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HomeMy WebLinkAboutContract 41612 (2)STATE, OF TEXAS COUNTY OF TRAVIS § CSJ # 0902-48-777 District # 02-Fort Worth Code Chart 64 /I 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 .11Y SECRETARY Li% ) 1 LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT FOR A SAFE ROUTES TO SCHOOL PROJECT OFF SYSTE1111 • This Local Project Advance Funding Agreement for a safe routes to school project (LPAFA) is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State", and the City of Fort Worth, acting by and through its duly authorized officials, hereinafter called the "Local Government" WITNESSETH WHEREAS, a Master Agreement between the Local Government and the State has been adopted and states the general terms and conditions for transportation projects developed through this LPAFA; and, WHEREAS, the Local Government prepared and submitted to the State an application for consideration under the Safe Routes to School Program for the project which is briefly described as the construction of bike lanes and ADA compliant crosswalks in the vicinity of Hillwood Middle School, Parkwood Hill Intermediate School, and Park Glenn Elementary School, hereinafter called the Project; and WHEREAS, federal law establishes federally funded programs for transportation improvements, including safe routes to school programs, to implement its public purposes; and WHEREAS, Title 23 U S C §134 requires that Metropolitan Planning Organizations and the States' Transportation Agencies to develop transportation plans and programs for urbanized areas of the State; and WHEREAS, the Texas Transportation Code, §201.614 directs the State to establish the Safe Routes to School Program to enhance safety in and around school areas through a construction program designed to improve the bicycle and the pedestrian safety of school age children; and WHEREAS, Texas Administrative Code Title 43, Part 1, Chapter 25, Subchapter I, §25.500 25.505 directs the State to implement the Safe Routes to School Program to enhance safety in and around school areas through a comprehensive program designed to improve the bicycle and pedestrian safety of school age children; encourage=a= e=althy a ac ive lifestyle from an early age; enable and encourage children, in L, z orr,th,Q$ ,,witht itOilities to walk and bicycle to school; and to facilitate projects and active; les t 1 � ill , fir +Vc$afety and reduce traffic, fuel consumption, and airpollution in the vicinity• o-�f sic ools;'an p FT. WORTH,1 `'1'X AFA_LPAFA_SafeRts2School Page 1 of 11 07/07/10 CSJ if 0902-48-777 District If 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 WHEREAS, federal and state laws require local governments to meet certain contract standards relating to the management and administration of state and federal funds; and WHEREAS, the Texas Transportation Commission passed Minute Order 112268 awarding funding for projects in the 2009 Program Call, including the Project; and WHEREAS, the rules and procedures for the selection and administration of the Safe Routes to School Program are established in 43 Texas Administrative Code (TAC) §25.5O0 et seq.; and WHEREAS, the governing body of the Local Government has approved entering into this by � LPAFA resolution or ordinance dated 1 &,% to ! / , which is attached hereto and made a part hereof as Attachment A; NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: AGREEMENT 1. The period of this LPAFA is as stated in the Master Agreement without exception. 2. Termination of this LPAFA shall be under the conditions as stated in the Master Agreement or for the conditions, and in the manner, described herein: A. The termination of this LPAFA shall extinguish all rights, duties, obligations and liabilities of the State under this agreement. If the potential termination of the agreement is due to the failure of the Local Government to fulfill its contractual obligations, the State will notify the Local Government that possible breach of contract has occurred. The Local Government should make every effort to remedy the breach within a period mutually agreed upon by both parties. B. If the Local Government withdraws from the Project after the agreement is executed, it shall be responsible for all direct and indirect Project costs as identified by the State's cost accounting system. C A Project may be eliminated from the program as outlined below. If the Project is eliminated for any of these reasons, this LPAFA will be appropriately terminated. A Project may be eliminated from the program if: i. The Local Government fails to satisfy any requirements of the program rules cited as 43 TAC §25.500 et seq. ii. The implementation of the Project would involve significant deviation from the activities as proposed in the application. The Local Government withdraws from participation in the Project. iv. The Project is not let to contract or if utilizing local forces, construction has not__ begun by a date three (3) years from project award notificEtion. v. The State determines that federal fundingmaybe lost due t& - oject snot oei ig J implemented and completed. CITY SECRETARY AFA_LPAFA_SafeRts2School Page 2 of 11 ET. WORTH9-71bYino. AFA_LPAFA_SafeRts2School Page 3 of 11 CSJ # 0902-48-777 District It 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 3. Amendments of this LPAFA shall be made as described in the Master Agreement, without exception. 