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Home My WebLink AboutContract 40882t15/ G 1/ 1b 15 : 5H : 54 Hmer i can Airlines-> 8173924396 Fax Server Page BM CITY SECRETARY CONTRACT NOt. VArnericanAir GROUP & MEETINGTRAV]ZL GROUP & One Cull Does It AiiJbr Group and Meeting Travei IMPORTANT: Please include AN# in 'four Code lox of all tickets issued for this group. See attached contract for specific instructions. **1= VIS CAR RENTAL DISCOUNTS AVAILABLE** Your travel agreement with AA entitles you to an Avis car rental discount. Please see the "SPECIAL (X)NDITIONS" section in the attached agreement for more details. Facsimile Transmission To: Name: K HOEPPNER L MATTH Company: NONE Voice Number: 817-932-4390 From: Name: American Airlines -Group and Meeting Voice Number: 800-221-2255 Fax Number: 817-931-4387 Date and time of transmission: Tuesday, September 21, 2010 3:47:08 P Number of pages (Including this cover page): 06 4700 Am=ric:9n l;-.i. MD 1000 For L. ',•1:.rr.h, TX 7 ;155 OFFICIAL V SECRE1w:v F4RTWORm, 10-01-1 0 A10:23 IN 09/21/10 15:59:07 American Airlines-> 0173924396 Fax Server Page 002 ��i11�1"IC8t1� GROUP & MEETINGTRAVEL "'SPECIAL EARNED STAFF PROMOTION" Receive 1 Tour Conductor for every 38 Domestically (US58, Canada Mexico, Caribbean) and 29 Internationally (Europe, Latin America, Pacific) Block Space Group. Book and contract between now and September 38, 2819 for travel through December 31,2018. New or existing unsigned groups only, rollovers to published fares not applicable. ***SECURE FLIGHT PASSENGER DATA*** Under the Secure Flight program, the Transportation Security Administration (TSA) requires American Airlines to collect Secure Flight Passenger Data (SFPD) This includes a passenger's full name (as it appears on their government -issued ID they plan to travel with), date of birth, gender, and TSA issued Redress Number (if applicable). AADVANTAGE members are strongly encouraged to save their SFPD to their account profile by going to www.aa.com/MyAccount. For more information about the Secure Flight program, visit www.aa.com/secureflight or www.tsa.gov/secureflight. TRAVEL AGENCIES - Ticketing Agency is responsible for adding all Secure Flight Passenger Data. 119/21/1H 15:59:24 American Airlines-> B173924396 Fax Server Page 003 Group Name : FORT WORTH POLICE DEPT Auth. Number : TBA Contract ID : HL020091O1613 Contract Type: Guaranteed Fare Contractor : K HOEPPNER L MATTHEWS Organization: NONE Address 1 : 350 W BELNAP ST Address 2 . City, St Zip: FT WORTH TX 76102 Phone 1 • 817-932-4390 Phone 2 Fax E-Mail Addr KATHERINE.HOEPPNER@FORTWORTHGOV.ORG Valid Dates : 18Oct10-20Oct10 Revision Number: 4 Contract Issued: 20Sep10 Group Potential: 15 American Airlines, Inc. agrees to offer you the discounted travel described in this Agreement. This Agreement describes the meeting details pertinent to your group of 10 or more. Your first reservation or ticket issuance using this agreement shall be deemed your consent to be bound by the terms and conditions of this agreement. A complete list of Terns and Conditions applicable to this agreement can be found on Meeting Planners and members of the group, traveling together or individually to an event, should contact American Airlines Meeting Services Desk at I-868-433-1790 for assistance with reservations and ticket purchase. * * MEETING INFORMATION ** MEETING DATES GRP DESTINATION AUTH. NUMBER 18Oct10-20Oct10 15 SAN-SAN DIEGO TBA * * PNR INFORMATION ** The following blocked space records are being held for PNR GRP BASE FARE ROUTING BK