Sponsor's share of project
costs.
Only work items as described in Attachment A, Scope of Services of this Grant are
reimbursable under this grant.
Work shall be accomplished by August 31, 2011, unless otherwise approved by the State.
2. The State shall determine fair and eligible project costs for work scope. Sponsor's share
of estimated project costs, Amount C, shall be as found on Attachment A and any
amendments.
It is mutually understood and agreed that if, during the term of this agreement, the State
determines that there is an overrun in the estimated annual routine maintenance costs, the
State may increase the grant to cover the amount of the overrun within the above stated
percentages and subject to the maximum amount of state funding.
The State will not authorize expenditures in excess of the dollar amounts identified in this
Agreement and any amendments, without the consent of the Sponsor.
3. Sponsor, by accepting this Grant certifies and, upon request, shall furnish proof to the
State that it has sufficient funds to meet its share of the costs. The Sponsor grants to the
State the right to audit any books and records of the Sponsor to verify expended funds.
Upon execution of this Agreement and written demand by the State, the Sponsor's
financial obligation (Amount C) shall be due in cash and payable in full to the State.
State may request the Sponsor's financial obligation in partial payments. Should the
Sponsor fail to pay their obligation, either in whole or in part, within 30 days of written
demand, the State may exercise its rights under Paragraph V-3. Likewise, should the
State be unwilling or unable to pay its obligation in a timely manner, the failure to pay
shall be considered a breach and the Sponsor may exercise any rights and remedies it has
at law or equity.
The State shall reimburse or credit the Sponsor, at the financial closure of the project, any
excess funds provided by the Sponsor which exceed Sponsor's share (Amount C).
4. The Sponsor specifically agrees that it shall pay any project costs, which exceed the
amount of financial participation agreed to by the State. It is further agreed that the
Sponsor will reimburse the State for any payment or payments made by the State which
are in excess of the percentage of financial assistance (Amount B) as stated in Paragraph
II-1.
Page 2 of 12
AVN4301.DOC (8/2008)
5. Scope of Services may be accomplished by State contracts or through local contracts of
the Sponsor as deteuuined appropriate by the State. All locally contracted work must be
approved by the State for scope and reasonable cost. Reimbursement requests for locally
contracted work shall be submitted on fool's provided by the State and shall include
copies of the invoices for materials or services. Payment shall be made for no more than
50% of allowable charges.
The State will not participate in funding for force account work conducted by the
Sponsor.
6. This Grant shall teiniinate upon completion of the scope of services.
Part III - Sponsor Responsibilities
1 In accepting this Grant, if applicable, the Sponsor guarantees that:
a. it will, in the operation of the facility, comply with all applicable state and federal
laws, rules, regulations, procedures, covenants and assurances required by the
State in connection with this Grant; and
the Airport or navigational facility which is the subject of this Grant shall be
controlled by the Sponsor for a period of at least 20 years; and
c. consistent with safety and security requirements, it shall make the airport or air
navigational facility available to all types, kinds and classes of aeronautical use
without discrimination between such types, kinds and classes and shall provide
adequate public access during the period of this Grant; and
d. it shall not grant or permit anyone to exercise an exclusive right for the conduct of
aeronautical activity on or about an airport landing area. Aeronautical activities
include, but are not limited to scheduled airline flights, charter flights, flight
instruction, aircraft sales, rental and repair, sale of aviation petroleum products
and aerial applications. The landing area consists of runways or landing strips,
taxiways, parkmg aprons, roads, airport lighting and navigational aids; and
e. it shall not enter into any agreement nor pennit any aircraft to gain direct ground
access to the sponsor's airport from private property adjacent to or in the
immediate area of the airport. Further Sponsor shall not allow aircraft direct
ground access to private property. Sponsor shall be subject to this prohibition,
commonly known as a "through -the -fence operation," unless an exception is
granted in writing by the State due to extreme circumstances; and
f. it shall not permit non -aeronautical use of airport facilities without prior approval
of the State and
g.
