HomeMy WebLinkAboutContract 41755-A1 (2)CITY SECRETARY
CONTRACT NO. 4V&P&
AMENDMENT NUMBER ONE TO CITY SECRETARY CONTRACT NO. 41755
WHEREAS, on May 11, 2011, the City of Fort Worth ("City") and Tarrant County
Housing Partnership, Inc. ("Contractor") made and entered into City Secretary Contract No.
41755 (the "Contract");
WHEREAS, the Contract provided funding to Contractor pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") through
the Community Development Block Grant Program, ("CDBG") for utilization in connection with
its 2010-11 Housing Counseling and Education Program;
WHEREAS, City and Contractor desire to amend EXHIBIT C — BUDGET to more
accurately reflect the utilization of the funds by the Contractor; and
WHEREAS, it is the mutual desire of City and Contractor to amend the Contract to meet
Contract objectives.
NOW, THEREFORE, City, whose address is 1000 Throckmorton St., Fort Worth TX
76102, acting by and through Fernando Costa, its duly authorized Assistant City Manager, and
Contractor, whose address is 3204 Collinsworth, Fort Worth, Texas 76107 acting by and through
Donna VanNess, its duly authorized President, do hereby agree as follows:
I.
a. Exhibit C is hereby deleted in its entirety and replaced with the attached Exhibit C — Revised.
Exhibit C — Revised is effective July 1, 2011.
II.
a. All other terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Terms
used but not defined have the same meaning as the Contract.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Amendment No. 1 to CSC No. 41755
Tarrant County Housing Partnership, Inc.
Housing Counseling and Education (CDBG)
1
OFFICIAL RECORD
CITY SECRETARY
FT.WOPH, TY
This amendment is effective as of the EffecttLye Date.
ft1%,fitOa Q_
89.-Dir
ATTEST:
City Secretar
0
o a°
o r`
M&C: C-24564 Date: 11 /9/201 & 000.0.0°°4Z4
rentie
APPROVED AS TO FOVI AND L ' w kILW:
_t_We°
Assistant City Attorney
Urt`I Neff; yg
OF FORT WORTH
itwe404
ando Costa, Assistant City Manager
TARRANT COUNTY HOUSING PARTNERSHIP, INC.
By: l iJ�,C �'�'
o •_ •tes��
President
Amendment No. 1 to CSC No. 41755
Tarrant County Housing Partnership, Inc.
Housing Counseling and Education (CDBG)
OFFICIAL RECORD
CITY SECRETARY
:. WORTH, TX
CITY OF FORT WORTH EXHIBIT C - REVISED
CONTRACT PERIOD!
Name of Sub Grantee
Tarrant County Housing Partnership, Inc.
Cost Category
PERSONAL SERVICES
Salaries
FICA/Medicare
Life Insurance
Health Insurance
Employment Tax - State
Employment Tax - Federal
Workers Comp
Retirement
SUPPLIES
Office Supplies
Postage
Teaching Aids
Food Supplies
Other Operating Expenses
CONTRACTUAL SERVICES
Telephone
Electric
Gas
Water/Waste Disposal
Rent [Building]
Custodial Services
Office Equipment Rental
Printing
Repairs
Fidelity Bond
Liability Insurance
Legal & Accounting
Private Auto Allowance - Local
Advertising
Conference & Seminars
Contractual Services
Other Expenses - Credit Reports
Miscellaneous - Computer Maintenance
CAPITAL OUTLAY
Office Furniture
Computer Equipment
Other: fDescribedl
From:
Program
Budget
182,099.00 $
13,840.00 $
$ 21,940.00
2,730.00 $
630.00 $
2,015,00 $
2,654.00 $
2,200.00 $
$ 28,164,00 $
$ 1,000.00 $
$ 2,035.00 $
$ 3,360.00 $
6,080.00 $
9,500.00 $
1,950,00 $
2,000.00 $
2,500.00 $
2,738.00 $
11/15/20101
CtBG
Funds
82,464.00
To: 9/30/20111
Name of Program
tHousing Counseling & Education
6,228.00 $
9,457.00 $
1,140.00 $
150.00 $
$
[al
Ibl
fcl
32,135.00 $ 50,000.00 $ 17,500.00
7,612.00
12,483.00
1,590.00
480.00
2,015.00
680.00 $ 1,974.00
900.00 $ 1,300.00
18,894.00 $
120.00 $
730.00 $
1,207.00 $
2,310.00 $
4,275.00 $
779.00 $
1,075.00 $
1,145.00 $
885.00
9,270.00
880.00
1,305.00
2,153.00
3,770.00
5,225.00
1,450.00
1,115.00
1,425.00
1,593.00
$ 1,450.00 $ 653.00 $ 797.00
TOTAL $ 288,885.00 $133,092.00 $ 88,572.00 $ 50,000.00 $ 17,500.00
MATCHING FUND SOURCES
[al Housing Partnership Network
(bj Fannie Mae Foundation
[c] BBVA Compass Bank
id)
Revised Budget: CDBG 2010-2011 Program Year
Approved By:
Date:
Page 1 of 3
Id)
BUDGET DETAIL Page 2 of 3
PERSONNEL SERVICES
The following table is purely informational and was created solely for purposes of preparing, negotiating, and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C - BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Rate, Annual Hours, % of Time, and
Amount without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of
the EXHIBIT C - BUDGET? Contractor may not make changes to the column labeled Position without the prior written consent of the
City.
