Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Contract 41545 (2)
NSN 7540-01-152-8069 Previous edition is unusable AttesS by o i\.4 'trr Hendrix, f.t • AWARD/CONTRACT 2 CONTRACT (Proc. Inst. !dent.) NO. EECCN100090 5. ISSUED BY EEOC 131 M Street, N.E. 4th Floor Washington, DC 20507 CODE I CFASD CITY SECRETARY coNl'AcT N�. 1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 350) 3. EFFECTIVE DATE 1 4. REQUISITON/PURCHASE REQUEST/PROJECT NO. 03/22/2010 7. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) CITY OF FORT WORTH COMM RELATI 1000 THROCKMORTON DALLAS, TX 75207 CODE: 756000905 11. SHIP TO/MARK FOR Equal Employment Opportunity Commision Dallas District Office 207 S. Houston Street 3rd Floor Dallas, TX 75202-4726 I FACILITY CODE: 001 CODE I FPDAL 13. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: D10 U.S.C. 2304(c) ( ) 15A. ITEM NO. (X) I SEC. I A B C D E F G H X 41 U.S.C. 253(c) ( 5 ) 15B. SUPPLIES/SERVICES See Line Information DESCRIPTION PART I - SCHEDULE SOLICITATION/CONTRACT FORM SUPPLIES OR SERVICES AND PRICES/COSTS DESCRIPTION/SPECSJWORK STATEMENT PACKAGING AND MARKING INSPECTION AND ACCEPTANCE DELIVERIES OR PERFORMANCE CONTRACT ADMINISTRATION DATA RQ FPSLP10037 6. ADMINISTERED BY(If other than item 5) Equal Employment Opportunity Commision Dallas District Office 207 S. Houston Street 3rd Floor Dallas, TX 75202-4726 12. PAYMENT WILL BE MADE BY National Business Center EEOC Payments, MS D-2735 7301 West Mansfield Avenue Denver, CO 80235 RATING 8. DELIVERY . CODE I FPDAL FOB ORIGIN X Page 1 of 20 i OTHER (See below) 9. DISCOUNT FOR PROMPT PAYMENT 0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 % 10. SUBMIT INVOICES (4 copies unless otherwise speclfied)TO THE ADDRESS SHOWN IN 14. ACCOUNTING AND APPROPRIATION DATA 2010-01-FPSLP-SLCR-2510 16. TABLE OF CONTENTS I PAGE(S) 1 1 4 3 1 1 3 2 15C. QUANTITY (X) I SEC. I X X 1 1 CODE DOI 15D. UNIT 15E. UNIT PRICE ITEM 15F. AMOUNT 15G. TOTAL AMOUNT OF CONTRACT $80,750.00 DESCRIPTION PART II - CONTRACT CLAUSES CONTRACT CLAUSES PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH I LIST OF ATTACHMENTS PART IV - REPRESENTATIONS AND INSTRUCTIONS K REPRESENTATIONS CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS L INSTRS., CONDS., AND NOTICES TO OFFERORS SPECIAL CONTRACT REQUIREMENTS I 2 I M EVALUATION FACTORS FOR AWARD CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE 17. x CONTRACTORS NEGOTIATED AGREEMENT (Contractor is required to sign this document and return 2 copies to issuing office) Contractor agrees to furnish and deliver all itemsor perform all the services set forth or otherwise identified above and on any continuation sheets for the consideration stated herein. The rights and obligations of the parties to this contract shall be subject to and governed by the following documents: (a) this award/contract, (b) the solicitation, if any, and (c) such provisions, representations, certifications, and specifications, as are attached or incorporated by reference herein. (Attachments are listed herein) 19A. NAME AND TITLE OF SIGNER (Type or print) 19B. NAME OF CONTRACTOR (/ x� J r BY (Signature of person authorized to .17 i i ewe V) " g 0 - % • i•� t ` L v 1tarf tAfd )anted A55154/ -,.13 0 0 ty Seam L=- o eLy 4 c-1# I PAGE(S) 2 1 18. AWARD (Contractor is not required to sign this document.) Your offer on olicitation Number including the additions or changes made by you which additions or changes are set forth in full above, is hereby accepted as to the items listed above and on any condition sheets. This award consummates the contract which consists of the following documents: (a) the Government's solicitation and your offer, and (b) this award/contract. No further contractual document is necessary. 20A. NAME AND CONTRACTING OFFICER Anthony Price 20B. UNITED STATESIDEAMERICA (Signature of Contracting Officer) BY ted by: AMS 20C. DATE SIGNED ,11 N STANDARD FORM 26 (REV.4-85) Prescribed by GSA - FAR (48 CFR) 53.214(a) Contract Authorization tO ne:=-=-•--r-=s•- : , e- ,rz nZ-wrr, lit r Date SFirrt►riii. RECORD CITY SECRETARY _a_FT. WORTH, TX 1 Page 2 of 20 Section Table of Contents Descrintion Page Number 0 Commercial Clauses A Solicitation/Contract Form 3 B Supplies or Services and Prices/Costs 3 C Descriptions/Specifications/Statement of Work 7 D Packaging and Marking 10 E Inspection and Acceptance 10 52.246-4 Inspection of Services--Fixed-Price (Aug 1996) 11 F Deliveries or Performance 11 G Contract Administration Data 13 H Special Contract Requirements 15 I Contract Clauses 18 52.217-9 Option to Extend the Tenn of the Contract (Mar 2000) 18 52.252-2 Clauses Incorporated by Reference (Feb 1998) 18 52.202-1 Definitions 18 52.203-3 Gratuities (Apr 1984) 18 52.203-5 Covenant Against Contingent Fees (Apr 1984) 18 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 18 52.203-7 Anti -Kickback Procedures (Jul 1995) 18 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (Jan 1997) 18 52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity (Jan 1997) 18 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Sept 2007) 18 52.204-4 Printed or Copied Double -Sided on Recycled Paper (Aug 2000) 18 52.204-7 Central Contractor Registration (Apr 2008) 18 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Sept 2006) I 52.215-2 Audit and Records --Negotiation (June 1999) 18 52.215-8 Order of Precedence --Uniform Contract Format (Oct 1997) 18 52.222-3 Convict Labor (June 2003) 18 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 19 52.222-26 Equal Opportunity (Mar 2007) 19 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans (Sept 2006) 19 52.222-36 Affirmative Action for Workers with Disabilities (June 1998) 19 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) 19 52.222-39 Notification of Emlpoyee Rights Concerning Payment of Union Dues or Fees (Dec 2004) 19 52.222-50 Combating Trafficking in Persons (Aug 2007) 19 52.222 54 Employment Eligibility Verification (Jan 2009) 19 52.223-6 Drug Free Workplace (May 2001) 19 52.224-1 Privacy Act Notification (Apr 1984) 19 52.224-2 Privacy Act (Apr 1984) 19 52.225-13 Restrictions on