FARE BASIS O ZSHFX 12 354.00 USD DFW-SAN-DFW G TBA O VMZOI 2 354.00 USD DFW-SAN-DFW G TBA DSXIST 1 289.00 USD AUS-SAN-AUS 5 TBA your group: CODE COMMENTS Fare is per person in USD, excludes PFCs, fuel, security and custom charges, immigration charges, taxes or any other charges, which may apply and must be added at time of ticketing. A Res service charge of $20.00 USO per ticket will apply for tickets purchased through American Airlines Reservations, subject to change. For airport purchase the service charge is $30.00 USD per ticket, subject to change. See Additional Fare Information if purchase will be outside the USSO/Canada. ** SPECIAL CONDITIONS ** One name change per ticket will be allowed after ticketing at no charge provided name change is made at least 48 hours prior to commencement of travel, Contractor must have name changed and re -ticketed in record prior to arrival at airport. AA to waive deposit in lieu of ticketing by 30/SEP/2010. Your initial deposit is waived for seats held under this group movement. Refer to group contract utilization requirements as they still apply. If group spoilage occurs per contract utilization, a statement for penalty collection will be issued. tJJ/L1/1t1 1b:59:4H American Airlines-> 917392439E Fax Server Page 004 MEI - Contact Avis at 1-800-331-1600 refer to AWD# 8136001 to reserve your car at a discounted rate. Outside the US, please call 1-918-624-4301 ** TICKETING INSTRUCTIONS ** Advance Purchase 18 Days. The authorization number must be manually added in the tour code box of each ticket. Discount Agreement ticket designators must be appended to the fare basis code Failure to do so will result in an incorrect passenger count and a debit memo The dollar value of the ticket must appear on all coupons of every ticket when travel is within the USSO/Canada only. Tickets must be issued in the currency of the country of origin. VLDAA/GMT/NOREF/CHG FEE PLUS FARE DIF/NO VALU AFT FLT TIME must appear in the e ndorsement box of each ticket issued for this group. Under the Secure Flight program, the Transportation Security Administration (TSA) ✓ equires American Airlines to collect Secure Flight Passenger Data (SFPD). This includes a passenger's full name (as it appears on their government -issued ID they plan to travel with), date of birth, gender, and TSA issued Redress Number (if applicable) AADVANTAGE members are strongly encouraged to save their SFPD to their account profile by going to For more information about the Secure Flight program, visit or Ticketing. Agency is responsible for adding all Secure Flight Passenger Data Rollovers to published fares must be approved and changed by GMT. Contract amenities n o longer apply. Group is responsible for Deposit / Utilization requirements. ** TICKET REFUNDS/EXCHANGES/CANCELLATION ** - Tickets will be non-refundable once issued. Changes will be subject to a 150.00 USD/CAD ticket change charge plus any fare difference Additional restrictions may apply. ** DEPOSIT INFORMATION ** (DOES NOT APPLY TO TICKETING) Acceptable forms of payment - credit card, cashier check, money order or personal check Travel Agents - Agency check or MCO. If deposit is not received by the indicated date all space will be released without notification. Deposit Due Date : 22Sep10 Number of Seats : Coach = 15 /Business = 0 /First = 0 RT Deposit per Seat : Coach = 0 /Business = 100 /First = 100 USD RT Total Deposit Due: 0 USD Deposit Received : 0 USD ** DEPOSIT/UTILIZATION INFORMATION ** After travel, and upon verification of the required