4. Scope of Work. The scope of work for the Project, as described in the application and as approved by the Texas Transportation Commission, consists of the construction of bike lanes on both Parkwood Hill and Redwood Trail to Hillwood Middle School and Parkwood Hill Intermediate School, and the design and construction of a bike route on Park Vista to include two speed radar feedback signs, three ADA compliant pedestrian crosswalks within median refuge islands on Park Vista at Ash River, Redwood Trail, and Glen Canyon for Park Glenn Elementary School, Hillwood Middle School, and Parkwood Hill Intermediate School; and," 5. Right of Way and Real Property Acquisition shall be the responsibility of the Local Government, as stated in the Master Agreement with the following additional requirements: A. The Local Government shall assume all costs and perform necessary requirements to provide any necessary evidence of title or right of use in the name of the Local Government to the real property required for development of the Project. The evidence of title or rights shall be acceptable to the State, and be free and clear of all encroachments. The Local Government shall secure and provide easements and any needed rights of entry over any other land needed to develop the Project according to the approved Project plans. The Local Government shall be responsible for securing any additional real property required for completion of the Project. B. In the event real property is donated to the Local Government after the date of the S tate's authorization, the Local Government will provide all documentation to the State regarding fair market value of the acquired property. The State will review the Local Government's appraisal, determine the fair market value and credit that amount towards the Local Government's financial share. The State will not reimburse the Local Government for any real property acquired before execution of this agreement and the S tate's issuance of a letter of funding authority. C The Local Government shall prepare real property maps, property descriptions, and other data as needed to properly describe the real property and submit them to the S tate for approval prior to the Local Government acquiring the real property. Tracings of the maps shall be retained by the Local Government for a permanent record. D. The Local Government agrees to make a determination of property values for each real property parcel by methods acceptable to the State and to submit to the State a tabulation of the values so determined, signed by the appropriate Local Government representative. The tabulations shall list the parcel numbers, ownership, acreage and recommended compensation. Compensation shall be shown in the component parts of land acquired, itemization of improvements acquired, damages (if any) and the amounts by which the total compensation will be reduced if the own_ er_rejt___i_t�s._=� improvements. This tabulation shall be accompanied by rrexplanation�to_ u-p ort the determined values, together with a copy of information or e �,�, •� St fe , ��.,- iburating all determined values. Expenses incurred by the Local Gov r , me tp Ryti illi tthis Fr. woRTh, 07/Q7/10 CSJ # 0902-48-777 District II 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 work may be eligible for reimbursement after the Local Government has received written authorization by the State to proceed with determination of real property values. The State will review the data submitted and may base its reimbursement for parcel acquisitions on these values. E. Condemnation shall not be used to acquire real property for this Project. However, real property that was acquired prior to 1991 through eminent domain and in accordance with applicable state and federal laws, may be used for project purposes. F. Reimbursement for real property costs will be made to the Local Government for real property purchased in an amount not to exceed one hundred percent (100%) of the cost of the real property purchased in accordance with the terms and provisions of this agreement. Reimbursement will be in an amount not to exceed one hundred percent (100%) of the State's predetermined value of each parcel, or the net cost thereof, whichever is Tess. In addition, reimbursement will be made to the Local Government for necessary payments to appraisers, expenses incurred in order to assure good title, and costs associated