the Sponsor shall submit to the State annual statements of airport revenues and
Page 3 of 12
AVN430I.DOC (8/2008)
expenses when requested; and
h. all fees collected for the use of the airport shall be reasonable and
nondiscriminatory. The proceeds from such fees shall be used solely for the
development, operation and maintenance of the airport or navigational facility;
and
J•
an Airport Fund shall be established by resolution, order or ordinance in the
treasury of the Sponsor, or evidence of the pnor creation of an existing airport
fund or a properly executed copy of the resolution order, or ordinance creating
such a fund, shall be submitted to the State. The fund may be an account as part of
another fund, but must be accounted for in such a manner that all revenues,
expenses, retained earnings, and balances in the account are discernible from
other types of moneys identified in the fund as a whole. All fees, charges, rents,
and money from any source derived from airport operationsmust be deposited in
the Airport Fund and shall not be diverted to the general revenue fund or any
other revenue fund of the Sponsor. All expenditures from the Airport Fund shall
be solely for airport purposes. Sponsor shall be ineligible for a subsequent grant
or loan by the State unless, prior to such subsequent approval of a grant or loan,
Sponsor has complied with the requirements of this subparagraph; and
the Sponsor shall operate runway lighting at least at low intensity from sunset to
sunrise; and
insofar as it is reasonable and within its power, Sponsor shall adopt and enforce
zoning regulations to restrict the height of structures and use of land adjacent to or
in the immediate vicinity of the airport to heights and activities compatible with
normal airport operations as provided in Tex. Loc. Govt. Code Ann Sections
241.001 et seq. (Vernon and Vernon Supp ). Sponsor shall also acquire and retain
aviation easements or other property interests in or rights to use of land or
airspace, unless sponsor can show that acquisition and retention of such interest
will be impractical or will result in undue hardship to Sponsor. Sponsor shall be
ineligible for a subsequent grant or loan by the State unless Sponsor has, prior to
subsequent approval of a grant or loan, adopted and passed an airport hazard
zoning ordinance or order approved by the State.
2. The Sponsor, to the extent of its legal authority to do so, shall save harmless the State, the
State's agents, employees or contractors from all claims and liability due to activities of
the Sponsor, the Sponsor's agents or employees performed under this agreement. The
Sponsor, to the extent of its legal authority to do so shall also save harmless the State, the
State's agents, employees or contractors from any and all expenses, including attorney
fees which might be incurred by the State in litigation or otherwise resisting claim or
liabilities which might be imposed on the State as the result of those activities by the
Sponsor, the Sponsor s agents or employees.
Page 4 of 12
AVN4301.DOC (8/2008)
3. The Sponsor's acceptance of this Offer and ratification and adoption of this Grant shall be
evidenced by execution of this Grant by the Sponsor. The Grant shall comprise a
contract constituting the obligations and rights of the State of Texas and the Sponsor
with respect to the accomplishment of the project and the operation and maintenance of
the airport.
If it becomes unreasonable or impractical to complete the project, the State may void this
agreement and release the Sponsor from any further obligation of project costs.
4. Upon entering into this Grant, Sponsor agrees to name an individual, as the Sponsor's
Authorized Representative, who shall be the State's contact with regard to this project.
The Representative shall receive all correspondence and documents associated with this
grant and shall make or shall acquire approvals and disapprovals for this grant as required
on behalf of the Sponsor, and coordinate schedule for work items as required.
5. By the acceptance of grant funds for the maintenance of eligible airport buildings, the
Sponsor certifies that the buildings are owned by the Sponsor. The buildings may be
leased but if the lease agreement specifies that the lessee is responsible for the upkeep
and repairs of the building no state funds shall be used for that purpose.
6. Sponsor shall request reimbursement of eligible project costs on fonus provided by the
State. All reimbursement requests are required to include a copy of the invoices for the
materials or services. The reimbursement request will be submitted no more than once a
month
7 The Sponsor's acceptance of this Agreement shall comprise a Grant Agreement, as
provided by the Transportation Code, Chapter 21, constituting the contractual obligations
and rights of the State of Texas and the Sponsor with respect to the accomplishment of
the airport maintenance and compliance with the assurances and conditions as provided.
