HomeMy WebLinkAboutContract 40907-A1C I TY SECRETARY
CONTRACT Na, 061 c 7
AMENDMENT TO CITY SECRETARY
CONTRACT NO. 40907
WHEREAS, the City of Fort Worth ("City") and Presbyterian Night Shelter
("Contractor") made and entered into City Secretary Contract No. 40907 (the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD");
WHEREAS, Contractor desires to reallocate of funds within eligible cost items but
leaving the total grant award at One Hundred Eighty Three Thousand Three Hundres Seven and
No/100 Dollars ($183,307.00); and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet
Contract objectives.
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and
Contractor, whose address is 2400 Cypress, Fort Worth, TX, acting by and through Toby Owen,
its duly authorized Executive Director, do hereby agree as follows:
I .
a. Exhibit C is deleted in its entirety and replaced with the attached Exhibit C - Revised.
b. This amendment is effective April 1, 2011.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
OFFICIAL RECORD
cf � f VY SECRETARY
rya WORTNI, TX I
CONTRACT AMENDMENT CSC NO. 40907 Page 1
Presbyterian Night Shelter
__
ATTEST:
IN WITNESS WHEREOF, the Parties hereto have executed three duplicate originals of
this Contract Amendment in Fort Worth,ZasIlltik Yam- day of J UN , 2011.
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APTROVED A$ TO FORM AND LEGALITY:
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Assistant City Attorney
PRESBYTERIAN NIGHT SHELTER
Title: Executive Director
STATE OF TEXAS
•
lanis, Assistant City Manager
COUNTY OF TARRANT § � j
This instrument was acknowledged before me on 01 WIC I. -7 , 2011
by Susan Alanis, the Assistant Ci
Fort Worth.
P•
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LINDA M. HIRRLINGER
MY COMMISSION EXPIRES
February 2, 2014
STATE OF TEXAS
Mana:er of the City of Fort Worth, on behalf of the City of
NOTARY PUBLIC, STATE F TEXAS
COUNTY OF TARRANT §
This instrument was acknowledged before me on
by Toby Owen, Executive Director of Presbyterian
corporation, on behalf of said corporation.
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CONTRACT AMENDMENT CSC NO.40907
Presbyterian Night Shelter
CartiAie
Night Shelter, a
, 2011
Texas non-profit
NOTARY PUB IC, STATE OF TEXAS
MEI Ole
401P-
MARTHA J HILL
Notary Public, State of Texas
My Commission Expires
August 31, 2011
l
Page 2
CONTRACT PERIOD
Name of Sub Grantee
CITY OF FORT WORTH
ESG YEAR XXXVI
]
From: 6/1/20101
To:
5/31/2011 1
Presbyterian Night Shelte
EXHIBIT C
Page 1 of 3
Name of Program Emergency Shelter
Cost Category
PERSONAL SERVICES
Salaries
FICA
Life Insurance
Health Insurance
Employment Tax - State
Employment Tax - Federa
Worker's Comp
Retirement
SUPPLIES
Office Supplies
Postage
Teaching Aids
Food Supplies
Other Operating Expense:
CONTRACTUAL SERVICE$
Telephone
Electric
Gas
Water/Waste Disposal
Rent [Building]
Custodial Services
Office Equipment Rental'
Printing
Repairs
Fidelity Bond**"
Liabrhty Insurance**'
Legal & Accounting
Private Auto Allowance - Loca
Advertising
Conference & Seminars
Contractual Services
Miscellaneous
CAPITAL OUTLA\
Program I ESG I
Budget Funds
1,571,126.00
120,191.00
142,204.00
5,813.00
7,856.00
[a]
[b]
[c]
[d]
1,132,529.55
107,813.45
117,436.00
5,813.00
7,856.00
149,420.45 289,176.00
12,377.55
24,768.00
24,225.00
4,065.00
176,230.00
21,617.00
101,973.00
30,157.00
80,434.00
5,500.00
4,368.00
87,649.05
5,291.00
38,333.34
39,500.00
5,000.00
45,000.00
365,132 00
32,421.96
8,160.00
28,800.08
58,774.96
14,500.00
25,650.00
8,957.00
4,065.00
10,696.00
32,564.04
15,371.00
45,633.92
3,500.00
4,368.00
8,754.09
5,291.00
9,073.34
39,500.00
4,000.00
9,707.00
2,000.00
6,000.00
2,000.00
15,000.00
9,000.00
15,268.00
21,760.00 154,470.00
6,921.00
17,280.00 10,000.00
4,626.00
5,120.00
5,760.00
5,000.00
19,350.00
74,343.00 15,727.00 275,062.00
Office Furniture
Computer Equipment
Other
'Other
TOTAL
15,000.00 15,000.00
2, 896, 664.39 183, 307.00
1,657,914.39 250,000.00 636,347.00 169,096.00
• Specify on Budget Detail (following pages)
**Use one column for each non -grant funding soure; note below which column equates to each source (from Leverage of Funds)