Certain Foreign Purchases (June 2008) 19 52.229-4 Federal, State and Local Taxes (State and Local Adjustments) (Apr 2003) 19 52.232-1 Payments (Apr 1984) 19 52.232-8 Discounts For Prompt Payment (Feb 2002) 19 52.232-11 Extras (Apr 1984) 19 52.232-25 Prompt Payment (Oct 2008) 19 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration (Oct 2003) 19 52.233-1 Disputes (July 2002) 19 52.233-3 Protest after Award (Aug 1996) 19 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 19 52.242-2 Production Progress Reports (Apr 1991) 19 52.244-6 Subcontracts for Commercial Items (Dec 2008) 19 52.245-1 Government Property (June 2007) 19 52.249 4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 19 52.249-8 Default (Fixed -Price Supply and Service) (Apr 1984) 19 52.243-1 Alt I Changes --Fixed Price (Aug 1987)- Alteinate I (Apr 1984) 19 52.253-1 Computer Generated Forms (Jan 1991) 19 52.232-23 Assignment Of Claims (Jan 1986) 19 List of Attachments 20 Page 3 of 20 Summary Info Continuation Page Continuation Sheet Section A - Solicitation/Contract Form Section B - Supplies or Services and Prices/Costs 1 TITLE VII, ADEA, AND ADA CHARGE RESOLUTIONS Total : 137.000000 Period of Performance: 10/01/2009 - 09/30/2010 Description:SEE SECTION B, PAGE B-1 FOR LINE ITEM DESCRIPTION. Delivery Schedule: Delivery Number EA Quantity Total: $550.0000 Total: $75,350.00 Delivery Date Name., 2 TITLE VII, ADEA, AND ADA INTAKE SERVICES Total : 80.000000 EA Total $50.0000 Total: $4,000.00 Period of Performance: 10/01/2009 - 09/30/2010 Description:PROVIDE INTAKE SERVICES FOR CHARGES, WITH AFFIDAVITS, FILED DURING THE PERIOD OCTOBER 1 2009 TO SEPTEMBER 30, 2010, AT A PRICE OF $50 PER CHARGE Delivery Schedule: Delivery Number 3 FY 2010 EEOC/FEPA TRAINING CONFERENCE Delivery Date Total : 1.000000 Quantity LT Total: $1,400.0000 Total: $1,400.00 Period of Performance: 10/01/2009 - 09/30/2010 Description:TRAINING TO FACILITATE SUCCESSFUL COMPLETION OF CONTRACT, WHICH MUST INCLUDE ATTENDANCE AT EEOC-SPONSORED ANNUAL CONFERENCE Delivery Schedule: Page 4 of 20 Delivery Number Delivery Date 4 OPTION YEAR 1: TITLE VII, ADEA, AND ADA CHARGE RESOLUTIONS Total : 0.000000 Quantity EA Period of Performance: 10/01/2010 - 09/30/2011 Description:SEE SECTION B, PAGE B-1 FOR LINE ITEM DESCRIPTION. OPTION YEAR 1 Delivery Schedule: Delivery Number Delivery Date 5 OPTION YEAR 1: TITLE VII, ADEA, AND ADA INTAKE SERVICES Total : 0.000000 Quantity EA Total: $0.0000 Total: $0.0000 Total: $0.00 Total: $0.00 Period of Performance: 10/01/2010 - 09/30/2011 Description:PROVIDE INTAKE SERVICES FOR CHARGES, WITH AFFIDAVITS, FILED DURING THE PERIOD OCTOBER 1, 2010 TO SEPTEMBER 30, 2011, AT A PRICE OF $50 PER CHARGE OPTION YEAR 1 Delivery Schedule: Delivery Number Delivery Date 6 OPTION YEAR 1: FY 2011 EEOC/FEPA TRAINING CONFERENCE Total : 0.000000 Quantity LT Total: $0.0000 Total: $0.00 Period of Performance: 10/01/2010 - 09/30/2011 Description:TRAINING TO FACILITATE SUCCESSFUL COMPLETION OF CONTRACT, WHICH MUST INCLUDE ATTENDANCE AT EEOC-SPONSORED ANNUAL CONFERENCE OPTION YEAR 1 Delivery Schedule: Delivery Number Delivery Date 7 OPTION YEAR 2: TITLE VII, ADEA, AND ADA CHARGE RESOLUTIONS Total : 0.000000 Quantity EA Total: $0.0000 Total: $0.00 Page 5 of 20 Period of Performance: 10/01/2011 - 09/30/2012 Description:SEE SECTION B, PAGE B-1 FOR LINE ITEM DESCRIPTION. OPTION YEAR 2 Delivery Schedule: Delivery Number Delivery Date 8 OPTION YEAR 2: TITLE Vil, ADEA, AND ADA INTAKE SERVICES Total : 0.000000 Quantity EA Total: $0.0000 Total: $0.00 Period of Performance: 10/01/2011 - 09/30/2012 Description:PROVIDE INTAKE SERVICES FOR CHARGES, WITH AFFIDAVITS, FILED DURING THE PERIOD OCTOBER 1, 2011 TO SEPTEMBER 30, 2012, AT A PRICE OF $50 PER CHARGE OPTION YEAR 2 Delivery Schedule: Delivery Number Umber: Corrt`iT01 Delivery Date 9 OPTION YEAR 2: FY 2012 EEOC/FEPA TRAINING CONFERENCE Total : 0.000000 Quantity LT Total: $0.0000 Total: $0.00 Period of Performance: 10/01/2011 - 09/30/2012 Description:TRAINING TO FACILITATE SUCCESSFUL COMPLETION OF CONTRACT, WHICH MUST INCLUDE ATTENDANCE AT EEOC-SPONSORED ANNUAL CONFERENCE OPTION YEAR 2 Delivery Schedule: Delivery Number Delivery Date Quantity Accounting Line Accounting and Appropriations Data: 1 2010-01-FPSLP-SLCR-2510 Total: $75,350.00 2 2010-01-FPSLP-SLINTAKE-2510 Total: $4,000.00 3 2010-01-FPSLP-SLTRNG-2510 Total: $1,400.00 Accounting and Funding Total: Grand Total: $80,750.00 Page 6 of 20 1 IDC Constraints Line Item Line Number Minumum Quantity Minimum Amount Maximum Quantity Maximum Amount 1 0.000000 $0.00 0.000000 $0.00 2 0.000000 $0.00 0.000000 $0.00 3 0.000000 $0.00 0.000000 $0.00 4 0.000000 $0.00 0.000000 $0.00 5 0.000000 $0.00 0.000000 $0.00 6 0.000000 $0.00 0.000000 $0.00 7 0.000000 $0.00 0.000000 $0.00 8 0.000000 $0.00 0.000000 $0.00 9 0.000000 $0.00 0.000000 $0.00 13-1 Section B FETA Contract Page B-1 L ine Item No. 1 Description Processing and Resolving, Title VII, ADEA, and ADA Charges. Each Charge must have been filed since O ctober 1, 2005, (or since October 1, 2004, for each charge where a determination of reasonable cause is issued and the charge is processed through hearings and/or litigation) and resolved in accordance with a charge resolution plan if applicable Line Item No. 5 Description - Option Year 1 Processing and Resolving, Title VII, ADEA, and ADA Charges. Each Charge must have been filed since O ctober 1, 2006, (or since Octobei 1, 2005, for each charge where a deteiniination of reasonable cause is issued and the charge is processed through hearings and/or litigation) and resolved in accordance with a charge resolution plan if applicable L ine Item No. 7 Description - Option Year 2 Processing and Resolving, Title VII, ADEA and ADA Charges Mach Charge must have been filed since October I, 2007, (or since Octobei 1, 2006, for each charge where a determination of reasonable cause is issued anti the charge is processed through hearings and/or litigation) and resolved in accordance with a charge resolution plan if applicable Page 8 of 20 7. Use of an effective case management system, and as applicable, adherence to a