Such Grant Agreement shall become effective upon the State's written Notice to Proceed
issued following execution of this agreement
Page 5of12
AVN4301.DOC (8/2008)
PART IV - Nomination of the Agent
1. The Sponsor designates the State as the party to receive and disburse all funds used, or to
be used, in payment of the costs of the project, or in reimbursement to either of the
parties for costs incurred.
2. The State shall, for all purposes in connection with the project identified above, be the
Agent of the Sponsor. The Sponsor grants the State a power of attorney to act as its agent
to perfoiin the following services:
a. accept, receive, and deposit with the State any and all project funds granted,
allowed, and paid or made available by the Sponsor, the State of Texas, or any
other entity;
b. enter into contracts as necessary for execution of scope of services;
c. if State enters into a contract as Agent* exercise supervision and direction of the
project work as the State reasonably finds appropriate. Where there is an
irreconcilable conflict or difference of opinion judgment, order or direction
between the State and the Sponsor or any service provider, the State shall issue a
written order which shall prevail and be controlling;
d. receive, review, approve and pay invoices and payment requests for services and
materials supplied in accordance with the State approved contracts;
e. obtain an audit as may be required by state regulations; the State Auditor may
conduct an audit or investigation of any entity receiving funds from TxDOT
directly under this contract or indirectly through a subcontract under this contract.
Acceptance of funds directly under this contract or indirectly through a
subcontract under this contract acts as acceptance of the authority of the State
Auditor, under the direction of the legislative audit committee to conduct an audit
or investigation in connection with those funds. An entity that is the subject of an
audit or investigation must provide the state auditor with access to any
information the state auditor considers relevant to the investigation or audit.
f. reimburse sponsor for approved contract maintenance costs no more than once a
month
PART V - Recitals
1 This Grant is executed for the sole benefit of the contracting parties and is not intended or
executed for the direct or incidental benefit of any third party.
Page 6 of 12
AVN4301.DOC (8/2008)
It is the intent of this grant to not supplant local funds normally utilized for airport
maintenance, and that any state financial assistance offered under this grant be in addition
to those local funds noinially dedicated for airport maintenance.
3. This Grant is subject to the applicable provisions of the Transportation Code, Chapters 21
and 22, and the Airport Zoning Act, Tex. Loc. Govt Code Ann. Sections 241.001 et seq.
(Vernon and Vernon Supp.). Failure to comply with the terms of this Grant or with the
rules and statutes shall be considered a breach of this contract and will allow the State to
pursue the remedies for breach as stated below.
a. Of primary importance to the State is compliance with the teims and conditions of
this Grant. If, however, after all reasonable attempts to require compliance have
failed, the State finds that the Sponsor is unwilling and/or unable to comply with
any of the terms of this Grant, the State, may pursue any of the following
remedies (1) require a refund of any financial assistance money expended
pursuant to this Grant, (2) deny Sponsor's future requests for aid, (3) request the
Attorney General to bring suit seeking reimbursement of any financial assistance
money expended on the project pursuant to this Grant, provided however, these
remedies shall not limit the State's authority to enforce its rules, regulations or
orders as otherwise provided by law, (4) declare this Grant null and void, or (5)
any other remedy available at law or in equity.
b. Venue for resolution by a court of competent jurisdiction of any dispute arising
under the terms of this Grant, or for enforcement of any of the provisions of this
Grant, is specifically set by Grant of the parties in Travis County Texas.
4. The State reserves the right to amend or withdraw this Grant at any time prior to
acceptance by the Sponsor. The acceptance period cannot be greater than 30 days after
issuance unless extended by the State.
5. This Grant constitutes the full and total understanding of the parties concerning their
rights and responsibilities in regard to this project and shall not be modified, amended,
rescinded or revoked unless such modification amendment, rescission or revocation is
agreed to by both parties in writing and executed by both parties.
