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Home My WebLink AboutContract 41546 (2)Seim 30 2010 1:43PM CITY OF FORT WORTH 8173922107 Assistance Award/Amendment 1. Assistance Instrument EI Cooperative Agreement 3. Instrument Number OrtAWOK ...... 7. Name and iddress of Reclptent ri Grant 4. Amendment Number City of Fort Worth Community Relations Department Hazel Harvey Peace Center 818 Missouri, Fort Worth, TX 76104 10. Recipient Project Manager Vanessa Ruiz Boling, Director 1 1. Assistance Arrangement 12. Payment Method Treasury Check Reimbursement Advance Check Automated Clearinghouse 1 1 Cost Reimbursement Cast Sharing Fixed Price n ►/ U.S. Department of Housing and Urban Development Office of Administration 14. Assistance Amount Previous HUD Amount $ u.-{. gas •••••••allimiummileLur-..file. ..O a.a.a .V••••• I .....r. . Ill••.- . •Y.. ♦1.04 ••..M P.. • w...a.•. .. W. .at Y.. .Y. .. ..w •-• ... •. M' .n. . .. ..-w..r HUD Amount this action W 1• .•Y••. .1 • A. r- ...Y-..a. .. +- .ain..•�✓_._•..I'.. I-. r -. .-1-. Tatql .H,,,A�o.�nt......._........ Recipient Amount Total Instrument Amount 16. Description This Cooperative Agreement is for the Fair Housing Assistance Program (FHAP) comprehensive funding approach. This Agreement is for funding distribution only and consists of the following documents which are incorporated herein and made apart thereof. This Agreement is to appropriate funding for FY 2010. This Agreement consists of the following documents which are incorporated herein and made a part thereof. 1. Cover page HUD-1044 (8-90) 2. Schedule of Articles 3. Statement of Work 4. Assurances 5. Supplemental Guidance and Instructions - FY20 10 training requirements and funding $556,484.00 •. H'.... ... M.•4 4• •'.. N...W Wu........ru...+ u�.. �.. u..r u-u-......yu.. a. 2. Type of Action Award p.1 al 5 SECRETARY,I CONTRACT NO.-1'I Amendment 5. Effective Date of this Action September 28, 2010 8. HUD Administering Office Fort Worth Regional Dice of Fair Housing 801 Cherry St., Unfit #45 Suite 2500 Fort Worth, TX 76102 8a. Name of Administrator 6.r`Control Number of =Gt 8b. Telephone Number Garry L. Sweeney (817) 978-5868 9. HUD Government Technical Representative Geneveve G. Banks (817) 978-5890 13. HUD Payment Office U.S. Department of Housing and Urban Development Field Accounting Center, Unit #45, Suite 2500 Ft Worth TX 76107 16. HUD Accounting and ppropriation Data 15a. Appt roprlation Number 15b. Reservation number 8610/110144 (TIN)J,10' FHFO-O6-10-01 $556,484.00 Amount PreviouslyObligited Obligation by this action ;556 484.00 Total Obligation $556,484.00 Order of Perference: Notwithstanding any provision of this Agreement to the contrary, in the event of a conflict among any of the documents pertaining to the duties and responsibilities of the parties, the Statement of Work will take precedence over the Schedule of Articles. The subject Agreement is to provide Case Processing ($477,228), Administrative Cost (S51,756) and Training ($27,500) for FY 2t/ 10. Geneveve Banks is the Government Technical Representative (GTR) for this Agreement. She can be reached at the address provided in fox 8. 17. X Recipient is required to sign and return three (3) copies 18. !Recipient is not required to sign this document. of this document to the HUD Administering Office 19. Recipient (By Name) 20. HUD (By Name) City of Fort Worth Community Relations Department Garry L. Sweeney Signature & Title Xyese_ -- Charles W. Daniels, Asst, Citv Manager AtteA.c. O\A 1V.tarty Hourhix, Secretary' Date, ( rvVddlyyyy) S%ettature& Tee ., }Itti:/") ( i if iti,--er."Li - i' 'oorril Grant-Cooperat e Agreement Officer SCb0 . 