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HomeMy WebLinkAboutContract 41813-A3 (2)AMENDMENT No. 3 CnrYSECRETARY CONTRACT .'m.. Iia- A3 TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and Kim ey 'Horn and Associates, Inc., (ENGINEER) made and entered into City Secretary Contract No. 41813 , (the CONTRACT) which was authorized by WIC ecn 24892 on the 3rd day of May, 2011 in the amount of $131, 350 . 00; an 'WuEIIEAs, the CONTRACT was subsequently revised by: Amendment No. 1 in the amount of $32,300.00 which was administratively authorized on March 18, 2013 and Amendment No. 2 in the amount of $13,000.00 which was administratively authorized on May 17, 2013; and WIIEREAS, the CONTRACT involves engineering following project: West Seventh Street Bridge Water Improvements on Seventh Street. services for the and Sanitary Sewer Fournier Street from River Drive to West WHEREAS, it has become necessary to execute Amendment No . 3 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 10 Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated August 9, 2013, a copy of which is attached hereto and incorporated herein. The c- t to City for the additional design services to be performed y Engineer totals $ 75 , 410 . 00 . 2 Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for a l l work and services performed under the Contract, as amended, so that the total fee paid by the City for $252,060.00. all work and services shall be an amount of = �= [FIVE0 2 2013 Page -1 OFFICIAL RECORD U %OiTY SECRETARy Ft !NORTH, TX 3. All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE signatory, below. APPROVED: City of Fort Worth 41111 cliknaecALL___, Fernando Costa Assistant City Manager DATE: // /0 as S. Frank Crumb, P.E. Director, Water Department APPROVED AS TO FORM AND LEGALITY: Douglas W. Black Assistant C i ty Attorney ATTEST: Mary ys r City Secretary of the date last written by a ENGINEER Kimleflorn and Associates, Inc. Glenn Gary, P.E. Senior Vice -President Page 1- /0 i-c3/ r- / M&C : C©2652O Date: 10/22/13 OFFICIAL RECORD CITY SECRETARY Ft WORFH, TX Kimley-Horn and Associates, Inc. August 9, 201.3 Suite 950 801 Cherry Street, Unit 11 Fort Worth, Texas Mr. John Kasavich, P.E. 76102 Project Manager City of Fort Worth Water Department 1000 Throckmorton Street Fort Worth, TX 76102 Re: West Seventh Street Bridge Water and Sanitary Sewer Improvements on Fournier Street from River Drive to West Seventh Additional Services — Amendment No. 3 K.HA No. 061018086; City Project No. 01693 Dear John: Due to additional services requested by the City as part of the referenced project, Kimley-Horn will perform the work outlined in the following items. This amendment is divided into two parts. Part 1 consists of additional Construction Phase Services (CCA) associated with the West 7"1 Street Bridge and utility relocation project. Part 2 consists of additional design, bidding, CCA and survey services associated with the expanded scope of the Heritage Park water line relocation project. In general, this project will no longer be constructed via a miscellaneous contract and additional length has been added to the relocation. Part 1— West 7`h Street Bridge Additional Services Item 1 (Additional Construction Phase Services) Kimley-Horn has performed the following additional construction phase services for the West 7 h Street Bridge project: • Additional coordination meetings and conference calls with S.J. Louis (City s contractor), TxDOT, and Sundt an idge general contractor) for the following items: o Protection of City owned facilities during transport, demolition, drilling, etc. for bridge construction o Coordination of schedules between Sundt and SJ Louis. Revised sequencing, water line connection and traffic control plans. Kimley-Horn will continue to provide general construction coordination between Sundt and the City (4 meetings are anticipated). TEL 817 335 6511 FAX 817 335 5070 Mr. John