HomeMy WebLinkAboutContract 41980 (2)STATE OF TEXAS
COUNTY OF TARRANT
City of Fort Worth By and through its
Police Department
350 \'Vest Belknap
Fort Worth., Texas
CITY SECRETARY
CONTRACT NO5,, 171 D
Safe City Commission 201 Main
Street, Suite 2 Fort Worth, TX
76102
And
City of Fort Worth
CONTRACT#2010-W S-QX-0081
Effective Dates: October 1, 2010 -September 31, 2011
I. Parties. Safe City Commission (t1SCC" or "Contractor") and the City of Fort Worth
("Subrecipient" or "Subcontractor"), do hereby make and enter into this contract,
which, together with its incorporated documents, constitutes the entire agreement
under the above referenced contract number between the Contractor and the
Subcontractor. The Contractor and the Subcontractor make this contract for the
following mutual considerations.
II. Authority to Contract. U.S. Department of Justice, Office of Justice Programs, and
Community Capacity Development Office (CCDO) have authorized Safe City Commission,
as Fiscal Agent, to enter into this contract with the Subcontractor for the purpose of
providing funds for overtime hours for Fort Worth Police Officers to work in the
Northside Weed and Seed Target Area.
III. Governing Law. This contract shall be governed by and construed in accordance with
the laws of the State of Texas.
IV. Contract Modification. This contract may be amended only in writing signed by Safe
City Commission and the Subrecipient.
v. Financial Limitations and Considerations.
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OFFICIAL RECORD
1‘:I711 SECRETARY
trT. WORTII TX
A. Funds Availability. Payments to Subrecipient under this
contract shall at all times be contingent upon the availability and
receipt of federal funds that the Department of Justice has allocated to
this contract; and if funds for this contract become unavailable during
any budget period, this contract may be immediately reviewed,
terminated or reduced at the discretion of the Contractor.
B. Amount of Payment. The Safe City Commission Safe shall pay
the Subcontractor up to a maximum of $31,760.00 from available
funds for services rendered in accordance with the terms of this
contract upon receipt of a proper and verified billing statement with
accompanying documentation. Contractor may reduce any payments
to the extent of any previous overpayments by Contractor to
Subrecipient. If program income accrues, the Subcontractor shall
return to the Contractor any income that exceeds actual costs
incurred for services rendered under contract. In no event shall
payments by Contractor to Subrecipient exceed the Subcontractor's
actual reasonable, necessary and allowable costs to provide services
under this contract budget
C. Basis for Payment. The basis for payment for services rendered
under this contract is indicated in the service terms with the budget
(Attachment A), which is incorporated herein for all purposes. The
Subcontractor shall follow and be subject to fiscal and billing policies
and procedures of the Contractor and DOJ/CCDO. The Contractor is
not obligated to pay unauthorized costs or to pay more than the
Subcontractor's allowable and actual incurred costs consistent with
federal and state regulations.
The Subcontractor is responsible for submitting bills by the 10th of
each month for payment of the prior month service period. The
Contractor will make reasonable effort to process all bills received by
the 10th and issue payment the end of the current month, but does not
warrant immediate payment. The method of payment is cost
reimbursement. This means that costs should only be billed after they
have actually been incurred and paid by the Subcontractor.
D. Actual Costs. The reimbursement made to the Subcontractor
shall not exceed the Subcontractor's actual costs to provide the
services under this contract and the Subcontractor's actual costs,
both direct and indirect, must be reasonable and allowable
according to the Office of Management and Budget (OMB) Circulars
A-122 and A-110.
E. Lobbying Limitations. The Subcontractor shall not use any
funding under this contract to influence the outcome of elections or
the passage or defeat of any legislative measures.
F. Taxes. The Contractor will not be liable for state, local, or
federal excise taxes incurred by or payable by Subcontractor. The
Subcontractor must demonstrate on -site compliance with the Federal
Tax Reform Act of 1986, Section 1706, amending Section 530 of the
Revenue Act of 1978, dealing with issuance of Form W-2's to common
law employees. The Subcontractor must comply with all Federal and
State tax laws and withholding requirements The Contractor will not
be liable to the Subcontractor or its employees for any Unemployment
of Workers' Compensation coverage, or Federal or State withholding
requirements.
G. Force Majeure. To the extent allowed by law, the
Subcontractor shall be liable for undue delays or failures to perform
except for any delay in or failure of performance of any requirement
caused by force majeure (i.e. those causes generally recognized under
Texas law as constituting impossible conditions). Such delays or
failures to perform shall extend the period of performance at the
discretion of Contractor in the exercise of reasonable diligence until
these exigencies have been removed. The Subcontractor shall inform
the Contractor in writing of proof of such force majeure within a
reasonably prudent time.
H. Accounting. The Subcontractor shall adhere to Generally
Accepted Accounting Principles(GAAP)promulgated by the American
Institute of Certified Accountants and follow Contractor policies and
procedures in submitting timely billing and maintaining financial
records required to be kept under this contract.