6. All commitments by the Sponsor and the State are subject to constitutional and statutory
limitations and restrictions binding upon the Sponsor and the State (including Sections 5
and 7 of Article 11 of the Texas Constitution, if applicable) and to the availability of
funds which lawfully may be applied.
Page 7 of 12
AVN4301.DOC (8/2008)
Part VI - Acceptances
Sponsor
The City of Fort Worth, Texas, does ratify and adopt all statements, representations,
warranties, covenants, agreements, and all terms and conditions of this Grant.
Executed this
day of jet/0)th,-- , 20 !o
City of Fort Worth, Texas
arria dianta
Witness Signature
2xeC'-c/e-rvg Sez're-Fay
Witness Title
Witness
Sponsor
4)-3~4~4
Sponsor Signature
Assistant City Manager
Sponsor Title
Attested by:
Certificate of Attorney
Marty Hen ?ix, City Secretary
L Charlene Sanders , acting as attorney for City of Fort Worth
Texas, do certify that I have fully examined the Grant and the proceedings taken by the Sponsor
relating to the acceptance of the Grant, and find that the manner of acceptance and execution of
the Grant by the Sponsor, is in accordance with the laws of the State of Texas.
Dated at
witir ss
Si
nature
Witness Title
AVN4301.DOC (8/2008)
Texas, this 2(r day of --�� , e 304 -e. 20 .
Attorney's Signature
Contract Authori zatiora
Date
Page 8 of 12
t.:.
ei 1 14
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Acceptance of the State
Executed by and approved for the Texas Transportation Commission for the purpose and effect
of activating and/or carrying out the orders, established policies or work programs and grants
heretofore approved and authorized by the Texas Transportation Commission.
STATE OF TEXAS
TEXAS DEPARTMENT OF TRANSPORTATION
David S. Fulton, Director
Aviation Division
Texas Deparrment of Transportation
Date:
Page 9 of 12
AVN4301.DOC (8/2008)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Attachment A
Scope of Services
Tx1I OT CSJ
�o.:ISI102MEC f M
Sponsor
Share
Eligible
Scope
Items:
Estimated
Costs
jStateSharc
Amount
CC
Amount
A
Amount
B
S50,000.00
PAVEMENTS
$100,000.00
$50,000.00
$0.00
GENERAL
MAINTENANCE
$0.00
$0.00
$0.00
PAVEMENT
MARKINGS
$0.00
$0.00
$0.00
GRADING/DRAINAGE
S0.00
$0.00
$0.00
MISCELLANEOUS
$0.00
$0.00
$50,000.00
1
Total
$100,000.00
$50,000.00
Accepted by: City of Fort Worth, Texas
Signature
Title: Airport Systems Director
Date: 09// 7/to/0
Notes: (explanations of any specifications or variances as needed for above scope items)
PAV LAMENTS — Sponsor to contract for crack sealing and seal coat of various airfield
pavements. Other projects to be determined and added by amendment.
Only work items as described in Attachment A, Scope of Services of this Grant are
reimbursable under this grant.
Page 10 of 12
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
AVN4301.DOC (8/2008)
CERTIFICATION OF AIRPORT FUND
TxDOT CSJ No.: M102MECHM
The City of Fort Worth does certify that an Airport Fund has been established for the Sponsor,
and that all fees, charges, rents, and money from any source derived from airport operations will
be deposited for the benefit of the Airport Fund and will not be diverted for other general
revenue fund expenditures or any other special fund of the Sponsor and that all expenditures
from the Fund will be solely for airport purposes. The fund may be an account as part of another
fund, but must be accounted for in such a manner that all revenues, expenses, retained earnings,
and balances in the account are discernible from other types of moneys identified in the fund as a
whole.