with the relocation of displaced persons and personal property as well as incidental expenses. G If the Project requires the use of real property to which the Local Government will not hold title, a separate agreement between the owners of the real property and the Local Government must be executed prior to execution of this LPAFA. The separate agreement must establish that the Project will be dedicated for public use for a period of not less than ten (10) years after completion. The separate agreement must define the responsibilities of the parties as to the use of the real property and operation and maintenance of the Project after completion. This agreement must be approved by the State prior to its execution. A copy of the executed agreement shall be provided to the State. 6. The Local Government shall be responsible for the adjustment, removal, or relocation of utility facilities in accordance with applicable State laws, regulations, rules, policies, and procedures, including any cost to the State of a delay resulting from the Local Government's failure to ensure that utility facilities are adjusted, removed, or relocated before the scheduled beginning of construction. The Local Government will not be reimbursed with federal or state funds for the cost of required utility work. The Local Government must obtain advance approval for any variance from established procedures. Before a construction contract is let, the Local Government shall provide, at the State's request, a certification stating that the Local Government has completed the adjustment of all utilities that must be adjusted before construction is completed. 7. Environmental assessment and mitigation will be carried out as stated in the Master Agreement without exception unless otherwise specified in the application for the Project and approved by the State. These costs will not be reimbursed or credited towards the Local Government's financial share of the Project unless specified in the application and approved by the State. 8. Certification. Forty five (45) days prior to any construction contract let date, the Local Government shall provide a certification to the State that all rea :roperty-has been OFFICIAL RECORD AFA_LPAFA_SafeRts2School Page 4 of 11 CITY SECRETAbgm o FT. WORTH, TX AFA_LPAFA_SafeRts2School CSJ ## 0902-48-777 District II 02-Fort Worth Code Chart 64 /I 15000 Project: Keller ISD Federal Highway Administration CFDA I/ 20.205 acquired, all environmental problems have been remediated, and all conflicting utilities have been adjusted. 9. Engineering services will be provided by the Local Government. Compliance with Texas Accessibility Standards and the Americans with Disabilities Act (ADA) will be as stated in the Master Agreement, without exception. A. The engineering plans shall be developed in accordance with the State's applicable Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges. All roadway improvement designs for on -system highways must comply with the latest version of TxDOT manuals, including but not limited to, the Roadway Design Manual, the Pavement Design Manual, the Hydraulic Design Manual, the Texas Manual on Uniform Traffic Control Devices, and the latest versions of the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and the Texas Accessibility Standards (TAS). All roadway improvement designs for off -system roads must comply with the minimum standards of the latest version of AASHTO Policy on Geometric Design of the Highways and Streets, the Texas Manual on Uniform Traffic Control Devices, and the latest versions of the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and the Texas Accessibility Standards (TAS). All bicycle path and bicycle lane designs must comply with the latest version of the AASHTO Guide for the Development of Bicycle Facilities, the Texas Manual on Uniform Traffic Control Devices, the Hydraulic Design Manual, and the latest versions of the Americans with Disabilities Act Accessibility Guidelines (ADAAG) and the Texas Accessibility Standards (TAS). For new shared bicycle lanes on a signed, designated bicycle route, the minimum lane width must be 14 feet, measured from the existing center stripe to the curb or shoulder, where applicable. All contract procurement procedures and documents must adhere to the applicable requirements established in the Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges. The use of other systems of specifications shall be approved by the State in writing in advance. B. The Local Government shall submit any plans it has completed to the State for review and approval. The Local Government may also submit the plans to the State for review anytime prior to completion. The Local Government shall make the necessary revisions determined by the State. The Local Government will not let the construction contract until all required plans have received State approval. C The Local Government shall submit to the State all documentation relating to actual costs incurred for providing architectural and engineering services. Reasonable, allowable, and allocable costs incurred by the Local Government, after the Local Government has obtained written authorization from the State to incur costs, will be eligible for reimbursement at an amount not to exceed one hundred percent (100%) of the eligible actual costs. 