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Home My WebLink AboutContract 41543 (2)RI • • 2 DENT/YMMIFICATCM r0. 0009 O ISSUED at lEE OO i31 M3. pia Fteloc winifwboton, DCzOtrOi SECRETARY Co N TRACT NO`„ Ltd-1 P PMENT OF SOUCITATlON/ MOPIMATIi0H OF CONTRACT 3. EFFgCTlvF PATE 46/11 009 cOD4 CFAS() fa wale ANP O RESS Qf CONTRACTOR (Ka., Wool, country. saw LP Cc44) PQM' WOF1Tri AuII4A,N fl AT(ONS COM 1000 111R0C1t>0RION FORT wORTri. tx 761024312 • GuhUUO91I1 1, CoevTiACT CQDE a 4TtQt WURC+ SE Reg NO, RO FP&.P W 28 r to &et it (a oust cum twin ts) Eqpt ErripioyettiotOpporc m y comilitsvon Dat4ae D 20} $ tip 3ra Ruor Noss. Tit 75202474 1.1 I ms40 P . Ut3tU Y 3 F154 Pore 1 of 6 5. PROJECT PC to /Op ) BODE 1 FPQa4. chi SA. A rOnF-rr7' OF 504.tC* TAT10r1 nD. Stara se. DATED ($ E ITEM 11? 14001freAllai OF COVTRAC-TiORIWR NQ 7FPSuP010a 1 • _ - • Cor)E 75600528 • . ._ • to$ AAT2pMEE 1704 11) FACILITY COP tr41 11. THIS ITEM ONLY AFP4igS TO AMENDMENTS OF SOLICITATIONS The 2DOtr6 num Gwd *icurootl cs arn+snce4 and forirt fee item 14 Tne now brlS dew spoatwa lac rucwpt at Otters OrkIrSmw{ acknowlaag4 ntertiln of stew ameruymW Z pr.or to rflc how aoq 0114 up og in mezioPowiliOrt 44s I smeMeq, by one of Me toisovaig niemoAs: (u) Sy camptctrtrtg moms ti anq 15, Ate ratwning eog►cs of me or ery:4mra, 02) By ac>I►rto ete4Q►flg nay! of UlrG 4FMtt tgnt o{1 alert loopy or Thy otter eigirmItade or lc) Sy separaTe Poor or tam wnc l W1thtt s * rear/ma to pia tiO4teartarfon etno amBtmmartt m rrtcra. FA.ILuRa OF YOUR A '`KNowi. QGME T TO to ReCEIVEO AT THE Pi -sea PESISaNAThP FOR Trta ReCEIPT OF OFFERS MRiOR TQ TMIE tjOuR AND DATE SPFCtFIFQ Wkr RESu&.T IN RI .ECTION OF YOuft OFFER. if by v►rwe at Inca antendrilbni your owe to mango mil prior alr cty sunmlRed, such clung* may Du rru h; Dy ifregram 4c ltitt r. proves &ctt tee liner rnaKtis rcfanrte° to ma 00/Cillitigil lag v11.5 amarKirner,r, uric' rs raecvea prior 103114 dpdn g ()Our WIC sate Ypacxrtod 12 ACCoWNTlnG AND APPRCPRIATIOtr Q"+TA {n ccrquer+r4) 2009-01-FPSLF-$1-CR•251 a 13- THIS tTFM ONLY APPLES TO MODIFICATION OF CONTRACTSIOROFRS ;T MODIF(RS THE CONT1QTiORQER NO. AS DEBQFUaED IN ITEM 14 criPc.tif QvE A Thrs Ctw4GE ORO R is rSSua) PuRSIIANTTO. (Specaty p14riT1) The CiAN ES z r FORM tN ITEM 14 Age MADE int TrsE CONTRACT ORDER NO IN ITEM WA, • a Ttia AEUVE NuMPERII CONTRACT)ORDR iS MOSI DD TO RgFLEC't 7 h A.RMINISTRATIVI CM 4GgS (aurh 44 clgInfletii Irt paying Mae, aPFI/P(1AtOn aMc, emu.) SET FORM IN ITEM 11. Pt} fRSuANT TO THE AWTHORtTY OF FAR 43.1030) tC t rii5 SuPPLEMgt4TA1 A(R-F�NIENT IS t31* r: .:1N1 O PURSUAT47 TD AuTtiORITY OFr b OTME i jSp ty type, 0t mixlikarlon arc av1fl MY) CLAUSE ii 11 • E. 4MPORTltt4T em acw t to nott nrc,L,rrd b bar Ind 4oti-nw(tt Ina cilium notaiss. coelops lomgt stenng aka 14 DASCRlPTION OF AMEN T/t+AIQDs•F}CATION (Orgina44 Dy VCF scrag:t►g,. 0090:09 $04fetialookOriacl 3MP$a u}atrec dn,ta tchuguiti Purpose' Facctut Option Yr 2 Pursuant to Cocos tt t 1 OPTION TO EXTEND PIE TERM OF THE CONTRACT. THE GOYRNI,A NT n REBY EXERCISES OPTION yEAR 2 TO ExTra4D CONTRACT PERFORMANCE FOR A PERIO p OF TWELVE (12) MONTHS COMMENCING OCTOBER 1. 2GC}5 • • E,arapi as PrpV014f n 0lkriTrb tOnCloPOrtS of after Ottoman; ciPor4141044 I, Oita WA Or leak *S M(10.470ts chant . T m dila Ni P.m t'O(ta 4fC effect 14A- NANA ANO TIEE OP }ijGNgR MT ss or Wm) 150 CORrt?FFE Ct NS14 7540o01-1424470 PrgyrouA Oman unwimios • rt Fl ire{ t r r; t`t\ -. { L ep r, to 't `i t Nte intos 0 G rr it ..� 00001? it4:01A t act Author rAitioa OFFICIAL RECORD 4 _ CITY SECRETARY .