***Fidelity bond & liability insumace are required of all subcontractors & may be paid from grant funds or other funds.
MATCHING FUND SOURCES
[a] General revenue
[b] VA
[c] HUD
[d] FEMA
BUDGET DETAIL
Page 2 of 3
PERSONAL SERVICES
1
2
3
4
5
6
7
8
TOTAL STAFF SALARIES
Position / Title
None charged to ESG
Hourly
Rate
Annual
Hours
%of
Time Amount
FRINGE BENEFITS
CATEGORY
FICA
Life Insurance
Health Insurance
Employment Tax
Worker's Comp
Retirement
TOTAL FRINGE BENEFITS
TOTAL PERSONAL SERVICES
% of
Payroll
None charged to ESG
% Paid % Paid
Amount by Agency by CDBG Amount
BUDGET DETAIL
Page 3 of 3
UTILITIES
CATEGORY
Telephone
Electric
Gas
Waste/Water Disposal
Other
Total Utilities
AVERAGE COST PER
MONTH
None charged to ESG
2,701.83
680.00
2,400.00
None charged to ESG
NUMBER OF MONTHS
12
12
12
AMOUNT
$32,421.96
$8,160.00
$28,800.08
$ 69,382.04
BUILDING LEASE
1
2
3
TOTAL BUILDING LEASE
BUILDING
LOCATION
Not applicable
NO. SQUARE FOOT
COST PER SQUARE
FOOT
AMOUNT
OTHER EXPENSES
CATEGORY
Fidelity Bond
Liability Insurance
Legal & Accounting
Office Supplies
Postage
Printing
Mileage
Advertising
Operating Expenses
Equipment
Contractual Services
Repairs
TOTAL OTHER EXPENSES
TOTAL CHARGE
45,833.34
15,000.00
45,000.00
67,149.05
% CHARGED TO ESG
32%
100%
57%
88%
AMOUNT
$ 14,500.00
$ 15,000.00
$ 25,650.00
$ 58,774.96
$113,924.96
CONFERENCES AND SEMINARS
EVENT
TOTAL CHARGE
1
2
3
TOTAL CONFERENCES AND SEMINARS
% CHARGED TO ESG
AMOUNT
OFFICE EQUIPMENT RENTAL
ITEM
TOTAL CHARGE
1 Copier lease
2
TOTAL OFFICE EQUIPMENT RENTAL
9,000
% CHARGED TO ESG
0%
AMOUNT
Page 1 of 2
Folden, Mark
From. Guzman, Leann
S ent: Tuesday, June 07, 2011 11:33
To: Folden, Mark
Cc: Bentley, Robin
S ubject: RE: Contract Amendments
These look much better. Thanks for changing them.
From: Folden, Mark
Sent: Monday, June 06, 2011 8:22 AM
To: Guzman, Leann
Cc: Bentley, Robin
S ubject RE: Contract Amendments
S ee if this is better, instead of saying "within eligible line items" I've listed what line items increased and
decreased.
My problem isn't that the amendment is too detailed, its that the exhibit is too detailed, which leaves room for
everyone's needs to be met1
Thanks again'
Mark
From: Guzman, Leann
Sent: Thursday, June 02, 2011 11:54
To: Folden, Mark
Cc: Bentley, Robin
Subject RE: Contract Amendments
My problem with these is that it's so vague that no one would ever know what had been changed unless they took
out the original Exhibit C and laid it next to the new Exhibit C and compared numbers in each category (which is
ironic, since your problem is that it s too detailed).
Is there some simple way to say in the Whereas clauses what we're doing, more specifically than how it's worded
now but without getting into dollars and cents?
6/9/2011
Page 2 of 2
From: Folden, Mark
Sent: Wednesday, May 25, 2011 10:47 AM
To: Guzman, Leann
Cc: Bentley, Robin
Subject RE: Contract Amendments
Leann,
Here is a package that includes the revised budgets for AIDS Outreach and Samaritan House. The revised
exhibits were very difficult to generate because when people want budget revisions they only provide the
summaries and then it is very difficult to work that into the detail, so I added some language on the first detail
page of the exhibit re: " the amount charged is not to exceed the amount on the Program Budget Summary".
Having this much detail causes a lot of problems down the line. I think we need to simplify the budget exhibit on a
go -forward basis, but that is a discussion for another time.
As before. please let me know if you need any additional information or have questions on any of these. If they
are OK, please let me know so I can get them to the agencies for execution.
Thanks again!
Mark
From. Folden, Mark
Sent: Tuesday, May 24, 2011 13:27
To: Guzman, Leann
Subject: Contract Amendments
Leann,
I have several agencies that are requesting fairly routine amendments to their contracts. I have all of them
prepared with the exception of the revised exhibits for Samaritan House and AIDS Outreach Center. With those
exceptions, I have attached for your review. Please let me know if you have any questions on any of them
specifically or need additional information.
Thanks,
Mark
Mark Folden
Housing and Economic Development
City of Fort Worth
Mark.Folden@fortworthgov.org
(817) 392-8634
6/9/2011