10. Construction. Construction will be carried out as stated in trMaster A� er ernerft. The Local Government shall advertise for construction bids, is:;yinid,prop Hilt ' aeive and tabulate the bids, and award and administer the contra # forfco:ns ruction of the Page 5 of 11 FT. WORTH, Tr7/ 7/10 CSJ # 0902-48-777 District # 02-Fort Worth Code Chart 64 It 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 Project. Any field changes, supplemental agreements or revisions to the design plans that may occur after the construction contract is awarded will be mutually agreed to by the State and the Local Government prior to authorizing the contractor to perform the work. Prior to completion of the Project, the party responsible for construction will notify the other party to this Agreement of the anticipated completion date. All parties will be afforded the opportunity to assist in the final review of the construction services performed by the contractor. 11. Project Maintenance. Upon completion of the Project the Local Government will be responsible for maintaining the completed facility for public use for a period of at least ten (10) years. Any manufacturer warranties extended to the Local Government as a result of the Project shall remain in the name of the Local Government. The State shall not be responsible for honoring any warranties under this agreement. 12. Local Project Sources and Uses of Funds A. Project Cost Estimate: A Project Cost Estimate and Payment Schedule is provided in Attachment C, showing the total estimated development cost of the Project. This estimate shows the itemized cost of real property, environmental assessments and remediation, engineering activities, construction, and any other substantial items of cost. To be eligible for reimbursement, costs must have been included in the itemized budget section of the application approved by the Texas Transportation Commission. The State and the Federal Government will not reimburse the Local Government for any work performed before the issuance of a formal Letter of Authority by the Federal Highway Administration. The Local Government is responsible for 100°/0 of the cost of any work performed under its direction or control before the federal Letter of Authority is formally issued. If the Local Government will perform any work under this contract for which reimbursement will be provided by or through the State, the Local Government must complete training before a letter of authority is issued. Training is complete when at least one individual who is working actively and directly on the Project successfully completes and receives a certificate for the course entitled Local Government Project Procedures Qualification for the Texas Department of Transportation. The Local Government shall provide the certificate of qualification to the State. The individual who receives the training certificate may be an employee of the Local Government or an employee of a firm that has been contracted by the Local Government to perform oversight of the Project. The State in its discretion may deny reimbursement if the Local Government has not designated a qualified individual to oversee the Project. B. A Source of Funds estimate is also provided in Attachment C. Attachment C shows the percentage and absolute dollar amounts to be contributed to the Project by federal and local sources. C If the project is not on the State Highway, the Local Government may be responsible for all non-federal and non -state participation costs associated with the Project. Overrun funding of up to fifteen percent (15c/o) in:exces=s of the-appYovi�d project construction cost may be approved by the State. ThaiLippaificiNE. ,gni is AFA_LPAFA_SafeRts2School Page 6 of 11 • CITY SECRET/NM, FT. WORTH, TX CSJ !1 0902-48-777 District ## 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 responsible for any overruns not approved by the State and any operating or maintenance expenses. D. The State will be responsible for securing the federal share of funding required for the development and construction of the Project, in an amount not to exceed one hundred percent (100`)/0) of the actual cost of the work up to the amount of construction funds approved for the Project by the Texas Transportation Commission and one hundred percent (100%) of the project development cost. Federal funds will be reimbursed on a cost basis. Project cost incurred prior to Project selection by the Texas Transportation Commission and approval by the State to