I. Record Keeping. The Subcontractor shall maintain financial,
programmatic, and supporting documents, statistical records,
inventories of nonexpendable property acquired, and other records
pertinent to claims submitted during the contract period for a
minimum of five (5) years after the termination of the contract
period, or for five (5) years after the end of the federal fiscal year in
which services were provided. If any litigation, claim, or audit
findings involving these records begin before the five (5) year
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period expires, the Subcontractor will keep the records and
documents for not less than five years and until all litigation, claims,
or audit findings are resolved. Contract period means the beginning
date through the ending date specified in the original contract;
extensions are considered to be separate contract periods.
VI. Additional Responsibilities of Subcontractor. The Subcontractor is
required to:
A. Provide services in accordance with the provisions of this
contract; and shall allow Contractor, CCDO and its representatives to
monitor, audit, evaluate and otherwise review the services provided
and related documentation.
B. Notify the Contractor and CCDO immediately and in advance
of any significant change affecting the Subcontractor, including
change of Subcontractor's name or identity, ownership or control,
governing board membership, executive leadership, payee
identification number, or other significant events.
C. Refrain from transferring or assigning this contract from
entering into any subcontract for the services under this contract
without prior written approval from Contractor. Request for approval
must be submitted in writing, if required by Contractor, and include
the qualifications of the subcontractor to perform and meet the
standards of this contract.
D. Comply with all applicable federal and state regulations and
with Contractor or CCDO policies and procedures regarding services
delivered under this contract.
E. Establish a method to ensure the confidentiality of records
and other information relating to clients according to applicable
federal and state laws, rules and regulations, including, but not
limited to those set forth in 42 U.S.C. Section 3789g and 28CFR part
22.
F. Subrecipient acknowledges, regardless of their type, the
monetary amount awarded or the number of employees in the
workforce is subject to the prohibitions against discrimination
in any funded program or activity.
The U.S Department of Justice Office of Civil Rights may require
Subrecipient through selected compliance reviews, to submit
data to ensure Subrecipient's services are delivered in an
equitable manner to all segments of the service population and
Subrecipient's employment practices comply with equal
employment opportunity requirements.
G. Conflicts of Interest. Subcontractor agrees to comply with
applicable state and federal laws, rules, and regulations regarding
conflicts of interest in the performance of its duties under this
contract.
VIII. Service Provisions. The Subcontractor agrees to provide overtime hours for
police officers not to exceed a total of $31,765 00.
IX. Provisions for Termination of Contract and Contract Dispute Resolution:
A. If the Subcontractor fails to provide services according to the
provisions of this contract, the Contractor may, upon written notice of
default to the Subcontractor, terminate all or any part of the contract.
Termination is not necessarily an exclusive remedy but will be in
addition to any other rights and remedies provided by law or under this
contract.
B. The Contractor shall suspend or revoke this contract if the
Subcontractor is found liable for or has a contract, license, certificate or
permit of any kind revoked by any governmental .authority.
C. The Contractor, based on information from monitoring or other
verifiable sources, may terminate this contract for cause or take other
actions if Subcontractor breaches a material term of this contract that is
not cured within thirty (30) days from the date of notice by Contractor.
In addition, Contractor may (a) recoup payments made to the
Subcontractor based on audit findings or violations of contract
requirements or (b) suspend place into abeyance or remove any
contractual rights to include, but which are not limited to, withholding of
payment during the period Subcontractor is in breach, which has not
been cured.
D. If federal or state laws or other requirements are amended or
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judicially interpreted so that either party cannot reasonably fulfill this
contract, and if the parties cannot agree to an amendment that would
enable substantial continuation of the services, the parties shall be
discharged from any further obligations under this contract.
E. This contract may be terminated at any time by mutual consent. In
addition, either party to this contract may terminate it by giving thirty
(30) days notice to the other party. This contract will be terminated at
the end of the thirty (30) day period. Nothing in this Section shall be
construed to prohibit immediate termination of the contract pursuant
to Sections IX, A and B above. This contract shall otherwise terminate
by the date specified pursuant to Section XI below.
F. At the end of the contract term or other contract termination
or cancellation, the Subcontractor shall in good faith and in reasonable
cooperation with the Contractor and CCDO, aid in transition to any new
arrangement or provider of services. The respective accrued interests or
obligations incurred to date of termination must also be equitably
settled.
G. Dispute Resolution. The parties shall negotiate with each
other in good faith to settle any dispute or claim arising from or
relating to this Contract. If the parties fail to resolve the dispute or
claim within thirty (30) days, the parties shall submit the dispute or
claim to binding arbitration using the rules of procedure of the
American Arbitration Association then in effect. The arbitration shall
be conducted in Fort Worth, Texas, by three (3) arbitrators selected
by mutual contract who will have expertise in the subject matter. The
arbitrator shall determine the rules of procedure, scheduling order
and all other matters relating to discovery and the hearing. Each party
will bear its own expenses, including attorneys fees, except that the
parties shall equally share the fees of the arbitrator. The arbitrator
may award damages only as provided in this contract, but in no event
may punitive damages be awarded regardless if claimed by a party.
Nothing in this section shall prohibit or otherwise limit a party's right
to initiate litigation to enforce the arbitrator's award, to obtain
injunctive or equitable relief permitted by the terms of this contract,
or to preserve a superior position with respect to other creditors.
This Section shall survive the termination of this contract.