�, �. - _- l P t WORTH, TX its& mama AND TTTL5 OF CQNTRACTW 3 Of FiCER (Type or Deem! Anthony Pr oa Conirwing Officer 1613 uNITED STAThS OF AMPRICA By 16C DATE St tiED 0811812001 (shraturo of Cptltre cutler Otllcat) STANDARD FO kM 30 {REV. 14R83} Proacnpet? Qr OSA FAR (48 CFR) 33 243 1 13 1:y rrt 3L1 q in-dutl-GuuY ua:uaam rram`ttUZ 2026834178 T-338 P.004/013 F-854 Table of Contenu Page 2 of 8 &Ida ilefcitR11011 pug Number 0 Commercial Clauses ... Z A Solicitation/Contract Fonn......... 3 8 Supplies or Services and Prices/Cosp.... 3 C Descriptions/Specifications/Statement of Work ... 4 D Packaging and Marking.. 5 E Insgecnon and Acceptance 5 F DeItvenes or Performance........ 5 0 Contracr Adminisrngion Data .... .5 Ii Special Contract Requirements.... 5 1 Contract Clauses. ............6 1 List ofAmo:hmeau .....6 • 18-Jun-2009 09:09am From-EEOC Summary Info Continuation Page Continuation Sheet Section A - Solicitation/Canttaa t Form Section S - Supplies or Services and Prices/Costs 2026634178 T-338 P.005/013 F-854 Paso 3 of EFFECTIVE AS OP THE PAR OF TNJS MODIFICATION, CONTRACT NUMBER 7PPSI-P01061S REVISED AS FOLLOWS: A r • . ...1 ...,1 .•' er - • • • 205 OPTION YEAR 2. TITLE VII, AREA, AND ADA CHARGE RESOLUTIONS Original . Change 151.000000 Total : 151 000000 Ongrnal• $0 0000 Otlginsl.$0.00 Chatuae:$550 0000 Change: $83,050.00 EA Total: $550.0000 Total. 583,050.O0 Penod of Performaneel 10101 /2008.09130/2005 Desenslon:SEE SECTION S, PAGE 21-1 FOR LINE ITEM DESCRIPTION. OPTION YEAR 2 Delivery Schedule: Delivery Number Dehvory Date Quantity • +w —x:,r.;s :i • . . •'II % ti 208 OPTION YEAR 2 TITLE VII, AREA, AND ADA INTAKE SERVICES Onwpal : Cnange 71 000000 Total . 71.000000 Odgmaa. $0.0000 Change: $50 0000. EA Total $50.0000 ongtnal $0.00 Change: $3,550.00 Tool 13,560.00 1 Psr oa of Performance: 10/01/2008-094012008 Penoriptioa:PKOVIAE INTAKE SERVICES FOR CHARGES, WtTtt AFFIDAVITS, FILED DURING THE PERIOD OCTOBER 1, 2008 TO $EPTEmSER 30, 2009, AT A PRICE OF $50 PER CHARGE OPTION YEAR 2 Petivery Scneduk: Oedvrry KNmi>er Delivery Onto Quantity \'.. • • -.. • • • • • • 207 OPTION YEAR P• FY 2009 EEOCIFEPA TRAINING CONFERENCS - anginal Change. 1.000000 Ontgunal• $0 0000 Onginat.$0.0O Cisange. j1.900.0000 Cnange• $1,300.00 Iv WWl-4VUP VP. WORM ri W11-G6VV c1440441(U led44 FAWNS F-854 • �p l .1 • •s Fenad of Performance. i WD112008 - 09l3012009 Pescriptron:TRAINING 7a FACILITATE SUCCESSFule COMPLETION OF CONTRACT, WHICH MUST INCLuPE ATTENDANCE AT EEOC•SPONSORED ANNUAI. CONFERENCE QF'TION YEAR 2 Delivery Schedule. Delivery Number Delivery Dap Ch amity Page 4 of 6 AS A RESULT OF THIS MODIFICATION, THE TOTAL AMOUNT OF THE CONTRACT VALUE Is INCREASED EY $47 eoo FROM $152,010 TO $140,510.00 eXCEPT AS STATED ABOVE ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED. Amounting trine Ace -awing and Appropriations Data: 14 .2009-01413E1.15-t hCR-2510 OnguAL: S0 00 Change3,050.00 Total, $53,050,00 15 2009-01-FPSLP•SLINTAKE•2510 Onginal: $0 00 Change f 3,550.00 Total* $3,550 00 16 2009-01-FPSLP•SLTRNG-2510 Original: $0.00 Onenat; $1.300 00 Total $1.300,00 Accounting and Funding Total: Previous Total. $152,610.00 Modification Total: $87,300 00 Grand Total ;240,510.00 IOC Constraints lame nem • • Line Number Minumum Qwiintity Minimum Amount MaxiMum Qwannly Maximum Amount 205 0 000000 $0 00 0 000000 $0.00 206 0 000000 $0 00 0.000000 $0,00 207 0 000000 $0.00 0 000000 50.00 Section C - PesefiptionsISpecIficationaiStatoment of Work Descriptions & Specifications • ve • t vain I 1 %Iu '6GVV cut0034118 T-338 P.007/013 F-854 1DC Constraints Document Section fl Packaging and Marking Pacxaging and Marking Section E - Inspection and Acceptance Inspection and Acceptance Section F • Deliveries or Performance Dehverres or Perfomriance PERIOP OF PERFORMANCE ITEM START ENR 205 10101/2008 09r3012009 PERIOD OF PERFORMANCE ITEM START END 206 707074008 08/30/2009 PERIOD OF PERFORMANCE ITEM START ENO 207 70/01/2048 09/30/2009 Section is - Contract Administration Data Contract Administration Date Accounting Date Section H - Special Contract Requirements Special Contract Requirements. Pig* 5 of 6 Iv-VVII-6VVi V6••VMIN n vnr cvd cva00041I10 F.UUO/U14 F-654 Suction 1- Contract Clsusuu Contract Clauses Section J - List of Attachments Exhibits anq Attachments TQC 1Ganvrfer 1 1 2 2 Exhibits Tine Page B of 6 pate Numberaf Pages 1W04t2007 icicaf2007 tord4r2oa9 2026634178 T-338 P.008/013 F-854 . 