City of Fort Worth, Texas
(Sponsor)
By:
Title: Airport Systems Director
Date: d 7/2-47/o
Certification of OMB Circular A-133 Single Audit Requirements
I, Kenneth L. Penney, Jr. , do certify that the City of Fort Worth will comply with all
(Designated Representative)
requirements of the A-133 Single Audit Act if the City of Fort Worth spends or receives more
than $500,000 in any federal, state, or a combination of federal and state, funding sources during
this fiscal year. And in following those requirements, the City of Fort Worth will submit the
report to the audit division of the Texas Department of Transportation. If your entity did not
meet the threshold of $500,000.00 in grant funds, please submit a letter indicating that your
entity is not required to have an A-13 3 Audit performed for the most recent audited fiscal year.
Signature
Airport Systems Director
Page 11 of 12
AVN4301.DOC (8/2008)
Title
0 V 7 /2- 0%0
Date
OFFICIAL RECORD
CITY SECRETARY
NORTH, TX
DESIGNATION OF SPONSOR'S AUTHORIZED REPRESENTATIVE
TxDOT CSJ Number: M102MECHM
The City of Fort Worth designates, Kenneth L. Penney, Airport Systems Director
(Name, Title)
as the Sponsor's authorized representative, who shall receive all correspondence and documents
associated with this grant and who shall make or shall acquire approvals and disapprovals for
this grant as required on behalf of the Sponsor.
•
TPIN:
Address:
City of Fort Worth, Texas
(Sponsor)
By:
Title: Assistant City Manager
Date: 9/7/10
DESIGNATED REPRESENTATIVE
Mailing Address: 4201 N. Main Street, Suite 200
Fort Worth, Texas 76106
Overnight Mailing Address: Same as Above
Telephone/Fax Number: 817.3 9 2.5 4 0 3
Fax: 817.392.5413
Email address: Kent.Penney@fortworthgov.org
Page 12 of 12
AVN4301.DOC (8/2008)
OFFICIAL RECORD
CITY SECRETARY
Fir. WORTH, TX
TEXAS DEPARTMENT OF TRANSPORTATION - DIVISION OF AVIATION
RAMP GRANT - Request for Reimbursement Form
SECTION A [TxDOT COMPLETES 1-5]
Estimated Due Date:
Airport: Fort Worth Meacham Airport
Name of Payee: City of Fort Worth
Texas Payee Identification Number: 17560005286601
Address: 4201 N. Main St. Ste. 200 Ft. Worth, TX 76106
Date Received:
1. Grant Amount
2. Less Previous Approved Payments
3. AMOUNT APPROVED THIS PAYMENT
APPROVAL.
4. Project Manager Date
5. Grant Manager Date
TxDOT CSJ: M102MECHM
PAY AS A KIND 31 VOUCHER
Fiscal Year: 2011
Segment 76
Dist/Div 42
Function Code 870S
Object Code 384
$ 50,000.00
SECTION B: [SPONSOR COMPLETES 1-7]
1. Final Reimbursement Request [ ] Yes [ ] No
2. DATE OF REQUEST:
3. Request No.:
4. Total amount for invoices attached $
5. Less 50% Sponsor Share $
6. AMOUNT OF THIS PAYMENT REQUEST $
ATTACH COPY OF INVOICES TO THIS REQUEST
CERTIFICATION OF SPONSOR
I, , do hereby certify that I am
(Title of person certifying)
and that I am duly authorized to make this certification for and on behalf of the City of Fort Worth I
further certify that the attached invoice is correct and that it corresponds in every particular with the
supplies and/or services contracted for. I further certify that the account is true, correct, and unpaid.