Kasavich, August 9, 2013, Page 2 Kimley-Horn and Associates, Inc. Part 2 — Heritage Park Water Line Relocation Item 1 (Additional Water Design) Amendment number 1 included additional water line design of 600 LF of 24-inch water line along Main Street from Bluff to Belknap. The project was to be constructed via the miscellaneous contracts through the City therefore a full construction plan set, development of project specifications, bidding phase services, and construction phase services were not included in that amendment. Kimley-Horn completed preliminary design for the water line and attended four (4) meetings with City Field Operations, Parks Department, and planning staff. After the preliminary design review meeting and subsequent meetings with City staff, the City has requested Kimley-Horn to perform the following additional water line design. . • Construction documents; plans, project specific details, list of bid items and associated quantities to be included in Division 00, and project specific revisions only to Division 02-49 for the 24 inch line around Heritage Park. • Add additional linear footage for the 16-inch water Iine within Heritage Park and construction documents; plans, details, list of bid items and associated quantities to be included in Division 00, and project specific revisions only to Division 02-49 • Coordination with the City of Fort Worth Parks and Development departments for park improvements related to the water line design (4 meetings are anticipated). • Coordination with Shield Engineering Group. • A park conversion may be necessary for this project. Kimley-Horn has included a park conversion as part of this amendment. Kimley-Horn will be including the water line design into an existing City project that is being designed by Shield Engineering Group. Kimley-Horn will coordinate with Shield Engineering Group on inclusion of the plan sheets, project specific details, bid items, and revisions to technical specifications. The following items will be completed by Shield Engineering Group and are not included in this amendment: • Plans o Cover Sheet o Index Sheet • Specifications o Division 00 o Division 01 o Division 02-49 Mr. John Kasavich, August 9, 2013, Page 3 Kimley-Horn and Associates, Inc. Bern 2 (Additional Survey and Easement) Due to the uncertainty of property ownership and delineation around this project, Kimley-Horn will perform the following survey services: • Research property and obtain deeds and plats for the subject properties including right-of-way for the properties adjacent to the water line relocation. • Field survey to recover property monuments sufficient to establish the on -the -ground location of the subject properties. Item 3 (Additional Bid Phase Services) Kimley-Horn will provide pre -construction assistance as defined in the Contract Attachment "A" Task 4 — Bid Phase Services for this project with the exception of Task 4.2 - Issuing Bid Sets, Task 4.7 - Recommendation of Award and Task 4.10 — Deliverables. Item 4 (Additional Construction Phase Services) Kimley-Horn will provide construction phase services for the Heritage Park water line as defined in the Contract Attachment "A" Task 5 — Construction Phase Services for this project. Scope of Services The scope of services for this amendment is divided into the following tasks: Part 1 — West 7th Street Bridge Additional Services Item 1 (Additional Construction Phase Services): $8,000 Kimley-Horn Part 2 — Heritage Park Water Line Relocation Item 1 (Additional Water Design): $ 34,500 Kimley-Horn Item 2 (Additional Survey and Easement): $ 8,100 Survey $81010%Sub Fee $ 8,910 Total Item 3 (Additional Bid Phase Services): $4,000 Kimley-Horn Itetn 4 (Additional Construction Phase Services): $20,000 Kimley-Horn We recommend that the City increase the budget by $75,410 for these additional services. From the additional services listed above, the recommended breakdown for water