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HomeMy WebLinkAboutContract 41324-A1 (2)AMENDMENT No. 1 TO CITY SECRETARY CONTRACT No. 41324 ©0TYSECR/Jt1 crRioUI45Zy1}l WHEREAS, the City of Fort Worth (CITY) and CP&Y, Inc, (ENGINEER) mace and entered into City Secretary Contract No. 41324, (the CONTRACT) which was authorized oy M&C C-24 653 on the 14th day of December, 2010 in the amount of $ 2 92 , 213 . 0 0 ; and WHEREAS, the CONTRACT involves engineering services for the following project: South Holly Hich Service Pump Station Motor and Switchgear Replacement Project; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended to include the additional engineering services soecified in a proposal dated May 15, 2013, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $10, 072. 00. 2. Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $ 302, 285. 00. 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 1 of 2 Recovr.o kaki 2 0 2in3 OFFICIAL RECORD CITY SECRETARY Ft WORTH, TX APPROVED: City of Fort Worth ---Ipar.Lebesech Fernando Costa Assistant City Manager DATE: 6/2()//3 APP'• AL RE OMMENDED: S. Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: I"l cr c-LuGcy Douglas W . Black... rn► c he %le i. e tz Assistant City Attorney ATTEST: Mary J. K City Secret. #6<%. F 041 • City of Fort Worth Professional Services Agreement Amendment Template PM0 Official Release 8/1/2012 Page2of2 CP&Y Inc. William E. Carroll Senior Vice President DATE: OlvA ;/& M&C: fv/it Date: C RS)) May 15, 2013 Partners for a Better Quality of Life Mr. Christopher Harder Engineering Manager Fort Worth Water Department 1511 11th Avenue Fort Worth, TX 76102 RE: South Holly Water Treatment Plant High Service Pump Station Motor and Switchgear Replacement and Electrical Improvements Project CP&Y Project No.: FTWH1101 Request for Special Services Authorization Dear Mr. Harder: As we discussed recently, CP&Y requests a supplemental agreement for additional work performed during the design and construction phases of the Motor and Switchgear Replacement and Electrical Improvements project at the South Holly Water Treatment Plant. Due to unforeseen utility restrictions provided by Oncor towards the end of the design phase, CP&Y had to perform additional efforts during design and construction as described in the attached exhibit A. The fee associated with the additional effort is presented in exhibit Et. Should these arrangements be acceptable to the City, we would like to request a supplemental agreement for the work performed with fee not to exceed $ 10,072 00. We appreciate your consideration of this request. If you have any questions, please do not hesitate to contact me. Sincerely, CP&Y, Inc. Timothy E Campbell, PE Vice President cc: Agata Ristow -- CP&Y (e-mail) File copy 1820 Regal Row, Suite 200 Dallas, Texas 75235 214.638.0500 214.638.3723 fax www.cpyi.com - Exhibit A South Holly Water Treatment Plant High Service Pump Station Motor and Switchgear Replacement and Electrical Improvements A General 1 Scope of Services Supplemental Agreement No. 1 May 15, 2013 The scope of this supplemental agreement includes additional design efforts required to complete the South Holly Water Treatment .Plant High Service Pump Station Motor and Switchgear Replacement and Electrical Improvements Project (Contract No 41324) This scope includes professional services to redesign the electrical distribution system based on unforeseen utility starting requirements This scope also includes fees for professional services during the construction phase of this project related to contractor questions that were not in the original scope of work. B. Tasks and Requirements 1) Additional Design Phase Services. This task includes the efforts associated with additional design work beyond the onginal scope of the Motor and Switchgear Replacement and Electrical Improvements Project. a) Evaluation of the starting kVA of the new motors to assess if the motors started across the line would comply with the new starting requirements, b) Simulation (motor starting study) using SKM power tools to see what reduced voltage solution would be the most appropriate to meet the utility starting requirements. c) Report summarizing results of the above mentioned motor starting study. d) Additional coordination with manufacturers to determine footprints, costs and weights of the new selected equipment e) Modifications to one lines and site plans based on characteristics of new equipment. f) Additional structural design for new outdoor switchgear based on the fact that the new equipment could not fit in the existing electrical room Supplemental Agreement No. I Page 1 of 2 2) Construction Phase Services The scope for this task includes construction phase services related to the Additional Design Phase Services and services related to additional construction concerns. a) Structural review of outdoor switchgear submittal and modification to outdoor switchgear pad based on difference in dimensions b) Review of structural RFIs (qty 1) that were not included as part of the design services. The contractor noticed a low point in the driveway and requested a proposed solution to fix the problem. Supplemental Agreement No. I Page 2 of 2 Exhibit B South Holly Water Treatment Plant High Service Pump Station Motor and Switchgear Replacement and Electrical Improvements Project TASKS LABOR CATEGORY, HOURS, & COST Tota! CP&Y Principal (Timothy Cambpell) $205 /hr Senior Engineer (H. G Doyle) $153 /hr E1T (Agata Ristow) $135 /hr CAD Technician (Kim Barnes) $100 /hr Administrative support (Samantha Quintandla) $90 /hr Hours $ Hours $ Hours $ Hours $ Hours $ Hours S Project Total _ 0 S - 0 P $ -� 0 { S - S 0 " S _e.0 S = _ 0 $ 10.072 1 Design Phase Services Motor starting simulation in SKM and report S - $ - 16 $ 2,160 $ - 2 $ 180 18 S 2.340 Coordination with vendors for footprint information of new equipment $ - $ - 4 $ 540 $ - $ - 4 $ 540 Modifications to one lines and site plans based on utility restrictions $ - $ - 6 $ 810 8 $ BOO , $ - 14 _ $ 1.610_ $ 5,257 Structural for Outdoor switchgear $ - 20 $ 3,257 3 - 20 ^ $ 2,000 3 - 40 Task Total 0 S - 20 S 3.257 26 $ 3,510 28 $ 2,800 2 $ 180♦ 76 5 9,747 2 Construction Phase Services RFI 20 -Asphalt Replacement S - 2 326, $ - $ - $ - 2 S 326 Structural review of outdoor switchgear submittal _ , 2 _$ $ 326 , Task Total 4 0 $ -, 2 ] S 326 ft 0 $ -' 0 $ -ft � 0 ! 3 - 2 ' S 326,