HomeMy WebLinkAboutContract 41881-EP3 (2)CM! Ma?Plinii12,
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December 6, 2013
Ms. Melony Ebel
Fort Worth Police Department
350 Belknap Street
Fort Worth, TX 76102
Subject: Enhancement Proposal (EP) — 3108: TIPS/Live Scan Interface
Reference: Master Support Agreement, dated June 15, 2011 — City Contract Number 41881
Dear Ms. Ebel:
Tiburon, Inc. is pleased to present the Fort Worth Police Department (hereinafter, "Client") with this
Enhancement Proposal for a TIPS/Live Scan Interface (hereinafter, referred to as the "Proposal").
Scope Description and Responsibilities
The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each
party and defined completion criteria.
Price Description
1) Firm fixed price: $11,856
2) Upon achievement of the completion criteria set forth in the SOW the Tiburon Annual Maintenance
Fee will increase by $1,368. This additional maintenance fee will be prorated and added to the
following year's annual maintenance renewal.
3) This Proposal does not include:
• Warranty
• Documentation
• Hardware or third party products or services, including those related to Morphotrust
• Travel and on -site time
4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the
Client.
Effective Date and Payment Schedule
1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's
acceptance of this Proposal.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 92L, 21,2_
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Fort Worth Police Department
EP— 3108:TIPS/Live Scan Interface
Page 2 of 5
2) Payment Schedule:
• 50% Upon Tiburon receipt of the signed acceptance of this Proposal.
• 50% Upon achievement of the completion criteria set forth in the SOW.
Note: No scheduling of resources will occur until after the first payment milestone is paid. This
Proposal may be cancelled at Tiburon's discretion upon written notice to Client if the first payment
milestone is not paid when due.
3) Client's acceptance of this Proposal in the signature block provided below authorizes Tiburon to
proceed with the work described herein and confirms funding will be obligated. Any requisite
contractual documents required by Client's purchasing procedures are the responsibility of the Client.
4) The terms and conditions of the above referenced Agreement, and this Proposal prevail regardless of
any conflicting or additional terms and conditions on any Purchase Order or other
correspondence. Any contingencies or additional terms obtained on any Purchase Order are not
binding upon Tiburon. All Purchase Orders are subject to approval and acceptance by Tiburon.
This fixed price Proposal is valid through March 5, 2014.
Upon review and acceptance of this Proposal, please have a duly authorized person sign below and return
the signed copy of the Proposal to Judy Basnett by email at: Judy.Basnett@tiburoninc.com or fax 510-
217-6466. If you have any questions or require further information, please contact Judy Basnett at 650-
245-6702, at your convenience.
Sincerely,
ifimitr d r %-tom
Vincent Tedesco
SVP, Operations
Attachment:
Exhibit 1 - Statement of Work
By this signature, Client accepts this Proposal:
of 29. ire
Date
Charles W. Daniels, Assistant City Manager
Printed Name/Title
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Worth Police Department
Fort Bp-3108 TIPS/Live Scan interface
Page of
ACCEPTED MW AGED i
APPROVAL RECOMMENDED:
By: ant ce 1/4/44/a/b4—°
-Robertson Rhonda `C. -Robe
Chtef of Police
Date:
CI --) 3 /5
APPROVED AS TO FORM
AND O,
By:
Jessica Sang
Assistant Cit. Attorney
Contract ct Authorization:
Y
M8CC:.
Date Ap r
ATTEST:
By: . t
Mar1J • Kayser
City Secretary
•
ID"_
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t
1 OFFICIAL RECORD
CITY SECRETARY
Ft WORTH. TX
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CA 94583 t: 925 621
.-2'I00 f: 925-62�-�-2799
• , Suite 500, San Ramon'
. 3000 Executive Parkway, T�bul on, Inc.
Fort Worth Police Department
EP— 3108 TIPS/Live Scan Interface
Page 4 of 5
Scope Description
Exhibit 1
Statement of Work
Remotely, the Tiburon solution will be updated for a new workflow. The user will continue to capture
person and charge information in the Mini Jail application, press the button to pass the information to
TIPS Capture workstation to start the mugshot photo capture process. Once all photos are captured, the
user will have the ability to send all necessary information from Tiburon onto Morphotrust Livescan
where the prints will be captured and all information passed on to DPS Tiburon will not expect any
response TIPS Capture will include a list display of all persons where photos have been captured and not
passed on to Livescan TIPS Capture will also support the ability to choose which Livescan station to pass
the data.
It is Client's responsibility to ensure the Morphotrust application has been upgraded to the DDG version
that support NIST files integrations for mugshot.
Tiburon Responsibilities
1) Modify the application per the Scope Description.
2) Install the modified code in Client's test environment.
3) Upon Client's testing, correct any discrepancies in operation based on the Scope Description.
4) Install the modified code in Client's production environment.
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Proposal.
2) Provide VPN access to Tiburon.
3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies.
4) Update the Morphotrust application has been upgraded to the DDG version that support NIST files
integrations for mugshot
5) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's
notification the code is ready for testing to ensure conformance with the Scope Description.
Tiburon, Inc 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP— 3108 TIPS/Live Scan Interface
Page 5 of 5
Completion Criteria
This work will be considered complete ten (10) business days after Tiburon has provided the Client with
written notification that the modified code is ready for testing in the test system, or has been placed into
production, whichever comes first. If Client does not confirm completion with a sign off letter presented
by the Tiburon project manager within ten (10) business days of submittal of such letter, or otherwise
notifies Tiburon in wilting why completion sign -off has not been provided any final invoice(s) will be
issued and will be payable in accordance with the payment terms of this Proposal.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799