Charge Resolution Plan that: systems; a. enhances quality and efficiency in the Contractor's charge resolution b. establishes annual charge resolution objectives and provides mechanisms for fixing accountability and measuring progress toward those objectives; c. develops procedures and processes designed to reduce inventories of dual -filed charges that will ensure maintenance of a charge inventory of less than 365 days; and d. ensures that quality standards are met and are commensurate with the EEOC's policies and statutory responsibilities. B. When an agreement on the above requirements is reached between the Contractor and the EEOC, they must be included as part of the executed Worksharing Agreement. The effective date of the Worksharing Agreement will run concurrently with the effective date of this contract. Upon execution, the Worksharing Agreement dated September 30.2009, is incorporated by reference into this contract C. The Contractor and EEOC, as a condition to the maintenance of this contract, shall approve the Worksharing Agreement. Once the Contractor or the EEOC has been designated to process the charge, only the designated party will process the charge. The other party shall refrain from processing the charge pending completion by the initial processor to preclude duplication of effort. D. The Contractor shall: 1. Implement in partnership with the EEOC, a system that permits each party to perform various functions on behalf of the other, for example, accepting charges for each other, within the statutory limitations, and 2. Commit itself to maintenance of effort. Should the Contractor or the governmental body that provides its funds reduce the Contractor s resources in anticipation of or as a result of the EEOC contract funds, the EEOC may consider a reduction in the Contractor's funding, restrictions placed on the use of its funds, or revisions to the Contractor's operating procedures or regulations that impact on its ability to perform under its contract, as a material breach of this contract. The Contractor will be required to return all or a portion of the funds provided by the EEOC under this contract. E. It is understood and expressly agreed to by both parties to this contract that all provisions of the EEOC's Contracting Principles for State and Local FEPA for Fiscal Year 2010 are incorporated in their entirety into this contract. III. Statement of Work Processing of Charges - Title VII Charges, and/or ADEA Charges (if applicable), and/or ADA Page 7 of 20 Section C - Descriptions/Specifications/Statement of Work Descriptions & Specifications IDC Constraints Document C t FEPA Contract I. Background A. The Equal Employment Opportunity Commission (EEOC) is authorized by statute to use the services of State and Local Fair Employment Practices Agencies (FEPAs) to assist it in meeting its statutory mandate to enforce Title VII of the Civil Rights Act of 1964, as amended (Title VII); the Age Discrimination in Employment Act (AREA) of 1967, as amended; and, the Americans with Disabilities Act (ADA) of 1990, as amended and, the Genetic Information Nondiscrimination Act of 2008. The EEOC also recognizes the need to ensure the employment lights of individuals granted by Federal, State, and Local anti -discrimination laws. B. As part of the Congressional mandate, the EEOC is required to establish an integrated system for a more expeditious resolution of employment discrimination charges. The EEOC has entered into a partnership with the FEPA, herein referred to as the Contractor, for continuous development and enhancement of this system. 11. Scope of Work A. The Contractor agrees to work with the EEOC in the maintenance and enhancement of a national., integrated employment discrimination law enforcement and charge resolution system by accomplishing various objectives that include, but are not limited to, the following: I . Implementation by the Contractor of procedures that provide for professional intake of all charges the FEPA initially receives, prompt notification to respondents, resolution of charges on a current basis, determinations supported by evidence, and resolutions with remedies; 2. The training of Contractor personnel in charge processing procedures compatible with those of the EEOC, on an as needed basis; 3. Use by the Contractor of an employment discrimination charge form that, within statutory limitations, is acceptable to the EEOC and the Contractor; 4. Use by the Contractor of processing terminology (such as common language pertaining to types of resolutions) that is the same as or compatible with that used by the EEOC; 5. The development and maintenance of ay system to ensure that the EEOC and the Contractor maintain compatible procedural and substantive standards; 6. "I he identification by the Contractor and the ELOC of legislative changes that may be appropriate for the establishment of integrated and efficient charge processing systems; and Page 9 of 20 ° 6 Charges (if applicable): A. The Contractor shall process individual charges of employment discrimination exclusive of any charge processing resulting from other contracts for the resolution of charges that may be in effect between the Contractor and the EEOC during the term of this contract. (See Section B of this contract). B. The Contracting Officer's Technical Representative (COTR) shall be responsible for transmitting charges initially received by the EEOC to the Contractor. The Contractor shall submit charges to the EEOC for contract credit including, but not limited to, no cause findings, successful settlements, successful conciliations, administrative resolutions, final orders issued following and pursuant to administrative hearings and litigation. The EEOC shall not award any contract credit for resolutions by the Contractor based on no _jurisdiction (except in cases where an investigation is actually required to determine jurisdiction) or resolutions based on the charging party's failure to establish a bona fide charge. C. All charges submitted for credit under this contract shall be completed by the Contractor between October 1, 2009 and September 30, 2010 as follows: 1. All charges will be evaluated and determinations made in accordance with the theories of discrimination in employment as developed under Title VII, the ADEA, and the ADA, as appropri ate. 2. Investigation and resolution of individual charges pursuant to this contract shall be conducted in a manner designed to effectuate relief for the charging party and shall be carried out as expeditiously as possible. 