proceed are not eligible for reimbursement. E. In the event the State determines that additional funding is required by the Local Government at any time during the development of the Project, the State will notify the Local Government in writing. The Local Government will make payment to the State within thirty (30) days from receipt of the State's written notification. F. Whenever funds are paid by the Local Government to the State under this Agreement, the Local Government shall remit a check or warrant made payable to the "Texas Department of Transportation Trust Fund." The check or warrant shall be deposited by the State in an escrow account to be managed by the State. Until the final project accounting, funds in the escrow account may only be applied by the State to the Project. G Upon completion of the Project, the State will perform an audit of the Project costs. Any funds due to the Local Government, the State, or the Federal Government will be promptly paid by the owing party. If, after final Project accounting, excess funds remain in the escrow account, those funds may be applied by the State to the Local Government's contractual obligations to the State under another advance funding agreement. H. In the event the Project is not completed, the State may seek reimbursement from the Local Government of the expended federal funds. The Local Government will remit the required funds to the State within sixty (60) days from receipt of the State's notification. I. The State will not pay interest on any funds provided by the Local Government. J. The State will not execute the contract for the construction of the Project until the required funding has been made available by the Local Government in accordance with this Agreement. K. If any existing or future local ordinances, including, but not limited to, outdoor advertising billboards or storm water drainage facility requirements, are more restrictive than State or Federal Regulations, or any other locally proposed changes, including, but not limited to plats or replats, result in increased costs, then, any increased costs associated with the ordinances or changes will be paid by the Local Government. The cost of providing such right of way acquired by the State shall mean the total expenses in acquiring the property interests either through negotiations or eminent domain proceedings, including expenses related to relocation, removal, or adjustment of eligible utilities. L. The state auditor may conduct an audit or investigation of=a-ny entity-receivrtig- funds from the state directly under the contract or indirecf'y, Jl r, ;u,asub.cgntr:3ct under the contract. Acceptance of funds directly under th?%Conicagst Qcjp,ilirectlw AFA_LPAFA_SafeRts2School Page 7 of 11 o7/Q7/1 FT. WORTH, It A,. AFA_LPAFA_SafeRts2School Page 8 of 11 CSJ # 0902-48-777 District II 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 through a subcontract under this contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. M. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502, ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133. N. Whenever American Recovery and Reinvestment Act of 2009 ARRA funds are used and the Local Government is performing any work, either directly or through a contractor, it must comply with the following provisions. If a Local Government is receiving ARRA funds, but is not performing any work, the following provisions apply, if appropriate, and to the extent necessary to comply with ARRA regulations. In accordance with Section 902 of the ARRA, should this agreement involve the expenditure of ARRA funds, then the U S Comptroller General and its representatives shall have the authority to: a. examine any records of the contractor or any of its subcontractors, or any State or local agency administering such contract, that directly pertain to, and involve transactions relating to the contract or subcontract; and b. interview any officer or employee of the contractor or any of its subcontractors, or any State or local agency administering the contract regarding such contracts. Nothing in the section previously mentioned shall be interpreted to limit or restrict in any way the existing authority of the Comptroller General. In accordance with Section 1515(a) of the ARRA, with respect to each contract or grant awarded using covered funds, any representative of an appropriate inspector general appointed under Section 3 or 8G of the Inspector General Act of 1978 (5 U S C App.), is authorized: a. to examine any records of the contractor or grantee, any of its subcontractors or subgrantees, or any State or local agency administering such contract that pertain to and involve transactions relating to the contract, subcontract, grant, or subgrant; and b. to interview any officer or employee of the contractor, grantee or subgrantee, or agency regarding such transactions. Section 1515(b) further provides that nothing