The URL can be used to link to this page

Home My WebLink AboutContract 41933-A1CITY SECRETARY CONTRACT NO. ` A �33 AMENDMENT TO CITY SECRETARY CONTRACT N0.41933 WHEREAS, the City of Fort Worth ("City") and Girls Inc. ("Contractor") made and entered into an Agreement for Services, City Secretary Contract No. 41933 (the "Agreement") on June 24, 2011; WHEREAS, the Contract provided gap funding to Contractor for a public service program with the City's General Funds for a term from June 1, 2010 to September 30, 2011; WHEREAS, Contractor has determined that a greater need exists for "Private Auto Allowance" rather than "Childcare Scholarships" and therefore wishes to revise the Budget to increase Private Auto Allowance by Two Hundred and No/l00 Dollars ($200.00) and decrease Childcare Scholarships by Two Hundred and No/100 Dollars ($200.00). The total amount of the Agreement will remain at Four Thousand Two Hundred and No/100 Dollars ($4,200.00); and WHEREAS, it is the mutual desire of City and Contractor to amend the Agreement to meet Agreement objectives. NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX 76102, acting by and through Susan Alanis, its duly authorized Assistant City Manager, and Contractor, whose address is 2820 Matlock, Arlington, TX, acting by and through Susan Dougherty, its duly authorized Executive Director, do hereby agree as follows: I. a. Detail Statement of Costs attached to Exhibit B is deleted in its entirety and replaced with the attached Detail Statement of Costs -Revised. b. This amendment is effective June 1, 2011. II. All other terms and conditions of the Agreement not amended herein remain unaffected and in full force and effect, are binding on the parties and are hereby ratified by the parties. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] s r, WORTH, TX Ameudment to CSC No. 41933 Gt��s Ino. dv originals of this Agreement Amendment in Fort Worth, Texas, this day of A,QA .i^Q( , 2011. M&C: C-24905 Date: 5/17/2011 GIRLS INC. U;I C'li Lei . By: Susan Dougherty _ Title: Executive Director STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on 2011 by Susan Dougherty, Executive Director of Girls, Inc., a Texas non-profit corporation, on behalf of said corporation. Amendment to CSC No. 41933 Girls Inc. NOTARY PUBLIC STATE OF TEXAS MARLENE M. SVYEDA - Notary Public, State of Texas My Commission �xpires July Ol, 4ull IN WITNESS WHEREOF, the parties hereto have executed three duplicate originals of this Agreement Amendment in Fort Worth, Texas, this � day of ATTEST: � ��QooOpOoq'� P�. = � 1 \ ri�� Manager 5/17/2011 APPROVED AS TO FORM AND LEGALITY: �' �L�,1/1 � � �`��L��'I /l A/lti. Assistant City Atto�ey _ ._ ■ l! l� rllK�l!1! CL'•1 �J 11�1�1i�J_� STATE OF TEXAS § COUNTY OF TARRANT § This instrument was acknowledged before me on ,/�Q��. 02. , 2011 by Fernando Costa, Assistant City Manager of the City of Fort Worth, on behalf of the City of Fort Worth. � /,�� EVONIA DANIELS I� NOTARY PUBLIC MY COMMISSION EXPIRES STATE OF TEXAS July 10, 2013 Amendment to CSC No. 41933 Girls Inc. FT.1Nt��'�"irk, '�',� CITY OF FORT WORTH HOUSING AND ECONOMIC DEVELOPMENT DEPARTMENT n , f , DETAIL STATEMENT OF COSTS V CONTRACT NO. AT TO tJ 2/ REPORT PERIOD COST CATEGORY PROGRAM BUDGET MONTHLY EXPENDITURES CUMULATIVE TO DATE BALANCE ADMINISTRATIVE COSTS Salaries FICA Life Insurance Health Insurance Unemployment Tax Worker's Comp Legal and Accounting Office Supplies PROGRAMMATIC COSTS Salaries 31520,00 FICA 269.28 Life Insurance Health Insurance Unemployment — Federal Unemployment — State Workers Compensation Medical Supplies Security Utilities (Telephone, Electric, Gas, Water, Wastewater, Waste Disposal) Rent Office Equipment Rental Printing Accounting Postage Building Maintenance and Repair Office Supplies Food Other Operating Supplies Liability Insurance Private Auto Allowance 200.00 Childcare Scholarships Meals Teaching Aids 210,72 Contractual Services Contract Labor Conferences and Seminars Short Term Rent, Mortgage and Utility Assistance STRMU Tenant Based Rental Assistance TBRA TOTAL $4,200.00 $0.00 $0.00 $0.00 Contractor's Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terms of the agreement. _ F� NAME and TITLE OF AUTHORIZED OFFICER Amendment to CSC No. 41933 Girls Inc. SIGNATURE and DA Page 1 of 2 Folden, Mark From: Guzman, Leann Sent: Friday, September 16, 2011 9:57 AM To: Folden, Mark Cc: Mosley, Chris Subject: RE: Contract Amendment OK, the amendment looks good to me. Leann D. Guzman Assistant City Attorney II City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 Ph: (817) 392-8973 Fax: (817) 392-8359 From: Folden, Mark Sent: Friday, September 16, 2011 8:44 AM To: Guzman, Leann Cc: Mosley, Chris Subject: RE: Contract Amendment Because when we wrote the contract we mistakenly put the money in Childcare Scholarships (which have nothing to do with their program) instead of mileage. June 1 is the effective date of the contract, so it makes the budget effectively what it should have been the entire time. From: Guzman, Leann Sent: Friday, September 16, 2011 8:42 AM To: Folden, Mark Cc: Mosley, Chris Subject: RE: Contract Amendment Mark: Why is the amendment being done to be effective as of June 