3. All final actions, litigation, and intake services for which payment is requested under this contract will be processed and awarded contract credit in compliance with the State and Local Handbook, the ADA Technical Assistance Manual for ADA charges, and the Worksharing Agreement. 4. Contract credit submissions will include final dispositions of charges (i e. final actions). When administrative appeal rights exist, the final disposition of a charge occurs only after the time for appeal has expired or the appeal has been processed to completion. In cases where the administrative appeal has been processed, the date of the notice of the final result of the appeal is the operative date. This applies in all cases where an administrative appeal is provided whether the case is administratively resolved, dismissed, decided, or when no cause is found. The fifteen -day period during which a Substantial Weight Review may be requested and/or the period during which a Substantial Weight Review is conducted is not considered for the purposes of computing the operative date of the final disposition of a charge. Contract credit submissions that are not final dispositions will include: a. Charges to be litigated by the Contractor where the FEOC receives copies of the complaints bearing confirmation of the filing dates with the Court, or other appropriate official confirmation of the filing dates of the complaints; b. Certain types of charges that must be transferred to the EEOC that are not final actions by the Contractor, as specified in the State and Local Handbook and; Page 10 of 20 c. Intake services by the Contractor where the EEOC accepts for processing a charge initially filed outside the jurisdiction of the Contractor, or any other FEPA, and for which the Contractor has prepared all charge intake documentation including a complete affidavit, as required by the EEOC. In addition, contract credit for intake services will be given when the EEOC accepts for processing a charge initially filed with but not jurisdictional with the Contractor and the COTR determines and justifies that there is a need to service charging parties who live at great distances from an EEOC or FEPA office. 6. Charge resolutions submitted for contract credit pursuant to this contract will be identified by the Contractor by timely and accurate data entries on the FEPA IMS or any successor system, if applicable. Where the Contiactor is not on the FEPA IMS or any successor system, charge resolutions submitted for credit pursuant to this contract will be designated in a monthly status report from the Contractor to the COTR 7. All charges will be processed by the Contractor in accordance with the Contractor's applicable State or Local Laws. 8. Contract credit will not be allowed for any charge subject to a processing fee. If such a fee is imposed or implemented during the period of the contract, the contract may be terminated in accordance with Clause 52.249-4, Termination for Convenience of the Government. 9. The Contractor shall preserve all case files and records relevant to all charges or actions until final disposition of such charges or actions by the Contractor and the EEOC and other federal authorities including federal courts. Section D - Packaging and Marking Packaging and Marking D- I FEPA Contract Charge/case file material and reports to be furnished to the designated field office shall be through the regular U.S. mail and should be adequately packaged to assure safe delivery to the designated office Section E - Inspection and Acceptance Inspection and Acceptance t t FEPA Contract E.i INSPECTION AND ACCEPTANCE A. Inspection and Acceptance shall be made by the COTR. Inspection and acceptance shall be made pursuant to the standards set forth in the EEOC's Compliance Manual, and applicable section(s) of the State and Local Handbook. Page 11 of 20 B. The COTR will ensure that the Contractor maintains performance that is consistent with the criteria and requirements contained herein, as well as in the Substantial Weight Review Procedures and Worksharing Agreements. The EEOC District Office will conduct an on -site evaluation of the investigative and administrative charge processing procedures of the Contractor as needed. Accordingly, the Contractor is expected to comply with reasonable requests for providing and/or making available information concerning various aspects of their processes and procedures as they relate to or impact on the management and disposition o f the dual -filed inventory. Such information includes but is not limited to staffing information, case management printouts charge processing documentation, and any other material and data as may be related and/or apply to the processing of dual -filed charges or administration of the contract Clauses By Reference Clause 52.246-4 Title Inspection of Services--Fixed-Price (Aug 1996) S ection F - Deliveries or Performance Deliveries or Performance P ERIOD OF PERFORMANCE ITEM START END 1 10/01/2009 09/30/2010 P ERIOD OF PERFORMANCE ITEM START END 2 10/01/2009 09/30/2010 P ERIOD OF PERFORMANCE ITEM START END 3 10/01/2009 09/30/2010 P ERIOD OF PERFORMANCE ITEM START END 4 10/01/2010 09/30/2011 P ERIOD OF PERFORMANCE ITEM START END 5 10/01/2010 09/30/2011 P ERIOD OF PERFORMANCE ITEM START END 6 10/01/2010 09/30/2011 P ERIOD OF PERFORMANCE i Page 12 of 20 • ITEM START END 7 10/01/2011 09/30/2012 PERIOD OF PERFORMANCE ITEM START END 8 10/01/2011 09/30/2012 PERIOD OF PERFORMANCE ITEM START END 9 10/01/2011 09/30/2012 F- 1 FEPA Contract F.1 PERIOD OF PERFORMANCE The period of performance under this contract shall be from October 1, 2009 