in the section previously mentioned shall be interpreted to limit or restrict in any way the existing authority of an inspector general. The ARRA requires that the Contractor report monthly employmerrtinformalTOF for its firm as well as that of all of its subcontractors. The Contra r :j s, r l rly shall -include CITY SECRETARY 07/07/10 FT. WORTH, T CSJ # 0902-48-777 District It 02-Fort Worth Code Chart 64 # 15 000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 this reporting requirement in all of its subcontracts. Failing to include the requirement in agreements with subcontractors can serve as grounds for contract termination. Form FHWA-1539, Monthly Employment Report, promulgated by the Federal Highway Administration (FHWA), captures the necessary monthly employment information and shall be submitted by the Contractor on a regular basis to the LG (Local Government). It is the responsibility of the LG to obtain this form from the prime Contractor and any subcontractors and, the LG shall verify the accuracy, completeness, and reasonableness of the data contained in the form. The LG shall ensure that this form is submitted by the LG to the State according to the policies and at the direction of the State. In order to meet any other FHWA and ARRA reporting requirements, the LG shall provide to the State all information requested by the State, including data or information in possession of contractors and subcontractors for completing other necessary reporting forms, and the information shall be submitted in the manner required and according to all due dates as set by the State. N. Whenever funds from the American Recovery and Reinvestment Act of 2009 (ARRA) are distributed to a Local Government, the Local Government must complete its Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF -SAC), as required by OMB Circular A-133, and separately identify any ARRA expenditures for Federal Awards. 0 Payment under this contract beyond the end of the current fiscal biennium is subject to availability of appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no liability to either party. 13. Lobbying Certification. The parties to this LPAFA reaffirm that no federal funds were used to lobby for Project funds, but that if any lobbying occurred, it has been reported to the State, pursuant to the requirements of the Master Agreement. 14. Document and Information Exchange. The Local Government agrees to electronically deliver to the State all general notes, specifications, contract provision requirements and related documentation in a Microsoft R Word or similar document. If requested by the State, the Local Government will use the State's document template. The Local Government shall also provide a detailed construction time estimate including types of activities and month in the format required by the State. This requirement applies whether the Local Government creates the documents with its own forces or by hiring a consultant or professional provider. At the request of the State, the Local Government shall submit any information required by the State in the format directed by the State. 15. Incorporation. The Master Agreement is incorporated into this agreement as if fully set forth herein. AFA_LPAFA_SafeRts2School Page 9 of 11 OFFICIALTY RECORD SECRETARY CI FT. WORTH, TX 07/07/10 CSJ tt 0902-48-777 District 02-Fort Worth Code Chart 64 It 15 000 Project: Keller ISD Federal Highway Administration CFDA it 20.205 16. Insurance. If this agreement authorizes the Local Government or its contractor to perform any work on State right of way, before beginning work the entity performing the work shall provide the State with a fully executed copy of the State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on the State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and the State may recover damages and all costs of completing the work. 17. Debarment Certification. The parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, "Debarment and Suspension." By executing this agreement, the Local Government certifies that it is not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties to this contract shall require any party to a subcontract or purchase order awarded under this contract to certify its eligibility to receive Federal funds and, when requested by the State, to furnish a copy of the certification. 