percentage of seats flown, AA will reimburse the applicable deposit amount to the original depositor. Changes allowed without deposit penalties through Group & Meeting Travel, destination city cannot change and must be within the valid dates of travel. Original fare not guaranteed. Space canceled at (days prior to departure) : Deposit penalty per RT seat. Penalty for each seat canceled: 9-89 DAYS* - 50 USD Coach - 199 USD Business - 199 USD First * 89 days or less, you can cancel 10% of the space without penalty. - All added seats count towards utilization. 09/21/10 16:00:13 American Airlines-> 8173924396 Fax Server Page 005 A collection letter/debit memo will be used to collect any deposit penalties that exceed the deposit collected or waived. Should your group fall below the minimum group size of le, the entire deposit will be forfeited, and additional penalties will be collected. Access TRAVEL.STATE GOV on the Internet for travel advisories before signing your contract. All cancellations are subject to deposit penalty. BY: D JAUND00 rrl/ G l/ lb Lb ; UU ; G 1 Hmer i can H i r l i nes-> 0173924396 Fax Server Page 006 ** 00 88 ** ** * c Group Name : FORT WORTH POLICE DEPT Auth. Number : TBA Contract ID : HL02009101613 Contract Type: Guaranteed Fare SIGNATURE PAGE Valid Dates : 180ct10-200ct10 Revision Number: 4 Contract Issued: 20Sep10 Group Potential: 15 Thank you for selecting American Airlines. We appreciate the opportunity to be of service. Please sign and return this portion of this agreement along with a deposit amount of 0 USD to AA GMT at the address listed below to be received no later than 22Sep10. NOTE: Ticket payment not accepted at this address. Contractor : K HOEPPNER L MATTHEWS Organization: NONE Address 1 : 350 W BELNAP ST Address 2 : City, St Zip: FT WORTH, TX 76102 Phone 1 : 817-932-4390 Phone 2 Fax • • • E-Mail Addr : KATHERINE.HOEPPNER@FORTWORTHGOV.ORG Pti; Contractor: �j -� • Signature: Print:11;t14 14131,3RVS Title: olikeA4 Date: I fully understand and agree to the terms and conditions of this agreement. s American Airlines: Signature: (will be signed by AA) Print:JL LEE MAILING ADDRESS: AA Group & Meeting Travel SRO (DEPOSITS ONLY) 4700 American BLVD MD1000 Ft Worth, TX 76155 Phone: (800) 221-2255 Fax: (817) 931-4387 E-Mail: aagmt.internet@aa.corn BY: D JAUNDOO Attested by: Marty Hendrix. ty Secretary NO MEE Cx.I E g4!� ,,tia\uvatai vo �Y fiat ou o lf; v A Ate op viii iA i Owl E), 0 C) g� a 0, 4 XY QSX s2'h Title:GMT Sales Date: OFACIAL RECORD C1TY SECRETAV mk:ir WOIRTH, 11)1 119/Z1/1U lb:UF1:35 Hmerican Hirlines-> U1(3JL439b Fax Server rage 111? ** Group Name : FORT WORTH POLICE DEPT Auth. Number : TBA Contract ID : HL02009101613 Contract Type: Guaranteed Fare PNR ITINERARY INFO ** ** ** ** ** Valid Dates : 180ct10-200ct10 Revision Number: 4 Contract Issued: 20Sep10 Group Potential: 15 1.C/12-12FT WORTH POLICE DEPT/SRO 1 1629G 180CT M DFWSAN HK12 1050A 1155A /E 2 1952G 200CT W SANDFW HK12 945A 240P /E RECEIVED FROM - HLO-L MATTHEWS K HOEPPER DFW.QSD8HLO 1600/20SEP10 OZSHFX H 1.C/02-02FORT WORTH POLICE DEPT/SRO 1 1629G 180CT M DFWSAN HK2 1050A 1155A /E 2 1952G 200CT W SANDFW HK2 945A 240P /E RECEIVED FROM - HLO-K HOEPPNER L MATTHEWS QSD.QSD8HLO 1619/20SEP10 OVMZOI H 1.C/01-01FORT WORTH POLICE DEPT/SRO 1 3115 180CT M AUSLAX HK1 745A 855A /E 2 30415 180CT M LAXSAN HK1 1010A 1055A /E /OPERATED BY AMERICAN EAGLE 3 1952S 200CT W SANDFW HK1 945A 240P /E 4 2611S 200CT W DFWAUS HK1 345P 445P /E RECEIVED FROM - HLO-K HOEPPNER L MATTHEWS QSD.QSD8HLO 1625/20SEP10 DSXIST H BY: D JAUND00