SIGNATURE
Page 1 of 2
City of Fort Worth, Texas
Mayor and ouncil ommunication
COUNCIL ACTION: Approved on 9/14/2010 - Ord. Nos. 19298-09-2010 & 19299-09-2010
DATE: Tuesday, September 14, 2010 REFERENCE NO.: **G-17039
LOG NAME: 55FTWRAMP2011
SUBJECT:
Authorize the Acceptance of a Routine Airport Maintenance Project Grant for Fort Worth Meacham
International Airport from the Texas Department of Transportation Aviation Division, if Offered, in an
Amount Up to $50,000.00, Authorize the Use of Revenue from Mineral Lease Revenue in an Amount Up to
$50,000.00 for the City's Grant Match and Adopt Appropriation Ordinances (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Authorize the acceptance of a Routine Airport Maintenance Project Grant, if offered, for Fort Worth
Meacham International Airport from the Texas Department of Transportation, Aviation Division, in an
amount up to $50 000.00;
2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$50,000.00 in the Airports Gas Lease Project Fund;
3. Authorize the transfer of $50,000.00 from the Airports Gas Lease Project Fund to the Airports Grant
Fund for the City's match; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$100,000.00 in the Airport Grants Fund, contingent upon the receipt of the grant from the Texas
Department of Transportation, Aviation Division.
DISCUSSION:
Each year the City of Fort Worth receives a grant offer from the Texas Department of Transportation
(TxDOT) to provide needed routine maintenance items at Fort Worth Meacham International Airport with a
total eligibility amount of $50 000 00. The City's share of the grant match funds will be 50 percent of the
eligible project costs or $50 000.00, whichever is less.
The proposed project at Fort Worth Meacham International Airport will include, but will not be limited to,
pavement improvement work. This includes crack sealing and seal coat for various airfield pavements and
other incidental items as approved by the State.
Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant and adoption of the attached appropriation ordinances, funds will be available in the
current capital budget, as appropriated, of the Airports Grant Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
http://apps.cfwnet.org/ecouncil/printmc.asp?id=14017&print=true&DocType=Print 10/18/2010
Page 2 of 2
GR14 451942 055302491000
GR14 476240 055302491000
P240 446200 551929990100
GR14 539120 055302491010
P240 538040 551929990100
$50,000.00 P240 538040 551929990100
$50,000.00
$50,000.00
$100,000.00
$50,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
Fernando Costa (6122)
Kent Penney (5403)
Aya Ealy (5406)
$50,000.00
ATTACHMENTS
1. 55FTWRAMP 2011 Rec2.doc (Public)
2. 55FTWRAMP 2011 Rec4.doc (Public)
3. Accounting records M&C 55FTWRAMP2011.pdf (CFW Internal)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=14017&print=true&DocType=Print 10/18/2010
TxDOT CSJ No.: M 102MECHM
Amendment No. 01
Attachment A o Scope of Services
CiT
Cah
q a:t F'/J (. /,
s E C �` N
iaCV �` x . (Pig
Eligible
Scope
Items:
Estimated
Costs
State
Share
Sponsor
Share
Amount A
k
mount
B
Amount
C
PAVEMENTS
$34,200.00
$17,100.00
$17,100.00
e
.
GENERAL
MAINTENANCE
$2
600.00
$1,3
00.00
$1
300.00
PAVEMENT
MARKINGS
$0.00
$0.00
$0.00
GRADING/D
1'
Al
RAGE
$0.00
$0.00
$0.00
(MISCELLANEOUS
=
$63,200.00
$31,600.00
$31,600.00
.
i
Total $100,000.00
$50,000.00
$50,000.00
Notes: (explanations of any specifications or variances as needed for above scope items)-_
ORIGINAL SCOPE OF SERVICES DESCRIPTION:
PAVEMENTS — Sponsor to contract for crack sealing and seal coat of airfield pavements.
ADDITIONAL WORK ITEM:
GENERAL MAINTENANCE — Sponsor to contract for hangar/terminal maintenance
repairs. Other projects to be determined and added by amendment.
MISCELLANEOUS Sponsor to contract for airfield lighting maintenance/repairs, perimeter
fence cleanup, debris removal of rubble/timber piles on airfield
Please indicate your concurrence with current description by signing the bottom of this document
and fax to TxDOT Aviation Division at (512) 416-4510.
