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HomeMy WebLinkAboutContract 41704-A3 (2)©rrn£CRFiAm' CO TACT (; �i :: A � 16'-s 1 ' 00Mai u q-i No o 3 MINIMA% the City of Fort Worth (CITY) and Shield Engineering Group, PLLC, (ENGINEER) made and entered into City Secretary Contract No. C 417 04 , (the CONTRACT) which was authorized by M&C C-24810 on the Twentieth day of April 2011 in the amount of $ 307, 226. 00; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $5,885.00 administratively authorized on August 12, 2011, Amendment Number 2 in the amount of $43,915.00 administratively authorized on December 23, 2011; and WHEREAS, the CONTRACT involves engineering services for the following project: Lake Crest Drainage Improvements, City Project No. 01604; and UHNREAS, it has become necessary to execute Amendment No. 3 to the orlTATmpTr~m i-r, ; aril i,rn an ; nrroacorl cr�nno of T*inrlr u11 111uL L.I�IU �.� �✓ uut✓ u v L vv i �L nr� L..4 1 1 rrrvi scri fee v NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized reprPsentat.lves, enter into the following agreement, which amends the CONTRACT: 10 Article I of the CONTRACT is amended to include the additional e ngineering services specified in a proposal dated May 12, 2012, a copy o f which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $29, 786. 00. (See Attached Funding Breakdown Sheet, Page 2. Article II of the CONTRACT is amended to provide for an increase in t he fee to be paid to Engineer for all work and services performed under t he Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $ 386, 812. 00. 3. All other provisions of the Contract, which-=e--not r amended herein,shall remain in full force and effect .offietht"'" City of Fort Worth Cit ialikWg 1401 Professional Services Agreement Amendment Template�a�,�a 18Y PM0 Official Release 8/1/2012 i �a _ f Page 1 of 3 Y 1 2-20-12 P03:17 IN EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth Fern udo Costa Assistant City Manager DATE: /j�/„)/ Z APPROVAL RECOMMENDED ers 117 /i Douglai, W. Wiersig, P41. Director, Transportation/Public Works APPROVED AS TO FORM AND LEGALITY: Douglas Wo Black Assistant City Attorney ATTEST Mary J C Kays' City Secretary ENGINEER Shield Engineering Group. PLLC San -Ma ri e Alexander CEO - Shield Engineering Group DATE: /0h5S2. Department 40ich:"111:4 icy i c°R Ito Itki. # 0 m'il"c 009 ei-i, Eigati o /z cii, Plato isr: c� City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 3 } l �b 44 ;: olek t- (8X;ri orq ° ® tet : ', € M&C: Date OFFICIAL REC t R CITY SECRETARY LFTo WO ` H9 TA FUNDING B'.' SOWN SHEET City Secretary No. 41704-A3 Amendment No. 3 Department TPW City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 3 of 3 Fund -Account -Center Amount P227 531200 2072801604 30 $ 2 9 , 7 8 6.0 0 Total: $29,786.00 .sue '` ads May 4, 2012 Vibhuti Pandey Project Manager Stormwater - Transportation & Public Works Integrated Program Management 900 Monroe Street, Suite 501 Fort Worth, TX 76102 Re: Lake Crest Drainage Improvements — CPN 01604 — PO 11 000166622 Amendment No. 3 • Dear Vibhuti, Shield Engineering Group (SEG) is pleased to submit the following as amended services to the original contract, CPN and PO number shown above. We were asked to OMIT Bidding and Construction phase services in the original contract due to uncertain funding sources at that time. Now, with funding in place, we have been asked to provide for these services under Amendment #3 as follows: Bid Phase Services Construction Phase Services Reproduction Total $9,100 $18,546 $2,140 $29,786 The total addendums for this contract are as follows: Original contract Amendment No. 1 Amendment No. 2 Amendment No. 3 Total $307,226 $5,885 $43,915 $29.786 $386,812 The new contract amount will be $386,812. The original M/WBE participation was 18%. M/WBE participation remains 18%. Please feel free to contact me with any questions or comments. Sincerely, Craig H. Barnes President Shield Engineering Group, PLLC 1200 W. Freeway, Sul NEMINEMMINIk With