X. Execution of Contract. For the faithful performance of the terms of this
contract, the parties hereto in their capacities as stated affix their signatures and
bind themselves during the effective dates.
Acceptance of funds under this contract acts as acceptance of the authority of the
Community Capacity Development Office (CCDO), the Office of Inspector General or any
successor agency, to audit or investigate the expenditure of funds under this contract or
any subcontract.
Jeffrey Halstead
Chief of Police
City of Fort Worth
Date: 6•Io • I1
Charles Daniels
Assistant City Manager
City of Fort Worth
Date: d 6. 3c.
Approved as to Form and Legality:
lAl
Monica Wood
Assistant City Attorney
City of Fort Worth
Date: /4,4 ) R-C) 1
Ken Shetter
Executive Director
Safe City Commission
Date: 7e7_ (/
f.
Hendrix, City $
Contrast Authori zatiox
Date
OFFICIAL
CITY SECRETARY
FT. WORTH, TX
tt
c
nt A
1. Budget
PERSONNEL
1 FTE Site Coordinator
OT for Ten Officers (Officer rate)
Gang Intervention Specialist (Boys & Girls Clubs of
Greater Fort Worth) working in the target area.
Computation
$55,000 annually@100%
$46.50 per hour x 683
hours of overtime.
Cost
Match
$55,000.00 1 $0
$31,760.00 1 $0
20 hours per week
dedicated to the target
area.
Fort Worth Gang Unit/Gang Prevention Specialist
delivering middle school programming
$31.00 per hour x 100
hours
so
$15,496.00
Bright Futures Director coordinating the delivery
of anti -gang curriculum in target area
FRINGE BENEFITS
Workers Compensation (Site Coordinator)
FICA (Site Coordinator)
Unemployment Compensation (Site Coordinator)
Health Insurance (Site Coordinator)
See budget backup
TOTAL
Computation
$55000 x .08
$55000 x7.65%
$55000 x 2.5%
$55000 x 13%
so
$0
$ 3,100
$11,875
$86,760.00 $30,471.00
Cost
Match
TRAVEL -Purpose of Travel
CCDO Weed and Seed Workshops and
Conferences ( Location, type and number to be
determined by CCDO)
TOTAL
Computation
1- Site Coordinator (3 conferences/12 nights)
1- Law Enforcement official (1 conf./3 nights)
1- Community Policing official (1 conf./3 nights)
Air Fare
Hotel
Per Diem
Incidentals (taxi, baggage, etc) Based on federal
per diem rates & historical data
Mileage for Site Coordinator to attending
meetings and events in area- based on federal
rate
5 trips x $822.20
$125 x 15 days
$55 x 15 days
$100 per trip x 5 trips
378 miles x .50
$440 00
$4,207.00
$1,375.00
$ 7,150.00
$0
so
so
$0
$131173.00 1 $0
Cost
$4,111.00
$1,875.00
$825.00
$500.00
$189.00
Match
so
so
so
so
so
SUPPLIES
Misc. office items (e.g. stamps, business card
paper, copy paper ink, etc.)
Copy expenses for Initiative and committee work
Safe Haven #2 Computer Lab: Computer parts
needed for building new lab in Safe Haven (youth
project)
Safe Haven #2 Resources: Academics, life skill
classes, and career readiness resources
Printing Services for door hangers: Crime
Stoppers, crime prevention, code enforcement,
GRAND TOTAL
Computation
See budget backup
.06 x 16,350
$5,568.00
See budget backup
$7,500.00
Cost
$1,000.00 $0
$0
Match
$981.00 $0
$5,568.00 $0
Cost per door hander:
$.59 each X 3,000 copies
$2,700.00 $0
$1, 770.00
$3,070
•
and upcoming community policing event/forum
information.
Gang Prevention activities, including Ropes
Course and classroom supplies
Computer Software used for recruitment & public
education activities (web page development and
newsletter/brochure creation software)
Community Policing supplies, including
miscellaneous equipment for resident
involvement in Code Blue program.
CONTRACTS
Youth DEFY camp for one week which includes
(housing, meals, educational field trips
incidentals) cost based on historical data
Contract with Bright Futures Middle School
Mentoring Program —Campus Coordinator
Contract with Boys & Girls Club for Street Smart
Middle School Gang Prevention Program — one
part-time Coordinator and supplies
OTHER COSTS
Gang Prevention curriculum (Phoenix Curriculum)
for use by Gang Unit Prevention Officer in target
area middle schools.