61.41-00,44404
Signature
Fernando Costa, Assistant City Manager
Printe Ne and Title
7 /4
Date
APPROVED AS TO FORM AND LEGALITY:
sse
PcssAr CITY ATTORNE
110"j
Contract Authorization
Date
F r-Sr -t WSW
Ift31 X A -nebtgras
%.% Pmi
"'zic :r4 ts•
t)4c)i)
i t.
City of Fort Worth, Texas
Mayor an ouncil ommunication
COUNCIL ACTION: Approved on 9/14/2010 — Ord. Nos. 19298-09-2010 & 19299-09-2010
DATE: Tuesday, September 14, 2010 REFERENCE NO.: **G-17039
LOG NAME: 55FTWRAMP2011
SUBJECT.
Authorize the Acceptance of a Routine Airport Maintenance Project Grant for Fort Worth Meacham
International Airport from the Texas Department of Transportation Aviation Division, if Offered, in an
Amount Up to $50,000.00, Authorize the Use of Revenue from Mineral Lease Revenue in an Amount Up to
$50,000.00 for the City's Grant Match and Adopt Appropriation Ordinances (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Authorize the acceptance of a Routine Airport Maintenance Project Grant, if offered, for Fort Worth
Meacham International Airport from the Texas Department of Transportation, Aviation Division, in an
amount up to $50 000.00;
2 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$50,000 00 in the Airports Gas Lease Project Fund;
3. Authorize the transfer of $50,000.00 from the Airports Gas Lease Project Fund to the Airports Grant Fund
for the City's match; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$100 000 00 in the Airport Grants Fund, contingent upon the receipt of the grant from the Texas Department
of Transportation, Aviation Division.
DISCUSSION:
Each year the City of Fort Worth receives a grant offer from the Texas Department of Transportation
(TxDOT) to provide needed routine maintenance items at Fort Worth Meacham International Airport with a
total eligibility amount of $50,000.00. The City's share of the grant match funds will be 50 percent of the
eligible project costs or $50,000.00, whichever is less.
The proposed project at Fort Worth Meacham International Airport will include, but will not be limited to,
pavement improvement work. This includes crack sealing and seal coat for various airfield pavements and
other incidental items as approved by the State.
Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant and adoption of tl'e attached appropriation ordinances, funds will be available in the
current capital budget, as appropriated, of the Airports Grant Fund.
FUND CENTERS:
TO Fund/Account/Centers
GR14 451942 055302491000
GR14 476240 055302491000
P240 446200 551929990100
GR14 539120 055302491010
P240 538040 551929990100
FROM Fund/Account/Centers
$50,000.00 P240 538040 551929990100
$50,000.00
$50,000.00
$100,000.00
$50.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Kent Penney (5403)
Aya Ealy (5406)
1. 55FTWRAMP 2011 Rec2.doc
2. 55FTWRAMP 2011 Rec4.doc
3. Accounting records M&C 55FTWRAMP2011.pdf
$50,000.00
TxDOT CSJ No.: M 102MECHM
Amendment No. 02
Attachment A a Scope of Services
_:,ITY SECREi1AR8
1;70NTRACT NO.
State
Share
Sponsor
Share
Eligible
Scope
Items:
Estimated
Costs
Amount
A
Amount
B
Amount
C
PAVEMENTS
$34,200.00
$17,100.00
$17,100.00
$1,
3 00.00
$1,
3
00.00
GENERAL
MAINTENANCE
$2,
6
00.00
$0.00
$0.00
PAVEMENT
MARKINGS
$0.00
$0.00
$0.00
GRADING/
I
RAINAGE
$0.00
531,600.00
S31,600.00
MISCELLAI\
IKOUS
a
$63,200.00
'Total
i
$100,000.00
$50,000.00
1
$50,000.00
Notes: (explanations of any specifications or variances as needed for above scope items)
ORIGINAL SCOPE OF SERVICES DESCRIPTION:
PAVEMENTS — Sponsor to contract for crack sealing and seal coat of airfield pavements.