Amendment No. 3, the Shield Engineering Group, PLLC e 300, Fort Worth, IX 76102 s office (817) 810-0696 v fax (817) 810-03 7 2 Email: info@segplfc.com wwwshieldengineerinctgr-oup.com ATTACHMENT "A" Score for Enaineorina Design Related Services for Storm Water Improvements Proiects The scope set forth herein defines the work to be performed by the I :NGINEEIJP in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be per formed and address the needs of the Project. Under this scope, "ENGINEER" is expanded to include any sub consultant, including surveyor, employed or contracted by the I NGINEEI . OBJECTIVE Lake Crest Subdivision was constructed in an unincorporated area of Tarrant County which was later annexed into the CITY of Fort Worth. The original contract for the Lake Crest Drainage Improvements project provided for engineering services and contract documents for the construction of a storm drain system to alleviate flooding in the subdivision. The original contract did not anticipate or include bidding and construction phase services for budgetary reasons. With funding now in place, this Amendment is for the bidding and construction phase services associated with the Lake Crest Drainage Improvements construction plans associated with the original contract. WORK TO SE PERFORMED Task 5. I3id Phase Services Task 5. Construction Phase Services TASV( t nip PHASE SE M V ICES. ENGINEER will support the bid phase of the project as follows. 5.1. Bid Support The ENGINEER shall upload all plans and contract documents onto Buzzsaw for access to potential bidders. Contract documents shall be uploaded in a .xis file. Unit Price Proposal documents are to be created utilizing CFW Didtools only and combined in a specified spreadsheet workbook, Bid Proposal Worksheet Template, and will be populated and configured so that all pages are complete and the Summary Worksheot(s) in the workbook detail and automatically summarize the totals from the inserted Unit Price Proposal document worksheets. o Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and .dwf files. The .pdf will consist of one file of the entire plan set. The .dwf will consist of individual files, one for each plan sheet, and will be numbered and named in a manner similar to that of the plan set index. 0 The ENGINEER shall sell contract documents and maintain a plan holders list on Buzzsaw from documents sold and from Contractor's uploaded Plan Holder Registrations in Buzzsaw. City of Fort Worth, Texas Attachment A PMO Release Date: 04/09/2012 Page 1 of 22 • • • The ENGINEER will develop and implement procedures for receiving and answering bidders' questions and requests for additional information The procedures shall include a log of all significant bidders questions and requests and the response thereto. The log shall be housed and maintained in the project's Buzzsaw folder titled Request for Information The ENGINEER will provide technical interpretation of the contract bid documents and will prepare proposed responses to all bidders questions and requests in the form of addenda The ENGINEER shall upload all approved addenda onto Buzzsaw and mail addenda to all plan holders Attend the prebid conference in support of the CITY. Assist the CITY in determining the qualifications and acceptability of prospective contractors, subcontractors, and suppliers. When substitution prior to award of contracts is allowed in the contract documents, the ENGINEER will advise the CITY as to the acceptability of alternate materials and equipment proposed by bidders. • Attend the bid opening in support of the CITY. • Tabulate and review all bids received for the construction project, assist the CITY in evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation is to be uploaded into the project s Bid Responses folder on Buzzsaw. Assist the CITY with assembling and awarding contracts for construction, materials, equipment, and services. • Incorporate all addenda into the contract documents and issue conformed sets. • ASSUMPTIONS • The project will be bid only once and awarded to one contractor. • 10 sets of conformed plans and specifications will be delivered to the CITY and made available on Buzzsaw. The plans shall consist of 10 full size 22"x34" and 10 half size 11"x17" drawings. • The anticipated cost to sell bid documents to contractors is $125 . • PDF and DWF files will be uploaded to Buzzsaw. DELIVERABLES A. Addenda B. Bid tabulations C. Recommendation of award D. Conformed construction documents City of Fort Worth, Texas Attachment A PMO Release Date: 04/09/2012 Page 2 of 4 TASK 6. CONSTRUCTION PHASE SERVICES ENGINEER will support the construction phase of the project as follows. 6.1 Construction Support • The ENGINEER shall attend the preconstruction conference. • After the pre -construction conference, the ENGINEER shall provide project exhibits and attend public meeting to help explain the proposed project to residents. The CITY shall select a suitable location and mail the invitation letters to the affected customers. 0 The ENGINEER shall visit the project site at requested intervals as construction proceeds to observe and report on progress. • The ENGINEER shall review shop drawings, samples and other submittals submitted by the contractor for general conformance with the design concepts and general compliance with the requirements of the contract for construction Such review shall not relieve the Contractor from its responsibility for performance in accordance with the contract for construction, nor is such review a guarantee that the work covered by the shop drawings samples and submittals is free of errors, inconsistencies or omissions. The ENGINEER shall log and track all shop drawings, samples and other submittals in Buzzsaw. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract document, review change orders, and make recommendations as to the acceptability of the work. • The ENGINEER shall attend the 'Final" project walk through and assist with preparation of final punch list. 6.2 Record Drawings The ENGINEER shall prepare record drawings from information submitted by the inspector and/or Contractor. The drawings shall be submitted as full size (22" x 34') mylar drawings • Record Drawings shall also be submitted as an Adobe Acrobat PDF format (version 6.0 or higher) file and DWF format. There shall be one (1) PDF file and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for the Water plan set Each PDF and DWF file shall contain all associated sheets of the particular plan set Singular PDF and DWF files for each sheet of a plan set will not be accepted. PDF and DWF files shall conform to naming conventions as follows: 1. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the assigned file number obtained from the CITY, "_org' designating the file is of an original plan set, ' 47" shall be the total number of sheets in this file. Example: W-0053_org3.pdf and K-0320_org5.pdf City of Fort Worth, Texas Attachment A PMO Release Date: 04/09/2012 Page 3 of 4 II. Water and Sewer file name example "X-35667®org36.pdf" where "X- 35667" is the assigned file number obtained from the CITY, "_org" designating the file is of an original plan set, "36' shall be the total number of sheets in this file. Example: X-12755_orgl8.pdf Both PDF and DWF files shall be uploaded to the project's Record Drawing folder in Buzzsaw. For information on the proper manner to submit files and to obtain a file number for the project, contact the Department of Transportation and Public Works Vault at telephone number (817) 392 8426. File numbers will not be issued to a project unless the appropriate project numbers and fund codes have been assigned and are in the Department of Transportation and Public Works database. ASSUMPTIONS o Public Meeting, anticipates 20 half size 11" x 17" and 3 full size 22" x 34" color exhibits. • Site Visits, includes 12 site visits for up to 2 representatives. o Shop Drawings, includes 16 hours for shop drawing submittal review (assumes 4 submittals). RFI's, includes 