18-Jun-2008 09:10am From-EEOC in addition, listed below are the revised Sections of the contract: Section C —DESCRIPTIONS AND SPECIFICATIONS Section II, Paragraph R of the Statement of Work — The last sentence is revised to read as follows: From: Upon execution, the Worksharing Agreement dated 10/29/2007, is incorporated by reference into this contract To: Upon execution, the Worksharing Agreement dated 10/2l/2008, is incorporated by reference into this contract. Sectioxi II, Paragraph i; of the Statement of Work is revised to read as follows_ From: It is understood and expressly agreed to by both parties to this contract that all provisions of the £EOC s Contracting Principles for State and Lace! FEPA fur Fiscal Year 2008 are incorporated in their entirety into this contract. To: it is understood and expressly agreed to by both parties to This contract that all provisions of the EEOC's Contracting Principles for State and Local FF.PA for Fiscal Year 2009 are incorporated in their entirety into this contract Section III, Paragraph. C of the Statement of Work is revised to read as follows: From: All charges submitted for credit under this contract shall be completed by the Contractor between October 17 2007 and September 30, 2008 as follows: To: All charges submitted for credit under this contract shall be completed by the Contractor between October 1, 2008 and September 30, 2009 as follows: Section F - DELIVERIES OR PERFORMANCE p'.I PERIOD OF PERFORMANCE The penod of performance in Paragraph F.1 is revised to read as follows: From. October 1, 2007 through September 30, 2008 To: October 1, 2008 through September 30, 2009 F.2 TIME OF DELIVERY/DELIVERABLES F.2.A.1 — The ins. sentence in Paragraph F.2.A.1 is revised to read as follows: Page 1 of 4 iv Nll bV% Y.••1 vwm i 1 V14 l.bW V L0LVU04519 1-07917 r•VIViV10 r^009 From: _ A determination not to award contract credit made may be reversed under the procedures set forth in Secuon II1.B.5.a. of the FY 2008 Contracting Principles. To: A. determination not to award contract credit made may be reversed under the procedures set forth in Section. III.B.5.a. of the FY 2009 Contracting Principles_ Paregragh F.2.A.2 is revised to read as follows: From: Enter basic charge data into the FEPA. MIS or successor system within five days of the Contractor's receipt of each charge as set forth in Section II1.B.5,a of the FY 2008 Contracting Principles in order to be eligible to receive contract credit. To: Enter basic charge data into the FEPA IMS or successor system within five days of the Contractor's receipt of each charge AS set forth in Section IWI.B.5:w of the FY 2009 Contracting Principles in order to be eligible to receive contract credit. The first sentence of Paragragh F.2.A.3 is revised to read as follows: From: Provide EEOC with a list of final actions within a time frame agreed upon by the COTR and the Contractor, but usually no later than 30 days after the resolution of each charge to meet the requirement of Section III. B 2 of the FY 2008 Contracting Principles. To: Provide EEOC with a list of final actions within a time frame agreed upon by the COTR and the Contractor, but usually no later than 30 days after the