Wireless Internet Charges for Site Coordinator
Monthly Cell Phone Service for Site Coordinator
Safe Haven Computer Lab (Safe Haven #1)
Insurance (Bldg) —Commercial Property (Safe
haven #1)
Rent for Safe Haven #1 to include computer lab
and volunteer offices
Office space at Righteous Branch Church for Site
Coordinator to conduct day-to-day operations
UTA Evaluation/Assessment
•
See backup details
$109 + $309
See budget backup
TOTAL
$2,223.00
$418.00
$1, 607.00
Pg 2050% of cost for 4
youth to attend Camp
Defy (4 x $250/youth =
$1,000)
$12.00/hour X 10 hours X
40 Weeks = $4.800
Part -Time Salary $11,000
Benefits $1 267
Supplies $ 1,733.00
TOTAL
Computation
See budget backup
$110.00 month X 12
$110 month x 12
See budget backup
See budget backup
See budget backup
See budget backup
See budget backup
TOTAL
GRAND TOTAL
$16,267.00
$ 1,000.00
$4,800.00
$14,000.00
$19,800.00
Cost
$5,858.00
$1,320.00
$1,320.00
0
0
0
0
$5,000 00
$13,498.00
$156,998.00
$3,070
$1,000.00
$1,000.00
Match
$0
$0
$0
$7,000.00
$1, 200.00
$5,985.00
$3,616.00
$0
$17,801.00
$52,342.00
Weed and Seed Budget Narrative
Weeding/Seeding Budget Summary (Federal Request Only)
SEED WEED
Budget Category CCDO Core Law Enforcement
A. Personnel $27,500.00 $59,260.00
B. Fringe Benefits $ 6,586.50 $6,586.50
C. Travel $2,250.00 $5,250.00
D. Equipment $0 $0
E. Supplies $12,576.00 $3,691.00 *
F. Construction $0 $0
G. Consultants/Contracts $19,800.00 $0
H. Other $7,380.00 $6,118.00**
TOTAL DIRECT COSTS: $76,092.50 $80,905.50
* Supplies Allocated to Weeding Activities: Community Policing (100% of $1,607) + Misc. Office Supplies (50% of
$1 000) + Copy Expenses (50% of $980) + Printing (50% of $1,770) + Software (50% of $418) = $3 691.00
** Other Allocated to Weeding Activities: Site Coordinator Internet (50% of 1,200 = $660), Site Coordinator Phone
(50% of 1,200 = $660), Site Coordinator Rental Costs (50% of 9,601 = $4,800.5)
Budget Category Federal Request Non -Federal Match Total Budget
A. Personnel $86,760.00 $30,471.00 $117,231.00
B. Fringe Benefits $13,173.00 $0 $ 13,173.00
C. Travel $7,500.00 $0 $7,500.00
D. Equipment $0 $0 $0
E. Supplies $16,267.00 $3,070 $19,337.00
F. Construction $0 $0 $0
G. Consultants/Contracts $19,800.00 $1 000.00 $20,800.00
H. Other $13,498.00 $17,801.00 $31,299.00
TOTAL DIRECT COSTS: $156,998.00 $52,342.00 $209,340.00
I. Indirect Costs $0 $0 $0
J. TOTAL PROJECT COSTS: $156,998.00 $52,342.00 $209,340.00
Federal Request $156,998.00
Non -Federal (Match) $52,342.00
BUDGET NARRATIVE
PERSONNEL ($86,760.00) MATCH ($30,471) TOTAL ($117,231.00)
1) A request of $55,000 will cover personnel costs for the full-time Weed and Seed Coordinator.
2) A request of $31,760.00 will cover the cost of overtime for Officers involved in weeding
efforts to include neighborhood policing activities as increasing the presence of officers in
the target area.
3) A Match amount of $15,496 (48% of total time) provided by Boys and Girls Clubs of Greater
Fort Worth for a part time Gang Intervention Specialist delivering services in the target area.
(Job description of Gang Intervention Specialist includes Works with 100 gang affiliated
youth between the ages of 13-24, maintaining an active daily participation of 35 members.
Provides the opportunity for members to participate in at least two (2) off -site events per
month. Conducts Community Service Projects at least once a month involving a minimum of
ten (10) members participating. Attends local community meetings, forums, schools,
agencies, and community events that pertain to program area.)
Calculations: 20 hrs/wk X 52 weeks X $14.90 per hour = $15,496
4) A match of $3,100 provided by the Fort Worth Gang Unit through the services of Gang
Prevention Specialist. At this time, the Gang Prevention Specialist delivers gang prevention
curriculum, Choices and Consequences", programs at target area middle school that include
the following topics:
• Judicial Laws for Juveniles in Texas
• Discuss the reasons why youth join gangs- (Respect, Protection, Friends/Family,
Drugs/Money)
• Anger Management
• Dating Violence
• Sexting and the law
Calculations: $31.00 per hour x 100 hours = $3,100
5) A match of $11,875 provided by Safe City Commission through the services of Program
Director of Bright Futures program, who will coordinate the delivery of gang prevention
activities in target area middle schools, equal to 1/4`h of total time.
Calculations: 47,500 per year x 25% of time = $11,875.
FRINGE BENEFITS- ($13, 173.00) MATCH ($0) TOTAL ($13,173.00)
This request covers Workers Compensation; Medicare, Unemployment Compensation, Health
Insurance.
• Workers Compensation (Site Coordinator)
• FICA (Site Coordinator)
• Unemployment Compensation (Site Coordinator)
• Health Insurance (Site Coordinator)
$55000 x .08
$55000 x7.65%
$55000 x 2.5%
$55000 x 13%
$ 440.00
$ 4207.50
$ 1375.00
$ 7150.00
TRAVEL ($7,500.00) MATCH (SO) TOTAL ($7,500.00)
1) A request of $7500.00 for Conference Travel will cover the costs to travel to 5 total Weed
and Seed conferences and meetings. Estimated cost of CCDO-sponsored conference travel is
approximately $872.20 per trip, with 3 people attending a total of 5 conferences. (Prior to
any travel, the site will obtain pre -approval by CCDO.) These estimated CCDO trips include
representation at a minimum by 1 law enforcement officer, 1 community policing officer, and
Site Coordinator. Costs are determined by federal CONUS and per diem rates.