GENERAL MAINTENANCE — Sponsor to contract for hangar/terminal maintenance repairs._
MISCELLANEOUS — Sponsor to contract for airfield lighting maintenance/repairs, perimeter
fence cleanup, debris removal of rubble/timber piles on airfield
ADDITIONAL WORK ITEM:
MISCELLANEOUS — Sponsor to installation of perimeter fence security cameras. Other
projects to be determined and added by amendment.
Please indicate your concurrence with current description by signing the bottom of this document
and fax to TxDOT Aviation Division at (512) 416-4510.
rs•••••44‘.2----3
Signature
Fernando Costa, Assistant City Manager
Printed N me apd Title
8y�23/
Date
APPROVED AS ]O FORM AND LEGALITY:
Y ATTO EY
OFFICIAL RECORD
CITY SECRETARY
FT. W4RTH, TX
1
A11:3"I 1;c.c
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/14/2010 — Ord. Nos. 19298-09-2010 & 19299-09-2010
DATE Tuesday, September 14, 2010 REFERENCE NO.: **G-17039
LOG NAME: 55FTWRAMP2011
SUBJECT:
Authorize the Acceptance of a Routine Airport Maintenance Project Grant for Fort Worth Meacham
International Airport from the Texas Department of Transportation Aviation Division, if Offered, in an
Amount Up to $50,000.00, Authorize the Use of Revenue from Mineral Lease Revenue in an Amount Up to
$50,000.00 for the City's Grant Match and Adopt Appropriation Ordinances (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council authorize• the City Manager to:
1. Authorize the acceptance of a Routine Airport Maintenance Project Grant, if offered, for Fort Worth
Meacham International Airport from the Texas Department of Transportation, Aviation Division, in an
amount up to $50 000.00;
2. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$50,000 00 in the Airports Gas Lease Project Fund;
3. Authorize the transfer of $50,000.00 from the Airports Gas Lease Project Fund to the Airports Grant Fund
for the City's match; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$100 000 00 in the Airport Grants Fund, contingent upon the receipt of the grant from the Texas Department
of Transportation, Aviation Division.
DISCUSSION:
Each year the City of Fort Worth receives a grant offer from the Texas Department of Transportation
(TxDOT) to provide needed routine maintenance items at Fort Worth Meacham International Airport with a
total eligibility amount of $50,000.00. The City's share of the grant match funds will be 50 percent of the
eligible project costs or $50,000.00, whichever is less.
The proposed project at Fort Worth Meacham International Airport will include, but will not be limited to,
pavement improvement work. This includes crack sealing and seal coat for various airfield pavements and
other incidental items as approved by the State.
Fort Worth Meacham International Airport is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant and adoption of the attached appropriation ordinances, funds will be available in the
current capital budget, as appropriated, of the Airports Grant Fund.
FIJND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR14 451942 055302491000 $50.000.00 P240 538040 551929990100 $50.000.00
GR14 476240 055302491000 $50.000.00
P240 446200 551929990100 $50.000.00
GR14 539120 055302491010 $100.000.00
P240 538040 551929990100 $50.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Fernando Costa (6122)
Kent Penney (5403)
Aya Ealy (5406)
1. 55FTWRAMP 2011 Rec2.doc
2. 55FTWR AMP 2011 Rec4.doc
3. Accounting records MBC..S5FTWRAMP2011.pdf
Chakrathouk, Manivanh
From: Ramirez, Joanna
Sent: Thursday, August 25, 2011 11:48 AM
To: Chakrathouk, Manivanh
Cc: Lama, Diana
Subject: RE: Contract: Mecham Ramp Grant 2011 - Amendment No. 2
Attachments: CSC40974.pdf
Sony, attached is the original contract it is CSC # 40974. Any questions let me know.
in
8/7-892-5f08
From: Chakrathouk, Manivanh
Sent: Thursday, August 25, 2011 11:46 AM
To: Ramirez, Joanna; Lama, Diana
Subject: Contract: Mecham Ramp Grant 2011 - Amendment No. 2
Hello,
Please advise contract number to amend?
Thank you,
Manivanh.Chakrathouk@fortworthgov.org