through September 30, 2010, with two one-year options to extend the term of the contract. (See Clause H.10, "Option to Extend the Term of the Contract" and Paragraph H.2 Contract Adjustments") F.2 TIME OF DELIVERY/DELIVERABLES A. When the Contractor enters a charge in the FLOC computerized Integrated Mission System (FEPA IMS) or any successor system the following procedures shall be used. The Contractor will: l . Make accurate and timely charge data entries in the FEPA IMS or successor system, and the Contractor is responsible for ensuring that all appropriate charge information is available for extraction by the collection manager in a timely manner. Charge resolutions submitted for contract credit review will not be accepted for payment if it is determined that any required data entry has not been made by the FEPA. A determination not to award contract credit made may be reversed under the procedures set forth in Section 1I1 B.5.a_ of the FY 2010 Contracting Principles. -2. Enter basic charge data into the FEPA IMS or successor system within five days of the Contractor's receipt of each charge as set forth in Section II1.B.5.a of the FY 2010 Contracting Principles in order to be eligible to receive contract credit 3. Provide E.EOC with a list of final actions within a time frame agreed upon by the COTR and the Contractor, but usually no later than 30 days after the resolution of each charge to meet the requirement of Section III. B.2 of the FY 2010 Contracting Principles. The Contractor must ensure the timely and accurate entry of data into the FEPA IMS or successor system The COTR will generate charge data lists and reports through the FEPA. IMS or successor system to verify that this requirement is being met throughout the term of this contract. 4. Enter all charge data for contract credit submissions through each quarter not later than the 8th calendar day of the rnonth following each quarter. Page 13 of 20 • B. When the Contractor is not on the FEPA IMS or successor system, the following procedures shalt be used. The Contractor will: 1. Submit quarterly contract production reports to the COTR for review. The quarterly reports shall consist of EEOC Forms 322 - FEPA Performance Report and 472 - FEPA Charge List. Upon award of the contract, the quarterly reports must be received by the COTR not later than the 8th calendar day of the month following each quarter 2. Furnish to the COTR, separate written reports as may be expressly required 3. Provide the EEOC with a list of charge resolutions with respect to dual -filed charges within a time frame agreed upon with the COTR but no later than thirty (30) days after the charge resolution dates. The lists of charge resolutions will be provided on EEOC Form 472 After receipt of the lists and when requested by the COTR, the Contractor will forward all charge file information, or a copy of such information, within five workdays of the requests The COTR may extend or reasonably alter the five-day time frame as deemed necessary and appropriate (For non -certified Contractors, file information must be submitted within five days of submission of the Form 472/resolution listing unless the time frame is extended or otherwise modified by the COTR). Failure to timely submit reports and charge file information will result in the denial of contract credit for the affected resolutions. 4. The Contractor must make timely and accurate submission to the EEOC of EEOC Form 322 and EEOC Fowl 472. All reports covering the first three quarters of the FY 2010 contract must be received by the EEOC prior to September 30, 2010. Section G - Contract Administration Data Contract Administration Data Accounting Data G-1 FEPA Contract G.1 CONTRACT ADMINISTRATION DATA A. Contracting Officer: See Block 20A of SF 26 B. Inspection and Acceptance: See Section E of the Schedule C. Accounting and Appropriation Data: See Accounting Line Accounting and Appropriations Data D. Contracting Officer's Technical: Michael Fetzer, Director Representative Dallas District Office Telephone: (214) 253-2852 Page 14 of 20 E Paying Office: See Block 12 of SF-26 F. Program Director Michael J. Dougherty, Director State and Local Programs Office of Field Programs 131 M Street N E , Fifth Floor Washington, DC 20507 Telephone: (202) 663-4801 G.2 CONTRACTING OFFICER The Contracting Officer shall be the only individual authorized to modify any of the terms of the contract or redirect the efforts of the Contractor. G.3 CONTRACTING OFFICER TECHNICAL REPRESENTATIVE The EEOC District Director, will serve as the Contracting Officer's Technical Representative (COTR) during the performance of this contract. The name of the authorized EEOC District Director will appear Section G.1 Contract Administration Data. The COTR shall monitor the contract for the Program Director and provide the Contractor with technical guidance. Technical guidance shall mean providing details or interpretation of the scope of work and the requirements set forth in the contract. It is intended that any details, interpretations or suggestions furnished shall not constitute any changes in terms and conditions of the contract. The CO z'R has the responsibility for monitoring and evaluating all phases of the Contractor's performance in order to determine compliance with the technical requirements of the contract. The COTR is responsible for preparing the official receiving report to record acceptance in EEOC's financial system procurement module. No payment may be made until a properly completed receiving report is transmitted to the payment office. G.4 INVOICING INSTRUCTIONS A. The Contractor shall submit an original invoice(s) and any other information required to make payments to the following address: National Business Center Mail Stop D-2735, EEOC Processing 7301 W. Mansfield Ave Denver, CO 80235-2230 13. A copy of the invoice must be sent to the designated COTR. G.5 PAYMENT SCHEDULE Upon contract execution, an advance payment invoice not to exceed fifty (50) percent of the number of charge resolutions stated in the contract, submitted by the Conti actor. Subsequent