and sewer services is as follows: Mr. John Kasavich, August 9, 2013, Page 4 Kimley-Horn and Associates, Inc. Description Water Sewer Total Part 1 - West 7th St Bridge Item 1 - CCA $8,000 $0 $8,000 Part 2 - Heritage Park Water Line Item 1 - Water Design $34,500 $0 $34,500 Item 2 - Survey $8,910 $0 $8,910 Item 3 - Bid Services $4,000 $0 $4,000 Item 4 - CCA $20,000 $0 $20,000 $75,410 $0 $75,410 Total The following table summarizes the fee per Work Phase: Work Phase Water Fee Sewer Fee Total Fee 31 $22,623.00 $0.00 $22,623.00 32 $45,246.00 $0.00 $45,246.00 33 $7,541.00 $0.00 $7,541.00 51 $0 $0.00 $0.00 $75,410 $0 $75,410 Total The following table summarizes our recommended budget revisions by Item (please see attached Fee Breakdown for an hourly breakdown of each item): Description Part 1 Part 2 Item 1 Total Item 1 Item 2 Item 3 Item 4 $ - $ - $ - $ - $ - $0 Design Management Preliminary Design $ - $ - $ - $ - $ - $0 Final Design $ - $34,500 $ - $ - $ - $34,500 Bid Phase Services $ - $ - $ - $4,000 $ - $4,000 Construction Services Phase $8,000 $ - $ - $ - $20,000 $28,000 $ - $ - $ - $ - $ - $0 ROW/Easement Services Survey Services $ - $ - $8.910 $ - $ - $8,910 Permitting $ - $ - $ - $ - $ - $0 $8,000 $34,500 $8,910 $4,000 $20,000 $75,410 Total Mr. John Kasavich, August 9, 2013, Page 5 The following table summarizes our recommended budget revisions and shows the revised contract amount: Description Original Amend 1 Amend 2 Amend 3 Revised $8,700 Design Management $8,700 $0 $0 $0 $27,600 Preliminary Design $27,600 $0 $0 $0 $119,050 Final Design $58,550 $26,000 $0 $34,500 Bid Phase Services $4,900 $0 $0 $4,000 $8,900 Construction Phase Services $17,400 $0 $13,000 $28,000 $58,400 $4,100 ROW/Easement Services $4,100 $0 $0 $0 Survey Services $10,100 $6,300 $0 $8,910 $25,310 Permitting $0 $0 $0 $0 $0 $252,060 Total Project I $131,350 $32,300 $13,000 $75,410 The following tables summarize our revisions to the M/WBE percentages: This Amendment Sub -Consultant Fee Gorrondona $8,100 $8,100 Total 10.7% M/WBE Percentage Total Contract Description Amend 2 Revised Amend 1 Original Contract Amount $131,350 $163,650 $176,650 $252,060 Total Contract M/WBE $37,300 $44,000 $44,000 $52,100 28,4% 26.9% 24.9% 20.7% Total Contract M/WBE Percentage The following table summarizes our revisions to the water and sanitary sewer design fees: Description Original Amend 1 Amend 2 Total Amend 3 Water $137,380 $32,300 $6,500 $75,410 $251,590 $26,270 $0 $6,500 $0 $32,770 Sewer Mr. John Kasavich, August 9, 2013, Page 6 Kimley-Horn and Associates, Inc. We appreciate the oppoitunity to be of continued service to the City. Please contact us if we need to provide any further infoimation. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Texas Registered Ei glneering Firm F-928 Glenn A. Gary, P.E. Si. Vice President GAG: akr Attachments K:FT1V Utilities1061018086\PPP\POST NTP1Amendment-3Wmend 3-Ltr-\V 7th Addtl CCA.doc Kimley-Horn and Associates, Inc. Project Workplan Budget General ProjectInformation Client: City of Fort Worth Project: W. 7th St. Bridge Reloc KHA No. 061018086 PM: Aaron Rader Budget Summary Date: Feb 8, 2013 Fee Information Fee Type: CP Expense Mult: 1.10 Allocation: 0.0% Fix. Mult. r Schedule: 3.5 Task Budget Summary . Hours Labor Task goo- Task 888 Expenses Allocation Subtotal No. Task Name 300 Final Design 254 $ 34,100 $ 400 $ 34,500 400 Bid Phase Svcs 29 $ 4,000 $ 4,000 500 Construction Phase Svcs 144 $ 19,400 $ 600 $ 20,000 510 W. 7th Const Phase Svcs 46 $ 7,500 $ 500 $ 8,000 1 777 Contingency $ _ 4731 $ 65,000 $ 1,500 $ - I $ 66,500 TOTALS: Subconsultant Summiary = Cost Multiplier Subtotal Task No. Task Name 710 Survey and SUE - Gorrondona $ 8,100 1.10 $ 8,910 1.10 1.10 1.10 1.10 TOTALS: $ 8,100 j J $ 8,910 Labor: $ 65,000 Expenses: $ 10,410 TOTAL: $ 75,410 Page 2 of 9 K:\FTW_Utihties\061018086\PPP\POST_NTP\Amendment-3\Amend3-Heritage Park WL-Workplan _Budget.xlsm Printed: 8/9/2013. 