18. Signatory Warranty. The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts. THE LOCAL GOVERNMENT By: ‘-vatedeb•.4j Fernando Costa Title: Assistant Citv Manager 2/11/1/ Date: L 'PRO ORM AND LEGALITY: As i' '' Attorney • AFA_LPAFA_SafeRts2School Contract Author atjoR Date Aftested 1 -IL. Marty Hondrix, at► : Score Page 10 of 11 OFFICIAL. Ket;ORD CITY SECRETARY Ft WORTH, TX cO.A ,00000000 Q �v CSJ # 0902-48-777 District ## 02-Fort Worth Code Chart 64 #t 15 000 Project: Keller ISD Federal Highway Administration CFDA 1/ 20.205 THE STATE OF TEXAS Executed for the Executive Director and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. By: iOta-47) Pe< Carol Rawson(p.E., Director Traffic Operations Division Date: 4)110l // AFA_LPAFA_SafeRts2School Page 11 of 11 07/07/10 CSJ # 0902-48-777 District # 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 ATTACHMENT A RESOLUTION OF LOCAL GOVERNMENT Revised 02/02/2009 Page 1 of 1 Attachment A A Resolution NO. 3965-02-2011 A RESOLUTION AUTHORIZING THE EXECUTION OF A LOCAL PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR DESIGN AND CONSTRUCTION OF BIKE LANES ON PARKWOOD HILL AND REDWOOD TRAIL, BIKE ROUTE ON PARK VISTA TO INCLUDE TWO SPEED RADAR FEEDBACK SIGNS AND THREE ADA COMPLIANT PEDESTRIAN CROSSWALKS WITH MEDIAN REFUGE ISLANDS ON PARK VISTA AT ASH RIVER, REDWOOD TRAIL AND GLEN CANYON UNDER THE SAFE ROUTES TO SCHOOL PROGRAM WHEREAS, the Texas Transportation Code, §201.614 directs the State to establish the Safe Routes to School Program (SRTS) to enhance safety in and around school areas through a construction program designed to improve the bicycle and the pedestrian safety of school age children; and WHEREAS, Texas Administrative Code Title 43, Part 1, Chapter 25, Subchapter I, §25.500 — 25.505 directs the State to implement the SRTS Program to enhance safety in and around school areas through a comprehensive program designed to improve the bicycle and pedestrian safety of school age children• encourage a healthy and active lifestyle from an early age enable and encourage children, including those with disabilities, to walk and bicycle to school and to facilitate projects and activities that will improve safety and reduce traffic, fuel consumption, and air pollution in the vicinity of schools; and WHEREAS, the City of Fort Worth in a joint effort with Keller Independent School District (ISD) developed three SRTS Plans, one plan each for Park Glen Elementary School, Parkwood Hill Intermediate School and Hillwood Middle School; all within the City of Fort Worth and Keller ISD• and WHEREAS, On October 19, 2009 the State approved the SRTS Plans for the following schools: Park Glen Elementary School, Parkwood Hill Intermediate School and Hillwood Middle School; and WHEREAS, In November 2009 the City of Fort Worth submitted to the State an application for funding consideration to design and construct bike lanes on both Parkwood Hill and Redwood Trail to Hillwood Middle School and Parkwood Hill Intermediate School, bike route on Park Vista to include two speed radar feedback signs and three ADA compliant pedestrian crosswalks with median refuge islands on Park Vista at Ash River, Redwood Trail, and Glen Canyon for Park Glenn Elementary School, Hillwood Middle School, and Parkwood Hill Intermediate School under the SRTS Program; hereinafter called the Project; and WHEREAS, On May 27, 2010, the Texas Transportation Commission passed Minute Order 112268 awarding funding for projects in the 2009 Program Call, including the Project; and WHEREAS, the City of Fort Worth desires to enter into a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation for design review and construction oversight of the Project; 1``ntea—"—" t,i Resolution No. 3965-02-2011 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH The City Manager is authorized to execute a LPAFA with the Texas Department of Transportation for design and construction,of bike lanes on Parkwood Hill (N. Tarrant Pkwy. to Basswood Blvd.) and Redwood Trail (Park Vista Blvd. to Packwood Hill Blvd.), bike route on Park Vista (N. Tarrant Pkwy. to Basswood Blvd) with two speed radar feedback signs and three ADA compliant pedestrian crosswalks with median refuge islands on Park Vista at Ash River, Redwood Trail and Glen Canyon under the SRTS Program. PASSED AND APPROVED by the City Council of the City of Fort Worth, Texas on this, the 8th day of February, 2011. • Adopted this 8th day of February. 2011. ATTEST: f\r"\, gibs/By: Marty Hendrix, City Secretary APPROVED CITY COUNCIL FEB 0 8 2011 c - City spry of the City of fbrt Worth, Texas CSJ # 0902-48-777 District # 02-Fort Worth Code Chart 64 # 15 000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 ATTACHMENT B PROJECT LOCATION MAP R Revised 02/02/2009 Page 1 of 1 Attachment B • • •1 it • 4' + 1 ra . • A- VCO COU 2 SAL ti• 444-44 • 1 f • • • : i l i j .1• `• 1�. _,f • • • • • .. ti }• -' -.t ' - -( . • I. • tar• r. •.. • BASS - • •• ,:: • • am-.:. 4J' \4.1 As • .r • r • ra3.8. .V • .• •• z �ru�i3r ( y -: •_• J � • r - '- iV`Y••* t 1 . •3 •jet • t.. F i r •r. .z- � k •� ., f•„ ♦- • - I t ,14 •.t .1.Ar: . ' • .� • '• t r 4. V. . - t _• r- . • • • '• '• • • TE • •} . j ice• . 1„ •-s, : t • CcCMMUM �OSCH(c)O 1•' A• > v-. • - • • • f •% •'N t . i .--Mil �j t:-/ lit 1rI t, rr'r— 1.1--. -..- • :,••r, 'T.} It f :i • :.: •`re.j'r j 'i cc 4 :•C• . at ..