2) A request for $500.00 for Incidentals to cover taxi/shuttle costs to and from airport to hotel
and baggage charges:
• Taxi: 5 trips x $50 per trip (each way) _ $250
• Baggage: 5 trips X $25 per trip (each way) _ $250
3) A request for $189.00 will cover Mileage Reimbursement (378 miles) costs for the Site
Director to attend meetings, site visits and events in the area. Mileage based on federal rate.
Note: Staff parking and staff mileage/transportation costs are not included.
SUPPLIES ($16,267.00) MATCH ($3,070) TOTAL ($19,337.00)
1) A request of $1,000.00 for Miscellaneous Office Supplies for Site Coordinator to carry out
Weed and Seed tasks. (Note: Site Coordinator will procure these supplies competitively to
o btain the best cost.) Based on historical data, it is anticipated that the Site Coordinator will
n eed the following supplies:
• (250) Stamps @ .44ea. _
• (4) Business card paper Laserjet/Inkjet paper @ $21.99 ea. _
• (5) Copy paper @ $44.99/case =
• (8) Printer Ink Black @ $36.99 ea. _
• (8) Printer Ink Color @ $34.99 ea. _
$110.00
$87.96
$224.95
$295.89
$279.92
TOTAL: $998.72 + shipping
2) A request of $981.00 for Copy Expenses to further Weed and Seed mission and carry out the
goals and objectives of the strategic plan, including flyers, newsletters, and handouts (see
Community Policing Strategy — Outcome Measure #3). The copy rate is expected to be:
.06 (6 cents) x 16,350 copies = $981
3) A request for $5,568 for Safe Haven #2 Computer Lab, a youth project to purchase computer
parts and supplies to build computers for the Northside Safe Haven #2. This computer lab will
be made available for community youth living in the weed n seed target area to access career
planning, academic life skills, and other youth development services Use of the computer
lab will be coordinated with target area community programs targeting at -risk youth, and
include Fort Worth Gang Unit, Tarrant County Juvenile Services, H.I.K.I.D.S. Youth Program,
and other church or social organizations. The list and costs of the various computer parts
needed to build the computer lab includes:
• Motherboard:
• Processor:
• RAM Memory:
• Hard Drive:
• DVD-RW:
• Windows System:
• Microsoft Word:
• Monitor:
• Computer Case:
• Misc Wires:
$104.00
$89.00
$59.00
$59.00
$39.00
$89.00
$89.00
$109.00
$39.00
$20.00
TOTAL COST PER COMPUTER: $696.00
TOTAL COST FOR 8 COMPUTERS: $5,568.00
(Note: Site Coordinator will procure these supplies competitively to obtain the best cost.)
4) A request for $2,700.00 ($2,572.20 + $127.80 total shipping) for Safe Haven #2 Resources,
resources selected to develop the academic skills, life skills, and work maturity skills of target
area youth (see Gang Prevention, Intervention, and Treatment Strategy — Outcome Measure
#1) . The resources are available through JIST School Catalog and will be procured
competitively.
Math DVD Bundle #1 Basic Math Through Matrix Algebra $324.00 + shipping
Source: Math Tutor DVD.com http://www.mathtutordvd.com/public/main.cfm
• The 1st - 7th Grade Math Tutor - 2 DVD Set - 7 Hour Course
• 1st - 7th Grade Math Tutor Companion Worksheet CD
• The Basic Math Word Problem Tutor - 2 DVD Set - 8 Hour Course
• The Pre -Algebra Tutor Volume 1
• The Math Video Tutor - Fractions Thru Algebra - 2 DVD Set - 10 Hour Course
• Fractions Thru Algebra Companion Worksheet CD - 600 Pages
• The Algebra 2 Tutor - 2 DVD Set - 6 Hour Course
• Algebra 2 Tutor Companion Worksheet CD - 320 pages
• The Algebra Word Problem Tutor - 2 DVD Set - 6 Hour Course
• The Advanced Algebra Tutor - 2 DVD set - 7 Hour Course
• The Matrix Algebra Tutor - 2 DVD Set - 7 Hour Course
• The Geometry Tutor - 2 DVD Set - 9 Hour Course
• The Texas Instruments TI-83/TI-83 Calculator Tutor
✓
Living in the Real World: CD-ROM series covering 11 Consumer Education/Life Skills
Activity Units $385.00 + shipping
Source: JIST Publishing http://www.jist.com/shop/web
• Bills, Budgets, and Bank Accounts $35.00
• Buying the Basics $35.00
• My Budget $35.00
• My Credit $35.00
• My Insurance $35.00
• My Money $35.00
• My Paycheck $35.00
• My Place $35.00
• My Wheels $35.00
• Shopping Smart $35.00
• Trivia Time $35.00
Job Survival CD Series: This CD series focuses on the needs of new employees who are
learning to adjust to a new work environment. $709 + shipping
Source JIST Publishing http://www.jist.com/shop/web
• Appearance on the Job
• Workplace Attitudes and Behaviors
• Job Attendance
• Following Directions
• Literacy Skills on the Job
• Employer Expectations
• Workplace Phone Skills
• Money Management
LifeSteps: This DVD curriculum is used to build Character, Resiliency, and Emotional
Intelligence in Youth $899.40 + shipping
Source: JIST Publishing http://www.iist.com/shop/web
• The ABCs of Emotional Intelligence $74.95
• Knowing Who You Are $74.95
• Taking Charge $74.95
• Bouncing Back $74.95
• Empathy Caring, and Compassion $74.95
• Creative Problem Solving $74.95
• Getting Along with Others $74.95
• Building Character $74.95
• Respect $74.95