payments will be brised on the Contractor's actual production of accepted charge resolutions. The contractor can submit invoices for actual production on a quarterly basis (Apt it 12, July 12, and October 11, 2010). No payment will be made Page 15 of 20 until the contract and subsequent modifications, if any, are returned, properly executed, to the Equal Employment Opportunity Commission, Acquisition Services Division, 131 IVI Street, N.E., 4th Floor, Washington, U.C. 20507. G.6 CONTRACT ADJUSTMENTS FOR TRAINING The EEOC may adjust the contract for training when the following conditions exist: A. If the Contractor has not invoiced for training completed within a thirty (30) day period, the Contracting Officer, may unilaterally deobligate the amount of funds the government determines to be in excess of the amount needed to pay for training. B. In the event the government determines before training is to be conducted that the amount of funds provided under the contract should be reduced or increased as a result of a revised estimation of the amount of funds needed to pay for training, the Contracting Officer may unilaterally modify the contract to provide funds for training in accordance with the government's revised estimate. Section H - Special Contract Requirements Special Contract Requirements 1-T-1 FEPA Contract 1:-I.1 TITLE VII AND ADA CONFIDENTIALITY PROVISIONS A. The Contractor agrees to abide by the confidentiality provisions of Title VII and the ADA as those provisions are interpreted by the EEOC. The Contractor shall not make public in any manner whatever the following information if said information was obtained from the EEOC 1. The existence of a Title VII and/or ADA charge filed by a particular charging party against a particular respondent, unless a Title VII and/or ADA Iawsuit has been instituted, 2. Information obtained by the EEOC pursuant to its investigation authority (Section 709(a)), unless a Title VII and/or ADA lawsuit involving that information has been instituted and, 3. Things said or done by the parties (i.e. charging parties and respondents, and the EEOC) during the settlement efforts or conciliation of a charge, unless a Title VII andfor ADA lawsuit has been instituted. 4. Pursuant to Paragraph 5(b) of the EEOC Memorandum of Understanding with the Office Page 16 of 20 4 of Federal Contract Compliance Programs (OFCCP), infoiuiation compiled by OFCCP and provided to the EEOC may be provided to an FEP Agency (i.e. the Contractor) upon its request. It is further understood and agreed that the Contractor will not disclose to the public any such information without first requesting and obtaining the express written approval of the Director of OFCCP. R. EEOC-furnished EFO Reports may be made public by the Contractor during or after a hearing conducted by the Contractor that involves the above information. E1.2 CONTRACT ADJUSTMENTS A. The COTR will review production on a quarterly basis. The Contractor is expected to produce approximately 1/4 of the total charge resolutions required under the contract each quarter. B. If the annualized linear production of the Contractor's actual production at any time indicates that the Contractor is producing at a rate that would not meet the number of charge resolutions required under the contract, the government may unilaterally modify the contract price and the total number of charge resolutions (downward adjustments) to reflect the annualized charge production projection. C. The government has the unilateral option to increase the number of contracted charge resolutions and/or intake services (upward adjustments), based on the actual or projected production of charge resolutions and intake services. E1.3 RIGHTS IN DATA The Government shall have access to all case files created and developed in the performance of this contract at all reasonable times when they are in the possession of the Contractor. The Contractor shall have access to such case files at all reasonable times while they are in the possession of the EEOC. No case files reports studies, findings or other information collected or created in the performance of this contract shall be released by the Contractor except as authorized in accordance with the Confidentiality Provisions set foith at paragraph H.1 above. H.4 :INDEMNIFICATION The Contractor shall indemnify the Government, its officers, agents, employees and assignees, for all claims of any nature arising out of the performance of this contract, including costs and expenses resulting from such claims H.5 ACKNOWLEDGMENT OF GOVERNMENT The Contractor agrees that in the communication or release of all information concerning work performed or work to be performed under this contract, such communication or release, written or oral, shall be jointly approved by the COTR and the Contractor, and shall include a statement indicating that the project or effort is co -sponsored by the EEOC. 11.6 DIRECT AND INDIRECT COSTS Page 17 of 20 E 4 This is a fixed price contract. No additional funds will be added for direct or indirect costs incurred by the Contractor in the performance of services that exceed the unit prices) indicated in the pricing schedule. EI.7 NOTICE OF ADVERSE COURT ACTION The Contractor will provide written notification to the Program Director of any adverse local, state, or federal court decision issued against the Contractor relevant to the Employment Opportunity clauses, Section 1, of this contract. Such notice shall be provided within ten (10) days of the court's decision. EI.8 PRIVACY ACT This contract requires the collection, creation and maintenance of records that are subject to the Privacy Act of 1974. See the Privacy Act Notification Clause and the Privacy Act Clause incorporated into this contract in Section 1. The records compiled, cleated and maintained pursuant to this contract are included in the EFOC's Privacy Act System EEOC-3 "Title VII and ADA Discrimination Case Files", or Privacy Act System EEOC-1, 'Age and Equal Pay Discrimination Case Files'. The contents and operation of these systems are described in