-sa : may a wt. s.rreact r . " '+ ••+ L ei: �:Jr--•yi .T' •`_1 • 'I RJR, •Of•� • ^•,•, .. '+�a�..fF►' }' .,JJ t-••'•.tit C • • i • •''' — `r. • ? sly ll }f�j7• • ? M11 '' .a; t Ste•'-• ,Cy ':;•+ tirrt• 1 ;4 s � s��tv k %'. '`.;, { •' ,'i !' - < , :.i.. : .1•'- <}.• _.t•. :•.r▪ •' •' •,4 t r +t,,:1• • •a_ •.•,lam/ •� l _ �i. ... : ••, i1•••-.; •• -• '- 1-t1 `'l.l. • • •: • '. • —f: Nr' t. ,yr 1 , -• - N• •1 r ,, . • r: •- • - - - • • ?y.q. s. • • • 1 Safe Routes to School Keller Independent School District Cs M ir • • • acy if • .s., • 10 rc r:.r i � • A' no ley • • • • DETAIL OF PROJECT LOCATIONS CSJ # 0902-48-777 District # 02-Fort Worth Code Chart 64 # 15000 Project: Keller ISD Federal Highway Administration CFDA # 20.205 ATTACHMENT C PROJECT BUDGET ESTIMATE AND SOURCE OF FUNDS This is an estimate only; final participation amounts will be based on actual charges to the project. Description Total Estimate Federal Local Cost Participation Participation 100% Preliminary Engineering (PS&E Development) $55,000 $55,000 $© Construction (Federal Participation can not exceed amount approved by Texas Transportation Commission) $254,569 $254,569 $0 SUBTOTAL $309,569 $309,569 Direct State Costs (including inspection and oversight) @ 6.20% $19,193 $19,193 Construction Contingencies @ 15% $38,185 $38,185 TOTAL $366,947 $366,947 $0 $0 $0 Total participation required from the Local Government = $0.00 AFA_LPAFA_SafeRts2School Page 1 of 1 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 06-23-10 Attachment C City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 2/8/2011 - Ordinance No. 19538-02-2011 and Resolution No 3965-02-2011 DATE: Tuesday, February 08, 2011 LOG NAME 20REVISED SAFE ROUTES TO SCHOOL KISD SUBJECT: Authorize Acceptance of a Revised Awarded Grant Amount of $366,947.00 with the Texas Department of Transportation for Preliminary Engineering and Construction of Safe Routes to School Project Improvements, in the Keller School District, Adopt Supplemental Appropriation Ordinance, and Adopt Resolution Authonzing the Execution of a Local Project Advance Funding Agreement in the Amount of $366,947 00 (COUNCIL DISTRICT 4) RECOMMENDATION. It is recommended that the City Council: REFERENCE NO.: **G-17195 1. Authorize the City Manager to adopt the attached resolution authorizing the execution of a Local P roject Advance Funding Agreement in the amount of $366,947.00 with the Texas Department of Transportation for preliminary engineering and construction of safe routes to school project improvements in the Keller School District; and 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grant Fund by $31,947.00 DISCUSSION: The Texas Department of Transportation (TxDOT) issued the Call -for -Projects for the Safe Routes to S chool (SRTS) Program with an application deadline of November 30, 2009. These are 100-percent federally funded cost reimbursement programs for projects within TxDOT approved plans only. City staff worked in a joint effort with Keller Independent School District staff to develop three SRTS plans and the plans were approved by TxDOT at the state level. The SRTS plans are for Park Glen Elementary, P arkwood Hill Intermediate, and Hillwood Middle School, all within the Keller ISD. On November 10, 2009, the City Council approved (M&C G-16758) to authorize the City Manager to apply for a grant and appropriate funds in the amount of $335,000.00 for the SRTS Program. The City of Fort Worth was successful and the final amount awarded was $366 947 00, with an additional amount of $31 947.00, which includes direct state costs and a construction contingency. The SRTS project includes the following improvements: • Park Vista Boulevard (North Tarrant Parkway to Basswood Boulevard) - Restriping lanes to accommodate a bike route on both east and west sides and includes two vehicle speed feedback signs • Parkwood Hill Boulevard (North Tarrant Parkway to Basswood Boulevard) - Restriping lanes to accommodate a bike lane on both east and west sides Logname. 20REVISED SAFE ROUTES TO SCHOOL KISD Page 1 of 2 0 Redwood Trail (Park Vista Boulevard to Parkwood Hill Boulevard) - Restriping lanes to accommodate a bike lane on both north and south sides ® Park Vista Boulevard - Constructing three refuge medians to improve the safety of intersection crossings at Ash River Road, Redwood Trail, and Glen Canyon Road. This project is located in COUNCIL DISTRICT 4. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated of the Grant Capital Projects Fund. FUND CENTERS: TO Fund/AccountlCenters 1 ) GR74 451942 020302423000 2) GR74 541200 020302423010 CERTIFICATIONS: Submitted for City Manaaer9s Office bv: Oricjinatina Department Head: Additional Information Contact: FROM Fund/Account/Centers $31.947.00 $31, 947.00 Fernando Costa (6122) William Verkest (7801) Jim Walker (8009) ATTACHMENTS 1. 20 SRTS Keller ISD Resolution3.doc (Public) 2. 20REVISED SAFE ROUTES SCHOOL KISD AO.doc (Public) 3. MAP SAFE SCHOOL ROUTE KISD 2.pdf (Public) Logname: 2OREVISED SAFE ROUTES TO SCHOOL KISD Page 2 of 2