resolution of each charge to men the requirement of Section ll1. B 2 of the FY 2009 Contracting Principles. Paragragh F.2.B_4 is revised to read as follows From: The Contractor must make timely and accurate submission to the EEOC of EEOC Forth 322 and EEOC Form 472 All reports covering the first three quarters of the FY 200$ contract must be received by the EEOC prior to September 30, 2008. To: The Contactor must make timely and accurate submission to the EEOC of EEOC Form 322 and EEOC Form 472. All reports covering the first three quarters of the FY 2009 contract must be received by the EEOC prior to September 30, 2009. Section G® CONTRACT ADMINISTRATION DATA Replace Section G.1 with the following: 6.1 CONTRACT ADMINISTRATION DATA A. Contracting Officer: See Block 20A of SF 26 • Page 2 of 4 • IY Ykll'LYV, VOW)" rlYM-Gcw. tv4v704110 I-030 Y.UII/UIS t-954 • • • • B. Inspection and Acceptance: See Section E of the Schedule • C Accounting and Appropriation Data: See Accounting Line Accounting and Appropriations Data D. Contracting Officer's Technical: Micheal Fetzer, 'District Director Representative Dallas District Office Telephone: (214) 253-2852 E. Paying Office: See Block 12 of SF-26 F. Program Director: • G.5 PAYMENT SCHEDULE Michael J Dougherty, Director State and Local liogramas Office of Field Programs 131 M Street N E., Fifth Floor Washington, DC 20507 Telephone: (202) 663-4801 - • Paragraph G•S is revised to read as follows_ From: Upon contract execution, an advance payment invoice not to exceed fifty (50) percent of the number of charge resolutions suited in the contract, submitted by the Contractor. Subsequent payments will be based an the Contractor's actual production of accepted charge resolutions. The contractor can submit invoices for actual production on a quarterly basis (April 10, July 10, and October 13, 2008). No payment will be made until the contract and subsequent modifications, if any, are returned, properly executed to the Equal Employment Opportunity Commission, Acquisition Services Division, 1801 I. Street, N.W., b Floor, Washington, A.C. 20507. To: Upon contract execuuon, an advance payment invoice not to exceed fifty (50) percent of the number of charge resolutions stated in the contract, submitted by the Contractor. Subsequent payments will be based on the Contractor's actual production of accepted charge resolutions The contractor can submit invoices for actual production on a quarterly basis (April 10, July 10, and October 13, 2009). No payment will be made until the contract and subsequent modifications, if any, are returned, properly executed to the Equal Employment Opportunity Commission, Acquisition Services Division, 131 M Street, N.E , 40 Floor, Washington, A.C. 20507. Page 3 of 4 Ir vwq Err® rr IIPMM I I VM WSW LULVV041110 1-000 r.upL/u10 r-tl04 Section J — LIST OF ATTACHMENTS Section J is revised to incorporate Attachment D. Attachment D - WorIssbaring Agreement for FY 2009 -1 Page Page 4 of 4 • • Et 2009 444 AMS2ON WORICSNARING AGM:A E r , • Inasmuch as there have been no substantive changes in the processes, procedures, statutes, policies or regulations that w ould adversely affect or substantially alter the worts sharing arrangement between the United States Equal Employment OPPortufi.tV Commission's Dallas District Office and the City o£ Fort Worth, Community Relata.ons Department, or that would affect t he processing of charges filed under the pertinent Federal, state or local statutes, the parties agree to extend the current worksharing agreement that was executed on September 13, 2OO6 t hrough the FY 2009 Charge Resolution contract Option Period. Thus agreement, as well as the attendant Workshartng Agreement may be reopened