• Responsibility $74.95
• Developing Healthy Relationships $74.95
• Doing Your Best $74.95
✓ Study Smarts Posters —Set of 6...$34.95 + shipping
Source: JIST Publishing http://www.jist.com/shop/web
Ace Test, Learning Style, Manage Time, School Success, SQ3R, and Take Notes. 17 x 22
D6-LX6265 • $34.95/set of 6 posters
Career Clusters Posters —Set of 16...119.95 + shipping
Source: JIST Publishing http.//www.list.com/shop/web
Based on 16 broad career categories established by the U.S. Department of Education,
these eye-catching posters feature images from within each Career Cluster, as well as a
helpful summary of the kinds of people drawn to that field —the ideal organizing tool for
teachers, counselors, and parents in helping students identify their interests and goals
for the future. 17 x 22 D6-CC4686 • $119.95/set of 16 laminated posters
✓ Job Search Pointers Posters Set of 6.. $49.95 + shipping
Source: JIST Publishing http•//www.iist.com/shop/web
Get your job search pointed in the right direction with these colorful, informative
posters. Each features a specific theme important in the job search process, along with
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TOTAL: $2,312.00 + $161.65 Shipping = $2,472.00
5) A request for $1,770.00 in Printing Services expenses for gang prevention materials, code
enforcement information and various Weed n Seed related activities. (see Community
Policing Strategy — Outcome Measure #3).
Cost calculations: $.59 each X 3,000 door hangers = $1,770.00
6) A request for $2,223.00 for Gang Prevention Activities to support coursework delivered to
target area youth involved in Fort Worth Gang Unit/Weed and Seed Gang Prevention
activities (see Gang Prevention, Intervention, and Treatment Strategy — Goal #2). Youth
enrolled into this activity will participate in 4 to 6 week courses delivered at target area
middle schools youth for the purpose of teaching youth to avoid gang involvement and teach
youth development skills. Costs include:
(60) Ropes Course slots ($25 ea.) $1,500
(To develop youth's teamwork, self-esteem, leadership, self confidence, and goals
setting skills.)
(60) Class Notebooks ($2.79 ea.) $168.00
(60) Gang Prevention/Weed n Seed Caps ($8.33 ea.) $500.00
(10) Rollerball Pens, Assorted 6/Pack ($5.50) $55.00
TOTAL $2,223.00
7) A request of $418.00 for Computer Software used for recruitment and public education
activities on Site Coordinator's computer, including web development software package and
desktop publishing software for creation of newsletters and brochures (see Community
Policing Strategy — Outcome Measure #3). (Note: Site Coordinator will procure these supplies
competitively to obtain the best cost.)
• Serif Page Plus X3 = $109.00
• Microsoft Real Web 2 = $309.00
8) A request for $1,607 for Community Policing Projects in the target area focusing on
recruitment and equipping of new resident volunteers. At the present time, there are no
community residents from the target area involved in community policing (Code Blue). The
costs below are not available from the Fort Worth Police Department and includes:
Code:Blue (synonymous with Community Policing) is a cooperative effort between the city of
Fort Worth, the federal government and interested citizens (Community Policing) who wish
to help control crime in their neighborhood. Citizens on Patrol acts as the "eyes and ears" for
the police department in the neighborhood. Private citizens volunteer time to actively patrol
their communities to observe and report suspicious or criminal activities to the appropriate
authorities. It's primary purpose is to help reduce crime in the neighborhood through
cooperation with the police department.)
The equipment listed below will allow Code:Blue citizen volunteers to perform community
policing in the target area.
(1 000) Recruitment Door Hanger ($ 59 each X 1,000 copies)
(4) Watt Luxeon LED Police Flashlight ($99.00 ea. + shipping)
(4) Fox 40 Whistle ($4.99. ea. + shipping)
(4) Bushnell 10x50 Powerview Binoculars ($47.00 ea.)
(4) Folio with Calculator ($39.00 ea.)
(12) Embroidered Caps ($18.75 ea.)
CONTRACTS ($19,800.00) MATCH ($1,000) TOTAL ($20,800.00)
$590.00
$425.00
$23.00
$188.00
$156.00
$225.00
Total: $1,607.00
1) A request in the amount of ($1,000) to send 4 youth to a week-long DEFY camp. Costs will
cover housing, meals, field trips and other incidentals based on historical data
Calculation:Total cost of 4 youth attending Camp Defy = $2,000
50% of total cost for sending 4 youth to Camp Defy = $1,000
In -kind contributions secured by Northside Weed and Seed = $1,000
Note: The Northside Weed and Seed will secure donations to fund Phase 2 Camp Defy
activities (mentoring component) through local foundations, employees unions, and local
businesses. During the current year, the Northside Weed and Seed secured $1,000 from
Lockheed -Martin Employees Union to fund Phase 2 Cam Defy activities, and we will likely ba
able to secure these funds from the same source in the contract year.