i
Hourly
Position / Title Rate
1 Fernando Espinoza, Community Outreach & Education Mgr.
2 Martha Ford, Senior Housing Advisor
3 Melida Stewart, Housing Advisor
4 Rose Mary Rodriguez, Intake Specialist/Jr, Housing Advisor
4a Rose Mary Rodriguez, Intake Specialist/Jr. Housing Advisor
5 Veronica Serna, Housing Program Manager
6 Donna VanNess, President
7 Robert Ausman, Controller
TOTAL STAFF SALARIES
FRINGE BENEFITS
21.40
18.55
18.00
12.00
12.36
22.46
43.26
29.80
Annual
Hours
1816
1816
1816
173
1643
1816
1816
1816
% of
Time Amount
45%
45%
45%
45%
45%
25%
12%
10%
17,488
15,159
14,709
934
9,138
10,197
9,427
5,412
$ 82,464.00
1
"The following table is purely informational and was created solely for purposes of preparing, negotiating, and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C - BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Percent of Payroll, Amount, % Paid by
CDBG, and Amount without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the
first page of the EXHIBIT C - BUDGET." •
% of % Paid
CATEGORY Payroll by Agency
FICA/Medicare
Life Insurance
Health Insurance
Employment Tax
Worker's Comp
Retirement
TOTAL FRINGE BENEFITS
Amount
$13,840.00
$21,940.00
55%
% Paid
by CDBG
45%
55% 45%
Amount
6,228
9,457
$35,780.00 $ 15,685.00
TOTAL PERSONNEL SERVICES $ 98,149.00
1
1
1
BUDGET DETAIL Page 3 of 3
UTILITIES
The following table is purely informational and was created solely for purposes of preparing, negotiating, and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C — BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Average Cost Per Month, Number of
Months, and Amount without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the
first page of the EXHIBIT C 4- BUDGET.
AVERAGE COST PER NUMBER OF MONTHS AMOUNT
CATEGORY MONTH
Telephone
Electric
Gas
Waste/Water Disposal
Other - Custodial
Total Utilities
550 10.5
600 10.5
250
BUILDING LEASE
The following table is purely informational and was created solely for purposes of preparing, negotiating, and determining the
reasonableness of the overall line item budget on the first page of this EXHIBIT C -- BUDGET and is not to be considered part of the
terms and conditions of this Contract. Contractor may make changes to the columns labeled Total Charge, No. Square Foot, Cost
Per Square Foot, and % Charged to CDBG without the City% consent so long as the total amounts charged to the grant do not
exceed the line items on the first page of the EXHIBIT C — BUDGET.