and am _ - mutual consent of the parties_ E'or the FEPA rClOcit5 2E0E5 Date fUot#101:404°(::- ierAleafr For the } EOC District Office Date • DATE, TIME FAX NO./NAME DURATION PAGE(S) RESULT MODE TRANSMISSION VERIFICATION REPORT 08/04 10:43 912026634178 00:03 22 13 OK STANDARD ECM TIME : 08/04/2009 10:47 NAME : FAX : 8173922107 TEL . FORT WORTH MEMORANDUM Date: July 28, 2009 To: Charles Daniels, Assistant City Manager From: Teresa R. Carre6n Subject: EEOC Contract Authorization Enclosed, for your authorization, please find a copy of a contract with the U.S. Equal Employment Opportunity Commission (EEOC) to process employment discrimination complaints for FY2009. The amount of the contract is $87,900. 1 apologize for the poor quality of this copy. To save time, the EEOC forwarded the contract to the Community Relations Department via facsimile. Please sign both copies. I have also enclosed a copy of the M&C approved in today's City Council Meeting. Thank you so much. FORT WORTH COMMUNITY RELATIONS DEPARTMENT FACSIMILE TRANSMITTAL SHEET TO: VIVIAN COLE COMPANY: EEOC FAX NUMBER: 202-663-4178 PHONE NUMBER: 202-663-4229 RE: FEPA Signed Contract FROM: VANESSA R. BOLING DATE 8/4/09 TOTAL NO. OF PAGES INCLUDING COVER: 01"1 i ok oh (? SENDER'S nittrionttraCE NUMBER S1/7 ~3°La-7is3� YOUR REFERENCE NUMBER: 7 9 / 3 X URGENT 0 FOR REVIEW e PLEASE COMMENT 0 PLEASE REPLY ❑ PLEASE RECYCLE NOTES/COMMENTS: Let me know if I can answer any questions. Thanks. 908 MONROE STREET, FORT WORTH, TEXAS 76102 FM WHIZ [.YVV v6.VOflw r i um-Gu40L ZUZ6534178 T-338 P.001/013 F-854 To: Fat #: From: FAX TRANSMISSION SSSION Equal Employment Opportunity Commission 131.M Street, NE Washington, U.C. 20507-0001 Vanessa Ruiz Boling 817-392-7529 Vivian Cole Phone Number: 202-6634229 Fax:202-663-4178 Date: June 18, 2009 Pages: 19 . including this cover sheet. Subject: City of Fon Worth Community Relations Dept. FEPA Contract Copy COMMENTS: Anached for your signature is a copy of FEPA Contract No, 7FPSLP0106, Modification No. 009, The original contract was mailed on May 22, 2009. Please sign the first page of the Standard Form (SF) 30 and fax it back io the for processing. Also, please mailed two (2) signed copies of the SF 30 only with your signature, this is necessary for filing purposes. If you have any questions, please contact Vivian Cole at 202-663-4229. Thank You! • • �1V -vav r.VVS/VI4 r694 U.S. EQUA4L, EMPLOYMENT OPPORTUNITY CUtv4MZSSION Washington, A.C, 20507 Offica of the Chief Financial ()facer MAY 2 2 2009 City of Fort Worth Community Relations Department Attn: FEPA Director 1000 Throckmorton Fort Worth, TX 76102-6312 RE: Contract No. 7FPSLP0106, Modification No. 0009 Dear FEPA Director: Enclosed are two (2) copies of the Standard Form (SF) 30 and one (1) copy of the entire modification and all attachments. In order to expedite the execution of this modification, please return two (2) signed copies of the SF 30 oniv within ten (10) days from receipt of this letter to the following address: Equal Employment Opportunity Commission Acquisition Services Division. 131 M Street, N.E., 41 Floor Washington, D.C. 20507 Attu Anthony Price, Contracting Officer It is essential that you adhere to the timely submission of the fully executed copies of the signed SF 30. Aity request for extension should be made via telephone or in writing- Facsimile requests are acceptable. Our facsimile telephone number is (202) 663-4178. The single modification document with all attachments is for your records. Upon execution by the Government, one (1) fully executed copy ate modification will be returned to you for your file. If you have any questions, please call me en (202) 663-4218. Enclosure(s) Anthony Price, Contracting Officer