9.59 AM •Task Effort= • Labor: Expenses: Allocation: $ 34,100 $ 400 TOTAL: $ 34,500 Date: February 8, 2013 Task information N umber N ame. Task Mgr: 300 Final Design Tyler Kay Kimley-Horn and Associates. Inc. Project Workplan Budget General Projectinformation;. Client: City of Fort Worth P roject: W 7th St. Bridge Reloc KHA No: 061018086 P M: Aaron Rader Task Description and Budgeting , • Task Descriptions: GLC: P8 P5 P3 N5 ( (Hrs) Expenses ($) 3.1 Final Design (90% Plans) L A. Cover Sheet To be completed by Shield Engineering Group B. Index Sheet To be completed by Shield Engineering Group C. General Notes 1. City standard notes 1 1 2. Project specific notes (1 sht) 2 2 4 D. Wtr Layout, Control, Abandonment 1 2 3 E. Shutdown and Phasing (1 sheet) 1 4 5 F. Water P&P (3 sheets*10/5 hrs/sht) 15 30 45 G. Standard Details (4 shts * 2/1 hrs/sht) 4 8 12 H. Project Specific Details 1. Wtr Connections 1 2 4 7 I. TCP (4 shts*6/1 hrs/sht) 4 24 28 J. SWPPP (3 shts*2/1 hrs/sht) 3 6 9 3.2 Final Design Project Manual A. Division 00 2 4 6 B. Division 01 To be completed by Shield Engineering Group C. Division 02-49 4 12 16 D. Appendix 2 4 6 3.3 Stakeholders Meeting A. Parks Department (1 mtg) 2 2 2 6 B. Planning and Development Dept (1 mtg) 2 2 2 6 3.4 OPCC (3 shts*3/1 hrs/sht) 3 9 12 3.5 City Plan Review Submittal A. City PM & Water Operations(1 mtg) 3 3 3 9 B. Coordination with Shield Engineering 2 4 6 3.6 Construction Document - Final Construction Plans 5 10 15 Project Manual 2 8 10 $ 300 3.7 Deliverables 1 4 3 8 3.8 Park Conversion Process 10 30 40 Subtotals: 8 70 173 3 254 $ 300 K:\FTW_Utilities\061018086\PPP\POST_ NTP\Amendment-3Amend3-Heritage Park WL-Workplan Budaet.xlsm Page 3 of 9 Printers R/9/7r113 q 5q AM tTask EffortSuin ary Labor: Expenses: Allocation: $ 4,000 TOTAL: $ 4,000 Date: February 8, 2013 Task Information Number: Name: Task Mgr: 400 Bid Phase Svcs Tyler Kay Kimley-Horn and Associates, Inc. Project Workplan Budget General Project Information Client: City of Fort Worth Project: W. 7th St. Bridge Reloc KHA No: 061018086 PM: Aaron Rader .ask Description and Budgeting_ Task Descriptions: GLC: P8 P5 I P3 I N5 f f 1 1 I ( (Hrs) Expenses ($) 4.1 Advertisement (By City) To be completed by City & Shield Engineering Group 4.2 Issue Bid Sets To be completed by Shield Engineering Group 4.3 Request for Information 5 5 10 4.4 Addenda 6 6 12 4.5 Pre -bid Meeting (No Pre -Bid Mtg) 4.6 Bid Opening 1 1 4.7 Recommendation of Award To be completed by Shield Engineering Group 4.8 Conformance Documents 1 2 4.9 Contract Execution To be completed by Shield Engineering Group 4.10 Deliverables 1 2 3 Subtotals: 13 14 2 29 $ - K:\FTW_Utilities\061018086\PPP\POST_NTP\Amendment-3\Amend3-Heritage Park WL-Workplan_Budget.xism Page 4 of 9 Printed: 8/9/2013. 9:59 AM Task Effort Summary Labor: Expenses: Allocation: $ 19,400 $ 600 TOTAL: $ 20,00 Date: February 8, 2013 Task Information Number: 500 NameConstruction Phase Svcs Task Mgr: Tyler Kay Kimley-Horn and Associates. Inc. Project Workplan Budget General Project Information Client City of Fort Worth Project: W 7th St. Bridge Reloc KHA No: 061018086 PM: Aaron Rader Task Description and Budgeting - r r. -ir Task Descriptions: GLC: P8 P5 P3 (Hrs) Expenses ($) _ 5.1 Public Meeting (1 meeting) A. Mailing Ivitation (City) B Exhibits (2) 1 2 3 C. Attend public meeting 2 2 4 5.2 Construction Support Services (6 months) A. Preconstruction Meeting 2 2 4 B. On -site Observation (5 visits) 5 5 10 C. Progress Meeting (6 mtgs) 6 6 12 D. Shop Drawing Review (12 total) 12 24 36 E. Substitutions (4/2hrs/month*3months) 6 12 18 F. Request for Information 10 20 30 G. Change Orders 0 0 g H. Final Walk Through 3 3 5.3 Record Drawings - Final Mylar 2 4 6 5.4 Deliverables 5 10 15 $ 500 Subtotals: 54 90 144 $ 500 Page 5 of 9 K:\FTW_Utilities1061018086\PPP\POST_NTP\Amendfnent-3\Amend3-Heritage Park WL-Workolan Budget xlsm Prinfarh R/Q/7n4Z Q cQ Anil Task Effort Sumi Labor: Expenses: Allocation: $ $ 7,500 500 TOTAL: $ 8,000 Kimley-Horn and Associates. Inc. Project Workplan Budget General Project Information Client: City of Fort Worth Project: W. 7th St. Bridge Reloc KHA No: 061018086 PM: Aaron Rader Task Description and Budgeting Date: February 8, 2013 Task Informations Number: 510 NameW. 