HomeMy WebLinkAboutContract 41881-EP1 (2)February 26, 2014
Ms. Melony Ebel
Fort Worth Police Department
350 Belknap Street
Fort Worth, TX 76102
Subject:
Reference:
Dear Ms. Ebel:
TIBURAN®
Enhancement Proposal (EP) — 2793 Update Offense Addresses in ARS/RMS RMS
Incident Page change
Master Support Agreement Dated June 15, 2011 — City Contract Number 41881
Tiburon, Inc. is pleased to present the Fort Worth Police Department (hereinafter, "Client") update to the
Offense Addresses in ARS/RMS RMS Incident Page change (hereinafter, referred to as the "Proposal").
This Proposal is contingent on the acceptance and completion of "Enhancement Proposal (EP)-2772 RMS
Incident Page change," dated July 10, 2013.
Scope Description and Responsibilities
The attached Exhibit 1, Statement of Work ("SOW") describes the project tasks, responsibilities of each
party and defined completion criteria.
Price Description
1) Firm fixed price: $17,784
2) The Tiburon Annual Maintenance Fee will not increase as a result of this Proposal.
3) This Proposal does not include:
• Warranty
• Documentation
•
•
Hardware or third party products or services
Travel and on -site time
4) Any taxes levied by a government agency. Taxes, if applicable are the sole responsibility of the
Client.
Effective Date and Payment Schedule
1) The work described herein will be scheduled to commence at a mutually agreeable date after Client's
acceptance of this Proposal.
OFFICIAL RECORD
CITY SECRETARY
Ft MIORTFI, TX
•
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
RECEIVED MAR 12 2114
Fort Worth Police Department
EP-2793: Update Offense Addresses in ARS/RMS RMS Incident Page change
Page 2 of 5
2) Payment Schedule:
• 50% Upon Tiburon receipt of the signed acceptance of this Proposal.
• 50% Upon achievement of the completion criteria set forth in the SOW.
Note: No scheduling of resources will occur until aftei the first payment milestone is paid and all
work has been completed and accepted on EP-2772. This Proposal may be cancelled at Tiburon's
discretion upon written notice to Client if the first payment milestone is not paid when due.
3) Client's acceptance of this Proposal in the signature block provided below authorizes Tiburon to
proceed with the work described herein and confirms funding will be obligated. Any requisite
contractual documents required by Client's purchasing procedures are the responsibility of the Client.
4) The terms and conditions of the above referenced Agreement, and this Proposal prevail regardless of
any conflicting or additional terms and conditions on any Purchase Order or other
correspondence. Any contingencies or additional terms obtained on any Purchase Order are not
binding upon Tiburon. All Purchase Ordeis are subject to approval and acceptance by Tiburon.
This fixed price Proposal is valid through March 5, 2014.
Upon review and acceptance of this Proposal, please have a duly authorized person sign below and return
the signed copy of the Proposal to Judy Basnett by email at: Judy.Basnett@tiburoninc.com or fax 510-
217-6466 If you have any questions or require further information please contact Judy Basnett at 650-
245-6702 at your convenience.
Sincerely,
itir A 1----esacc
Vincent Tedesco
SVP, Operations
Attachment:
Exhibit 1 - Statement of Work
Signature Page to Follow
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2793: Update Offense Addresses in ARS/RMS RMS Incident Page change
Page 3 of 5
Tiburon, Inc.:
Name: Sc.tr ain't
Title: C.niva cns masatory
Date: J.z (fz.a / 1
ACCEPTED AND AGREED:
APPROVAL RECO
By: W.
Jeffrey W. Halstead
Chief of Police
Date: 3 • WGIV
APPROVED AS TO FORM
AND LEGALITY:
By: V\AA_ cd/LI A) AA. 6
Michelle M. Kretz
Assistant City Attorney
Contract Authorization:
M&C: n,
Date Approved:
ATTEST:
By:
r
Mary J. Kays,
City Secretary
CITY OF FORT WORTH:
By:
Charl= .Daniels
Assistant City Manager
Date: 03. //. ir
OFFICIAL RECORD
CITY SECRETARY
L FL WORTH, TX
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2793: Update Offense Addresses in ARS/RMS RMS Incident Page change
Page 4 of 5
Exhibit 1
Statement of Work
Scope Description
Remotely, Tiburon will provide the following services:
1 Enhance the deployed solution to include a 1 time process using an application and database scripts to
update the former ' Fire Dist" data throughout the ARS/RMS modules to the newly loaded GEO File
`Council Dist" data This is expected to include a batch application to update the data element in the
Location Master using exact matching rules with the Location, Rep Dist and City.
2. Once the Location Master is updated, database scripts will be used to update all other files by matching
on the MLI index.
This solution is not limited to the past 5 years as that would result in the same address getting 2 MLI's,
one with the Fire Dist and one with the Council Dist.
Tiburon Responsibilities
1) Modify the application per the Scope Description.
2) Install the modified code in Client's test environment.
3) Based on Client's feedback following testing, correct any discrepancies in operation based on the
Scope Description.
4) Install the modified code in Client's production environment.
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Proposal.
2) Provide VPN access to Tiburon.
3) As required, coordinate the participation of non -Tiburon provided third parties and outside agencies.
4) Complete testing of the modified code within ten (10) business days from receipt of Tiburon's
notification the code is ready for testing to ensure conformance with the Scope Description.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799
Fort Worth Police Department
EP-2793: Update Offense Addresses in ARS/RMS RMS Incident Page change
Page 5 of 5
Completion Criteria
Tiburon will provide Client with written notification that the modified code is ready for testing in the test
system, or has been placed into production whichever comes first. Client will be given ten (10) business
days after the written notification for testing. If Client does not confirm completion with a sign off letter
presented by the Tiburon project manager within ten (10) business days of submittal of such letter, or
otherwise notifies Tiburon in writing why completion sign -off has not been provided any final invoice(s)
will be issued and will be payable in accordance with the payment terms of this Proposal.
Tiburon, Inc. 3000 Executive Parkway, Suite 500, San Ramon, CA 94583 t: 925-621-2700 f: 925-621-2799