16 hours for addressing requests for information (RFI's). • Record Drawings, 1 copy record drawings full size 22" x 34" mylar plans will be delivered to the CITY. • PDF and DWF files will be uploaded to Buzzsaw. DELIVERABLES A. Public meeting exhibits B. Response to Contractor's Request for Information C. Review of Change Orders D. Review of shop drawings E Final Punch List items E. Record Drawings City of Fort Worth, Texas Attachment A P MO Release Date: 04/09/2012 P age 4 of 4 Labor (hours) Attachment B - Level of Effort Supplement TASK/HOUR BREAKDOWN Design Services for Lake Crest Drainage Improvements City Project, No. 01604 Expense • Task Description Project Task No. Direc {�[[ Project Em rp(l) EIT CADD Total Labor Project Administrative Cost Mana� Subconsultant (( Travel Total Expense Task Sub Total Reproduction Cost Rates — 1? srAi $87 $58 $58 $ 4a MWBE I Non-MWBE _ 1.0 Project Management 1.5I 4.5 0 0 0 $7821 41 $580 $0 $0 $0 $0 $580 $1,362 _ 1.2.7 Prepare Monthly Progress Reports with Schedule 1 4 $637 2 $290 $290 $927 _ 1.2.9 Invoicing 1i,, 0.5 $145 2 $290 $290 $435 .„ , 5.0 ' Bid Phase — 64 171 39.51 01 8 $6,911 10.51 $1,523 $01 $01 $01 $1,245 $2,768 $9,678 lPackage_ 1 1 $203 10 $0 $203 ...5 2 _ - Fi str Ad eti emente 1 $87 0.& $73 $73 $160 Second Advertisement _ - •5.3 $0 $0 $0 $0 5.4 Bld Susport $ $0 $0 $174 5.4.2 Sell Contract Plans and Specifications 8 $696 0 $0 $696 5.4.3 Maintain Bidders & planholders List 8 $696 $0 $0 $696 . 5.4.4 Coordination With Planholders 21 $174 $0 $0 $174 5.4.5 Issue Addenda 8 41 $1,276 2 $290 $290 $1,566 5.4.6 Attend Pre -Bid Conference 2 2 21 I $752 21$290 $290 $1,042 5.4.7 Attend Bid Openin _ 2 2, $752 2 $290 $290 $1,042 5.4.8 Tabulate and Recommend Award ' 8 $754 0.5 $73 $73 $827 ��ds 5.4.9 QualitvBidders 1 3 $377 So. $0 $377 5.4.10 Assist City With Assembling & Awarding Contract _ _ $0 0.5 $73 $73 $73 5.4.11 Incorporate Addenda Into Contract Documents 1 0.51 $44 $0 $0 $44 Issue Conformed Contract Docs (10 Books & 15 FS 5.4.12 Sets) 2 41 $580 $0 $1,245 $1,245 $1,825 5.5 Recommendation M&C $0, 0.5 $73 $73 $73 _ MAC as requested 5.6 Attend M 2� $346 2 $901 1 $290 $636 5.7 Issue Construction Notice to Proceed 1 $0 0.5 $731 1 $73 $73 • • i'.0 Construction Phase Services 6 47 72 19 2 $13,972 231 $3,335 $0 $01 $01 $895 $4,230 $18,202 6.1 Construction Support 6.1.1 Attend Preconstruction Conference _ 2 2 $578 2 $290 $290 $868 6.1.2 Prepare Project Exhibits for Public Meeting 1 31 3 $55101 $95 $95 $646 6.1.3 Attend Public Meeting2 '2 1 $578 2 12961 I $290 $868 6.1.4 Project Site Visits 1 24 12 $3,828 12 $1 ,/401 $1,740 $5,568 6.1.5 Shop Drawing Submittal Review 1 6 161 1 $2,088 $01 1 1 $0 $2,088 6.1.6 RFI & Change Order Review and Coordination I 6 - 161 1 $2,088 2 $2901 1 1 $290 $2,378 _ 6.1.7 Construction Progress payments 1 61 $638 In $1451 $145 $783 _ 6.1.8 Final Walk-through/Punch List 2 2 $462 2 $2901 1 $290 $752 6.2RecordD • 90 1 $0 74 Record Ds rawin sFrom Contractor$0 2 1 Prepareg Info 4 16 16! $2,784 2 $290I 1 $290 $3,074 6.2.2 Provide Mylar Drawings 1 1 1 $203 $01 $800 $800 $1,003 6.2.3 Provide PDrs and Submit to Buzzsaw 21 1 $174 $0 $0 $174 ..,__ , 1 _ City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 1 of 2 Task No. Task Description City of Fort Worth, Texas Attachment B - Level of Effort Supplement PMO Official Release Date: 5.19.2010 Attachment B - Level of Effort Supplement TASK/HOUR BREAKDOWN Design Services for Lake Crest Drainage Improvements City Project No. 01604 Labor (hours) Expense Project Project EIT CADD Administrative Total Labor Project Subconsultant Total Expense Task Sub Total Director Engineer Cost Manager Travel Reproduction Cost Rate 1173 $116 $87 $58 $58 $145 MWBE I Non-MWBE Totals 13.5 bt.5 111.5 19 10 $21,664.00 37.5 $5,437.501 01 0 0 $2,140.40 $7,577.90 $29,241.90 Project Summary Total Hours 223 Total Labor $21,664 Total Expense $7,578 MWBE Subconsultant $5,438 Non-MWBE Subconsultant $0 10% Sub Markup $544 MWBE Participation 18.3% Total Project Cost $29,786 2 of 2