COST PER
TOTAL NO. SQUARE SQUARE
CHARGE FOOT FOOT % CHARGED TO CDBG
BUILDING LOCATION AMOUNT
1 3204 Collinsworth St., Fort Worth $83,475.00 5565 15 24% $ 18,894.00
2
3
TOTAL BUILDING LEASE 5565 $ 18,894
CATEGORY
Fidelity Bond
Liability Insurance
Legal & Accounting
Office Supplies
Postage
Food Supplies
Printing
Mileage
Advertising
Other Expenses - Credit Reports
Capital Outlay - Computer Equipment
Operating Expenses - Computer Mainte
TOTAL OTHER EXPENSES
EVENT
1 HPN / NeighborWorks
2
3
TOTAL CONFERENCES AND SEMINARS
OTHER EXPENSES
TOTAL CHARGE % CHARGED TO CDBG AMOUNT
(Counseling %)
$ 6,080.00
$ 9,500.00
$ 2,730.00
$ 630.00
$ 2,015.00
$ 3,522.00
$ 1,950.00
$ 2,500.00
$ 1,450.00
$ 2,738.00
$ 33,115.00
38%
45%
42%
24%
0%
34%
40%
43%
45%
42%
CONFERENCES AND SEMINARS
TOTAL CHARGE
ITEM
$ 2,000.00
$ 2,310.00
$ 4,275.00
$ 1,140.00
$ 150.00
$ 1,207.00
$ 779.00
$ 1,075.00
$ 653.00
$ 1,145.00
$ 12,734.00
% CHARGED TO CDBG AMOUNT
45%
OFFICE EQUIPMENT RENTAL
TOTAL CHARGE % CHARGED TO CDBG
1 DataMax Copier $ 1,630.00
2 Taylor Rental - PP workshop chairs, t $ 405.00
TOTAL OFFICE EQUIPMENT RENTAL
ITOTAL CDBG EXPENSES
33%
50%
$ 885.00
$ 885.00
AMOUNT
527.00
203.00
730.00
$ 133,092.00 j
1
$ 680.00
$ 900.00
4 $
120.00
$ 1,700.00
1
1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/9/2010
DATE:
LOG NAME: 17TCHP-HCS 1
SUBJECT:
Authorize the Change in Use and Expenditure Contract of $133,092.00 of Community Development Block
Grant Funds with Tarrant County Housing Partnership. Inc , for Housing Counseling Services and Authorize
the Execution of Contract (ALL COUNCIL DISTRICTS)
Tuesday, November 09, 2010
RECOMMENDATION:
It is recommended that the City Council:
REFERENCE NO.: **C-24564
1. Authorize the change in use and expenditure of $133,092.00 of
Community Development Block Grant funds for housing
counseling services for Program Year 2010-2011;
2. Authorize the City Manager or his designee to execute a contract
with Tarrant County Housing Partnership Inc. for $133,092.00 for
housing counseling services for a term beginning November 15,
2010 and ending September 30, 2011;
3. Authorize the City Manager or his designee to extend or renew
the contract for up to one year if Tarrant County Housing
Partnership, Inc., requests an extension and if such extension is
necessary for completion of the program, and
4. Authorize the City Manager or his designee to amend the
contract if necessary to achieve program goals, provided any
amendment is within the scope of the program and in compliance
with all applicable laws and regulations governing the use of
federal grant funds.
DISCUSSION:
On August 17, 2010, the City Council approved contracts for the
use of grant funds from the United States Department of Housing
and Urban Development (HUD) including Community
Development Block Grant (CDBG) funds for public services
(M&C C 24401). Council specifically approved the expenditure of
$133,092.00 to the City's Housing and Economic Development
Department (HEDD) to provide housing counseling and
foreclosure prevention services. However due to HUD's caps on
administrative costs for CDBG and HOME Program grant funding
and cost allocation of funds it has been necessary to eliminate
three staff positions in the HEDD's Housing Services and
Information Division and outsource housing counseling and
foreclosure prevention services in the current Program Year
2010-2011 as well as future Program Years .
Tarrant County Housing Partnership (TCHP) will provide home
ownership training in accordance with HUD requirements,
including in—depth one on one pre —purchase housing counseling
consisting of money management including basic debt
management, household budgeting and consumer education, and
foreclosure prevention services In addition, TCHP will also work
in collaboration with City staff to promote successful
homeownership opportunities and distribute program materials at
public events. The City administers a Homebuyer's Assistance
Program that provides forgivable loans for closing cost and down
payment assistance to eligible first time homebuyers and the
execution of this contract will assist the City in meeting its housing
counseling and homebuyer's assistance program goals set forth in
the City's 2010-201 1 Action Plan. The City's 2010-2011 Action
Plan for CDBG funded the Housing Counseling Services Program
under Public Services Activities.
TCHP will be paid under the contract on a monthly reimbursement
schedule. TCHP will provide the City reports and maintain
documentation addressing quality assurance and regulatory
compliance.
TCHP housing counseling and foreclosure prevention services will
be available in ALL COUNCIL DISTRICTS.
A public comment period regarding the change in use of these
funds was held from October 9, 2010 to November 8, 2010. Any
comments are maintained by the Housing and Economic
Development Department in accordance with tederal regulations.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds
are available in the current operating budget, as appropriated, of
the Grants Fund
FUND CENTERS:
TO Fund/Account/Centers FROM lied Account/Centers
GR76 539120 017206460360 $133.092.00
iiiiiiiiiiiiiiiiiiiii
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. ,QyyaiJphle Funds 17TCHP—HCS 1 �9
Susan Alanis (8180)
Jay Chapa (5804)
Coy Gray (6203)