Federal Register Notice, "Privacy Act of 1974; Publication of System of Records Proposed New Systems and P roposed New Routine Uses", dated July 30, 2002, and included in Section J of this contract. The EEOC's P rivacy Act regulations, at 29 CFR, Part 1611 are hereby incorporated by reference. I1.9 CHARGE DATA SYSTEM - DATABASE The Contractor is expected to reconcile its data base with the EEOC's data base as necessary and appropriate. If significant discrepancies occur and cannot be eliminated through a routine reconciliation, the EEOC may request a hard inventory of the Contractor's charge inventory. Such hard inventory must be conducted in accordance with guidelines prescribed by the EEOC. H.10 OPTION TO EXTEND THE TERM OF THE CONTRACT At the option of the Government, the Contracting Officer by written notice of renewal to the contractor by the first day of each Government fiscal year (October 1), provided that the Contracting Officer shall have given preliminary notice of the Government's intention to renew at least 60 days before this contract is to expire may extend the term of the contract at the unit prices stated in Section B of this contract. Such a preliminary notice o f intent to renew shall not be deemed to commit the Government to renewals. If the Government exercises this o ption for the renewal, the contract as renewed shall be deemed to include this option provision. However, the total duration of this contract, including the exercise of any options under this clause, shall not exceed three years (36 months). Base Period - October 1, 2009 through September 30, 2010 O ption Period I - October 1, 20I0 through September 30, 2011 O ption Period II - October 1, 2011 through September 30, 2012 Page 18 of 20 Section I - Contract Clauses Contract Clauses 52,217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months. (End of clause) 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at ibis / these address(es): www.acquisition.gov{far (End of clause) Clauses By Reference Clause (Ti#le 52.202-1 Definitions (Jul 2004 ) 52.203-3 Gratuities (Apr 1984) 52.203-5 Covenant Against Contingent Fees (Apr 1984) 52.203-6 Restrictions On Subcontractor Sales To The Government (Sept 2006) 52.203-7 Anti -Kickback Procedures (Jul 1995) 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity (Jan 1997) Price Or Fee Adjustment For Illegal Or Improper Activity (Jan 1997) Limitation On Payments To influence Certain Federal Transactions (Sept 2007) Printed or Copied Double -Sided on Recycled Paper (Aug 2000) 52.203-10 52.203-12 52.204-4 52.204-7 52.209-6 entral Contractor Registration (Mar 2009) Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment (Sept 2006) 52.215-2 Audit and Records --Negotiation (June 1999) 52.215-8 Order of Precedence --Uniform Contract Format (Oct 1997) 1 Clause Title 52.222-3 Convict Labor (June 2003) 52.222-21 Prohibition of Segregated Facilities (Feb 1999) 52.222-26 Equal Opportunity (Mar 2007) 52.222-35 52.222-36 52.222-37 52.222-39 52.222-50 52.222-54 52 223-6 52.224-1 52.224-2 52.225-13 52.229 4 52.232-1 52.232-8 52.232-11 52,232-25 52.232-33 52.233-1 52.233-3 52.233 4 52.242-2 52.244-6 52.245-1 52.249-4 52.249-8 52.243-1 Alt 1 52.253-1 Reset-ved Affirmative Action for Workers with Disabilities ( Feb 2009 ) Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) Notification of Emlpoyee Rights Concerning Payment of Union Dues or Fees (Dec 2004) Combating Trafficking in Persons (Aug 2007) Employment Eligibility Verification (Jan 2009) Drug Free Workplace (May 2001) Privacy Act Notification (Apr 1984) Privacy Act (Apr 1984) Restrictions on Certain Foreign Purchases (June 2008) Federal, State and Local Taxes (State and Local Adjustments) (Apr 2003) Payments (Apr 1984) Discounts For Prompt Payment (Feb 2002) Extras (Apr 1984) Prompt Payment (Oct 2008) Payment by Electronic Funds Transfer --Central Contractor Registration (Oct 2003) Disputes (July 2002) Protest after Award (Aug 1996) Applicable Law for Breach of Contract Claim (Oct 2004) Production Progress Reports (Apr 1991) Subcontracts for Commercial Items ( Dec 200 9 ) Government Property (June 2007) germination for Convenience of the Government (Services) (Short Form) (Apr 1984) Default (Fixed -Price Supply and Service) (Apr 1984) Changes --Fixed Price (Aug 1987)- Alternate 1 (Apr 1984) Computer Generated Forms (Jan 1991) l Page 19 of 20 Page 20 of 20 Clause itle 52.232-23 ssignment Of Claims (Jan 1986) Section J - List of Attachments Exhibits and Attachments TOC 7-1 Fepa Contract Attachment A - Worksharing Agreement for FY 2010 Attachment B - SF LLL, Disclosure of Lobbying Activities, 2 Pages Attachment C - Federal Register Notice, Dated Suiy 30, 2002 Exhibits Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/11/2010 Vi DATE: Tuesday, May 11, 2010 LOG NAME" 07EE0C2009 SUBJECT: Authorize the Execution of a Contract in an Amount Up to $80,750.00 with the United States Equal Employment Opportunity Commission to Process Employment Discnmination Cases for Fiscal Year 2010 and Adopt Appropriation Ordinance - Ord. No. 19139-05-2010 RECOMMENDATION: It is recommended that the City Council: REFERENCE NO.: **C-24207 1. Authorize the City Manager to execute a Contract with the United States Equal Employment Opportunity Commission in an amount up to $80,750.