1? Leann D. Guzman Assistant City Attorney II City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 Ph: (817) 392-8973 Fax: (817) 392-8359 From: Mosley, Chris Sent: Thursday, September 15, 2011 5:30 PM To: Guzman, Leann Cc: Folden, Mark Subject: FW: Contract Amendment 9/20/2011 Page 2 of 2 Leann, Could you review this for Mark in Vicki's absence? Thanks. Christopher B. Mosley Semor Assistant City Attorney 1000 Throckmorton Fort Worth, Texas 76102 P: 817.392.7603 P. 817.392.8359 chris.mosley@fortworthgov.org From: Folden, Mark Sent: Thursday, September 15, 2011 5:19 PM To: Mosley, Chris Cc: Bentley, Robin Subject Contract Amendment Hi Chris, Normally Vicki would review these before I send them out for execution but I understand she is out. Can someone approve this contract amendment for me? Please let me know if there are any questions. Thanks! Mark 9/20/2011 M&C Review Page 1 of 3 Official site of the City of Fort Worth, Texas FORT WORT!! COUNCIL ACTION: Approved on 5/17/2011 DATE: 5/17/2011 REFERENCE NO.: **C-24905 LOG NAME* 17PSAGAP CODE C TYPE• CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Execution of Contracts and Interdepartmental Letters of Agreement to Extend Public Service Programs Funded by Community Development Block Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS Grant Funds from June through September of 2011 (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager or his designee to execute contracts orinterdepartmental letters of agreement to extend public service programs funded with Community Development Block Grant, Emergency Shelter Grant and Housing Opportunities for Persons with AIDS grant funds for the period from June to September 2011; and 2. Authorize the City Manager or his designee, to amend the contracts or letter agreements, if necessary, to achieve program goals, provided any amendment is within the scope of the program and in compliance with all applicable laws and regulations governing the use of federal grant funds. DISCUSSION: On August 17, 2010, the City Council approved contracts with agencies to deliver public services using federal grant funds from the United States Department of Housing and Urban Development (HUD) under the Community Development Block Grant (CDBG) HOME Investment Partnerships Program (HOME), Emergency Shelter Grant (ESG) and Housing Opportunities for Persons With AIDS Program (HOPWA) (M&C C-24401). The City has traditionally used a June to May Program Year, but is changing the Program Year to October to September to correspond with the City's Fiscal Year. In September, 2010, the City Council requested a change in the City's Program Year for Federal Funding from a June to May year to an October to September year. When the City made this change to the Program Year, it caused a funding gap for the public service agencies. In order to ensure continuity of services, the City Council allocated General Funds to extend services until the beginning of the new grant year. The City Council's authorization allows for the funding of the public service agencies from June 1, 2010 to September 30, 2011. In March of 2011, Staff asked agencies with current contracts to submit budget requests for the four month period. Upon review of the requests, Staff recommends entering into contracts with the following agencies for the following amounts: Community Development Block Grant (CDBG) Boys & Girls Club FWHA Meals on Wheels Cultural Center of the Americas United Community Centers YMCA Childcare Associates YWCA - Child Care 4,800.00 9,500.00 11,232.00 6,592.00 5,400.00 15,000.00 39,000.00 45,000.00 http://apps.cfwnet.org/council_packet/mc review.asp?ID=15257&councildate=5/17/2011 11/4/2011 M&C Review Page 2 of 3 S amaritan House ARRT AIDS Outreach Center HOPWA Total YWCA - My Own Place Ladder Alliance Day Resource Center AB Christian Learning Center Clayton YES! - Greenbriar Clayton YES! - After School Senior Citizens - Como Senior Citizens - Doc Sessions S enior Citizens - Diamond Hill Cornerstone PACS - Como PACS - Northside CAP PACS - Woodhaven N orthside Inter -Church Agency Mental Health Association - Ombudsman Mental Health Association - Advocate Girls Inc CDBG Total Emergency Shelter Grant (ESG) YWCA - Supportive Living PACS - SHIPP S afeHaven - Supportive Childcare S afeHaven - Shelter Operations P resbyterian Night Shelter ESG Total 5,876.00 6,640.00 16,667.00 5,000.00 8,300.00 19,000.00 6,000.00 5,333.33 6,000.00 5,099.00 2,083.00 8,748.00 2,116.00 7,341.00 5,233.00 7,425.00 4,200.00 257,585.33 4,346.00 16,600.00 5,500.00 6,700.00 55,411.00 88,557.00 Housing Opportunities for Persons with AIDS (HOPWA) $ 98,975.00 $ 35,331.00 $ 152,947.00 $ 287,253.00 GRAND TOTAL $ 633,395.33 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the General Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GG01 539180 0171000 $633,395.33 Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Susan Alanis (8180) Jay Chapa (5804) Mark Folden (8634) Robin Bentley (7315) http://apps.cfwnet.org/council_packet/mc review.asp?ID=15257&councildate-5/17/2011 11/4/2011 M&C Review Page 3 of 3 ATTACHMENTS http://apps.cfwnet org/council_packet/mc_review.asp?ID=15257&councildate=5/17/2011 11/4/2011