HomeMy WebLinkAboutContract 41865-A2 (2)AMENDMENT No. 2
CITY SECRETARY
CONTRACT NO r vto S- B 2-
TO CITY SECRETARY CONTRACT No. 41865
WHEREAS, the City of Fort Worth (CITY) and Garver, LLC, (ENGINEER)
made and entered into City Secretary Contract No. 41865, (the CONTRACT)
which was authorized by M&C C-24918 on the 24th day of May, 2011 in the
amount of $ 99, 500. 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $99,500.00 which was authorized by M&C # C-25634 on
June 5, 2012; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Meacham Airport Improvements; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated January 30, 2013, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $24, 900. 00. (See Attached Funding Breakdown Sheet, Page -3-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $223, 900. 00.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 1 of 2
OFFICIAL RECORD
CITY SECRETAR\
in) oRTGllq nrc-
(-{ 1-13 Vu • ,. ] )7_.,.'
sJ
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth
Fernando Costa
Assistant City Manager
DATE : ,2�84.5
APPROVAL RECOMMENDED:
�+. Cialc(4)
Bill Welstead
Director, Aviation Department
ENGINEER
Garver, LLC
Frank Mclllwain
Senior Project Manager
DATE: //30/5
APPROVED AS TO FORM AND LEGALITY: M&C:
Date:
Douglas W. Black
Assistant City Attorney
ATTEST:
„.0.4$e*OlFril Lys%
%y 0000000wr go,
4 0 Y
\ / Ij AS*:
1 Pi 0
Q zt
J.1 i, ... is
ia 000 kri
0 °
City Secretary A 000 0411
() XL
City of Fort Worth �00(moo° o
Professional Services Agreement Amendment Template Nth ?EX
Pktrate#°#
PM0 Official Release 8/1/2012 1Q.'WQ,'O�
Page 2 of 2
OFFICIAL RECORD:.
CITY SECRETARY
Ft WORThTJ
3010 Gaylord Parkway
Suite 190
Frisco, TX 75034
TEL 972.377.7480
FAX 972.3 7 7.8380
www.GarverUSA.com
January 30, 2013
Bill Welstead, A.A.E.
Aviation Director
City of Fort Worth Aviation
4201 Main Street
Suite 200
Fort Worth, TX 76106
Re: Meacham On -Call Professional Services
Proposal for Amendment No. 2
Dear Bill:
With this letter, we (Garver, LLC — "Engineer") are pleased to propose our services to you (City of
Fort Worth — "Owner") related to On -Call Professional Engineering Services. This letter will describe
our proposed scope of services, performance schedule, and payment terms.
Scope of Services
We understand that you want us to provide services that may include design, bidding and construction
phase services. The Engineer's scope of services will be determined on an as -needed basis and
include performing professional services when requested in writing by the Owner and agreed to by
the Engineer and may include, but not limited to, the tasks listed in Attachment "A" of the original
agreement.
Payment Terms
For the work described under Scope of Services we propose the following changes to the fee amounts.
P ASE
On -Call Services
Al El V DM_IAN 1
NO I
$199,000.00
AMEN'rI MENT9
NO.2
$24,900.00
We appreciate the opportunity to provide our services to you.
Sincerely,
GARVER, LLC
Frank Mclllwain
Senior Project Manager
Cc: Ruseena Johnson, EIT
L:\201 1\11081210 - F-fW On-Call\Contracts\Client\Amend 2\FTW On Call Prof Svcs Agrmnt Amendmt 02 Proposal Ltr 2013-01-30.doc
REVISED
CONTRACT
$223,900.00
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Design Services for
Meacham Airport Improvements
City Project No.
Time and Materials with Rate Schedule Project
Compensation
A. The ENGINEER shall be compensated for personnel time, non -labor expenses,
and subcontract expenses in performing services enumerated in Attachment A
as follows:
Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by the appropriate Labor
Cateaory Rate for the ENGINEER's team member performing the work.
Labor Cateaory Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries,
overhead, and profit.
Labor Category
Engineers
E-1
E-2
E-3
E-4
E-5
E-6
Architect/Landscape Architect
A-3
A-4
Planners
P-1
P-2
Designers
D-1
D-2
Technicians
T-1
T-2
S urveyors
S -1
S -2
S -3
S -4
2012 Rate
($/hour)
$93.00
$105.00
$130.00
$152.00
$186.00
$234.00
$126.00
$141.00
$108.00
$130.00
$84.00
$114.00
$74.00
$99.00
$40.00
$54.00
$71.00
$102.00
2013 Rate
($/hour)
Effective
May, 2013
$97.00
$110.00
$136.00
$159.00
$194.00
$244.00
$132.00
$147.00
$113.00
$136.00
$88.00
$119.00
$77.00
$103.00
$42.00
$57.00
$74.00
$107.00
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Labor Category (cont.)
S-5
2-Man Crew (Survey)
3-Man Crew (Survey)
2-Man Crew (GPS Survey)
3-Man Crew (GPS Survey)
Construction Observation
C-1
C-2
C-3
Administration
X-1
X-2
X-3
I-1
Other
Automation/Controls Specialist
2012 Rate
($/hour)
$132.00
$167.00
$206.00
$188.00
$228.00
$81.00
$112.00
$150.00
$52.00
$70.00
$114.00
$113.00
$177.00
2013 Rate
($/hour)
Effective
May, 2013
$138.00
$174.00
$215.00
$196.00
$238.00
$85.00
$117.00
$156.00
$55.00
$73.00
$119.00
$118.00
$185.00
ii. Non -Labor Expenses. Non -labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non -labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work, plus applicable sales, use, value
added, business transfer gross receipts, or other similar taxes.
iii. Subcontract Expenses. Subcontract expenses and outside services shall
be reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
iv. Budgets ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that end so
that the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may
be adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services, that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by
the City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Aviation Department monthly progress reports and schedules in the format
required by the City.
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
IV. Summary of Total Project Fees
Firm
Prime Consultant
Garver, LLC
j Primary Responsibility
Engineering and Design
Proposed M/WBE Sub -Consultants
EJES, Inc Engineering and Design
Mas-Tek Site Evaluation Testing
Non-M/WBE Consultants
Project Number & Name
Meacham Airport Improvements
TOTAL
Total Fee
$223,900.00
Fee Amount
$195,689.00
$22,731.00
$5,480.00
OA
87.4
10.2
2.4
$223,900.00 100%
M/WBE Fee
$28,211.00
M/WBE %
12.6%
City M/WBE Goal = _% Consultant Committed Goal = %
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.