7th Const Phase Svcs Task Mgr: Tyler Kay 5 Task Descriptions: GLC:v P8 P5 P3 (Hrs) Expenses ($) 10 Coordination with Sundt 2 4 4 Coordination with SJ Louis 2 6 6 14 Revised Sewencing and TCP Plans 4 8 12 Continued Coordination with Sundt (4 mtgs) 2 4 4 10 $ 450 46 $ 450 Subtotals: 6 18 22 K:\FTW_Utilities\061018086\PPP\POST_NTP\Amendment-3\Amend3-Heritage Park WL-Workplan_Budget.xlsm Page 6 of 9 Printed: 8/9/2013, 9:59 AM M&C Review Page 1 of 2 CITY OUNCIL ' GENDA Official site of the City of Fort Worth, Texas FORT WORTH COUNCIL ACTION: Approved on 10/22/2013 DATE: 10/22/2013 REFERENCE NO.: **C-26520 CODE C TYPE: CONSENT LOG NAME: PUBLIC HEARING: 60W7WSSA3-KHA NO SUBJECT: Authorize Execution of Amendment No. 3 to City Secretary Contract No. 41813, an Engineering Agreement with Kimley-Horn and Associates, Inc. in the Amount of $75,410.00 for a Revised Contract in the Amount of $252,060.00 for West Seventh Street Bridge Water and Sanitary Sewer Improvements on Fournier Street from River Drive to West Seventh Street (COUNCIL DISTRICT 9) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 3 to City Secretary Contract No 41813, with Kimley-Horn and Associates, Inc., in the amount of $75,410.00 for West Seventh Street Bridge Water and Sanitary Sewer Improvements on Fournier Street from River Drive to West Seventh Street thereby increasing the contract amount to $252,060.00. DISCUSSION. On May 3, 2011, (M&C C-24892) the City Council authorized an Engineering Agreement with Kimley- Horn and Associates, Inc., in the amount of $131,350 00 for design services for West Seventh Street Bridge Water and Sanitary Sewer Improvements on Fournier Street from River Drive to West Seventh Street. The Agreement was revised by two Amendments totaling $45,300.00 (Amendment No. 1: $32,300.00, administratively approved March 18, 2013 and Amendment No. 2: $13,000.00, administratively approved May 17, 2013). Amendment No. 3 will provide for the following: Revised traffic control plans, water line connections and sequencing to accommodate actual field conditions that were encountered during construction. Additional coordination meetings with Staff, the City's contractor, TxDOT and TxDOT's contractor for the protection of City owned facilities during demolition of the West Seventh Street Bridge. Design services for the relocation of an additional water main on Houston Street. Additional survey and easements. Additional construction phase services. Kimley-Horn and Associates, Inc., proposes to provide the additional services for a lump sum fee of $75 410.00. Staff considers the fee to be fair and reasonable for the scope of services proposed. M/WBE Office - Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 11 percent M/WBE participation on this Amendment No. 3. The City's goal on this amendment is seven percent. This project is located in COUNCIL DISTRICT 9, Mapsco 62Z and 76C. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council_packet/mc_review.asp?ID= 1 9070&council... 10/25/2013 M&C Review Page 2 of 2 The Financial Management Services Director certifies that funds are available in the current capital budget, as appropriated, of the approved Water Capital Funds for Capital Project 01493. TO Fund/Account/Centers FROM Fund/Account/Centers P253 531200 609170169331 $22,623.00 P253 531200 609170169332 $45,246.00 P253 531200 609170169333 $7,541.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8246) Additional Information Contact: John R. Kasavich (8480) ATTACHMENTS 60W7WSSA3-KHA MAP 01.pdf 60W7WSSA3-KHA MAP 02 (2) pdf http://apps.cfwnet.org/council packet/mc review.asp?ID=19070&council... 10/25/2013