Acquisition Services Division Office of the Chief Financial Officer Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 7/28/2009 - Ord. No. 18727-07-2009 DATE: Tuesday, July 28, 2009 LOG NAME: 07EE0C2008 SUBJECT: REFERENCE NO.: **C-23678 Authorize the Execution of a Contract in an Amount Up to $87 900.00 with the United States Equal Employment Opportunity Commission to Process Employment Discrimination Cases for Fiscal Year 2008- 2009 and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the City Manager to execute a contract with the United States Equal Employment Opportunity Commission in an amount up to $87,900.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in an amount up to $87,900.00. DISCUSSION: In January 1977, the United States Equal Employment Opportunity Commission (EEOC) recognized the Community Relations Department (CRD) as a local deferral agency and a Fair Employment Practice Agency (FEPA) in accordance with Section 706 (c) of the United States Equal Employment Opportunity Act of 1972, Title VII of the Civil Rights Act of 1964, as amended. Pursuant to this section, the EEOC, prior to asserting jurisdiction over employment discrimination charges defers such charges for resolution to a local or state agency having authority to enforce a local or state fair employment law similar to Title VII, the Age Discrimination in Employment Act and the Americans with Disabilities Act. For Fiscal Year 2009, the CRD, in accordance with EEOC guidelines, submitted a request to the EEOC for partial reimbursement of program expenditures in the amount of $102,750.00. This amount included $97,900.00 for the resolution of 178 charges of alleged discrimination, $3,550.00 for deferral of 71 non - jurisdictional charges of discrimination and $1,300 00 for partial reimbursement of expenses related to mandatory EEOC training. On June 18, 2009, the CRD received a contract from the EEOC indicating that the EEOC would provide partial reimbursement for only 151 charges of discrimination due to the fact that the federal appropriation for the FEPA program was insufficient to reimburse the CRD for the resolution of 178 charges. Therefore, the CRD will receive partial reimbursement of program expenditures as follows: a. $83,050.00 for resolution of 151 charges of alleged discrimination at a cost of $550.00 per case; b. $3,550.00 for deferral of 71 non -jurisdictional charges of discrimination at a cost of $50.00 per case; and c $1,300.00 for partial reimbursement of expenses relating to mandatory training at an EEOC sponsored annual conference. On June 23, 2009, the Fort Worth Human Relations Commission voted to request authorization from the http://apps.cfwnet org/ecouncil/printmc.asp?id=12012&print=true&DocType=Print 3/7/2011 Page 2 of 2 City Council to allow the CRD to execute Contract No. 7FPSLP0106, Modification No. 0009, with the United States Equal Employment Opportunity Commission to process employment discrimination complaints for Fiscal Year 2009. The performance period for the contract is October 1, 2008, through September 30, 2009. As outlined above, the total amount of the contract is $87,900.00. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance funds will be available in the current operating budget, as appropriated, of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers GR76 451723 007216394000 GR76 5(VARIOUS) 007216394010 CERTIFICATIONS: Submitted for City Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. 