2) A request in the amount of ($4,800) for a contract with Bright Futures Mentoring Program
for one part-time Campus Coordinator to manage middle school programming activities.
Bright Futures is a partnership between The Safe City Commission, Texas Wesleyan
University, the Fort Worth Police Department and The Fort Worth Independent School
District. The mentoring program is designed to empower students with the knowledge and
skills they need to avoid youth violence.
Bright Futures is a stay -in -school initiative designed to increase the number of students
graduating from high school and to decrease youth violence. Participants focus on
academics, enrichment activities and life skills. University students serve as mentors in order
to give the students successful, motivated role models. Mentors work with the mentees one-
on-one or in small groups to discover and develop their natural abilities and interests and to
encourage their positive self- concept to achieve success in life.
Bright Futures mentoring program will target middle school youth in the Northside target
area as a gang prevention service, with the goals of reducing violence in the school and
assuring enrollment into post -secondary education.
3) A request in the amount of ($14,000) for a contract with the Boys & Girls Club to provide a
part-time coordinator for the Street Smart program, benefits and supplies.
Street SMART educates pre -adolescents (ages 11-13) about the destructive lifestyle of gangs,
avoiding conflict and developing resistance and refusal skills. The initiative consists of three
program areas: gang prevention, conflict resolution and peer leadership.
Street SMART teaches youth (ages 11-13) how to resist negative peer pressure by mastering
basic life skills. It also provides a pre & post test for each component of the curriculum thus
measuring the knowledge gained by the participants. The program runs 8 to 9 weeks. Each
session lasts about 35-45 minutes and is very engaging with skits, interactive sessions that
help members will apply the lessons learned.) Only at -risk youth living in the target area will
be enrolled in this program.
Calculations: Part -Time Salary $10,400 (20 hours/week X $10.57/ hour X 52 wks), Benefits
$1,267, and Supplies $ 2,333.00
OTHER ($13,498.00) MATCH ($171801.00) TOTAL ($31,299.00)
1) A request of $5,858 for Gang Prevention curriculum (DVD) will cover the cost of DVD films
to be purchased from A.R. Phoenix Resources (www.phoenixcurriculum.com) to be used
by the Fort Worth Gang Unit in their middle school programming coursework (see Gang
Prevention, Intervention, and Treatment Strategy — Goal #2). The DVD topics include:
• STORIES FROM THE STREETS DVD: Stories From The Streets shows life stories of young gang
members who end up in prison. Members of different gangs, including the Bloods, Crips,
and Latin Kings, are interviewed. The package includes a workbook and DVD containing
three scenarios, $295.
• KIDS AT RISK DVD: Kids at Risk features gang members describing 14 individual risk factors in
their own words. Workbook activities address each risk factor and lead to action plans to
minimize those risks. DVD designed for counselors to use flexibly and to select individual risk
factors for classroom or group use, $295.
• GANG ISSUES DVD• The Gang Issues video addresses issues such as the decision to join,
violent initiations, the experience and consequences of using violence, the consequences of
drug dealing and the experience of incarceration. Interviews with youthful incarcerated
gang members provide a powerful starting point for group discussion and use of the
supplemental workbook, $295.
• CHOICES DVD: The Choices DVD asks students to examine their lives by comparing their lives
to the stories of kids who have been incarcerated. The resource is designed for younger
audiences. Students will identify what is important in their lives. They will be given positive
reasons to consider staying in school and avoiding drugs, gangs, and violence The DVD is
designed for group discussion in a classroom setting and includes a workbook, $250
• GANG INTERVENTION CURRICULUM: Comprehensive resources that address the needs and
risk factors underlying gang membership Includes specific help in leaving a gang and
conquering the gang mind -set. Price: Middle School Curriculum 30 hours $1 195 + High
School Curriculum 44 hours $1,760 = $2,955
• CHANGE CURRICULUM: Workbooks designed for the highest risk students. Based on
Motivational Enhancement Therapy and Cognitive Behavioral Therapy, analysis of risk
factors, the development of key coping and refusal skills, and the development of a safety
net. Price: Middle School Curriculum 18 hours $720 + High School Curriculum 18 hours $720
_ $1,440
• COUNSELOR'S MANUAL: The counselor's manual includes elements for in -school and after -
school use. The manual includes explanations of theoretical underpinnings, applications of
Motivational Enhancement and Motivational Interviewing (MET/MI) techniques supported
by the curriculum, as well as classroom and counseling tools. A detailed and comprehensive
resource, it also includes guidance in managing the "change" process and additional coping
skills lessons. Price $175
• PARENTS CURRICULUM: Support and educational materials for one of the most influential
forces in a child's life! $153
Total = $5,860
2) A request of $1,320 will cover the cost of wireless Internet for one year for the Site
Coordinator to work in the office and in the field. Note that the Site Coordinator is provided
free office space by Righteous Branch Church, but the office space does not include phone or
Internet service.