0 ) „seer) cc/ t'l 0 et kJ 4 qd M a -r $Y contract Authorization Date (mrnldd/yyyy) form HUD-1044 (8/90) ref. Handbook 2210.17 .OFF1CIML ENECORD CITY SECRETARY Ft WORTH, TX Date Page 1 of 2 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 9/14/2010 - Ord. No. 19338-09-2010 DATE Tuesday, September 14, 2010 LOG NAME- 07FHAP2010 SUBJECT REFERENCE NO.: C-24439 Authorize the Execution of a Fair Housing Assistance Program Cooperative Agreement Through the Fort Worth Human Relations Commission with the United States Department of Housing and Urban Development for Fiscal Year 2011, Authorize Acceptance of Funds in an Amount Up to $600,000.00 and Adopt Appropriation Ordinance RECOMMENDATION. It is recommended that the City Council: 1. Authorize the City Manager to execute a Fair Housing Assistance Program Cooperative Agreement through the Fort Worth Human Relations Commission with the United States Department of Housing and Urban Development for Fiscal Year 2011 and accept funds in an amount up to $600,000 00, for a contractual award of $555,056.00 plus current and future accrued interest from contractual award funds in an amount up to $44,944.00; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund by an amount up to $600,000.00. DISCUSSION: On August 24, 2010, the Fort Worth Human Relations Commission voted to recommend the approval of the Fair Housing Assistance Program (FHAP) Cooperative Agreement with the United States Department of Housing and Urban Development (HUD). Pursuant to a Cooperative Agreement, HUD will provide funding to the Fort Worth Human Relations Commission, a designated FHAP, based on the number of fair housing complaints resolved from July 1, 2009 to June 30, 2010 Community Relations Department staff, on behalf of the Fort Worth Human Relations Commission, resolved 188 complaints dunng this time period. Additional funds are awarded to qualifying FHAP agencies for administrative costs and training The Cooperative Agreement provides payment for the following: a. Resolution of housing discrimination complaints in the amount up to $494,300.00; b. Administrative costs in the amount of $51,756.00 (10 percent of the Fiscal Year 2010 Agreement); c. Training funds in the amount of $9,000.00 for mandatory HUD training; and d. Current and future accrued interest in an amount up to $44,944.00. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations, receipt of the grant and adoption of the attached appropriation ordinance funds will be available in the current operating budget, as appropriated, of the Grants Fund. http://apps.efwnet.org/ecouncil/printmc.asp?id=1 3 884&print=true&DocType=Print 3/7/2011 Page 2 of 2 FUND CENTERS: TO Fund/Account/Centers GR76 5(VARIOUS) 007206496030 GR76 5(VARIOUS) 007206496020 GR76 451727 007206496000 GR76 441012 013206496000 GR76 5(VARIOUS) 007206496010 GR76 5(VARIOUS) 007206496040 $9,000.00 $494, 300.00 $555,056.00 $44.944.00 $51,756.00 $44.944.00 CERTIFICATIONS: Submitted for Citv Manager's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS 1. 07FHAP 2010 AO,doc (Public) FROM Fund/Account/Centers Charles Daniels (6183) Vanessa Ruiz Boling (7534) Tracy Bancroft -Lasseter (8988) http://apps.cfwnet.org/ecouncil/printmc.asp?id=13884&print=true&DocType=Print 3/7/2011 Page 1 of 4 Tidwell, Allison From: Sanders, Charlene Sent: Monday, March 07, 2011 8:37 AM To: Espinoza, Gilberto Cc: Tidwell, Allison; Phillips, Patrick Subject: RE: missing contracts In the future, please send originals to the City Secretary's Office, since that is the repository of official records. Thanks, Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. From: Espinoza, Gilberto Sent: Monday, March 07, 2011 8:29 AM To: Sanders, Charlene Cc: Tidwell, Allison Subject: RE. missing contracts I agree, there should be no legal issues with the contracts. They are straight forward. However, if I can find originals I will surely get them to you, Allison. The files I found where copies. Thanks. Gilberto "Gibby" Espinoza Management Analyst II Human Relations City Manager's Office ailberto.esoinoza(afortworthaov.ora Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Sanders, Charlene Sent: Monday March 07, 2011 8:26 AM To: Tidwell Allison; Espinoza, Gilberto Subject: RE. missing contracts If there is no original signature, there is no original signature. I don't believe that there will be any legal issues with these contracts. Gilberto, what do you think? 