07EE0C2008 AO.doc (Public) FROM Fund/Account/Centers $87.900.00 $87.900.00 Charles Daniels (6183) Vanessa Ruiz Boling (7534) Tracy Bancroft Lasseter (6947) http://apps.cfwnet.org/ecouncil/printmc.asp?id=12012&print—true&DocType=Print 3/7/2011 Page 1 of 4 Tidwell, Allison From: Sanders, Charlene Sent: Monday, March 07, 2011 8:37 AM To: Espinoza, Gilberto Cc: Tidwell, Allison; Phillips, Patrick Subject: RE: missing contracts In the future, please send originals to the City Secretary's Office, since that is the repository of official records. Thanks, Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. From: Espinoza, Gilberto Sent: Monday, March 07, 2011 8:29 AM To: Sanders, Charlene Cc: Tidwell, Allison Subject: RE. missing contracts I agree, there should be no legal issues with the contracts. They are straight forward. However, if I can find originals I will surely get them to you, Allison The files I found where copies. Thanks. Gilberto "Gibby" Espinoza Management Analyst II Human Relations City Manager's Office giberto.espinoza@fortworthaov.orq_ Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Sanders, Charlene Sent: Monday March 07, 2011 8:26 AM To: Tidwell, Allison; Espinoza, Gilberto Subject: RE. missing contracts If there is no original signature, there is no original signature. I don't believe that there will be any legal issues with these contracts. Gilberto, what do you think? 3/7/2011 Page 2 of 4 Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. From: Tidwell, Allison Sent: Monday, March 07, 2011 7:59 AM To: Espinoza, Gilberto Cc: Sanders, Charlene Subject RE. missing contracts Gilberto, Do you have an original? Our office prefers contracts with original signatures. If not, Charlene is this acceptable to use as an official record? Son. ✓i .yet Administrative/Records Technician City Secretary's Office Phone: (817) 392-6090 Fax: (817) 392-6196 www.fortworthgov.org/csec "The achievements of an organization are the results of the combined effort of each individual" - Vincent Lombardi From: Espinoza, Gilberto Sent: Friday, March 04 2011 1:28 PM To: Tidwell, Allison Cc: Sanders, Charlene, Espinoza, Gilberto Subject RE. missing contracts Attached is the documents for C-23678. Let me know if you need anything else. Thanks. Gilberto "Gibby" Espinoza 3/7/2011 Page 3 of 4 Management Analyst II Human Relations City Manager's Office gilberto.espinoza@fortworthgov.org Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Espinoza, Gilberto Sent: Friday, March 04 2011 9:53 AM To: Tidwell, Allison Cc: Sanders, Charlene, Espinoza, Gilberto Subject RE: missing contracts Allison, Attached are copies of the cooperative agreements for M&Cs C-24439 and C-23792, as well as the contract and mods for C-24207. I'm still searching for electronic or hard copies of the contract/mods for C-23678 and will send them to you once scanned Let me know if you need other documents. Thanks. Gilberto "Gibby" Espinoza Management Analyst II Human Relations City Manager's Office ailberto.espinoza@fortworthaov.oro Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Rush, Angela Sent: Thursday, March 03, 2011 12:31 PM To: Espinoza Gilberto Subject: FW: missing contracts Could you copy and send to City Secretary (and cc Charlene) From: Sanders Charlene Sent: Wednesday March 02, 2011 6:05 PM To: Rush, Angela Cc: Phillips, Patrick; Tidwell, Allison Subject: missing contracts Angie, the City Secretary's Office advises me that it has not received contracts to correlate with the following M&Cs. Who can locate these executed documents and send a copy to Allison Tidwell? C-24439—Fair Housing Assistance Program Cooperative Agreement C-24207—EEOC Contract for FY 2010 for Employment Discrimination cases C-23792-- Fair Housing Assistance Program Cooperative Agreement C-23678-- EEOC Contract for FY 2008-2009 for Employment Discrimination cases 3/7/2011 Page 4 of 4 Thanks for your assistance. Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. 3/7/2011