$110 per month X 12 months = $1,320
3) A request of $1,320 will cover the cost of a cell telephone for one year for the Site
Coordinator to achieve all Weed and Seed objectives in year one. Note that the Site
Coordinator is provided free office space by Righteous Branch Church, but the office space
does not include phone or Internet service.
$110 per month X 12 months = $1,320
4) A match of $7,000 for Safe Haven #1 Computer Lab that consist of a total of 10 computers
available valued at $700 each for Weed and Seed activities located with the target area
donated by the Near Northside Partners Council (NNPC). The value stated by NNPC for the
in -kind contribution of the computer lab given at $7,000.
5) A match of $1,200 for Safe Haven #1 commercial property insurance, which is the value
stated by NNPC for the annual in -kind contribution of commercial property insurance given
at $1,200. The NNPC office space and computer lab is not being used for any other purposes
at this time (100% of cost).
Calculations: $1,200 annual commercial property insurance is based on historical
payments for 2007 and 2008 for insurance coverage of computer lab (nine computers),
network server, three (3) network printers, air conditioning units, copying machine, and
other miscellaneous equipment.
6) A match of $5,985 for Safe Haven #1 rent for office space and computer lab for Northside
Weed and Seed staff and computer lab. Total square footage of the two offices is 900 square
feet.
Calculations:
• Two Donated Offices
➢ Computer Lab = 15' by 30' = 450 sq. ft.
➢ Office Space = 15' X 30' = 450 sq. ft.
• Total Square Footage = 900 sq. ft.
• Rent Per Square Foot Per Year = $6.66 per sq. ft.
• Total In -Kind Rental Costs = $5,994 per year
Note: The NNPC volunteer space and computer lab is not being used for any other
purposes at this time (100% of cost).
7) A match of $3,616 for Site Director for office space at Righteous Branch Baptist Church for
day-to-day operations of the Weed and Seed program. Total square footage of the small
office is 48 square feet.
Calculations:
• Office Space = 20' by 20'
• Total Square Footage = 400 sq. ft.
• Rent Per Square Foot Per Year = $9.04 per sq. ft.
• Total In -Kind Rental Costs = $3,616 per year
Note: The NNPC office space is not being used for any other purposes (100% of cost).
7) A request for $5,000 for the cost of consulting fees associated with the development and
implementation of the Northside Weed n Seed program evaluation/assessment by the
University of Texas' Institute of Urban Studies. The estimated cost of $5,000 was determined
after initial discussion with Bob Wilkins, Director of Training and Outreach.
Calculations:
• Total Contract Hours = 100 hours total (limited to 8 hours total per day)
• Consulting Fees Rate = $50 per hour (limited to $400 total per day)
• Total Consulting Costs = $5,000
Note: The Northside Weed and Seed program will adhere to the limited for consulting
costs to $450 for an 8-hour day or $56.25 per hour. This is only a preliminary estimate of
the cost; the actual cost will be determined after the details of the evaluation/assessment
have been determined. The anticipated cost may include allowable costs, such as wages,
travel, copying, etc. The Site Coordinator will keep the CCDO Program Manager fully
informed to assure that all costs related to this expenditure are necessary, reasonable, and
allowable according to federal fiscal guidelines.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/19/2011 — Ordinance No.19662-04-2011
DATE: Tuesday, April 19, 2011 REFERENCE NO.: **C-24874
LOG NAME: 35WEED&SEED
SUBJECT:
Authorize Execution of an Agreement with and Accept $31,760.00 from the Safe City Commission to Provide
Enforcement in the Northside of Fort Worth Pursuant to a Weed and Seed Grant and Adopt Appropriation
Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to execute an agreement with the Safe City Commission for the City to
provide enforcement in the Northside area of Fort Worth using Weed and Seed Grant funding;
2. Authorize the acceptance of $31,760.00 from the Safe City Commission to reimburse the City for law
enforcement provided; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants
Fund by $31,760.00 upon receipt of the grant.
DISCUSSION:
The Weed and Seed program is administered by the Community Capacity Development Office in the Office
of Justice Programs, United States Department of Justice. This funding assists local governments,
neighborhoods and community —based organizations in developing Weed and Seed strategies. This initiative
aims to prevent, control and reduce violent crime, drug abuse and gang activity. Its operative strategy
incorporates a community —based, comprehensive multi —agency approach to law enforcement, crime
prevention and neighborhood restoration.
The Safe City Commission (SCC) provides crime prevention education and community advocacy for crime
prevention programs to reduce and prevent gang and youth violence in Fort Worth. SCC was awarded a
Weed and Seed Grant by the Department of Justice, which included funding for enforcement in the Northside
of Fort Worth. Funding will be used for overtime enforcement by Fort Worth Police officers in the target
area.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant, and adoption of the attached appropriation ordinance funds will be available in the
current operating budget, as appropriated of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers
3) GR76 488987 035482522000 $31.760.00
FROM Fund/Account/Centers
3) GR76 5(VARIOUS) 035482522010 $31.760.00
CERTIFICATIONS:
,Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. 35Weed and Seed AO.doc
Charles W Daniels (6199)
Jeffrey Halstead (4210)
Monique Moore (4221)