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HomeMy WebLinkAboutContract 41737-A1 (2)FORT WORTH k2LJ TU Cgi(':ECj,� Un(i,\7 G (),SV I PA©T R (� PUBLIC EVENTS DEPARTMENT / WILL ROGERS MEMORIAL CENTER 3401 WEST LANCASTER AVENUE, FORT WORTH, TEXAS 76107 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 41737 A LICENSE AGREEMENT WITH NATIONAL REINING HORSE ASSOCIATION This AMENDMENT TO CITY SECRETARY CONTRACT NO. 41737 ("Amendment") is made and entered into by and between the City of Fort Worth ("City"), a home -rule municipal corporation, acting herein through its duly authorized Assistant City Manager, and NATIONAL REINING HORSE ASSOCIATION ("Licensee"), acting herein by and through its Executive Director. WHEREAS, on May 2, 2011, City and Licensee entered into City Secretary Contract No. 41737 (the "Contract") for the purpose holding the NRHA Cowtown Classic (the "Event") at certain facilities in the Will Rogers Memorial Complex; WHEREAS, the parties wish to modify dates for Year 2012 and 2013 Events and Year 2014 and 2015 Events should those options be exercised; WHEREAS, the parties wish to add the new Equestrian Multi -purpose Building to the list of Facilities for the Year 2012 Event and all future show years included in the Contract and provide for the rental rate sc.hedIu!P for the exercise areas in the new Equestrian Multi -purpose Building; and WHEREAS, it is the mutual desire of City and Licensee to amend the Contract to (1) modify dates for Year 2012 and 2013 Events and Year 2014 and 2015 Events should the options be exercised, (2) add the new Equestrian Multi -purpose Building to the list of Facilities for the Year 2012 Event and all future show years included in the Contract, and (3) provide for the rental rate schedule for the exercise areas in the Equestrian Multi -purpose Building. NOW, THEREFORE, KNOW ALL PERSONS BY THESE PRESENTS That City and Licensee for and in good and valuable consideration of the mutual conventants and agreements contained herein, do mutually covenant and agree that the Contract is hereby amended as follows: 1. Addendum A, FACILITIES, B. YEAR 2012 THROUGH 2013 and C. SHOW DATES BEYOND 2013 shall be amended for the purpose of modifying certain dates for Year 2012 and 2013 Events and Year 2014 and 2015 Events should those options be exercised and add the new Equestrian Multi -Purpose Building to the list of Facilities for the Year 2012 Event and all future show years included in the Contract. Subsections B and C of Addendum A, FACILITIES, shall be read as follows: "B. YEAR 2012 through 2013 The City will provide the following facilities at the Will Rogers Memorial Center for the optional contract dates listed below in the years 2012 through 2013: (1) the facilities listed in A.1., 2 , 4., and 5 above and (2) the Equestrian Multi -purpose Building, which includes all stalls and exercise areas only (collectively, the "Facilities"). YEAR 2012 ® August 9, 2012 — Staff Move In to designated office areas, arenas, and commercial exhibits areas only at no charge ® August 10, 2012 - Move In Livestock shall not be permitted on show arounds prior to 8:00 a.m. Auaust 10. 2012 ® August 11-18, 2012 - Show First Amendment to CSC 41737 Page OFFICIAL RECORD 1 city SECRETARY FT. WORTH, TX • August 19, 2012 - Move Out must be completed by no later than Midnight YEAR 2013 • August 8, 2013 — Staff Move In to designated office areas, arenas, and commercial exhibits areas only at no charge • August 9, 2013 - Move In Livestock shall not be permitted on show arounds prior to 8:00 a.m. August 9, 2013 • August 10-17 2013 - Show • August 18, 2013 - Move Out must be completed by no later than Midnight C. SHOW DATES BEYOND 2013 YEAR 2014 Licensee shall have 60 days from the conclusion of their 2012 NRHA Cowtown Classic to exercise its option to lease space at Will Rogers Memorial Center for their 2014 show. The City will provide the Facilities for the optional contract dates listed below. • August 7, 2014 — Staff Move In to designated office areas, arenas, and commercial exhibits areas only at no charge • August 8, 2014 - Move In Livestock shall not be permitted on show arounds prior to 8:00 a.m. Auaust 8, 2014 • August 9-16, 2014 - Show • August 17 2014 - Move Out must be completed by no later than Midnight YEAR 2015 Licensee shall have 60 days from the conclusion of their 2013 NRHA Cowtown Classic to exercise its option to lease space at Will Rogers Memonal Center for their 2015 show. The City will provide the Facilities for the optional contract dates listed below. • August 13 2015 — Staff Move In to designated office areas, arenas, and commercial exhibits areas only at no charge • August 14, 2015 - Move In Livestock shall not be permitted on show arounds prior to 8:00 a.m. August 141 2015 • August 15-22 2015 - Show • August 23, 2015 - Move Out must be completed by no later than Midnight." 2. Addendum A, RENTAL RATE SCHEDULE, 1. YEARS 2011 through 2015 is hereby amended to add new Subsection 1.s. which sets forth the rental rate schedule for the for the exercise areas in the new Equestrian Multi -purpose Building. Subsection 1.s. of Addendum A, RENTAL RATE SCHEDULE, shall read as follows: "s. Equestrian Multi -Purpose Building Exercise Arenas (Two 100' x 200') • $500 - per Exercise Day • $1,000 - per Exercise Day (if fewer than 800 city -owned stalls are rented)" 3. All terms in this Amendment that are capitalized but not defined shall have the meanings assigned to them in this Amendment. 4. All terms and conditions of the Contract that are not expressly amended pursuant to this Amendment shall remain in full force and effect. 5. First Amendment to CSC 41737 Page 2 of 3 This Amendment may be executed in several counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. A signature received via facsimile or electronically via email shall be as legally binding for all purposes as an original signature. IN WITNESS WHEREOF, the Vela(R(Ul.) , 2012. ATTEST: Q etc, FOR 'i r 'k, 4:7 , ,cy opaao®a *fry,* ,:,/ co 09::-)8,;-----_-_r_ pi, `It) "6.-% 0 et0 a p 0 vt ° By,9 rig 07 21,10 �Q� 0000 4antract-Aut oriz ttoNt* , "Cy r. 'ecie t, \ =' )proved as to form and legality: ''� Sarah Fullenwider, CityAttorney Y By: Tyler wallach Assist City Attorney ecretary, fri itgEKC parties hereto have executed this Amendment on this day of icek 1Ste( - v1? i M s ° n NATIONAL REINING HORSE ASSOCIATION B Dan Wall Executive Trector CITY OF FORT WORTH Sus n Alanis As istant City Manager Approval Recommended: By: yee r1'c N. Slaughter Director of Public Events OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to CSC 41737 Page 3 of 3