3/7/2011 Page 2 of 4 Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. From: Tidwell, Allison Sent: Monday, March 07, 2011 7:59 AM To: Espinoza, Gilberto Cc: Sanders, Charlene Subject RE: missing contracts Gilberto, Do you have an original? Our office prefers contracts with original signatures. If not, Charlene is this acceptable to use as an official record? Administrative/Records Technician City Secretary's Office Phone: (817) 392-6090 Fax: (817) 392-6196 www.fortworthgov.org/csec "tfie achievements of an organization are the results of the combined effort of each individuait" - 'Vincent Lombardi From: Espinoza, Gilberto Sent: Friday, March 04 2011 1:28 PM To: Tidwell, Allison Cc: Sanders, Charlene; Espinoza, Gilberto Subject RE: missing contracts Attached is the documents for C-23678. Let me know if you need anything else. Thanks. Gilberto "Gibby" Espinoza 3/7/2011 Page 3 of 4 Management Analyst II Human Relations City Manager's Office gilberto.espinoza_@fortworthgov.org Office: 817-392-7562 Fax 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY. From: Espinoza, Gilberto Sent: Friday, March 04 2011 9:53 AM To: Tidwell, Allison Cc: Sanders, Charlene; Espinoza, Gilberto Subject. RE: missing contracts Allison, Attached are copies of the cooperative agreements for M&Cs C-24439 and C-23792, as well as the contract and mods for C-24207. I'm still searching for electronic or hard copies of the contract/mods for C-23678 and will send them to you once scanned Let me know if you need other documents. Thanks. Gilberto "Gibby" Espinoza Management Analyst II Human Relations City Manager's Office ailberto.espinoza@@fortworthaov.ora Office: 817-392-7562 Fax: 817-392-7529 Mobile 817-372-7665 THIS EMAIL AND RESPONSES MAY BE SUBJECT TO TEXAS OPEN RECORDS LAWS. PLEASE RESPOND ACCORDINGLY, From: Rush, Angela Sent: Thursday, March 03, 2011 12:31 PM To: Espinoza Gilberto Subject: FW. missing contracts Could you copy and send to City Secretary (and cc Charlene) From: Sanders Charlene Sent: Wednesday March 02, 2011 6:05 PM To: Rush, Angela Cc: Phillips, Patrick; Tidwell, Allison Subject missing contracts Angie, the City Secretary's Office advises me that it has not received contracts to correlate with the following M&Cs. Who can locate these executed documents and send a copy to Allison Tidwell? C-24439—Fair Housing Assistance Program Cooperative Agreement C-24207—EEOC Contract for FY 2010 for Employment Discrimination cases C-23792-- Fair Housing Assistance Program Cooperative Agreement C-23678-- EEOC Contract for FY 2008-2009 for Employment Discrimination cases 3/7/2011 Page 4 of 4 Thanks for your assistance. Charlene Sanders Assistant City Attorney 817.392.7611 voice 817.392.8359 fax Charlene.Sanders@fortworthgov.org This email and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to which they are addressed. This communication may contain material protected by the attorney -client privilege. If you are not the intended recipient or the person responsible for delivering the email to the intended recipient be advised that you have received this email in error and that any use, dissemination forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error, please immediately notify Charlene Sanders, City of Fort Worth, City Attorney's Office, (817) 392-7600 and delete this message or any copy. Unless expressly stated in this email, nothing in this message should be construed as a digital or electronic signature. 3/7/2011