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in an amount up to $80,750.00. DISCUSSION: In January 1977, the United States Equal Employment Opportunity Commission (EEOC) recognized the Community Relations Department (CRD) as a local deferral agency and a Fair Employment Practice Agency (FEPA) in accordance with Section 706 (c) of the United States Equal Employment Opportunity Act of 1972, Title VII, of the Civil Rights Act of 1964, as amended. Pursuant to this section the EEOC, prior to asserting jurisdiction over employment discrimination charges defers such charges for resolution to a local or state agency having authority to enforce a local or state fair employment law similar to Title VII, the Age Discrimination in Employment Act and the Americans with Disabilities Act. On September 21, 2009, the CRD, in accordance with EEOC guidelines, submitted a request to the EEOC for partial reimbursement of program expenditures in the amount of $82,950.00 This amount included $77,550.00 for the resolution of 141 charges of alleged discrimination, $4,000 00 for deferral of 80 non - jurisdictional charges of discrimination and $1,400 00 for partial reimbursement of expenses related to mandatory EEOC training. On April 1, 2010, the CRD received a Contract from the EEOC indicating that the EEOC would provide partial reimbursement for only 137 charges of discrimination due to the fact that the federal appropriation for the FEPA program was insufficient to reimburse the CRD for the resolution of 141 charges Therefore, the CRD will receive partial reimbursement of program expenditures as follows. 1. $75,350.00 for resolution of 137 charges of alleged discrimination at a cost of $550.00 per case; 2. $4,000.00 for deferral of 80 non -jurisdictional charges of discrimination at a cost of $50.00 per case; and 3 $1,400.00 for partial reimbursement of expenses relating to mandatory training at an EEOC sponsored annual conference. On April 27, 2010, the Fort Worth Human Relations Commission voted to approve the CRD's request to http://apps.cfwnet org/ecouncil/printmc.asp?id=13394&print=true&DocType=Print 3/7/2011 Page 2 of 2 seek authorization from the City Council to allow the City Manager to execute Contract No. EECCN1000090 with the United States Equal Employment Opportunity Commission to process employment discrimination complaints for Fiscal Year 2010. The performance period for the Contract is October 1, 2009, through September 30, 2010. As outlined above the total amount of the Contract is $80,750.00. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance funds will be available in the current operating budget, as appropriated, of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers GR76 451723 007216466000 GR76 5(VARIOUS) 007216466010 FROM Fund/Account/Centers $80,750.00 $80.750.00 CERTIFICATIONS: Submitted for Citv Manager's Office bv: Oriainatina Department Head: Additional Information Contact: ATTACHMENTS 1. 07EE0C2009 AO REV doc (Public) 2. 07EE0C2009 AO.doc (CFW Internal) Charles Daniels (6183) Vanessa Ruiz Boling (7534) Tracy Bancroft Lasseter (6947) http://apps.cfwnet.org/ecouncil/printmc.asp?id=13394&print=true&DocType=Print 3/7/2011 Page 1 of 4 Tidwell, Allison From: Sanders, Charlene Sent: Monday, March 07, 2011 8:37 AM To: Espinoza, Gilberto Cc: Tidwell, Allison; Phillips, Patrick Subject: RE. missing contracts In the future, please send originals to the City Secretary's Office, since that is the repository of official records. Thanks, Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. From. Espinoza, Gilberto Sent: Monday, March 07, 2011 8:29 AM To: Sanders, Charlene Cc: Tidwell, Allison Subject: RE. missing contracts I agree, there should be no legal issues with the contracts. They are straight forward. However, if I can find originals I will surely get them to you, Allison The files I found where copies. Thanks. Gilberto "Gibby" Espinoza Management Analyst II Human Relations City Manager's Office ailberto.esoinoza©fortworthaov.om Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Sanders, Charlene Sent: Monday March 07, 2011 8:26 AM To: Tidwell, Allison, Espinoza, Gilberto Subject: RE. missing contracts If there is no original signature, there is no original signature. I don't believe that there will be any legal issues with these contracts. Gilberto, what do you think? 3/7/2011 Page 2 of 4 Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. From: Tidwell, Allison Sent: Monday, March 07, 2011 7:59 AM To: Espinoza, Gilberto Cc: Sanders, Charlene Subject RE. missing contracts Gilberto, Do you have an original? Our office prefers contracts with original signatures. If not, Charlene is this acceptable to use as an official record? Administrative/Records Technician City Secretary's Office Phone: (817) 392-6090 Fax: (817) 392-6196 www.fortworthgov.org/csec "The achievements of an organization are the results of the combined" effort of each individuaC" - 'Vincent Lombardi From: Espinoza, Gilberto Sent: Friday, March 04 2011 1:28 PM To: Tidwell, Allison Cc: Sanders, Charlene; Espinoza, Gilberto Subject RE. missing contracts Attached is the documents for C-23678. Let me know if you need anything else. Thanks. Gilberto "Gibby" Espinoza 3/7/2011 Page 3 of 4 Management Analyst II Human Relations City Manager's Office gilberto.espnoza(thfortwortheov.org Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Espinoza, Gilberto Sent: Friday, March 04 2011 9:53 AM To: Tidwell, Allison Cc: Sanders, Charlene, Espinoza, Gilberto Subject. RE. missing contracts Allison, Attached are copies of the cooperative agreements for M&Cs C-24439 and C-23792, as well as the contract and mods for C-24207. I'm still searching for electronic or hard copies of the contract/mods for C-23678 and will send them to you once scanned. Let me know if you need other documents. Thanks. Gilberto "Gibby" Espinoza Management Analyst II Human Relations City Manager's Office ailberto.esoinoza@fortworthaov.ora Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Rush, Angela Sent: Thursday, March 03, 2011 12:31 PM To: Espinoza Gilberto Subject: FW: missing contracts Could you copy and send to City Secretary (and cc Charlene) From: Sanders Charlene Sent: Wednesday, March 02, 2011 6:05 PM To: Rush, Angela Cc: Phillips, Patrick; Tidwell, Allison Subject missing contracts Angie, the City Secretary's Office advises me that it has not received contracts to correlate with the following M&Cs. Who can locate these executed documents and send a copy to Allison Tidwell? C-24439—Fair Housing Assistance Program Cooperative Agreement C-24207—EEOC Contract for FY 2010 for Employment Discrimination cases C-23792-- Fair Housing Assistance Program Cooperative Agreement C-23678-- EEOC Contract for FY 2008-2009 for Employment Discrimination cases 3/7/2011 Page 4 of 4 Thanks for your assistance. Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. 3/7/2011