HomeMy WebLinkAboutContract 41881-EP4 (2)cr %it IRE
COMPACT J tl R;
January 22, 2014
Ms. Melony Ebel
Fort Worth Police Department
350 Belknap Street
Fort Worth, TX 76102
Subject: Enhancement Proposal (EP) — 2199: WebTIPS Armband Option
Reference: Master Support Aa eement Dated June 15, 2011 — City Contract Number 41881
Dear Ms. Ebel:
Tiburon, Inc. is pleased to present the Fort Worth Police Department (hereinafter, "Client") with this
Enhancement Proposal for Tiburon to add the WebTIPS Armband Option to Client's system (hereinafter,
referred to as the "Proposal").
Scope Description and Responsibilities
The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each
party and defined completion criteria.
Price Description
1) Firm fixed price: $4,788
2) The Tiburon Annual Maintenance Fee will not increase as a result of this Proposal.
3) This Proposal does not include:
• Warranty
• Documentation
• Hardware or third party products or services
• Travel and on -site time
4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the
Client.
Effective Date and Payment Schedule
1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's
acceptance of this Proposal.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-671-270 - 2 -2799
OFFICIAL RECORD
CITY SECRETARY
FtWORif%TX
Fort Worth Police Department
EP-2199 WebTIPS Armband Option
Page 2 of 4
2) Payment Schedule:
• 50% Upon Tiburon receipt of the signed acceptance of this Proposal.
• 50% Upon achievement of the completion criteria set forth in the SOW.
Note: No scheduling of resources will occur until after the first payment milestone is paid. This
Proposal may be cancelled at Tiburon's discretion upon written notice to Client if the first payment
milestone is not paid when due.
3) Client's acceptance of this Proposal in the signature block provided below, authorizes Tiburon to
proceed with the work described herein and confirms funding will be obligated. Any requisite
contractual documents required by Client's purchasing procedures are the responsibility of the Client.
4) The terms and conditions of the above referenced Agreement, and this Proposal prevail regardless of
any conflicting or additional terms and conditions on any Purchase Order or other
correspondence. Any contingencies or additional terms obtained on any Purchase Order are not
binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon.
5) This fixed price Proposal is valid through April 21, 2014.
Upon review and acceptance of this Proposal, please have a duly authorized person sign below and return
the signed copy of the Proposal to Judy Basnett via email at: Judy.basnett@tiburoninc.com or fax 510-
217-6466. If you have any questions or require further information, please contact Judy Basnett at 650-
245-6702, at your convenience.
Sincerely,
it:r
d /-
Vincent Tedesco
SVP, Operations
Attachment:
Exhibit 1 - Statement of Work
By this signature, Client accepts this Proposal:
ox 29 Ir
Date
Charles W. Daniels, Assistant City Manager
Printed Name/Title
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2199 WebTIPS Armband Option.
Page 3 of 4
ACCEPTED AND AGREED:
APPROVAL RECOMMENDED:
By:
Rhonda' K. Robertson
Chief of Police
Date: a
&with (-/ LegaitatJact
APPROVED AS TO FORM
AND LEGALITY:
By: r
Jessica San vang
Assistant Cif Attorney
Contract Authorization:
M&C:
Date Appr jb v
ATTEST:
By:
Mary J. KaAs
ys��
City Secretary
•
kIgiAl
RIAU
OFFICUAL RECORD
U u'Y SECRETARY
FT. WORTH, TX
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2199 WebTIPS Armband Option
Page 4 of 4
Scope Description
Exhibit 1
Statement of Work
Remotely, Tiburon will modify Client's existing WebTIPS application to include the booking name on
the wrist band by:
1) Having the Booking Module include the booking name to the string of data sent by TCP to the
TIPS Capture station.
2) Defining a new field in the TIPS database using WebTIPS maintenance utility screen.
3) Updating the configuration file (Capture ini) to map new field sent from RMS to new field
defined in TIPS
4) Updating the user "Wrist band" report (text file) to use new name field instead of standard
booking name.
Tiburon Responsibilities
1) Modify the application per the Scope Description.
2) Install the modified code in Client's test environment.
3) Upon Client's testing, correct any discrepancies in operation based on the Scope Description.
4) Install the modified code in Client's production environment.
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Proposal.
2) Provide VPN access to Tiburon.
3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies.
4) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's
notification the code is ready for testing to ensure compliance with the Scope Description.
Completion Criteria
This work will be considered complete ten (10) business days after Tiburon has provided the Client with
written notification that the modified code is ready for testing in the test system, or has been placed into
production, whichever comes first If Client does not confirm completion with a sign off letter presented
by the Tiburon project manager within ten (10) business days of submittal of such letter, or otherwise
notifies Tiburon in writing why completion sign -off has not been provided any final invoice(s) will be
issued and will be payable in accordance with the payment terms of this Proposal.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799